ESBD_File_338981_4 - 304T-24-070M1 Fleet Attachment E_Specifications.pdf

Texas Comptroller of Public Accounts

Statewide Procurement Division

Texas Fleet Specifications and Requirements

IFB No. 304T-23-070M1 Attachment E

IFB 304T-23-070M1, Fleet Trucks, Automobiles, and law Enforcement Vehicles Attachment E – Requirements and Specifications

TABLE OF CONTENTS

SECTION A – GENERAL INFORMATION, REQUIREMENTS, AND CONDITIONS

A.1 SCOPE

A.2 DEFINTIONS AND ABBREVIATIONS:

A.3 APPLICABLE SPECIFICATIONS, STANDARDS, RULES, AND REGULATIONS:

A.4 GENERAL INFORMATION AND REQUIREMENTS:

A.5 SUBMITTAL OF MANUFACTURER BUILD-OUT/ORDER DEADLINES:

A.6 DELIVERY:

A.7 PRE-DELIVERY SERVICE:

A.8 ACCEPTANCE, INSPECTION, AND DOCUMENTATION:

A.9 WARRANTY, SERVICE, AND SERVICE CONTRACTS:

SECTION B - AUTOMOBILE AND TRUCK REQUIREMENTS AND SPECIFICATIONS

B.1 GENERAL PURPOSE AUTOMOBILES:

B.2 SPECIAL PURPOSE AUTOMOBILES - LAW ENFORCEMENT (LE) PURSUIT OR SPECIAL

SERVICE VEHICLES:

B.3 UTILITY VEHICLES (CARRYALLS, CROSSOVERS, SPORTS UTILITY, AND CARGO VANS): ... 18

B.4 PASSENGER VANS, LIGHT-DUTY:

B.5 LIGHT-DUTY TRUCKS (series 1400 through 2500):

B.6 CUTAWAYS (series CUTAWAY):

B.7 MEDIUM-DUTY (series 3500 through 5501):

SECTION C – OPTIONAL EQUIPMENT SPECIFICATIONS

C.1 GENERAL OPTION REQUIREMENTS

C.2 CRANE, ELECTRIC/HYDRAULIC, 3,200 POUND CAPACITY AT 3 FOOT RADIUS, FOR TRUCK

MOUNTING WITH OUTRIGGERS

C.3 CRANE, ELECTRIC/HYDRAULIC, 4,000 POUND CAPACITY AT 4 FOOT RADIUS, FOR TRUCK

MOUNTING WITH OUTRIGGERS

C.4 TxDOT MAKE-READY SPECIFICATIONS (OPT 866A)

C.5 TPWD MAKE-READY SPECIFICATION, DECALS (OPT 867A)

C.6 TPWD MAKE-READY SPECIFICATION, LAND MOBILE RADIO AND SIREN/PA PREP (OPT

867B)

C.7 CUSTOM BUILT FRONT BUMPER / BUMPER GUARD, FULL REPLACEMENT (OPT 229)

C.8 DPS MAKE-READY SPECIFICATION, BALLISTIC RESISTANT GLASS AND DOOR PANELS

(OPT 868A)

C.9 DPS MAKE-READY SPECIFICATION, LAW ENFORCEMENT EQUIPMENT (OPT 868B)

C.10 DPS MAKE-READY SPECIFICATION, LAW ENFORCEMENT EQUIPMENT (OPT 868C)

C.11 DPS MAKE-READY SPECIFICATION, LAW ENFORCEMENT EQUIPMENT (OPT 868D)

C.12 LIFT GATES

C.13 AIR BRAKES (Option 026)

SECTION D – AERIAL DEVICES

D.1 GENERAL REQUIREMENTS

D.2 WARRANTY REQUIREMENTS:

D.3 SPECIFICATIONS FOR AERIAL DEVICE, TRUCK-MOUNTED, 29’ TO 35’, ARTICULATED OR

TELESCOPING:

D.4 OPTIONAL EQUIPMENT SPECIFICATIONS FOR AERIAL DEVICE, TRUCK-MOUNTED, 29’ TO

35’, ARTICULATED OR TELESCOPING:

SECTION E - REQUIREMENTS FOR DUMP BODIES

E.1. CONTRACTOR'S TYPE DUMP BODY: Sizes Available: 12’, 14’ & 16’ long

E.2 PLATFORM TYPE DUMP BODY:

E.3 STAKE TYPE DUMP BODY:

E.4 INSTALLATION AND MOUNTING:

E.5 PAINTING:

SECTION F - REQUIREMENTS FOR STATIONARY PLATFORM AND STAKE BODIES

SECTION G - REQUIREMENTS FOR UTILITY BODIES

SECTION H – POTHOLE PATCHER, ASPHALT, TRUCK MOUNTED FOUR CUBIC YARD CAPACITY

H.1 SPECIFICATIONS FOR POTHOLE PATCHER, ASPHALT, TRUCK MOUNTED 4 CUBIC YARD

CAPACITY

H.2 OPTIONAL EQUIPMENT SPECIFICATIONS FOR POTHOLE PATCHER, ASPHALT, TRUCK

MOUNTED 4 CUBIC YARD CAPACITY

SECTION I – ALTERNATIVE FUEL VEHICLE REQUIREMENTS AND SPECIFICATIONS

SECTION A – GENERAL INFORMATION, REQUIREMENTS, AND

CONDITIONS

A.1 SCOPE

This Specification and requirements document describes the majority of automobile and truck categories and optional equipment required by the various agencies and political subdivisions of the State of Texas.

Tables of Required Features for each category automobile and truck covered by this Specification are included. Series specific specifications and required features are included in the Mandatory Price Sheet.

A.2 DEFINTIONS AND ABBREVIATIONS:

When capitalized, the following terms and acronyms have the meaning set forth below. All other terms have the meaning set forth in Merriam-Webster’s Collegiate® Dictionary, Eleventh Edition. These definitions also apply to the Mandatory Price Sheet of this Solicitation:

Abbreviation Definition 4WD Four Wheel Drive (Locking center differential) AISI American Iron and Steel Institute ANSI American National Standards Institute ARO After Receipt of Order ASE National Institute of Automotive Service Excellence ASTM American Society for Testing and Materials.

AWD All-Wheel Drive (Variable power distribution center differential) BCI Battery Council International Cargo Length Length in inches of space behind the first row of seats CCA Cold Cranking Amps CFR United States Code of Federal Regulations.

CNG Compressed Natural Gas CPA Comptroller of Public Accounts Contractor An entity awarded a contract under this Solicitation.

Crossover A utility vehicle built using unibody construction

Customer State of Texas agencies, institutions of higher education, and cooperative purchasing members, including CPA, that are required or permitted by law to purchase goods and services under contracts established by CPA.

DMV Texas Department of Motor Vehicles DOT United States Department of Transportation.

DPS Texas Department of Public Safety.

EPA United States Environmental Protection Agency.

FFV Flex Fuel Capable Vehicle FMVSS Federal Motor Vehicle Safety Standards.

FWD Front Wheel Drive GAWR Gross Axle Weight Rating GCWR Gross Combination Weight Rating GVWR Gross Vehicle Weight Requirement

Hatchback An automobile with the rear storage space combined with the rear passenger area and the rear window is part of the rear lift gate.

LPG Liquefied Petroleum Gas Manufacturer A fabricator of automobile trucks, bodies, chassis, or components.

MCO Manufacturer’s Certificate of Origin MPG Miles Per Gallon MSO Manufacturer’s Statement of Origin NGV Natural Gas Vehicle NTEA National Truck Equipment Association OEM Original Equipment Manufacturer OSHA United States Occupational Safety and Health Administration

Payload The total weight of all cargo including the weight of all passengers and the driver, as determined by the OEM, which a vehicle can safely carry in addition to the empty weight of the vehicle.

PSI Pounds Per Square-Inch RBM Resistive Bending Moment Rating for Frames RPM Revolutions Per Minute

RWD Rear Wheel Drive (Also all 2-Wheel Drive vehicles will be assumed to be RWD unless specified)

SAE Society of Automotive Engineers.

Sedan An automobile with four doors and a trunk that is separate from the passenger area.

SUV A utility vehicle which is built on a frame (not unibody)

TCEQ Texas Commission on Environmental Quality TDCJ Texas Department of Criminal Justice TxDOT Texas Department of Transportation Up-fitter Sub-Contractor providing services to install specialized components and equipment VER Vehicle Emissions Rating VIN Vehicle Identification Number

Working Day A calendar day, not including Saturdays, Sundays, or regularly observed state and federal holidays.

ZEV Zero-emissions Vehicle

A.3 APPLICABLE SPECIFICATIONS, STANDARDS, RULES, AND REGULATIONS:

1. EXHAUST EMISSION STANDARDS: Vehicles furnished to this Specification shall meet the applicable requirements of the EPA’s Exhaust Emission Standards (40 CFR 85, 86, and 88) and all revisions as issued under authority of the Clean Air Act. Engines must meet the current EPA standards on the day the bid is submitted.

2. FEDERAL MOTOR VEHICLE SAFETY STANDARDS (49 CFR 571): Automobiles and trucks shall meet or exceed the Required Features of this Specification and all applicable requirements of the FMVSS. All requirements of this Specification shall be met unless they are in conflict with the applicable FMVSS.

3. HORSEPOWER AND WHEELBASE LIMITATIONS (Section 2158.003, Texas Government Code).

4. LICENSING: Contractor and its subcontractors must have all appropriate licenses required by the Texas Occupations Code, the Texas Transportation Code, and the regulations of the Texas Department of Motor Vehicles including 43 TAC Chapter 215.

5. OTHER SPECIFICATIONS AND STANDARDS: Reference to specifications, standards and test methods shall be to those in effect on the due date of the Solicitation in the Schedule of Events in Part A. The following publications form a part of this Specification to the extent that they meet all of OSHA’s requirements and others as specified herein

5.1. AMERICAN SOCIETY FOR TESTING AND MATERIALS (ASTM), 1916 Race Street, Philadelphia, Pennsylvania 19103:

ASTM A 606 – Standard Specification for Steel Sheet and Strip, Hot-Rolled and Cold- Rolled, High Strength, Low-Alloy, with Improved Corrosion Resistance.

5.2. NATIONAL TRUCK EQUIPMENT ASSOCIATION (NTEA), 25900 Greenfield Rd.

#410, Oak Park, Michigan:

NTEA– Hydraulic Conversion Hoist Classification Charts.

5.3. SOCIETY OF AUTOMOTIVE ENGINEERS (SAE), 400 Commonwealth Drive, Warrendale, Pennsylvania 159096:

SAE J377 – Standard for Performance of Vehicle Traffic Horns.

SAE J544 – Recommended Practice for Starting Motor and Generator Curves.

SAE J551/12 – Vehicle Electromagnetic/Interference (EMI/RF) March 1994 or latest revision.

5.4. SUPERINTENDENT OF DOCUMENTS, U.S. Government Printing Office, Washington, D.C. 20402:

CFR, Title 40, Part 85 – Control of Air Pollution from New Motor Vehicles and New Motor Vehicle Engines, Environmental Protection Agency.

DOT, Title 49, Part 393 – Liquid Fuel Systems of Commercial Motor Vehicles, Certification of Fuel Tank.

FMVSS (49 CFR 571):

FMVSS No. 108 – Lamps, Reflective Devices and Associated Equipment.

FMVSS No. 126 - Electronic Stability Control Systems; Controls and Displays

FMVSS No. 209 – Seat Belt Assemblies for Passenger Cars, Multipurpose Passenger Vehicles, Trucks and Buses.

FMVSS No. 210 – Seat Belt Assembly Anchorages – Passenger Cars, Multipurpose Passenger Vehicles, Trucks and Buses.

FMVSS No. 301 – Fuel System Integrity.

FEDERAL STANDARDS:

No. TT-C-520B – Coating Compound, Bituminous, Solvent Type, Underbody (for Motor Vehicles).

29 CFR §1926.601 U.S. OCCUPATIONAL SAFETY AND HEALTH

ADMINISTRATION (OSHA):

Construction Safety and Health Regulations, Section 1926.601 – Motor Vehicles.

5.5. STATE OF TEXAS:

RAILROAD COMMISSION OF TEXAS Liquefied Petroleum Gas Division, P.O. Box 12967, Austin, Texas 78711-2967:

Regulations for Compressed Natural Gas (current edition).

Safety Rules: Liquefied Petroleum Gas Division (current edition).

TRANSPORTATION CODE Chapter 5.

TEXAS OCCUPATIONS CODE Chapter 2301

5.6. This is not an exhaustive list.

A.4 GENERAL INFORMATION AND REQUIREMENTS:

1. ACCESSORIES, REQUIRED AND OPTIONAL: Unless otherwise specified in this

Specification, all current vehicle manufacturer’s advertised standard features shall be provided.

Standard features not specifically stated shall not be interpreted as items that can be omitted.

Contractor shall provide OEM options when specified options are available as OEM. All OEM accessories and options shall be chassis-factory installed when available. If Customer approves aftermarket parts, aftermarket accessories shall be provided installed unless noted otherwise.

Installation must be per the manufacturer’s instructions and meet the requirements of this Specification. Where available, the Contractor shall provide the manufacturer’s current ordering codes or part numbers as they align with these features and options within these Specifications. When a specified option is only available as part of an option package or trim level upgrade, the Contractor may provide entire OEM installed option package/trim level upgrade, or the specified option may be dealer installed by a factory certified technician using all OEM parts. All options shall include installation cost in the bid price.

Bids on all non-OEM/after-market options on this contract shall be accompanied by the item’s manufacturer part/model/series number to be provided at the given price.

NOTE: All options shall be OEM, unless otherwise noted. Furthermore, adding some options to vehicles may result in a change in vehicle model (within a particular series).

2. BATTERIES: OEM standard batteries unless otherwise specified.

3. KEYS: At no additional cost, each vehicle will be delivered with three (3) ignition/door keys and, where available OEM, three (3) fobs/remote keyless entry devices. *This applies to ALL vehicles on state contract.*

4. COMPARABLY EQUIPPED VEHICLES: An attempt has been made to ensure that manufacturer’s models in each Series are furnished with comparable equipment (whether optional or standard as provided by the manufacturer). Any imbalance in the requirements for a listed series, i.e., an item that is an optional accessory for one brand and standard on another, should be called to the attention of the Statewide Procurement Division point of contact listed in Part A, A.11.4, immediately.

5. BODY/COMPONENT DOCUMENTATION REQUIREMENTS: Respondent shall submit manufacturer’s current, regularly published literature on the body, toolbox, and other aftermarket components offered. Literature shall be sufficiently detailed to permit CPA or the Customer to determine if the items offered meet specified requirements.

• If the bodies or components are discontinued by the manufacturer or become otherwise unavailable, Contractor shall submit literature on proposed alternate for CPA or the Customer’s approval.

• Upon request, Respondent shall provide to CPA or the Customer written verification that the selected up-fitter has read, understands, and will comply with all Specification requirements, including delivery timelines. The verification shall be signed by a representative of the selected up-fitter. Contractor shall submit written verification from any additional or alternate up-fitter to be used under the contract.

6. SUBSTITUTIONS: No substitutions or cancellations will be permitted without prior written approval from CPA.

7. EQUIPMENT MOUNTING: No equipment mounted on vehicles or chassis shall, under any circumstances, be welded to the vehicle frame at any point between the front of the front spring hanger and the rear of the rear spring hanger. In addition, all holes for bolting must be drilled and not burned. Further, no holes shall be drilled in top or bottom flange of truck frame unless drilling is confined to the section behind the rearmost attachment of the rear spring hangers or for pre-formed factory-made frame rail bolt holes for subsequent body installation. Welding or torch cutting shall be confined to “boxing” the rear end of truck frame (as required for dump equipment to allow full dumping angle). All such work shall be confined to area behind rear spring hangers. Mounting strip between hoist sub-frame of dump body and chassis frame may have flame cut holes to countersunk rivets on truck frame. Chassis frame rivets shall not be removed or cut flush with frame for any reason. Any mounting of aftermarket bodies or equipment may require special wheelbase and cab/axle dimensions to achieve correct weight distribution. Dimensions will be verified by Customer, and aftermarket vendor to accommodate intended use of vehicle. All mounting of special after-market equipment shall meet manufacturer’s installation requirements, aftermarket equipment manufacturer’s requirements, and all state and federal standards.

• Corrective action or replacement due to damage to the vehicle or chassis from non-standard or negligent mounting of equipment shall be the responsibility of the Contractor. Mounting of aftermarket bodies or equipment to chassis may require special wheelbase and cab to axle dimensions to achieve correct weight distribution. If the Contractor discovers a need to change the ordered vehicle dimensions, the new dimension will be confirmed by Customer and CPA, and the purchase order adjusted to accommodate the intended use of vehicle.

OEM shall be responsible for the vehicle and shall ensure the vehicle conforms to all applicable Motor Vehicle Safety Standards per 49 CFR, Part 567.

8. SAFETY PLAQUES OR DECALS: Safety plaques or decals shall be furnished on vehicles and bodies, and shall be affixed at any hazardous area. The safety plaques or decals shall describe the nature of the hazard, level of hazard seriousness, how to avoid the hazard, and the consequence of human interaction with the hazard. Permanent plaques are preferred to decals. Type, size and locations of product safety plaques or decals shall be in accordance with ANSI 535.4-1995 or latest revision thereto.

9. GRILLE GUARDS AND HEADACHE RACKS: Grille guards and headache racks are required to have, permanently affixed, model and manufacturer identification (matching the description provided in the Response). Lack of this identification or providing different items than described in the bid will be cause for rejection of the unit. The option price shall include the installation cost.

10. LAMPS, SIGNALS, AND REFLECTORS: Reflectors must be housed type with screw or bolt type mounting; stick-on type is not acceptable. Surface-mounted clearance and side-marker lamps shall be metal armored type. Recess-mounted side marker and clearance lamps must be recessed sufficiently to provide protection for the lens. Lenses for side-marker and clearance lamps shall be secured to the lamp by a fastening method which requires a tool to remove the lens.

11. LICENSE PLATE ATTACHMENT: Each vehicle shall be furnished with means and adequate space for attaching the front license plate and, except cab and chassis units, the rear license plate without modification. Illumination provided for the license plate shall be in compliance with Texas motor vehicle laws.

12. LOGOS AND DECALS: Contractor shall not place decals or markings of any type pertaining to advertisement other than manufacturer’s name or model designation normally installed by manufacturer on equipment.

13. MANUALS: Contractor must include in each vehicle an owner’s or operator’s manual at the time of delivery. This will include all standard manufacturer/Contractor literature normally furnished and as required by law with the purchase of a new vehicle. In addition to the print version of the manual, the Contractor shall provide these documents in an electronic format or a link to their website or OEM website for download. For Class 6, 7 and 8 vehicle fleet repair and maintenance manuals, electronic format shall be acceptable.

14. NEW MODELS: The vehicles furnished under this Specification shall be the latest production model or newer and shall be of good quality workmanship and material. All units offered under this Specification shall meet or exceed the Required Features specified for each vehicle series listed.

Contractor shall hold prices for a new model, if a new model is available during the term of the contract.

15. MILEAGE AT DELIVERY: Contractors must ensure that unnecessary mileage is not put on vehicles during the delivery process. Vehicles shall be delivered with the minimum amount of mileage reasonably possible. Unless previously agreed upon in writing with the Customer, the following shall apply:

15.1. Passenger vehicles and light trucks shall not have more than 500 miles on the odometer.

Vehicles delivered with more than 100 miles on the odometer shall be thoroughly cleaned, inside and out, within 25 miles of the delivery location, and shall not have been smoked in.

15.2. Medium and Heavy-Duty trucks shall not have more than 500 miles on the odometer when delivered as a cab and chassis, and not more than 1,500 miles on the odometer when delivered with an up-fit body, and shall not have been smoked in.

16. SERVICING AND EQUIPPING: Contractor shall furnish automobiles and trucks meeting or exceeding the Required Features and equipped exactly as listed on the mandatory price sheet and with any other requirements specified in this Specification. The vehicles shall be completely assembled, serviced, adjusted, and all equipment including standard and optional equipment shall be installed and the units made ready for continuous operation. If vehicles are delivered not made ready for continuous operation, it will be the Contractor’s responsibility to have the units made ready for continuous operation prior to acceptance. It shall not be the Customer’s responsibility to arrange for the units to be made ready, including transporting units to local dealership for warranty repairs prior to acceptance. Standard equipment means those components and accessories usually and ordinarily furnished without additional cost on regular production models.

17. SPEEDOMETER: Each vehicle shall be equipped with a speedometer having an odometer as an integral part. The speedometer drive mechanism must be properly calibrated in relation to each axle ratio and tire size to give accurate readings.

18. TIRES: All tires shall be new and the tread style shall be the tire manufacturer’s standard design and the brand normally furnished on regular production orders, unless otherwise specified in the Invitation for Bid. All tires shall be “ORIGINAL EQUIPMENT LINE” quality and have not less than a “B” heat rating or minimum heat rating specified by the vehicle manufacturer.

NOTE: VEHICLES EQUIPPED WITH RH5 DEGREE MULTIPLE PIECE CENTER-LOCKING

RIMS ARE NOT ACCEPTABLE.

Tires shall not have a manufacturer production date more than 12 months before the production date of the vehicle.

19. WIRING: With the exception of factory-installed wiring, all electrical wiring shall be insulated and enclosed in a fibrous loom, plastic loom, or flexible conduit for protection from external damage and short circuits. It shall be securely fastened at sufficient intervals to prevent sagging and to ensure clearance of mechanical parts. Routing of the wiring through the cab, frame, body, compartment box, and the like shall be placed in such a manner so as not to interfere with normal operation and use, or present a safety hazard. Rubber grommets shall be used wherever wires, hoses or harness pass through metal. (Refer to Section G.4.6 for the wiring requirements for dump bodies.)

20. SAFETY NOTICES AND RECALLS: All safety notices and recalls shall be mailed to the Customer’s address on the purchase order for the destination of goods or other contact noted on the purchase order, (i.e. Fleet Recall Coordinator).

21. FLEET NUMBERS: The assignment of manufacturer’s fleet numbers to Customers shall be the sole responsibility of the Contractor.

22. TAX, TITLE, AND LICENSE: All on-road vehicles shall be delivered with Dealer Temporary license plates/tags. Customer will be responsible for any applicable tax, title, and license fees, in addition to vehicle purchase price. All vehicle contract prices exclude tax, title, and license. It shall be the responsibility of the Customer to inform the Contractor of their status as exempt or non-profit, so that Contractor may collect applicable taxes and fees, and process any required licensing and titling applications. Customers shall direct any questions concerning applicable tax, title, and license fees to their appropriate County Tax Assessor/Collector Office or the Texas Comptroller of Public Accounts at 1-800-252-1382.

23. FREIGHT: All units to be F.O.B. destination, freight prepaid and allowed. Customers do not pay delivery or destination charges or surcharges.

24. EPA EMISSION LEVEL: OEM/Contractor must provide the published EPA Greenhouse Gas Score including appropriate references to Tier and Bin. OEM/Contractor must provide separate scores if they vary by transmission type on the same model. Alternate engines, with an emission level different from that originally quoted, must have prior approval of the Customer. Emission level changes to vehicles on state contract require prior written approval of the CPA and will be documented through an addendum to the Specification and changed in the automated contract. This information is published by the OEM and is required for the State’s fleet management software program. It will not affect any bid. EPA does not rate work vehicles

E85 FLEX FUEL ENGINES (FFV): All vehicles are to be delivered with E85 Flex fuel engines if available from OEM at no additional cost to dealers.

A.5 SUBMITTAL OF MANUFACTURER BUILD-OUT/ORDER DEADLINES:

Contractor shall furnish CPA with order deadlines in writing by vehicle series number a minimum of three weeks prior to deadline. Order deadlines not designated by series number will not be accepted.

Contractor shall be responsible for fulfilling all purchase orders issued pertaining to each series in which a deadline has not been provided in accordance with the above requirements. Only one order deadline will be permitted for each vehicle series.

Model year build out order deadline will be posted for each manufacturer’s model as they become available. After model year build out deadline, “in stock” vehicles may be available through the Contract. Customers should contact the Contractor for availability and delivery for orders placed after the deadline has passed. Customers will have the option of accepting the next year’s model at the current pricing. When this occurs, the Contractor will provide written notification of expected delivery dates to the Customer.

A.6 DELIVERY:

1. HOURS OF DELIVERY: Contractor must deliver during Customer’s normally scheduled work hours; which are typically Monday through Friday, 8:00 a.m. to 4:00 p.m. based on the Customer’s time zone. Contractor is encouraged to obtain Customer’s delivery hours of operation at time of order.

Prior approval by the Customer is required for after-hours delivery. If Customer approves after-hours delivery, Contractor may not invoice any additional charges for that delivery.

2. SPECIAL DELIVERY REQUIREMENTS: Customers may have specific, internal delivery rules and policies. These will be provided on each purchase order issued by the Customer. Contractor will adhere to those requirements.

3. DELIVERY TIME FRAMES: Preferred delivery days ARO (Calendar Days) under normal conditions. See Part B.7.6 Force Majeure.

150 Days 180 Days 220 Days

• General Purpose Automobiles

• Carryalls, Utility Vehicles, Cargo Vans

• Passenger Vans, Light Duty

• Light Duty Trucks

• Light- and Medium-

Duty Cab and Chassis without up-fit body

• Special Purpose Automobiles (LE)

• Alternative Fuel Vehicles

• Medium Duty Cab and Chassis or chassis with up-fit bodies not otherwise listed

4. DELIVERY STATUS: Contractor shall keep Customer advised of the status of the order. If delay is foreseen, Contractor shall promptly give written notice of the delay to Customer.

5. DELIVERY EXTENSIONS: Written requests for delivery extensions shall include Customer requisition/purchase order number, reason for extension, and the number of days needed for extension, and must precede the late delivery of the vehicle. Extensions of delivery may be granted by the Customer, on a case-by-case basis, if the reasons for the delay are determined to be valid by CPA and Customer.

6. LATE DELIVERY FEE: The Customer may charge the Contractor a fee per vehicle per day for late delivery. Late fee applies only when Contractor has not requested and received prior written approval from the Customer, to make delivery after the number of days established by the contract or the purchase.

6.1. Passenger vehicles and light trucks: $50 per day. Contractor agrees that this a reasonable estimate of foreseeable damages for loss of use of a vehicle.

6.2. Medium and Heavy-Duty trucks: actual cost of temporary replacement for delayed vehicle.

6.3. Customer may deduct late delivery fees from the invoice.

NOTE: Providing vehicles which do not meet all Specification requirements does not constitute delivery, and the late fee will continue to accrue until the Contractor delivers vehicles in full compliance with the Specifications to the Customer’s FOB point.

7. VEHICLE DELIVERY DATA SHEET: At delivery, Contractor shall provide with each vehicle a data sheet to include the following information: Vehicle Identification Number (VIN), year, make, model, purchase order number, requisition number, delivery date, purchase cost, odometer reading at delivery, warranty expiration (date & miles or delayed). Additional information may be requested during the life of the contract.

8. OEM VEHICLE WINDOW STICKER/DECAL: When available from the OEM, the OEM Window Sticker/Decal as affixed by the manufacturer shall be considered part of the required delivery documents. The Contractor shall ensure this document is safeguarded during the pre-delivery and delivery processes and must replace it if it is destroyed or lost.

9. FACTORY BUILD SHEET: When an OEM Window Sticker/Decal is not available from the OEM, Factory build sheets are required and shall be considered part of the required delivery documents. The Contractor shall ensure this document is safeguarded during the pre-delivery and delivery processes and must replace it if it is destroyed or lost.

10. UNLOADING: Contractor shall prevent any undue delay or imposition upon Customer personnel at time of delivery. Customer assistance will not be provided for unsaddling piggyback chassis, off-loading convoyed units, or other equipment unloading.

A.7 PRE-DELIVERY SERVICE:

All units (including complete vehicles and cab and chassis units) shall include new vehicle pre-delivery service.

1. The following service shall be performed before the units are delivered to the Customer:

1.1. All fluid levels checked and maintained with the proper grade and type of fluids.

1.2. Pre-delivery inspection and service on chassis.

1.3. The interior and exterior of units shall be clean and freshly washed at time of delivery, and shall not have been smoked in.

1.4. A minimum of 1/4 tank must show on the fuel gauge when delivered.

1.5. Unless previously agreed upon in writing with the purchaser, the delivered unit shall not exceed the mileage limitation stated in Section A.4.16.

2. The Contractor or their representative who is responsible for the final delivery shall attach signed certificates to the units stating that the above service was performed, and that inspection indicates they are in good condition and ready for delivery.

3. Unless specifically permitted by the Customer, vehicles shall be equipped with all accessories as stated in the purchase order prior to delivery. Generally, the up-fitting or servicing of ordered vehicles on the premises of the Customer is not permitted.

4. All shipping tickets shall reference the Customer’s requisition/purchase order number and accompany each delivery shipment. If shipping tickets are received without the requisition/purchase order number, Customer may reject the delivery.

5. Window sticker shall remain attached to the vehicle.

6. The Contractor shall provide an official and acceptable weight certificate when applicable and required for vehicle registration. This section excludes cab and chassis vehicles delivered for later up-fit.

A.8 ACCEPTANCE, INSPECTION, AND DOCUMENTATION:

1. RECEIPT: Receipt of goods does not constitute acceptance.

2. ACCEPTANCE INSPECTION: All vehicles ordered will be subject to acceptance inspection and performance testing upon receipt. Acceptance inspection and performance testing will not take more than ten working days, weather permitting. The Contractor will be notified within this time frame of any units not delivered in full compliance with the purchase order specifications.

2.1. Acceptance will not be made, nor payment initiated on vehicles failing to meet Specifications (unless they are brought into full compliance),

2.2. Acceptance will not be made, nor payment initiated unless all necessary documents are received by the Customer. Failure to provide this information may cause the delay of payment. Payment will be made within 30 days after vehicle’s acceptance or receipt of correct invoice, whichever is later.

NOTE: The preliminary inspection referenced in Option 998 is not the Acceptance Inspection.

3. STATE VEHICLE INSPECTION: The Contractor shall have each vehicle (except cab and chassis units delivered without bodies) properly inspected in compliance with Texas motor vehicle laws.

3.1. Texas inspection sticker shall be attached prior to the delivery of the vehicle to the Customer and included in price. Inspection stickers for automobiles and trucks:

3.1.1. Passenger cars and light trucks: two years

3.1.2. All others: one year

4. MANUFACTURER’S STATEMENT/CERTIFICATE OF ORIGIN: Contractor shall furnish the Customer a MSO or MCO (Certificate of Title will not meet this requirement). A vehicle shall not be considered delivered until the MSO or MCO is received by the Customer. MSO or MCO shall either be furnished at the time of vehicle delivery or within 48 hours of vehicle delivery to the Customer and shall be made out in the name of the Customer (see NOTE below), providing the following:

4.1. GVWR for the particular model specified, or;

4.2. The GVWR required for the entity’s written exception, or;

4.3. A greater GVWR required by extra equipment, and;

4.4. Nominal weight rating (in tons),

4.5. Odometer Disclosure Statement.

NOTE: Contractor should contact the Customer to obtain proper entity name and address for assignment of the MSO or MCO.

5. ODOMETER STATEMENT: The Truth in Mileage Act requires the selling dealer to furnish a complete odometer statement to the purchaser. This statement must be complete and shall include mileage accrued at the point of delivery. Unless previously agreed upon in writing with the purchaser, the delivered unit shall not exceed the mileage limitation stated in Section A.4.16. In addition to the signature of the seller/agent certifying the odometer reading, both the dealership and the name of the agent shall be printed on the Odometer Disclosure Statement. The odometer statement on the MSO will satisfy this requirement. If a vehicle is delivered with more than three hundred miles on the odometer, without prior written approval from the Customer, the Customer will have the option to reject the vehicle without penalty to the Customer.

NOTE: ODOMETER STATEMENT IS NOT REQUIRED ON TRUCKS WITH A GROSS

VEHICLE WEIGHT RATING OF 16,000 POUNDS OR MORE.

6. APPLICATION FOR TEXAS TITLE:

6.1. Vehicles up to 11,000 lbs. Gross Weight: Contractor is solely responsible for titling vehicles on behalf of the purchasing entity. Exempt license plates may be required. Contractor shall coordinate with Customer on required documentation including Affidavit or Power of Attorney when required.

6.2. Vehicles over 11,000 lbs. Gross Weight: Contractor shall furnish the Customer a signed and completed Form 130U. A vehicle shall not be considered “delivered” until the 130U is received by the Customer. Form 130U shall either be furnished at the time of vehicle delivery or within 48 hours of vehicle delivery to the Customer and shall be made out in the name of the purchasing entity (see NOTE below)

NOTE: The latest version of the Form 130U is available at the Texas Department of Motor Vehicles website.

7. OTHER REQUIRED DOCUMENTS: The Contractor shall deliver with the vehicle a vehicle-specific line-setting ticket, manufacturer’s invoice, and any official documentation necessary to verify the fact that ordered options, GVWR rating, and other requirements have been met.

A.9 WARRANTY, SERVICE, AND SERVICE CONTRACTS:

1. WARRANTIES, ACCESSORIES: Contractor shall furnish a copy of the manufacturer’s standard warranty on minor accessories such as batteries and tires and major accessories such as Dump, Stake, Platform and Utility Bodies, side-mounted tool compartments and toolboxes at the time of delivery to the Customer.

2. WARRANTIES, NEW VEHICLE: Contractor shall furnish the Customer an OEM Chassis Manufacturer’s Warranty which will be honored by any of the manufacturer’s authorized dealers.

This warranty shall be equal to or better than those offered to the general public. Passenger cars and light-duty trucks shall have a minimum warranty offered to the general public (not commercial trade).

Minimum warranty shall be at least 3 years/36,000 miles bumper to bumper with a power train warranty of 5 years/100,000 miles unless different requirements are stated within a series Specification or an optional warranty upgrade is purchased.

3. WARRANTIES, DOCUMENTATION: Respondent shall indicate the length (in years and miles) of the OEM new vehicle warranty on Mandatory Price Sheet. Contractor shall furnish a complete copy (detailing coverage and exclusions) of the new vehicle warranty to Customer with each vehicle delivered. Contractor shall also provide an additional copy within 10 working days after request.

4. WARRANTIES, DEDUCTIBLES: All warranty repairs shall be performed without assessing the Customer warranty deductibles. Contractor shall be responsible for any warranty deductibles required for warranty repairs.

5. WARRANTIES, DELAYED: Delayed warranties must be available for all vehicles. Warranty start date shall be effective the day the completed unit is placed into service. Contractor shall furnish a delayed warranty card/document with each unit delivered, advising entity personnel of the procedures to be followed for obtaining delayed start of warranty coverage.

NOTE: If Contractor fails to arrange for delayed warranty with OEM, Contractor is responsible for all costs incurred to make appropriate repairs at any dealership in Texas.

6. WARRANTIES, CONTRACTOR INSTALLED ITEMS: Contractor shall warrant all items it has installed for quality and workmanship. Warranty shall include 100% coverage for all options, components and labor.

7. WARRANTIES, AFTERMARKET ALTERNATE FUEL CONVERSION: Aftermarket fuel conversion means the conversion of an OEM vehicle to operate in its normal capacity or design using an alternative fuel such as LPG or CNG by a company licensed by the Railroad Commission, is certified by the Environmental Protection Agency (EPA), and has at least one ASE certified technician. With an after-market fuel conversion, the company completing the conversion shall be responsible for fuel control issues/problems. If the maintenance program is followed and maintenance is performed by an ASE certified technician, the conversion shall be warranted for 3 years/36,000 miles, whichever comes first. Warranties for components (i.e. tanks) greater than 3 years / 36,000 miles shall be passed on to the Customer. The conversion shall not void any other warranty.

The OEM warranty will remain intact unless it is determined that the failure of an OEM part is directly attributed to the aftermarket fuel conversion. In case of warranty work on an engine converted to use LPG or CNG, it shall automatically become the Contractor's responsibility. The Contractor will arrange, with the permission of the owner, for the vehicle to be repaired by an OEM Certified technician, at an OEM or other facility chosen by the owner, at no cost to the owner. A copy of the conversion equipment manufacturer's warranty and the Contractor's supplemental warranty shall be provided to the Customer at the time of vehicle delivery. Payment for the vehicle cannot be processed until these documents are provided. Major warranty repair work means major repair to the engine due to operation of the engine on LPG or CNG. All conversion components shall be covered.

Diagnosis of the actual repairs required will be the responsibility of the Contractor. The vehicle will be made available at the location designated by the owner. The repair work may be performed by the Contractor or his authorized OEM certified representative.

8. COMPLIMENTARY SERVICE: If the manufacturer offers a complimentary service agreement with the purchase of a new vehicle, that service shall be included with all vehicles purchased under the contract.

SECTION B - AUTOMOBILE AND TRUCK REQUIREMENTS AND

SPECIFICATIONS

B.1 GENERAL PURPOSE AUTOMOBILES:

Unless specified otherwise, all units shall be furnished complete with all standard equipment as listed in the manufacturer's printed literature for the models specified herein (see Section A.4.1 in this document).

The following items are Required Features for the models specified as General Purpose Automobiles.

Additional Required Features for a Series will be listed on the individual tab for the Series in the mandatory price sheet. Required Features shall be provided whether shown as optional or standard equipment by the manufacturer. All Required Features must be included in the base price for a series. Customers shall not pay additional for them.

Required Features for General Purpose Automobiles:

1. BODY:

1.1. Air Bags: OEM standard to include side curtain/impact airbags if available from manufacturer.

1.2. Air Conditioning: OEM standard.

1.3. AM/FM Radio: OEM standard.

1.4. Auxiliary Power Outlet: 12 volt.

1.5. Back-up Camera and Monitor: OEM standard

1.6. Bluetooth Wireless Communication: OEM standard Bluetooth system for pairing with mobile communication devices.

1.7. Floor Covering: Floor shall be covered with manufacturers’ standard carpet, OEM installed.

1.8. Heater and Defroster: Integral, OEM Standard

1.9. Luggage/Cargo Compartment Light: Automatic.

1.10. Luggage Compartment: The luggage compartment floor shall be covered with a vinyl, rubber, or fiber type mat.

1.11. Paint: OEM standard white is default. Other colors may be specified at time of order from manufacturer’s standard availability for unit ordered.

1.12. Power Package: Includes power windows, power locks, power mirrors, cruise control, and tilt steering wheel.

1.13. Spare Wheel and Tire: Same size, brand, and model as furnished on vehicle when full size spare is available.

1.14. Tire Pressure Monitoring System (TPMS) if available

1.15. Upholstery: Cloth, manufactures standard.

1.16. Windshield Wipers: Dual electric, minimum 2-speed type with intermittent feature windshield washers.

1.17. Window Tint: OEM Standard tint, shall meet Texas DPS regulations.

2. CHASSIS:

2.1. Automatic Transmission

2.2. Electronic Stability Control: OEM standard.

2.3. Flex Fuel, if available

2.4. Power Brakes with ABS: OEM standard; front disc or 4-wheel disc.

2.5. Power Steering: OEM standard.

2.6. Tires: Steel belted radial, all position, tubeless highway tread, suitable for pursuit vehicle applications. Tires with raised white lettering are acceptable, if mounted with the black lettering facing away from vehicle.

2.7. Wheel Covers/Hub Caps: OEM standard center caps or full-size steel wheel covers unless vehicle is equipped with styled aluminum wheels as standard (plastic center caps are acceptable, full size plastic wheel covers are not acceptable).

B.2 SPECIAL PURPOSE AUTOMOBILES - LAW ENFORCEMENT (LE) PURSUIT OR

SPECIAL SERVICE VEHICLES:

Unless specified otherwise, all units shall be furnished complete with all standard equipment as listed in the manufacturer's printed literature for the models specified herein (see Section A.4.1 in this document).

The following items are Required Features for the models specified as Special Purpose Automobiles (Law Enforcement) Pursuit or Special Service Vehicles. Additional Required Features for a Series will be listed on the individual tab for the Series in the mandatory price sheet. Required Features shall be provided whether shown as optional or standard equipment by the manufacturer. All Required Features must be included in the base price for a series. Customer shall not pay additional for them.

Required Features for Special Purpose Automobiles (Law Enforcement) Pursuit or Special Service Vehicles:

1. BODY:

1.1. Air Bags: OEM standard to include side curtain/impact airbags if available from manufacturer.

SIDE CURTAIN AIR BAGS NOTE: The installation of a prisoner transport cage in any vehicle equipped with side curtain (one-piece) airbags could severely impact the designed deployment of the bag. CPA recommends that Customers consult with the vehicle and cage manufacturers to identify any interference issues prior to installing a prisoner transport cage.

1.2. Air Conditioning: OEM standard.

1.3. AM/FM Radio: OEM standard.

1.4. Auxiliary Power Outlet: 12 volt.

1.5. Back-up Camera and Monitor: OEM standard.

1.6. Bluetooth Wireless Communication: OEM standard Bluetooth system for pairing with mobile communication devices.

1.7. Floor Covering: Floor shall be covered with manufacturers’ standard carpet, OEM installed.

1.8. Heater and Defroster: Integral, OEM Standard

1.9. Instrumentation: OEM full gauge package, if available.

1.10. Luggage/Cargo Compartment Light: Automatic.

1.11. Luggage Compartment: The luggage compartment floor shall be covered with a vinyl, rubber, or fiber type mat.

1.12. Power Package: Includes power windows, power locks, power mirrors, cruise control, and tilt steering wheel.

1.13. Seats: Bucket style front seats, minimum 5 passengers seating total (including driver), OEM standard cloth type. Interior upholstery shall be available in a minimum of 2 different colors if available.

1.14. Spare Wheel and Tire: Full size spare required. Shall be the same size, brand, and model as furnished on vehicle.

1.15. Tire Pressure Monitoring System (TPMS) if available

1.16. Windshield Wipers: Dual electric, minimum 2-speed type with intermittent feature windshield washers.

2. CHASSIS:

2.1. Automatic Transmission: Heavy-duty type with external transmission oil cooler suitable for pursuit vehicle applications.

2.2. Electronic Stability Control: OEM standard.

2.3. Flex Fuel, when available.

2.4. Power Brakes with ABS: OEM standard; front disc, 2- or 4-wheel.

2.5. Power Steering: OEM standard.

2.6. Suspension: Police pursuit rated suspension & components.

2.7. Tires: Steel belted radial, all position, tubeless highway tread, suitable for pursuit vehicle applications. Tires with raised white lettering are acceptable, if mounted with the black lettering facing away from vehicle.

2.8. Wheel Covers/Hub Caps: OEM standard center caps or full-size steel wheel covers unless vehicle is equipped with styled aluminum wheels as standard (plastic center caps are acceptable and full size plastic wheel covers are not acceptable).

3. SPECIAL FEATURES:

3.1. Bonding Strap Package: Hood and rear deck lid shall have radio interference bonding straps to body, if available from manufacturer.

3.2. Cooling System: Largest capacity/heavy-duty with external engine oil cooler suitable for pursuit vehicle applications, OEM.

B.3 UTILITY VEHICLES (CARRYALLS, CROSSOVERS, SPORTS UTILITY, AND

CARGO VANS):

Unless specified otherwise, all units shall be furnished complete with all standard equipment as listed in the manufacturer's printed literature for the models specified herein (see Section A.4.1 in this document).

The following items are Required Features for the models specified as Utility Vehicles. Additional Required Features for a Series will be listed on the individual tab for the Series in the mandatory price sheet. Required Features shall be provided whether shown as optional or standard equipment by the manufacturer. All Required Features must be included in the base price for a series. Customers shall not pay additional for them.

Required Features for Utility Vehicles:

1. BODY:

1.1. Air Bags: Manufacturer’s standard to include side curtain/impact airbags if available from manufacturer.

1.2. Air Conditioning: OEM standard.

1.3. AM/FM Radio: OEM standard.

1.4. Arm Rests: Both right and left arm rests are required

1.5. Auxiliary Power Outlet: 12 volt.

1.6. Back-up Camera and Monitor: OEM standard

1.7. Bluetooth Wireless Communication: OEM standard Bluetooth system for pairing with mobile communication devices.

1.8. Heater and Defroster: Integral, OEM Standard

1.9. Paint: OEM standard white is default. Other colors may be specified at time of order from manufacturer’s standard availability for unit ordered.

1.10. Power Package: Includes power windows, power locks, power mirrors, cruise control, and tilt steering wheel

1.11. Spare Wheel and Tire: Same size, brand, and model as furnished on vehicle when full size spare is available.

1.12. Tire Pressure Monitoring System (TPMS) if available

1.13. Seat, Cloth: Front seats split bench 40/60, 40/20/40, or buckets. (Bench not acceptable

1.14. Sun Visors: Dual sun visors.

1.15. Windshield wipers: Dual electric, minimum 2-speed type with intermittent feature windshield washers.

1.16. Window Tint: OEM Standard tint, shall meet Texas DPS regulations.

2. CHASSIS:

2.1. Automatic Transmission

2.2. Bumpers: OEM standard front and rear bumper

2.3. Electronic Stability Control: OEM standard.

2.4. Flex Fuel, when available

2.5. Power Brakes with ABS: OEM standard; front disc or 4-wheel disc.

2.6. Power Steering: OEM standard

2.7. Tires: Steel belted radial, all position, tubeless highway tread. Tires with raised white lettering are acceptable, if mounted with the black lettering facing away from vehicle.

2.8. Wheel Covers/Hub Caps: OEM standard center caps or full-size steel wheel covers unless vehicle is equipped with styled aluminum wheels as standard (plastic center caps are acceptable, full size plastic wheel covers are not acceptable).

B.4 PASSENGER VANS, LIGHT-DUTY:

Unless specified otherwise, all units shall be furnished complete with all standard equipment as listed in the manufacturer's printed literature for the models specified herein (see Section A.4.1 in this document).

The following items are Required Features for the models specified as Light-Duty Passenger Vans.

Additional Required Features for a Series will be listed on the individual tab for the Series in the mandatory price sheet. Required Features shall be provided whether shown as optional or standard equipment by the manufacturer. All Required Features must be included in the base price for a series. Customers shall not pay additional for them.

Required Features for Light-Duty Passenger Vans:

1. BODY:

1.1. Air Bags: OEM standard to include side curtain/impact airbags if available from manufacturer.

1.2. Air Conditioning: OEM Front and Rear.

1.3. AM/FM Radio: OEM standard.

1.4. Arm Rests, Door-Mounted: Both right and left arm rests.

1.5. Auxiliary Power Outlet: 12 volt.

1.6. Headliner: Required. Full length, if available.

1.7. Heater and Defroster: OEM standard.

1.8. Paint: OEM standard white is default. Other colors may be specified at time of order from manufacturer’s standard availability for unit ordered.

1.9. Power Package: Includes power windows, power locks, power mirrors, cruise control, and tilt steering wheel

1.10. Seat: Front bucket seating with 2nd, 3rd, & 4th row bench seats, cloth, OEM.

1.11. Side Panels, Interior: Rigid material with a durable finish such as plastic shall be installed on all walls and doors, OEM.

1.12. Spare Wheel and Tire: Same size, brand, and model as furnished on vehicle when full size spare is available.

1.13. Sun Visors: Dual sun…