ESBD_472565_1768234819607_SOL_EXH_F.3_405-25R0013810_HUB Subcontracting Plan (HSP) Updated.pdf

This is a Historically Underutilized Businesses (HUB) Subcontracting Plan document prepared for the Texas Department of Public Safety (DPS) in support of their OpenText Managed Services procurement (Solicitation 405-25R0013810). The solicitation seeks a comprehensive managed services vendor to administer, manage, and support an OpenText document management system currently deployed in a government cloud environment serving multiple state divisions including the Driver License Division, Regulatory Services Division, and potential future integration with Criminal Investigations, Crime Records, Finance, Office of General Counsel, and Human Resource Operations. The system manages millions of documents across the organization. Respondents must submit electronic proposals by January 12, 2026 at 5:00 P.M. Central Time, with an anticipated contract award date of March 1, 2026. The contract term is five years. The technical solution must include cloud infrastructure, licensing, maintenance, support, API services, workflow development, data migration, and employee training. Evaluation will be based on 50 points for technical requirements, 20 points for indicators of vendor performance, and 30 points for cost, utilizing best value standards.

The solicitation mandates a statewide HUB Subcontracting Plan with a goal of 26.0% for Other Services, requiring vendors to identify subcontracting opportunities and demonstrate good faith efforts to utilize Texas certified HUB vendors. Respondents must specify percentages of work to be awarded to HUB versus non-HUB vendors, with responses lacking a completed plan subject to rejection. The existing environment consists of an OpenText system deployed in Azure cloud infrastructure with complex document workflow processes managing storage requirements ranging from 100GB to 70TB across divisions. Vendors must meet extensive cybersecurity requirements including TX-RAMP and FedRAMP compliance, two-factor authentication, 99% system uptime, 24/7 customer support, and immediate incident reporting. Criminal history background checks are required for all project personnel at the contractor's expense. The contract does not guarantee minimum compensation, and DPS will negotiate pricing to ensure best value based on a mandatory pricing schedule covering licensing, cloud infrastructure, maintenance, support, and professional services.