ESBD_472565_1764020084564_SOL_EXH_F.17_405-25R0013810_DPS Online Bid Room Vendor Information.pdf
PDF 84 KB Posted
- Attached to
- OpenText Managed Services
- Solicitation number
- 405-25R0013810
- Issued by
- Texas
About this file
This file is vendor information guidance from the Texas Department of Public Safety (DPS) for submitting responses to solicitations through the DPS Online Bid Room. The document outlines the optional electronic submission process for the OpenText Managed Services contract opportunity. Rather than specifying project details, quantities, or response deadlines, this exhibit provides procedural instructions for vendors interested in responding to solicitations. Vendors must complete a two-step registration process: first registering as a vendor at the DPS Online Bid Room portal (https://texasdps.appianportalsgov.com/vendor-management), which may require up to two business days to receive login credentials, and second using those credentials to access the portal and submit responses. The document emphasizes that vendors must allow sufficient time for registration to meet submission deadlines, as late responses are not accepted.
The guidance clarifies that use of the DPS Online Bid Room is optional and does not exempt vendors from all solicitation requirements specified in the solicitation package. Vendors may submit responses through alternative methods identified in the solicitation, though electronic submission through the portal receives automatic confirmation. The document provides links to support resources including a vendor tutorial, user guide, frequently asked questions, and customer support contact information. Notably, technical difficulties with the online system do not constitute grounds for protesting a contract award, and vendors are directed to contact DPS-Online Bid Room Vendor Support for assistance with registration or submission issues.
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DPS Online Bid Room Vendor Information
Responses for this solicitation may be submitted electronically using the DPS Online Bid Room or any other method identified in the solicitation. Use of the DPS Online Bid Room is optional and is subject to all terms and conditions, affirmations, and other solicitation requirements as any other response submission method.
Read and review the solicitation package, including all exhibits, carefully before completing and submitting a response in the form and manner described in the solicitation package.
Questions the DPS point of contact in the solicitation package must address questions regarding the solicitation. The Point of Contact is identified in the solicitation package.
Submit the solicitation response in the form and manner described in the solicitation package on or before the response due date and time.
IMPORTANT: The solicitation package will identify the specific form and method of delivery. Failure to adhere to the requirements in the solicitation package may result in disqualification.
Access to the DPS Online Bid Room is a two-step process.
Step 1: Register as a vendor for the Online Bid Room at https://texasdps.appianportalsgov.com/vendor-management. It can take up to two business days to receive your username and password. If you do not receive this information within two days, Contact DPS-Online Bid Room Vendor Support
Step 2: Registered. You will receive your login credentials via email, and you can gain access to the DPS Online Bid Room to review solicitation opportunities and submit your response to the solicitation electronically.
View the DPS Online Bid Room Vendor Forms and Resources to help you navigate the site, be informed, and learn how to reach out for assistance. Online Bid Room Vendor Tutorial, Vendor User Guide, Frequently Asked Questions, Contact DPS-Online Bid Room Vendor Support
IMPORTANT: Allow enough time for the registration process to submit your bid by the response due date. Late solicitation responses are not accepted.
The optional use of the DPS Online Bid Room and any resulting technical difficulties that may prevent a successful, responsive electronic submission of a solicitation response do not constitute a sufficient basis for a protest of a contract award.
Submissions via the DPS Online Bid Room will receive submission confirmation through the system. If confirmation is received through the DPS Online Bid Room, no additional confirmation of receipt is required.
https://texasdps.appianportalsgov.com/vendor-management https://na3.docusign.net/Member/PowerFormSigning.aspx?PowerFormId=6c8dd957-04ac-412f-9f97-e029fe18ca7c&env=na3&acct=750435b2-632e-42af-817d-35fa75365f05&v=2 https://www.dps.texas.gov/section/infrastructure-operations/dps-contractor-information https://www.youtube.com/watch?v=l0fFsB3F1_I https://www.dps.texas.gov/sites/default/files/documents/iod/doingbusiness/docs/online_bid_room_vendor_guide.pdf https://www.dps.texas.gov/sites/default/files/documents/iod/doingbusiness/docs/online_bid_room_faqs.pdf https://na3.docusign.net/Member/PowerFormSigning.aspx?PowerFormId=6c8dd957-04ac-412f-9f97-e029fe18ca7c&env=na3&acct=750435b2-632e-42af-817d-35fa75365f05&v=2
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