Enclosure No. 2.B._Argonne Statement of Work.doc

APPENDIX B

ARGONNE NATIONAL LABORATORY

STATEMENT OF WORK

SITE-WIDE LAUNDRY SERVICE

January 28, 2026 I. Background

Argonne National Laboratory (Argonne, ANL) is a multi-program Department of Energy (DOE) Office of Science (SC) laboratory. ANL is one of ten in the complex of national scientific laboratories overseen by the DOE and hosts five user facilities. In FY 2020, Argonne’s employed 4,044 total employees and hosted over 8,000 facility users and visiting scientists. Argonne is operated and managed for the DOE by UChicago Argonne, LLC.

The Argonne site contains 5.1 million square feet of building space and over 200 facility assets on roughly 1,500 acres. The Infrastructure Services (IS) Directorate oversees and manages the site-wide laundry service provided to all Argonne departments who require uniformed employees and for individuals who require rental of shop towels, and other garments. See Exhibit A for the current Argonne Campus Map and see Exhibit B for the list of buildings with existing pickup/drop off locations for laundry service.

II. Description of Work

UChicago Argonne, LLC, Operator of Argonne National Laboratory (ANL) requires approximately 400 employees to be guaranteed a uniform at all times. Contractor shall provide laundry service, lab coat purchase program, and rental services for uniforms, lab coats, shop towels and face coverings, all-inclusive of supplies, materials, labor and delivery.

III. Uniform Inventory

Contractor must guarantee that at no point in time will any employee be without a uniform. The inventory of garments for each wearer must be twice the usage plus one (i.e. five (5) changes per week requires an inventory of eleven (11) sets). Each employee is currently allotted 11 shirts and pants. The Laboratory reserves the right to request additional changes for employees who need more changes (i.e., mechanics) or fewer changes (i.e. technicians) at the same price.

Uniforms that are no longer required by the Laboratory will be returned to the Contractor and the rental fee shall be prorated accordingly, from the date the uniforms are picked up by Contractor from the Laboratory. If Argonne fails to return a uniform, Argonne shall reimburse Contractor using the replacement costs schedule per Schedule Five of Pricing Schedule. Rental charges for uniforms shall not be billed beyond three (3) weeks from date of Quit Form issuance from Laboratory to Contractor.

IV. Materials Requirements for Rental Garments A. Work Garments (Pants and Shirts Uniform)

1. Industrial quality pants with side elastic banding, cargo pants with side elastic banding, shirts, and lab coats.

2. Available in a variety of colors, including Blue, Green, White, Gray, Black, Tan/Khaki and other mutually agreed upon colors.

3. Available in both 65/35% polyester/cotton fabrics, 100% cotton fabrics, and flame-resistant (FR) fabrics.

4. Available in men and women’s short and long-sleeved styles, including maternity clothes.

5. All garments to be identified on the inside of each garment with individual wearer’s name, organization, and building number.

6. Available with personal names embroidered or silk screened on a logo and sewn on front of shirt.

B. Lab Coats

1. Contractor shall supply varying types of coats depending on research function.

2. Available in both 65/35% polyester/cotton fabrics, 100% cotton fabrics, flame-resistant (FR), chemical resistant, or combined flame and chemical resistance fabrics. (NON – PFAS)

3. Available in men and women’s short and long length styles, including maternity fit.

4. All coats to be identified on the inside of each garment with individual wearer’s name, organization, and building number.

5. Available with personal names embroidered or silk screened on a logo and sewn on front of lab coat.

C. Print Shop Towels

1. Size: 18”x18”

2. Color: Red D. Refer to Schedule One of Pricing Schedule for rental items and usage estimates.

V. Fit of Garments A. The Contractor shall measure each wearer for proper sizing of garments, includes maternity clothes.

B. The contractor will assure complete responsibility for the proper fit of all garments.

C. The contractor will re-measure for proper sizing and replace garments for employee’s size change due to either loss or gain of weight.

D. Garments for new employees will be received within 1 week of being ordered 95% of the time.

E. The contractor will leave a size run with customer.

F. Sizing team sent to measure 10+ new employees.

VI. Tagging of Garments

A. ANL building identification, individual personalized identification and RFID tags of all Contractor-owned and Argonne-owned garments are required (included in the rental price) to ensure all garments are returned promptly to the assigned individual/location.

B. The personalized identification shall be the individual’s first initial and last name embroidered, or silk screened on a logo on the front of the garment.

C. FR uniforms and FR lab coats will have clearly visible FR labels on both pants and shirts and comply with NFPA 70E labeling requirements (e.g. ATPV, etc). A minimum ATPV rating of 8.0 for FR rated pants and shirts is required. All FR garments must comply with the requirements of NFPA 70E and ASTM F 1506.

D. The contractor shall inconspicuously tag garments with pickup and delivery locations.

E. Contractor shall have the ability to and allow transfer of RFID signature.

VII. Laundering Requirements

A. Washing and Dry Cleaning

1. Items washed and/or dry-cleaned must meet International Fabricate Institute Test pieces requirement for textile strength loss and whiteness retention.

a. Items shall be clean and free of stains.

b. The contractor shall provide the ANL Technical Representative with the SDS sheet(s) for garment cleaning agents.

c. The contractor shall provide the ANL Technical Representative with the results of wastewater analysis at least twice per year. ANL can request random wastewater samples for analysis.

d. The contractor shall provide written information on the washing cycles and the chemicals used. The contractor shall notify ANL of any changes to the washing cycle or chemicals used. ANL reserves the right to dispute and request changes to the contractor’s production process.

2. Flame resistant garments - The instructions of the fabric’s manufacturer shall be followed when washing Flame Resistant rated items to ensure the rating is not compromised.

B. Finishing Garments coded for pressing, should be pressed in a good workman-like manner. The garments should:

1. Have no rough, dry areas.

2. Be free of wrinkles.

3. Have a smooth, dry finish.

4. All cotton garments will be pressed.

C. Refer to Schedule Two of Pricing Schedule for ANL owned items and usage estimates.

VIII. Lab Coat Purchase Program Contractor shall be able to supply varying types of (Non – PFAS) lab coats depending on research function (choices must include 65/35% polyester/cotton fabrics, 100% cotton, flame resistant, chemical resistant, or combined flame and chemical resistance), for the brand-named products listed below or of equal specifications (refer to Schedule Four of Pricing Schedule for usage estimates).

Chemical Resistant

1. Workrite Model 372 78 Wt MD OR Chemical Resistant only coats - 352C Flame Resistant

2. Bulwark Nomex IIIA HRCL Lab Coats - KNL2 (Men's) KNL3 (Women's) Flame Resistant and Chemical Protectant

1. Workrite, Model 353 (and 354) CH45: 4.5 oz Nomex IIIA FR/CP coat – KNR6

2. Workrite Model 357 (and 361-women’s), CH45: 4.5 oz Nomex IIIA FR/CP coat with knit cuffs - KNR3 Below are examples of acceptable lab coats for areas of only low-hazard chemicals (brand name or equivalent specifications):

100% cotton fabric

1. Fisher brand Unisex Cotton Lab Coat, open sleeve – part #19-181-(592 to 597 depending on size)

2. Fisher brand Unisex Cotton Lab Coat, cuffed sleeve – part #19-181-(560 to 568 depending on size)

65/35% polyester/cotton fabric

1. VWR Unisex Poly/Cotton blend Lab Coat, adjustable cuff – part # 76048-(766 to 776 depending on size)

2. VWR Unisex Technology Poly/Cotton blend Lab Coat, knit cuff – part #10141-(342-350 depending on size)

Outright purchase of lab coats shall include original manufacturer tags.

IX. Environmental and Safety Control All transport carts, hampers, containers, etc. must be lined with sheets or a suitable sized plastic bag after being sanitized at the Contractor’s plant and prior to refilling with clean linens. All carts, hampers, containers, etc. of clean Products must also be completely covered with sheets or a second bag during delivery to ANL.

All transport carts, hampers, containers, etc. must be in working order (e.g. wheels are intact and move freely). The Contractor is responsible for preventive maintenance of all Contractor-owned transport carts, hampers, containers, etc.

Contractor shall follow CDC guidelines for the approved wash process during a pandemic or other public health crisis.

X. Potentially Contaminated Garments A small fraction of the garments used at Argonne are worn in areas (Bldg. 306 & 350) where there is potential for radioactive contamination. Argonne uses the best available technology to check all garments, which have potential for radioactive contamination. ANL will survey garment prior to release for laundering. No contaminated garments will knowingly be released for laundering.

XI. Quality Control All pants, shirts, coveralls, originally issued will be new. All uniforms shall be to Argonne’s satisfaction. The contractor will immediately replace any uniforms not meeting ANL standards of neat appearance, on a continuous basis at no additional cost to ANL.

XII. Repair A. Contractor will perform and document inspections to identify garments in need of repair.

B. The contractor shall maintain all rental items in good order by ensuring they are free of any defects such as holes, tears, fabric defects, spots, uneven dyeing, lose or missed stitches, or anything else that shall affect their serviceability or appearance.

C. The contractor shall be responsible for replacing buttons, zippers, etc., and patching small rips or tears.

D. Repairs will be returned the following week.

E. ANL will reimburse the contractor for minor repairs to Argonne-owned garments (see Schedule Three).

XIII. Direct Purchase Program A. All direct purchase items are to be embroidered with the Argonne Logo and department name above breast pocket.

B. The Contractor needs to provide a platform and process for direct purchase with reasonable turnaround time.

C. Contractor shall notify ANL of back-ordered products and suggest replacement items.

Below are examples of acceptable items:

1.

T-Shirts

Unisex

100% Cotton

100% Polyester

Poly/Cotton blend

Colors – Navy, Gray, Tan, Hi-Vis Yellow/Orange

Breast Pocket

Mid Weight

Heavy Weight

Examples of acceptable styles:

Gildan Dryblend 50% Cotton 50% Polyester

Gildan Ultra Cotton 100% Cotton

Core 365 100% Polyester 2.

Lab Coats – Same specs as included in section VIII 3.

Jackets

100% Cotton

Poly/Cotton Blend

Full Zip

Hip Pockets

Attached Hood

Lined

Mid Weight

Example of acceptable style:

Wearguard Style 194 4.

Scrubs

Shirt *

100% Polyester

Colors – Light Blue, Navy Blue, Gray Soil Release

Moisture Wicking

Reversable

Left Chest Pocket

Pant*

100% Polyester

Colors – Light Blue, Navy Blue, Gray Soil Release

Moisture Wicking

Reversable

Back Patch Pocket

Example of acceptable style:

3.5 oz. Poplin XIV. Loss or Damage A. If at any time contractor loses (missing for more than one (1) week) or damages an ANL-owned item, contractor will provide a like-for-like replacement or ANL will furnish the contractor with the present economic value of said garment and will receive a credit on the following month’s invoice.

B. Argonne shall not be charged for any lost or damaged items due to Contractor’s negligence and/or fault.

XV. On Site Garment Storage Areas and Receptacles The contractor shall provide individual lockers upon request. Laundry/dry clean baskets, and pick-up and delivery service at specified buildings.

A. The contractor will provide a mutually agreed upon number of receptacles for soiled items at each pick-up location. Identified as:

1. Rental Shirts

2. Rental Pants

3. Rental & ANL-Owned Lab Coats

4. Rental & ANL-Owned garments, linens and towels

B. Contractor provides a dedicated employee for the maintenance of lockers or laundry racks.

C. Route Service Representative to pick up hangers.

D. Computer generated locker labels (no hand-written labels).

XVI. Pick-up and Delivery A. Pick-up and delivery must be at least weekly.

B. All pick-ups and deliveries must be made between the hours of 7:30 A.M. and 4:00 P.M. Monday through Friday, except on ANL scheduled holidays.

C. All garments must be delivered on hangers provided by the contractor.

D. The Contractor will count the number of uniforms for each employee picked up at a location and the number of uniforms delivered. A pick-up and delivery report with this information shall be provided to the ANL Technical Representative at the time of delivery.

E. Contractor shall provide a written list for ANL owned garments including the total number and item description (i.e., towel, lab coat, etc.) delivered at each location. This delivery count shall match the original pick-up count. This is to be presented to the ANL Technical Representative or designate upon arrival on site.

F. Different types of soiled laundry may be mixed in a receptacle for ANL owned garments and towels.

G. ANL will notify the contractor when an item must be permanently removed from inventory, such as termination of a uniformed employee (also known as Quit Form), and other inventory adjustment requests.

Upon receipt of notification via a Quit Form or other inventory decrease type of request, Contractor shall pick up rentals at the next scheduled pick-up. Upon pick-up of Quit items, contractor shall provide a written list to the ANL Technical Representative, or designate, as confirmation of recovery and include the final billing date.

XVII. Billing

A. Three types of monthly electronic invoice formats, preferably Excel spreadsheets, shall be provided by the contractor: (a) a summary invoice containing the total dollar amount owed the contractor; (2) and Excel spreadsheet that itemized costs by delivery location and cost code; and (3) separate itemized billing spreadsheets by cost, delivery location, and cost code.

B. Separate itemized billing spreadsheets by cost delivery location and cost code.

C. ANL reserves the right to require additional details to be included on the invoice. The contractor’s billing system shall be flexible enough to meet the needs of Argonne’s specifications.

XVIII. Reports The Contractor shall provide a monthly report to Argonne identifying the number of items replaced, the number of items permanently removed from circulation including the reason, and the number of items recommended for replacement, either because they cannot be cleaned, they are damaged beyond economic repair, they are approaching the end of the wearing cycle, etc. Contractor shall maintain an accurate accounting system identifying each piece of garment by the employee and other miscellaneous items.

XIX. Customer Service A. Contractor shall provide an accessible and local company representative to manage and resolve customer complaints on a timely basis. Contractor shall respond to complaints within forty-eight (48) hours with a reasonable and acceptable solution.

B. Contractor shall communicate the reason for not returning laundered items by the following delivery for active wearers.

C. Contractor shall be required to rectify any problems within ten (10) business days of said written notification.

D. Contractor shall communicate when garments for new hires cannot be delivered within five (5) business days of ordering.

XX. Plant Visits ANL representatives shall be allowed to visit the supplier’s plant at least once per year to inspect processes, compliance with the contract, and cleanliness. The visit shall be conducted by appointment at a mutually agreed upon time.

XXI. Annual Survey

The contractor shall bi-annually poll the wearers to determine their level of satisfaction. Results shall be provided to the ANL Technical Representative.

XXII. Buy-out Service Agreement

A. If ANL requests termination of contract during the contract period, and a buyout should occur, costs will be in accordance with Schedule Six of the Pricing Schedule.

B. If the contractor requests termination of contract during the contract period, ANL will not be liable for a buy out or termination costs.

XXIII. Government Owned Property

No government property will be supplied to contractor.

XXIV. Security Contractor requires on-site access to Laboratory facilities. Contractor personnel must be eligible to obtain and maintain required site access in accordance with the security and safety requirements of the contract.

Exhibit A Argonne Campus Map:

The most updated copy of the Argonne Campus Map can be downloaded from https://www.anl.gov/reference/argonne-campus-map

Exhibit B Listing of Laundry Pick-Up / Drop-Off Locations by Building Number:

There are currently 28 drop-off / pick-up locations on site. As occupants move about the site, the locations can change. The following buildings currently have laundry pickup/drop off points:

1. B123

2. B46

3. B595

4. B360

5. B362

6. B363

7. B382

8. B370

9. B376

10. B340

11. B450

12. B400

13. B315

14. B350

15. B306

16. B308

17. B212

18. B203

19. B200

20. B206

21. B205

22. B221

23. B223

24. B201

25. B200

26. B202

27. B241

28. B440