Enclosure No. 1 -RFP Letter and Instructions.docx

ANL-855 Rev March 10, 2025

RFP No. 6-JV79-P-00119-00

Jackie Arriaga Procurement Specialist III

Financial Management & Procurement Services Argonne National Laboratory 9700 South Cass Avenue, Bldg. 201 Lemont, IL 60439

Phone: (630)252-0978 E-Mail: arriaga@anl.gov

March 17, 2026

To All Prospective Offerors:

Subject: Request for Proposal (RFP) No. 6-P106-P-00104-00 based on Argonne Statement of Work for “Site-Wide Laundry Service” dated January 28, 2026 (SOW)

UChicago Argonne, LLC, operator of Argonne National Laboratory (Argonne or Laboratory) under a prime contract with the U.S. Department of Energy (DOE), has the responsibility of obtaining the service(s) which are the subject of this Request for Proposal (RFP). You are invited to submit a proposal for meeting this requirement. Note that this is a request for proposal, not a contract. The Laboratory intends to issue an award resulting from this solicitation based on the Best Value/Trade-Off methodology.

Your attention is directed to the enclosed documents which constitute requirements for this RFP and should be fully complied with and completed as indicated.

DETAILS OF ENCLOSURES

A. Enclosure No. 1 RFP (Part A), Instructions for Preparation of Proposals (Part B), and Notices Offerors (Part C) provides instructions for preparation of your proposal.

B. Enclosure No. 2 Draft Contract, Contract Articles and General Provisions are applicable to any resultant agreement, represents the anticipated agreement format, including standard terms, provisions, and scope of work. This enclosure was provided for your information and review. Unless notified during any subsequent negotiations, these documents will be included in any resultant agreement.

C. Enclosure No. 3 Price Proposal Form is to be used when submitting your price proposal. Instructions are provided below.

D. Enclosure No. 4 Evaluation Criteria sets forth proposal evaluation criteria and their relative importance.

E. Enclosure No. 5 Representations and Certifications must be completed in its entirety, signed, dated, and returned with your proposal. It is considered essential, and no award will be issued without receipt of a properly executed Representations and Certifications. Please note that your company is also encouraged to have an active registration on SAM.gov prior to award.

PROPOSAL SUBMISSION FORMAT

The Offeror is invited to submit a proposal in response to the subject RFP, structured in three (3) separate parts as follows:

1. Part I - Technical Proposal (please do not include any cost information in this document)

2. Part II – Business/Management Proposal

3. Part III - Price Proposal All proposal submissions should be prepared with maximum economy and without elaborate visual content, ensuring the resources of both offerors and Laboratory evaluators are efficient.

Submissions which are determined to be non-conforming to all requirements of the solicitation may result in rejection of the offer.

Argonne assumes no liability for disclosure or use of unmarked data and may use or disclose such data for any purpose.

Enclosure No. 4, Evaluation Criteria, identifies the criteria that will be used to evaluate the merit of proposals submitted in response to the SOW. For each evaluation criterion, Enclosure No. 4 specifies the basis of evaluation and the information the Offeror must provide for evaluation. Proposals will be evaluated solely on the Offeror’s response to these requirements.

To facilitate the evaluation process, Offerors shall organize their proposals using the same format and sequence as outlined in Enclosure No. 4, Evaluation Criteria, and clearly address the “Offeror to Provide for Evaluation” requirements for each of the following:

Part I – Technical Proposal:

1. Criterion 1: Technical Approach

2. Criterion 2: Experience Performing Similar Work

3. Criterion 3: Qualifications of Personnel

4. Criterion 4: Transition Plan

5. Proposal Risk Evaluation

Part II – Business/Management Proposal:

1. Pass/Fail Requirements (Required for Responsiveness)

2. Additional Evaluation (for Proposals Rated “Pass)

Part III – Price Proposal

NOTICES TO OFFERORS

A. Explanation to Prospective Offerors

Any prospective offeror desiring an explanation or interpretation of the solicitation, statement of work, etc. must request it in an email to arriaga@anl.gov by 5:00 PM CST on Wednesday, March 25, 2026 to allow a reply to be provided to all prospective offerors. Any information given to a prospective offeror concerning a solicitation will be furnished promptly by the Laboratory to all prospective offerors as written addenda to the solicitation if such information is necessary for submission of an offer, or if the lack of the information would be prejudicial against any other prospective offeror. Oral explanations or instructions given before the award of an agreement will not be binding.

B. Optional Pre-proposal Meeting

An optional but highly recommended preproposal conference (hybrid) will be held on Tuesday, March 24, 2026, starting promptly at 9:00 AM CT, at Argonne National Laboratory, located in Lemont, Illinois. Notify arriaga@anl.gov of your intent to attend so that additional information regarding specific meeting location, agenda, and site access will be provided. The pre-proposal meeting will include an initial presentation (conference) of technical and proposal submission requirements overview which will be hybrid. However, the site tour will only be in person. The Laboratory reserves the right to conduct the conference and site tour remotely as necessary.

C. Submission of Offers

A. Offers shall be submitted via e-mail to arriaga@anl.gov by 5:00 PM, CST on Friday, April 10, 2026. Please reference the RFP number 6-JV79-P-00119-00 in the subject line.

B. The first page of the proposal must include—

1. The solicitation number.

2. The name, address, email address, and telephone number of the offeror –and-

3. Name, title, and signature of person authorized to sign the proposal.

C. Late Proposals and revisions.

Any proposal received at the email designated in the solicitation after the time specified for receipt of offers will not be considered unless it is received before award is made and it is determined by Argonne to be in the best interest of the Laboratory.

D. Offerors may submit modifications to their proposals at any time before the solicitation closing date and time, and may submit modifications in response to an amendment, or to correct a mistake at any time before award.

E. Following the solicitation closing date, offerors may submit revised proposals only if requested or allowed by the Laboratory Procurement Official.

F. Proposals may be withdrawn by email notice received at any time before award.

D. Amendments To Solicitation

If this solicitation is amended, all terms and conditions that are not amended remain unchanged. Offerors shall acknowledge, in writing, receipt of any amendment to this solicitation by the date and time specified in the amendment(s).

E. Proposal Preparation Cost

This Request for Proposal does not commit the Laboratory to pay any cost for the preparation and submission of a proposal, and such costs shall not be paid.

This RFP is not intended and shall not be construed to commit the Laboratory to pay any cost incurred in connection with any proposal or to procure or contract for any supplies/services. The Laboratory reserves the right to accept or reject any or all proposals if that is determined to be in the best interest of the Laboratory. Award may be made without discussion; and hence, your proposal should be submitted initially on the most favorable terms.

Please acknowledge receipt of this RFP by return email to arriaga@anl.gov.

Sincerely, Jackie Arriaga Procurement Department image1.png