EDIF-IE_RFP_Attachment_08_Cross Reference_ PMP_Matrix.xlsx
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- W900KK23R0041
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PM Factor 2
| RFP Section L - Instructions to Offerors | RFP Section M - Evaluation Criteria | This Area is Reserved for Contractor's Notes |
| Factor 2 – Program Management | Factor 2 – Program Management |
Contractor's Proposal
Factor 2 Program Management Plan
| Factor 2 Program Management Plan | Volume | Section and Page Number | Paragraph |
| L.4.1.1 Program Management Plan: The PMP must describe the Offeror’s approach and management methodology for executing the overall program management, performance requirements, and administrative responsibilities necessary to successfully perform requirements identified in TO1,TO2, and Project Sample Task PWSs of the EDIF-IE contract. The Offeror must clearly and comprehensively describe how it will perform and manage the High-Level Functions (HLFs) of EDIF-IE. The PMP must incorporate the Annual Work Plan (AWP) as define in the PWS section 1.5.7 and further identify safeguarding capabilities and manpower structures associated with all proposed separated sites of performance (i.e., “off-site” stations) as well as proposed on-site performance. These structures will depict general EDIF-IE oversight by first line supervisors, through its local organizational structure to the company headquarters management. The PMP must clearly articulate any innovative technologies, capabilities, approaches, or other solutions the Offeror will leverage to enhance the quality, effectiveness, or efficiency of performance and/or reduce the risk of performance during contract execution. Proposals shall include resumes for Key Personnel that demonstrate the required experience as indicated in the IDIQ PWS section 1.10.1. Optimal proposals will integrate innovative technologies, capabilities, approaches, or other solutions throughout the PM Volume. Key Personnel resumes ONLY with names redacted, shall be submitted with this volume. | M.4.1.1 Program Management Plan. The Government will evaluate the understanding, feasibility, completeness, and innovativeness of the Offeror’s Program Management plan. Proposals which clearly convey the capability to provide PM (and associated administrative support), while meeting the objectives of the TO1 and TO2 PWSs with innovative techniques and capabilities, minimal risk, and while being cost/schedule/performance effective will be rated more favorably. | ||
| L.4.1.2 Quality Control Plan (QCP). The PMP must include a QCP clearly articulating the capacity to provide continuous improvement and problem resolution in coordination with local management and supported Government unit and/or higher headquarters as defined in IDIQ PWS 1.5.1. |
If the Offeror proposes multiple Subcontractors, joint venture, and/ or teaming partners to execute multiple requirements, the PMP must describe the methodology and approach that will be utilized to manage the performance of these partners.
| If the Offeror proposes the use of Offeror-owned facilities in which to perform any EDIF-IE requirements, the PMP must describe the methodology and approach that will be utilized to synchronize the geographically separated workforces to the benefit of the Government’s requirements. This should include the identification of risks and corresponding risk-mitigation strategies that will be employed during contract performance and must address the capacity to providing management with authority, flexibility, and the efficiency to resolve all performance-related issues quickly and effectively. | M.4.1.2 Quality Control Plan. The Government will evaluate the Offeror’s understanding, feasibility, completeness, and innovativeness of the proposed EDIF-IE Quality Control Plan; and the Plan’s capability of providing continuous improvement and problem resolution in coordination with local management and supported Government unit and/or higher headquarters. |
| L.4.1.3 Contract Work Breakdown Structure (CWBS): The Offeror shall provide, as an attachment to this volume, a CWBS describing the disposition of all proposed labor categories executing performance-based requirements within the Task Order PWSs. The CWBS shall identify the following for all proposed labor categories; clearly defined lines of responsibility, clearly defined levels of decision authority, reporting structures, location of personnel, and the communications/interfaces (e.g., Contractor/Subcontractor to Government, Prime to Subcontractor, Prime to Site/Site Manager, and Subcontractor to Site/Site Manager). The CWBS shall clearly articulate the Contractor’s approach to satisfy all Task Order requirements and must identify the following: |
| a) | Labor categories, broken out by PWS section |
| b) | Number of personnel for each labor category, broken out by PWS section |
| c) | Number of hours proposed for each category, broken out by PWS section |
| d) | Proposed number of personnel for each labor category, broken out by PWS section |
| e) | Proposed number of hours proposed for each category, broken out by PWS section |
| f) | Identification of CONUS positions being Exempt or Non-Exempt from the Service Contract Act |
Within the CWBS, the Offeror must provide the methodology used to determine the proposed Labor Categories. The numbers of hours, personnel and labor categories must match the number of hours, personnel, and labor categories in the Offeror’s Cost/Price Workbook (no cost/price data shall be submitted anywhere in the PM Volume). The Offeror shall provide rationale and calculations that clearly identify the methodology used to arrive at the labor categories, number of personnel, and/or proposed hours for each labor categories proposed to meet performance requirements identified in the TO PWSs.
CWBS rationale and assumptions: Within this the Volume, the Offeror must provide its overarching methodology for determining its proposed Qualifications by Labor Category and assumptions supporting staffing decisions or explanations needed to clarify staffing decisions made to ensure proper execution of the effort. The numbers of hours, personnel and labor categories must match the number of hours, personnel, and labor categories in the Offeror’s Cost/Price Workbook to be provided in this volume without pricing. The Offeror shall provide rationale and calculations that clearly identify the methodology used to arrive at the labor categories, number of personnel, and/or proposed hours for each labor categories proposed to meet the requirements in the TO PWSs. Task Order 0001 and 0002, PWSs in totality.
No cost/price data shall be included in this volume. M.4.1.3 Contractor Work Breakdown Structure (CWBS). The Government will evaluate the Offeror’s CWBS to assess its feasibility, completeness, and innovativeness; the Offeror’s understanding of the requirement; and its ability to effectively provide the capabilities required to successfully perform the EDIF-IE’s requirement. The approach will be evaluated to ensure it is reasonable, comprehensive and minimizes the risk of unsuccessful performance. The Government will evaluate the feasibility and adequacy of the Offeror’s approach, and if the Offeror’s proposal is in alignment with efficient, effective performance of the requirements, based on:
a) Proposed labor categories, broken out by PWS section
b) Proposed position descriptions for each labor category
c) Proposed qualifications (experience, specialized education, and certification(s)) for each labor category
d) Proposed number of personnel for each labor category, broken out by PWS section
e) Proposed number of hours proposed for each category, broken out by PWS section
f) Identification of CONUS positions being Exempt or Non-Exempt from the Service Contract Act
L.4.1.4 Recruitment and Retention Plan: The Offeror shall describe the methodology to be employed by the Offeror to recruit, retain, and develop personnel with the requisite knowledge, skills, education, experience, and clearances to ensure successful accomplishment of EDIF-IE performance requirements. At a minimum, the plan shall address: how best practices will be incorporated to improve recruitment and retention practices; describe recruitment and hiring practices that will be used for this contract; process for ensuring individuals are trained properly to perform PWS requirements; process for ensuring continuity and quality services during personnel absences due to leave, terminations, and resignations to ensure the impact to the Government mission is minimal or non-existent; and any other processes, business practices, personnel management resources and/or methodologies to maintain a qualified pool of candidates that will ensure a stable workforce over the life of the contract.
The Government is concerned about the continuity of services and understands the value of recruiting and retaining an experienced and qualified workforce familiar with the Government Agency’s operations and system architecture. With that, if the Offeror plans to propose an alternate workforce, or intends to reduce the incentives of the existing workforce, it shall provide a detailed explanation of how it will maintain a qualified and stable workforce to ensure there is zero interruption to the services currently being provided.
| Identify each proposed team member by company name, company address, and specific tasks (by PWS paragraph number(s)) that each team member is expected to perform. Any proposed major subcontractor/teaming arrangement(s) that the Offeror plans to leverage for any of the HLFs or HLF sub-paragraphs, in whole or in part, shall have a legally-binding (contingent upon award) bilaterally signed Teaming Agreement. Teaming agreement(s) shall be submitted as part of the written, electronic proposal submission IAW Proposal Structure Table. The list of subcontractors will be listed in the resultant contract, FAR Clause 52.244-2, Subcontracts, and will be binding within EDIF-IE. | M.4.1.4 Recruitment and Retention Plan. The Government will evaluate the understanding, feasibility, completeness, and innovativeness of the Offeror’s Recruitment and Retention plan to ensure a stable and qualified workforce over the life of the contract by review of the Offeror’s ability and approach to recruit and retain qualified personnel, personnel development methodologies, and the implementation of resources, established business practices and procedures to support the EDIF-IE requirement. | |
| L.4.1.5 Joint Venture/Teaming or Major Subcontracting Arrangements. Each Offeror shall provide, if applicable, a summary describing the joint venture or subcontracting arrangement established for this solicitation as well as a bilaterally signed document (format as established by Offeror) specifying an agreement (e.g., Teaming Agreements or Joint Venture Agreement) among the parties. Offeror shall identify for each proposed team member or Subcontractor: a) what PWS section each Joint Venture team member or Subcontractor will support; b) the team member or Subcontractor’s name; c) the actual services to be provided; d) the percentage of work it will perform. The Teaming Agreements or Joint Venture Agreement shall be attached to this volume and are not included in the page count. | M.4.1.5 Joint Venture/Teaming or Subcontracting Arrangements. The Government will evaluate the adequacy completeness, effectiveness, and feasibility of the Offeror’s joint venture/teaming and/or subcontracting approach established for execution of EDIF-IE requirements, including but not limited, to the actual services to be provided by each team member and the percentage of work it will perform. |
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