Eddy_Current_Checklist_&_Condition_Assesment.docx

This is an Eddy Current Checklist and Condition Assessment form for Pinellas County, Florida's HVAC Systems and Related Services contract, which establishes a preventive maintenance and condition assessment program for water-cooled chillers, air-cooled chillers, pumps, and cooling towers across approximately 4.5 million square feet of facilities spanning more than 150 county locations. The contract encompasses 122 line items including 20 air-cooled chillers, 31 cooling towers, 82 chilled water pumps, 108 condenser water pumps, and 120 water-cooled chillers requiring three annual preventive maintenance services per unit. The checklist form must be completed annually for each asset and its associated components, requiring contractors to perform 100% eddy current testing and tube brushing on both condenser and evaporator tubes, with results submitted as part of the Annual Preventive Maintenance documentation package within 30 days of service completion. The initial contract term is 36 months from the award date with two optional 12-month renewal periods; proposals were due April 9, 2026, at 3:00 PM EST, with a question submission deadline of March 30, 2026, at 2:00 PM EST, and the anticipated award date is August 12, 2026.

The condition rating scale provided in the checklist establishes five assessment levels—Very Good, Good, Fair, Poor, and Failed—to document component status and support Remaining Useful Life projections within the formal Annual Reporting Package. The total contract amount is estimated at $375,079.00 for the three-year initial term with an annual estimated expenditure of $125,026.33; the pricing schedule establishes a Not-To-Exceed budget of $220,000 for the three-year contract period comprised of $200,000 for standard preventive maintenance and repairs and $20,000 for unspecified services requiring prior written county authorization. Johnson Controls, Inc. (Contract Number 23-0751-PB) is the anticipated contractor, suggesting a sole source procurement method under Florida Statutes 287.057(3)(c). Contractors must comply with E-Verify requirements, register with the Florida Division of Corporations, and maintain comprehensive insurance coverage including Workers' Compensation at Florida statutory limits, Commercial General Liability of $1,000,000 per occurrence, Business Automobile Liability of $1,000,000 combined single limit, Excess/Umbrella Liability of $5,000,000, and Professional Liability Insurance of $1,000,000, with all policies issued by companies holding an AM Best rating of A-VIII or better.