Eddy_Current_Checklist_&_Condition_Assesment.docx

This is an Eddy Current Checklist and Condition Assessment form for Pinellas County, Florida's comprehensive HVAC Systems and Related Services preventive maintenance program covering water-cooled chillers, air-cooled chillers, pumps, and cooling towers across approximately 4.5 million square feet of facilities at more than 150 county locations. The form requires contractors to complete annual inspections and testing for 122 line items including 20 air-cooled chillers, 31 cooling towers, 82 chilled water pumps, 108 condenser water pumps, and 120 water-cooled chillers, with three annual preventive maintenance services performed per unit during regular business hours (Monday-Friday, 7:00 AM-5:00 PM). The checklist specifically mandates testing 100 percent of condenser tubes and evaporator tubes using eddy current testing and brushing methods, with completed forms submitted annually as part of the Annual Preventive Maintenance documentation package. The Request for Proposals is due April 9, 2026, at 3:00 PM EST, with a question submission deadline of March 30, 2026, at 2:00 PM EST. The initial contract term is 36 months from the award date, anticipated as August 12, 2026, with two optional 12-month renewal periods. Contractors must maintain a Pinellas County office or convenient location, employ qualified HVAC personnel, complete Florida Department of Law Enforcement background checks, and achieve a measurable performance metric of completing at least 25 percent of annual preventive maintenance inspections per quarter.

The total contract amount is estimated at $375,079.00 for the three-year initial term ($125,026.33 annually), with a Not-To-Exceed budget of $220,000 comprising $200,000 for standard preventive maintenance and repairs and $20,000 for services requiring prior written county authorization. Estimated labor costs total 3,200 standard repair hours and 400 overtime/emergency hours across the contract term, with parts billed at cost plus percentage markup. Johnson Controls, Inc. (Contract Number 23-0751-PB) is identified as the anticipated contractor, suggesting a sole source procurement method; interested contractors must submit convincing technical data demonstrating capability to meet or exceed requirements. Contractors must maintain comprehensive insurance coverage including Workers' Compensation at Florida statutory limits, Commercial General Liability of $1,000,000 per occurrence and $2,000,000 aggregate, Business Automobile Liability of $1,000,000 combined single limit, Excess/Umbrella Liability of $5,000,000, and Professional Liability Insurance of $1,000,000 with AM Best ratings of A-VIII or better. All contractors must comply with E-Verify requirements, register with the Florida Division of Corporations, and execute mandatory compliance affidavits including Human Trafficking Attestation and Foreign Country of Concern Affidavit. The condition assessment form utilizes a five-tier rating scale ranging from "Very Good" (new or like-new condition requiring only routine preventive maintenance) to "Failed" (nonfunctional or unsafe requiring immediate replacement or major corrective repair).