A004_MATOC_RFP.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

N/A

PAGE

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE NO. 5. PROJECT NO. (If applicable)

A004 12/22/2017 N/A Western Region Pavement Preservation MATOC

6. ISSUED BY CODE N/A 7. ADMINISTERED BY (If other than Item 6) CODE N/A

Department of Transportation Federal Highway Administration 610 East Fifth Street Vancouver WA 98661-3801

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and Zip Code) 9A. AMENDMENT OF SOLICITATION NO.

X DTFH7017R00002

9B. DATED (SEE ITEM 11)

11/20/2017

10A. MODIFICATION OF CONTRACT/ORDER NO.

N/A

10B. DATED (SEE ITEM 13)

CODE: N/A FACILITY CODE: N/A

N/A

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

| X | The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

(__ ) is extended, ( x ) is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

N/A

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A THIS CHANGE ORDER IS ISSUED PURSUANT TO (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN

ITEM 10A.

N/A

B THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (Such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

N/A

C THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

N/A

D OTHER (Specify type of modification and authority)

N/A

E. IMPORTANT: Contractor n/a is not, n/a is required to sign this document and return n/a copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Amendment A004 of the Western Region Pavement Preservation MATOC is issued to:

1. clarify the acceptability of Contractor Teaming Arrangements. See Page 3 and 4 of Section L attached.

2. revise Factor 1 rating, page M-2, to include asphalt paving.

3. revise Technical Information Form 1 to include asphalt paving and clarify the definition of “suppliers”.

ENCLOSURES:

Section L Page M-2 Technical Information Form 1, Appendix Page 7

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15a. NAME AND TITLE OF SIGNER (Type or print) 15a. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

N/A

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

BY_________________________________________ BY N/A___________________________ N/A (Signature of person authorized to sign) (Signature of Contracting Officer)

NSN 7540-01-152-8070

PREVIOUS EDITION NOT USABLE

30-105 STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

L-1

Section L – Instruction, Conditions, and Notices to Offerors or Respondents Project: Western Region Pavement Preservation MATOC

SECTION L. INSTRUCTIONS, CONDITIONS, AND NOTICE TO

OFFERORS OR RESPONDENTS

L.1 PROVISION BY REFERENCE

FAR 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The Offeror is cautioned that the listed provisions may include blocks that must be completed by the Offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the Offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address:

http://www.acquisition.gov/far/

FAR NUMBER TITLE DATE

52.204-7 System for Award Management Oct 2016 52.204-16 Commercial and Government Entity Code

Reporting Jul 2016

52.207-6 Solicitation of Offers from Small Business Concerns and Small Business Teaming Arrangements or Joint Ventures (Multiple- Award Contracts).

Oct 2016

52.214-34 Submission of Offers in the English Language Apr 1991 52.214-35 Submission of Offers in U.S. Currency Apr 1991 52.215-1 Instructions to Offerors—Competitive

Acquisition Jan 2017

52.216-27 Single or Multiple Awards Oct 1995 52.236-27 Site Visit (Construction) Feb 1995

L.2 FULL TEXT PROVISIONS

52.216-1 Type of Contract (Apr 1984) The Government contemplates award of up to eight Indefinite-Delivery Indefinite-Quantity (MATOC) Contracts resulting from this solicitation. Task Orders placed under MATOC contracts will be either firm fixed-price, firm fixed price with economic price adjustment, or firm fixed price lump sum.

(End of provision)

52.222-5 Construction Wage Rate Requirements—Secondary Site of the Work (May 2014) (a)(1) The Offeror shall notify the Government if the Offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

http://www.acquisition.gov/far/ https://www.acquisition.gov/sites/default/files/current/far/html/52_222.html#wp1147505

L-2

Revised by A004

(2) If the Offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the Offeror shall request a determination from the Contracting Officer.

(b)(1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the Offeror shall request a wage determination from the Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an Offeror’s request for a wage determination for a secondary site of the work.

(End of provision)

52.233-2 Service of Protest (Sept 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from Contracting Officer, Contracts Section, Federal Highway Administration, 610 E. 5th Street, Vancouver, WA 98661-3801.

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of provision)

L.3 GENERAL INSTRUCTIONS

General Offerors shall submit a written proposal as described in this solicitation. The proposal shall be presented in a clear and logical manner. Offerors are cautioned that statements such as “will comply”, “will meet the intent of”, or other such paraphrasing will not be acceptable. The technical portion of the proposal shall contain sufficient information to enable the evaluators to make a complete analysis of the proposal.

By submission of its offer in accordance with the instructions provided in this Section, the Offeror unconditionally assents to the terms and conditions in this solicitation document and in any attachments, hereto.

The Government intends to evaluate proposals and make award without discussions. However, the Government may determine that it is necessary to conduct discussions. In that case, the Contracting Officer will establish a competitive range and conduct discussions with the firms in that range. Up to eight MATOC awards will be made to the Offerors whose proposal provides the greatest overall value to the Government based on the Technical and Price evaluations. To achieve best value the Government will trade off price with all other technical factors to determine the best overall value to the Government. The Government reserves the right to award to an Offeror with a lower scored proposal to ensure the best value to the Government, for example, to obtain adequate coverage for all states covered by the MATOC.

Contractor Teaming Arrangements are permitted in accordance with Federal Acquisition Regulation (FAR) 9.6. Contractor Team Arrangement,” (CTA) means an arrangement in which two or more companies form a legally binding agreement to act as a potential prime contractor.

https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2033_1.html#wp1088681

L-3

Project: Western Region Pavement Preservation MATOC

For the purposes of this solicitation, this definition is limited to FAR 9.601(1). CTA’s where a potential prime contractor agrees with one or more other companies to have them act as its subcontractors under a specified Government contract will not be accepted. Proposals submitted by a CTA Offeror, that meets the initial compliance review, will be evaluated as a CTA for the purposes of the non-price factors. The CTA will provide submittals, as applicable, for each evaluation factor. Documentation to support evaluation factors may be submitted for each individual firm and/or the CTA itself.

Revised by A004

Inquiries All inquiries concerning the solicitation must be in writing. FHWA will not be bound by, and the Offeror shall not rely on, any oral communication regarding the solicitation documents. No requests for additional information or clarification to any other government office, consultant, employee or agency will be considered.

Fax or Email questions to:

FAX: 360.619.7932

Email WFL.Contracts@dot.gov for general information.

Email wfl.plans-spec@dot.gov for technical information.

Discrepancies If an Offeror believes the requirements in this solicitation contain an error, omission, or are otherwise an illogical statement, the Offeror shall immediately notify the Contracting Officer (CO) in writing with supporting rationale.

Type of Contract The Government contemplates award of up to 8 Multiple Award Task-Order Contracts (MATOCS) resulting from this solicitation.

Amendments All amendments to this MATOC solicitation will be issued electronically on the Federal Business Opportunity (FBO) website. The Offeror shall acknowledge receipt of all amendments on either the SF 1442 (block 19) or by signing the amendment form (SF 30). Failure to acknowledge receipt of amendments may result in rejection of your offer.

Cross Referencing To the greatest extent possible, each element to be evaluated in the proposal shall be written on a stand-alone basis so that it may be evaluated with a minimum of cross-referencing to other elements of the proposal. Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity. Information required for proposal evaluation which is not found at the relevant element, may be assumed to have been omitted from the proposal.

Source Selection Evaluation Process The source selection process will utilize the Best Value Tradeoff Source Selection process identified in FAR Part 15.101-1.

mailto:WFL.Contracts@dot.gov mailto:wfl.plans-spec@dot.gov

L-4

Step 1: The Government will conduct an initial review of the proposals and determine if the offer meets the minimum requirement and is compliant with the requirements in the RFP. Noncompliance with any of the RFP requirements may raise serious questions regarding an Offeror’s technical and/or cost performance and may be grounds to eliminate the proposal from consideration for contract award. Completion and submission of an offer (proposal) will indicate the Offeror’s unconditional assent to the terms and conditions in this RFP, including all amendments. Offerors will be notified of their exclusion from further evaluation and consideration for award.

Step 2: The Government will evaluate all compliant proposals against the non-price evaluation factors contained in section M of this solicitation.

Step 3: Proposals will be scored and ranked in order for all non-price factors.

Step 4: The Source Selection Authority (SSA) will evaluate price based on the Task Order RFPs issued in conjunction with this MATOC RFP:

1. Solicitation #: DTFH7017R00016 Project Number: CA NPS PP JOTR 2017(1) Project Name: Pavement Preservation Joshua Tree

2. Solicitation #: DTFH7017R00010 Project Number: MT PARK 486(1) Project Name: Mill Creek Road Surface

The Government will complete a comparative analysis of pricing received for each project to determine price reasonableness.

Step 5: Pricing determined to be reasonable will be ranked within each project from lowest to highest.

Step 6: The Government will conduct a tradeoff between technical and price factors and select the proposals for MATOC award which represent the best value to the Government. Two MATOC awards are reserved for small business. The two small business firms determined to represent the best value will be awarded independent of the ranking of the large business firms.

Project Task Orders being used for the price evaluation for this MATOC solicitation will be awarded to the Offeror with the lowest price received for that particular project where the Offeror will be awarded a MATOC contract.

Step 7: The Government will conduct a responsibility determination and award the MATOCs and both Task Orders solicited for the price evaluation to responsible Offerors.

Responsibility Determination:

Award shall not be made to any Offeror failing to be determined responsible in accordance with FAR 9.104. As part of this determination, all contractors must have adequate financial resources to perform the contract or the ability to obtain them.

L-5

Proposal Retention In accordance with FAR Subpart 4.8 (Government Contract Files), the government will retain one copy of all unsuccessful proposals. Unless the Offeror requests otherwise, the Government will destroy extra copies of unsuccessful proposals.

Cost of Proposal This solicitation does not commit the Government to pay any costs incurred for preparation of proposals.

Debriefings In accordance with FAR 15.505 & 506, Offerors excluded from the competitive range or otherwise excluded from the competition during the technical evaluations may submit a written request for a pre-award debriefing to the Contracting Officer. After award, unsuccessful Offerors may submit a written request for a post-award debriefing to the Contracting Officer.

When requested unsuccessful Offerors will be debriefed and will be furnished with the basis for the selection decision. Debriefing information will include the Government's evaluation of the strong and weak or deficient factors in the Offeror's proposal; however, item-by-item comparisons with other Offeror’s proposals will not be made. Bid tabs will not be released.

Debriefings will not reveal the relative merits or technical standing of competitors or the evaluation results of competitors. Debriefings will not reveal any information that is not releasable under the Freedom of Information Act.

Submission of Offers Each Offeror shall submit an offer that fully addresses the evaluation criteria contained in this solicitation and complies with the submission instructions contained in this section. Offerors should carefully review this section and its relationship to the evaluation criteria, Section M, prior to commencing proposal preparation. This solicitation does not commit the Government to pay any costs incurred for preparation or submission of proposals.

The Offeror’s proposal shall consist of at least two separately bound volumes: Volume I – MATOC Proposal, and Volume II – Task Order Price Proposal for (Project Name). If submitting on both price projects submit a Volume III – Task Order Price Proposal for (Project Name).

Contents of each proposal are set forth below. The packaging used in submitting the proposal must clearly identify the solicitation number and the date and local time specified in the solicitation for receipt of proposals. Offerors using commercial carriers should ensure that this information is marked on the outermost wrapper. Proposals should be submitted to the following address:

Federal Highway Administration Western Federal Lands Highway Division Attn: Acquisition 610 E 5th Street Vancouver, WA 98661

L-6

Proposal Delivery Deliver one (1) original and five (5) copies of Volume I – MATOC Proposal and one original of Volume II and Volume III (if appropriate) – Task Order Price Proposal by the date/time found in Block 13A of the SF1442 (page A-3).

Amendments may revise this due date. Proposals received after the time set forth in Block 13A may be rejected without consideration or further evaluation.

Submit Proposal in hard copy. FAX or email submissions of the Proposal will not be considered.

Revisions to the Initial Proposal Revisions to the initial MATOC and/or Task Order Price Proposal may be submitted via FAX or email (PDF format only) as provided below. These revisions must be received by the date/time set for receipt of proposals. Time of delivery will be determined by using the official government clock, which is located in the Acquisitions Section of Western Federal Lands. Time of delivery will not be determined by the time stamp on your email. Changes or modifications to the General Information or Technical Proposal after the time set forth in Block 13A will not be permitted except as provided by Federal Acquisitions Regulations (FAR) subpart 15.208.

Email: WFL.Contracts@dot.gov

FAX: 360.619.793

L.4 VOLUME I, MATOC PROPOSAL

Submit an original and 5 copies of Volume I – MATOC Proposal. This portion of the solicitation will consist of the MATOC contract requirements and the technical information Offerors are required to submit as identified in the Evaluation Factors (Section M) of this solicitation. Volume I proposals shall contain double sided 8-1/2” x 11” pages using Times New Roman 12 point font. All pages must be numbered. Do not send pre-printed material such as company brochures, capability statements, etc. Offeror’s are cautioned to submit sufficient information to enable the evaluator to ascertain fully the Offeror’s capability to perform the requirements of the solicitation.

Offerors must submit the following with your Volume I – MATOC Proposal:

General Information Include in the original the following:

• Authority to sign

• MATOC SF1442 Solicitation Offer & Award (Pages A-3 and A-4) o Complete blocks 14, 15, 16, 19, 20A and sign block 20B.

• Section K - Representations and Certifications, and Other Statements of Offerors or

Respondents

NOTE: Submit or update your Online Representations and Certifications in your System for Award Management entity record at https://www.sam.gov/portal/public/SAM/ before proposal submittal. You do not need to include a print out of the Online Representations and Certifications with the proposal.

L-7

Technical Proposal Include the following in each copy of Volume I for minimum bonding requirements and evaluation of Factors 1-3 in Section M:

• Letter from Bonding Agent or Surety indicating current bonding limits.

• Technical Information Form 1 for each project submitted for evaluation Factor 1.

• CPM or Bar Chart for evaluation Factor 2 subfactor 1.

• Contract Modifications for evaluation Factor 2 subfactor 1.

• Two Project Material Delivery Plans for evaluation Factor 2 subfactor 2.

• Listing of states where the firms has/can perform work for evaluation Factor 2 subfactor

2.

• QA/QC Plan for evaluation Factor 2 subfactor 3.

• Technical Information Form 2 for evaluation Factor 2 subfactor 4.

• Past Performance for evaluation Factor 3.

Information submitted that was not requested, in this solicitation will not be evaluated.

Narratives in the Technical Information Forms shall contain no more than two double sided additional pages. Each page of each copy of the technical proposal should contain the following legend: “Source Selection Information”

Clarification of Proposal FHWA reserves the right to require clarification of the proposals, during the period following submittal. The Offerors agree to respond to FHWA’s request with the appropriate personnel to answer questions necessary to provide clarification of any areas where the intent or meaning of the proposal is in doubt. Such requests will be for purposes of clarification only. Clarifications are not discussions.

L.5 VOLUME II AND III, TASK ORDER PRICE PROPOSAL:

This portion of the solicitation will consist of the initial construction projects (task orders) identified as:

• CA NPS PP JOTR 2017(1), Pavement Preservation Joshua Tree

• MT PARK NF 486(1), Mill Creek Road Surface Preservation Project

Offerors must submit this section of the proposal simultaneously with the MATOC proposal.

This volume will be used to evaluate the price component of the proposal and will result in award of the initial task orders. Volume II and Volume III (if appropriate) proposal documents shall be submitted in original only and include:

• SF 1442

• Bid Schedule

• Bid Guarantee for Task Order

• Completed B-pages (beginning on B-1)

• Completed clause 1252.228-73 Notification of Miller Act Payment Bond Protection

• Corporate Certification/Authority to Sign Document

(Note: These forms and documents are in addition to those submitted for Volume I. Each Task Order must be submitted in a sealed envelope, separate of other Task Order or MATOC submission requirements)

L-8

Prices shall be submitted for all items listed in the Task Order solicitation. Submit pricing on one or both Task Order RFPs. Offerors are required to submit pricing on at least one Task Order RFP. Offerors are advised that unrealistically high price estimates, may be grounds for eliminating a proposal from competition either on the basis that the Offeror does not understand the requirement, or has offered an unreasonable price. Failure to submit at least one Task Order Price Proposal will result in a non-compliant proposal.

M‐2

Section M – Evaluation Factors for Award Western Region Pavement Preservation MATOC

Revised by Amendment A001

Revised by Amendment A004

Rating:

Each individual project submitted with the Technical Form 1 must include one or more of the following elements. For each project, points will be given for each represented element. Each element is worth 5 points for a maximum of 20 points per project. Projects that do not meet the submission requirements or do not contain any of the elements will receive 0 points:

i. Public Works contract (State, Federal, Local Government) where work was completed with Public Works Standard Specifications, (i.e., FHWA FP-14, DOT Specifications, American Public Works Association

ii. Performance requiring lane closure and accommodating access to adjacent businesses and residences under a maximum public traffic delay of 30 minutes or less.

iii. Work adjacent to or in a recreational area or rural area.

iv. Total combined area of resurfacing (microsurfacing, chip seal, and/or asphalt pavement) applied – 130,000 square yard minimum.

For example, Total score for Factor 1 = 30:

Project Met Project

Requirements Contained Element i.

Contained Element ii.

Contained Element iii.

Contained Element iv.

Total Points

A Yes X X 10 B Yes X X X 15 C No, under $2 million

D Yes X 5

FACTOR 2: PROJECT MANAGEMENT (90 100 points) Subfactor 1: Planning and Scheduling (30 points)

Submission Requirements:

i. Provide an Initial and Final Version of critical path method (CPM) or Bar Chart

Schedule for two projects submitted for Factor 1.

ii. Provide copies of contract modifications or change order documents (official documentation) issued by the project owner that impacted or prompted adjustments to the project schedule submitted as part of I. above.

Rating (Max 30 points):

Planning and Scheduling Score Total

I. Clarity and Logical Sequencing of Tasks CPM Chart used for scheduling, schedule covers all tasks associated with the project, sequencing of tasks is logical and project completed within original completion date or as modified (10 points)

Bar Chart used for scheduling, schedule covers all tasks associated with the project, sequencing of tasks is

Technical Information Form 1 Technical Evaluation Factor 1 - Recent and Relevant Experience Project Information

Prime Contractor Name:_____________________________________________

Project Name/Number: ______________________________________________

Project Contract Number: ____________________________________________

Owner/Organization Name: ___________________________________________

Address: ________________________________

P.O. Box/Street

City, State, Zip Code

Owner/Organization Point of Contact: _______________________________________

Owner/Organization Phone Number: _______________________________________

Owner/Organization Email: _______________________________________

Award Amount: $_________________ Completion Date: _______________

If project is ongoing, has at least 50% of the onsite work been completed? (__)Yes (__)No

What percentage of the project was completed by the Prime? _______ 1Public Works Contract completed using Public Works Standard Specifications (__)Yes (__)No

Did work require lane closure and accommodating of access to businesses, residences, or other users under a typical public traffic delay of 30 minutes or less? (__)Yes (__)No 2Was project adjacent to or in Recreational Area or Rural Area? (__)Yes (__)No

How many square yards of microsurfacing, chip seal, and /or asphalt pavement applied by the prime? ________________

Project Description. Include a description of the major work items, location of project, original and actual completion date, surfacing type(s), type of work completed by prime, list of submittals required by the contract, list of suppliers (suppliers include subcontractors who performed, or are scheduled to perform, work on the project):

1 Public Work means any federal, local, or state Government Agency 2 Recreational Area means any federal, local, or state managed area used typically for outdoor recreational purposes;

Rural Area means any open country or settlement with fewer than 2,500 residents; or open country or settlement with a population density between 1-300 people per square mile.

Revised by A004

L.5 VOLUME II and III, TASK ORDER PRICE PROPOSAL: