SOW.docx

PART I - SECTION C

STATEMENT OF WORK (SOW)

1.0 INTRODUCTION

This Statement of Work (SOW) documents the Federal Aviation Administration (FAA) requirements for supply and replacement of battery systems at FAA National Air Space (NAS) facilities located in the Continental United States, Alaska, Hawaii, Puerto Rico, Bahamas and Guam.

1.1 Background

There are approximately 2,000 NAS facilities that have battery systems that are sustained by Power Systems Group (PSG) Facilities and Equipment (F&E) funding. The battery system support is necessary to maintain reliable power to critical NAS electronic equipment. The projected life expectancy of FAA batteries varies depending on the battery type and application. To ensure reliable battery power is available at FAA facilities, a planned replacement effort with reliable battery supply sources is required. FAA facilities utilize Valve Regulated Lead Acid (VRLA) and flooded cell batteries. Where VRLA batteries are utilized, front facing racks are required to minimize safety concerns. Enclosed racks with top terminal batteries on trays that can or cannot be drawn out to an extended position are not acceptable. Where rack replacement is not required, like-for-like replacements are typically performed when batteries reach end of life. Where like-for-like battery selection is not practical, equivalent batteries can be selected. Historically, FAA facilities prefer like-for-like based on equipment standardization and logistical benefits.

1.2 Scope

The contractor shall provide battery systems including batteries, battery racks, Automated Battery Monitors (ABMs), battery spill containment, battery accessories and support equipment, battery delivery services, battery disposal services, battery system replacement, battery system testing, UPS service, ABM commissioning battery surveys, survey reports, test reports, commissioning reports, UPS service reports.

2.0 APPLICABLE DOCUMENTS

2.1 Specifications, Standards, and Publications

The Specifications, Standards and Publications referenced are part of this SOW to the extent specified. In the event there are conflicts between FAA documents and industry standards, the FAA documentation shall take precedence.

2.2 Federal Documents

Occupational Safety & Health Administration (OSHA)

FAA Order 3900.57 Environmental and Occupational Safety and Health Requirements in the Planning and Execution of Construction and Maintenance Activities at NAS Facilities FAA Order 3900-19FAA Occupational Safety And Health Program

2.3 Industry Standards

Institute of Electrical and Electronics Engineers (IEEE)

National Fire Protection Association (NFPA)

3.0 PROGRAM MANAGEMENT REQUIREMENTS

The contractor shall furnish the necessary personnel, plant, equipment, facilities, materials, and other necessary resources to produce, test, and deliver the items described in this SOW. All such items shall be supplied in conformance with the terms and conditions of this SOW and the resulting contract. The contractor shall execute the terms of the negotiated prime contract in accordance with the task/delivery orders and be solely responsible for the administration/management of any of its subcontracts.

3.1 Program Management

The contractor shall designate, in writing, a single Point-of-Contact (POC) referred to as the Program Manager (PM) to organize, schedule, and report on all elements of this contract. The Program Manager and his/her Alternate Program Manager (APM) are designated as “Key Personnel.” The PM (APM as may be necessary from time to time) shall be the focal point within the contractor’s organization for all required program efforts involving inter-project administrative work; pre-battery installation coordination; battery orders; deploy qualified and courteous installation crews and site project manager; post-installation documentation and coordination; and warranty work. The PM, and APM provide turnkey in-house program management services to successfully coordinate multiple battery replacement projects, at geographically dispersed sites, with minimal intervention by, or concern to, the FAA Program Office. The PM shall be prepared to discuss the status of contract activities with the Contracting Officer (CO) and Contracting Officer Representative (COR). The PM shall provide a monthly report to the FAA program manager and be prepared to discuss the status of projects on a monthly basis. The contractor shall provide all of the necessary management, business and administrative planning, and coordination required to successfully perform all SOW tasking or associated task/delivery orders. The contractor shall also manage and administer submission of all data items required in each task/delivery order.

3.1.1 Program Plan CDRL: M001 Program Plan

The contractor shall provide a Program Plan, indicating method in which the FAA’s work will be functionally integrated into the contractor’s existing management structure. Plan shall include a master list of all contractor personnel and subcontractors that will be working on this Battery Replacement contract.

3.1.2 Program Management Report CDRL: M002 Program Management Cost Report The contractor shall provide status on the battery shipments, disposal, installations and any other pertinent information in the form of a report. Attached to the Program Management report shall be a spreadsheet of battery replacement delivery orders and task orders indicating status of each; the cost associated with battery orders, delivery, disposal and installation shall be include in this report, see Section-J, J.18. The report shall show costs and cumulative cost for the Fiscal Year.

3.1.3 Conferences/Meetings

3.1.3.1 Post Award Conference

The contractor shall participate with Government representatives in a Post Award Conference (PAC) to be held at the contractor’s facility or facility designated by the Contracting Officer (CO) not later than 30 days after contract award. The conference will be held to thoroughly review the contract and SOW to ensure all parties have a clear understanding of all contractual requirements. The Government shall propose the agenda and record minutes for the post award conference.

3.1.3.2 Program Management Reviews (PMR)

At the request of the Government, the contractor shall conduct Program Management Reviews (PMR) to review the contract status in terms of performance, cost and schedule. The CO or the COR shall notify the contractor at least 20 calendar days in advance of all required briefings, reviews, and agenda items. All program review dates will be designated by the FAA CO or the COR. Unless otherwise stated, all meetings shall be conducted at Government facilities or at the Contractor's facility, or by teleconference as directed by the Government Contracting Officer. The Government will prepare and submit to the Contractor an agenda for each meeting. The Government will prepare minutes and action item list in support of all meetings.

4.0 COMMERCIAL OFF-THE-SHELF BATTERY SYSTEMS

4.1 Commercial Documentation - CDRL E001 Commercial Support Documentation The battery systems and accessories shall consist of Commercial-Off-the-Shelf/Non-Developmental Items (COTS/NDI) conforming to requirements as described or as noted in Section J, Attachment J.2. The contractor shall provide to the Systems Service Center (SSC) and the program office one soft copy from the applicable OEM (original equipment manufacturer) of the following battery system documents:

(1) Installation instructions.

(2) Operation and maintenance documentation necessary to maintain the battery system to ensure the longest life possible; e.g. required maintenance tasks, task frequencies (monthly, semi-annually, annually, etc.), recommended charger settings, float voltage limit, cell voltage limit, cell resistance, interconnection resistance, and ambient temperature.

(3) Automated Battery Monitor (ABM) operation and maintenance documentation.

(4) Material Safety Data Sheet (MSDS).

(5) For non-UPS installs, constant current tables and graphs with at least 5 different end voltages ranging from 1.75V/c – 1.9V/c at 77degF for FCB (1.0 V/c for Nicd). 1.75V/c and 1.86V/c shall be included.

(6) For UPS installs, Watts per cell run-time table(s) with at least 5 different end voltages ranging from 1.67V/c – 1.85V/c at 77degF. 1.75V/c shall be included.

(7) Specifications.

(8) Seismic certifications and shaker test reports.

4.2 Commercial Battery Systems

The contractor shall provide battery systems that meet the requirements listed in Section J, Attachment J.2.

5.0 SITE ACCESS AND SECURITY REQUIREMENTS

See Contract Section-H, Paragraph H.4 for contractor personnel Unescorted Access requirements.

See Contract Section-H, Paragraph H.3, paragraph (h) for delivery truck access.

6.0 BATTERY SYSTEM DELIVERY AND RECYCLE/DISPOSAL SERVICE

CDRL:E002 Certificate of Recycle and Disposal

7.0 BATTERY SYSTEM REPLACEMENT SERVICE

The contractor shall provide battery systems, delivery to sites and experienced labor capable of installing the battery systems, clean-up, battery recycle/disposal, battery baseline and load testing. Where full battery system replacement is not required, the contractor shall provide only that equipment required by the FAA. All contractor personnel shall be trained in the installation, integration, and testing of battery systems (racks, batteries and battery monitoring). Contractor personnel shall have Operation and Maintenance Training with asbestos materials to support work practices and methods associated with rack installs at facilities with mastic or asbestos floor tiles. During the on-site replacement, air traffic control activity shall have priority over all contractor activities. The battery replacement project shall not create unsafe work conditions or inhibit air traffic operational control.

1. Battery System Replacement Preparation.

a. Upon receiving an RFQ (Request For Quote) from the CO, the contractor will provide a price quote based on RFQ requirements by the date specified in the RFQ.

b. When required by the RFQ, the contractor shall perform a site survey to collect information necessary to adequately coordinate and perform battery replacement when required by the program office. The contractor shall provide a Site Survey Report (CDRL: E004) to the Contracting Officer, program office and the site Point-of-Contact (POC) The Site Survey Report shall include the following:

i. Site specific equipment work description taken from RFQ. See Section-J, Attachment J.19 RFQ

ii. List of equipment being removed and list of equipment being installed.

iii. Site POCs.

iv. Battery equipment installation drawings.

1. Existing equipment elevation and floorplan layout details showing equipment dimensions and dimensions between existing equipment and surrounding objects (equipment, doors, walls etc.,) as necessary to reflect existing working clearances and designated spaces.

2. Existing battery equipment electrical details showing battery string and battery monitoring connections as well as cable/conduit routing and sizes.

3. New battery equipment elevation and floorplan layout details showing new equipment (battery cabinet, disconnect, monitoring system, eyewash, etc.) with dimensions between new equipment and surrounding objects (equipment, doors, walls, etc.) as necessary to reflect working clearances and designated spaces.

4. New battery equipment electrical details showing battery string and battery monitoring connections as well as cable/conduit routing and sizes. If applicable, include new electrical outlet(s) for the automated battery monitor.

v. A completed battery replacement form.

vi. A completed 3900-17.

vii. A completed 3900-18.

viii. A seismic report with calculation and anchoring recommendations where required by the RFQ.

ix. Project Cost Estimate. See Section-J, Attachment J.19 RFQ, Project Cost Estimate Tab.

x. Project Installation Schedule. See Section-J, Attachment J.19 RFQ, Project Installation Schedule Tab

c. The contractor shall obtain any necessary federal, state or local permits.

d. The contractor shall identify risks associated with project implementation to minimize facility disruption.

e. The contractor shall provide work practices for FAA review where required by the RFQ on projects with asbestos or electrical energy >50 volts that cannot be fully isolated from personnel.

f. The contractor shall coordinate with the FAA system specialist or technician designated by the Systems Support Center (SSC) to ensure applicable EOSH requirements are satisfied and equipment isolation has been coordinated prior to the start of any battery replacement activities.

g. The contractor shall provide a Project Installation Schedule to the program office and site that identifies project implementation details on a daily basis. See Section-J, Attachment J.19 RFQ, Project Installation Schedule Tab.

h. The contractor shall provide a Project Cost Estimate to the program. See Section-J, Attachment J.19 RFQ, Project Cost Estimate Tab.

2. Battery System Replacement Requirements

a. Contractor Project Manager. The contractor must identify, in writing, a Project Manager for each site. The Project Manager must be the contractor’s on-site point-of-contact. The Project Manager will be issued an FAA contractor’s badge. All other site contractor personnel will be issued temporary site visitor badges. The Project Manager will remain on-site for the duration of the project.

b. The contractor shall remove and install battery systems as requested by the FAA and depending on site requirements, the contractor may need to provide a complete battery system replacement or a partial system replacement.

c. On the first day of each project, the contractor shall have a site pre-construction meeting to discuss the project and answer any questions the local FAA personnel may have.

d. The contractor shall verify FAA Form 3900-18 with the project Point-of-Contact (POC) prior to the start of any battery replacement activities. The completed form is to be signed off by the facility representative.

e. When replacing UPS battery systems that are not like-for-like, the contractor shall utilize an authorized UPS service representative to program the UPS to the new battery where directed by the FAA.

f. When installing an automated battery monitor (ABM), the contractor shall utilize an authorized UPS service representative to program the UPS to alarm when the ABM alarms where directed by the FAA.

g. If more than one battery string per site is designated for replacement the string replacement shall be done sequentially; completing removal, replacement, and testing of one string before commencing work on the next string.

h. The battery contractor shall anchor the rack to meet seismic requirements for the facility address in accordance with the applicable Uniform Building Code (UBC) or International Building Code (IBC) requirements.

i. When the project requires installation of new conduit and electrical wire runs, or addition of an electrical outlet to power an automated battery monitor, the contractor must contract with an electrician licensed in the municipality and State where the work is being performed.

j. The contractor shall provide a mini UPS to power the ABM.

k. Removed and new batteries shall not be stored on Government property without consent from the SSC.

l. Buffing and/or sanding of the lead battery terminals and connecting straps shall not to be performed inside any FAA facility. Buffing and sanding the straps is also prohibited around all eating areas, including outdoor picnic tables, BBQ pits, etc. During buffing and/or sanding activity drop cloths shall be used to collect debris. All buffing/sanding drop cloths shall be disposed of off Government property in accordance with state and local regulations. Spray-painting is not allowed in FAA facilities.

m. The contractor shall ensure that replacement battery systems are installed in accordance with manufacturer’s recommendations, IEEE 484, IEEE 1187, IEEE 1106 and wiring installed in accordance with current edition of the National Electrical Code (NEC).

n. The contractor shall inspect new batteries, take open cell voltage readings, and check polarities

o. The contractor shall install the new battery, identify and mark each cell/jar by numbering consecutively beginning at the most positive terminal of the string to the most negative terminal of the string, and mark the date of purchase (month and year) on each cell/jar.

p. The contractor shall inspect battery posts, lugs and cables for corrosion.

q. Clean posts and grease with anti-oxidant grease; replace cables, straps, and connectors as required. Note: Buffing and/or sanding of the lead battery connectors shall not to be performed inside of any FAA facilities.

r. The contractor shall torque all connections to battery manufacturer’s specifications.

s. The contractor shall comply with the following FAA Orders, Occupational Safety & Health Administration (OSHA) regulations, National Electric Code (NEC) and National Fire Protection Association (NFPA) requirements.

i. 29 CFR 1910.132, General Requirements (Personal Protective Equipment)

ii. 29 CFR 1910.133, Eye and face protection. (Personal Protective Equipment)

iii. 29 CFR 1910.135, Head protection. (Personal Protective Equipment)

iv. 29 CFR 1910.136, Occupational foot protection. (Personal Protective Equipment)

v. 29 CFR 1910.138, Hand Protection. (Personal Protective Equipment)

vi. 29 CFR 1910 Subpart I, Appendix B, Non-mandatory Compliance Guidelines for Hazard Assessment and Personal Protective Equipment Selection

vii. 29 CFR 1910.303, General Requirements (Electrical – Design Safety Standards for Electrical Systems) Parts (a) – (g)

viii. 29 CFR 1926.403, General Requirements (Electrical Construction Standard) Parts (a) – (i)

ix. 29 CFR 1926.441, Batteries and Battery Charging (Electrical – Safety Requirements for Special Equipment)

x. NFPA 70E Standard for Electrical Safety in the Workplace

xi. FAA Order 3900.57 Environmental and Occupational Safety and Health Requirements in the Planning and Execution of Construction and Maintenance Activities at NAS Facilities

xii. FAA Order 3900-19FAA Occupational Safety And Health Program

xiii. NFPA 70 National Electric Code

t. When replacing a battery string where an existing Battery Monitoring System is on-line the contractor shall remove and re-install the existing Battery Monitoring System (BMS) connections and re-label wires where required. The contractor shall ensure all BMS operations are normal or in the condition found before disconnecting.

u. Testing – the contractor shall test batteries to confirm battery performance in accordance with battery manufacturer’s published tolerances.

i. Battery testing shall be in accordance with Section J, Attachment J.15 Test Procedures.

ii. Contractor shall perform equipment commissioning and familiarization on new ABM equipment.

7.2 Site Cleanup and Restoration - CDRL E002 Certificate of Recycle and Disposal The contractor shall accomplish site cleanup and restoration. Site cleanup and restoration shall at a minimum include the following:

1. Remove all contractor-furnished material, tools, and equipment that will not become Government property upon acceptance of site work.

2. Remove all trash, litter, packing and excess material from the site and disposal of such material.

3. Dispose all spent batteries and other materials and wastes (including lead dust and cleanup materials) in accordance with Federal, State and Local regulations. Provide disposal documentation to the program office and site POC. This documentation shall include the following:

a. A shipping (or hazardous waste) manifest containing the name, address, EPA identification number, contact person, phone number, date of waste receipt, and original signatures of the transporter and waste disposal facility.

b. A signed document certifying the fact of disposal, the disposal process used, the disposal date, and the manifest number of the waste disposed.

The contractor shall complete the FAA’s CAI form Section-J, J.14, sign and submit to the FAA site representative (system specialist or technician designated by the SSC) when all work is complete. The contractor shall ask the site representative to sign the CAI as confirmation that work is complete before departing the site.

1. The contractor shall provide the site representative and program office with soft copies of the following:

a. Battery system baseline data (Section-J, Attachment J.16)

b. Battery system service test data (Section-J, Attachment J.16)

c. Site Survey Report redlines

d. Automated battery monitor commissioning report

e. UPS service report

2. The contractor shall provide the site representative a hard copy of the battery warranty.

8.0 DATA AND DOCUMENTATION RIGHTS

The Government shall have the right to reproduce, copy, use, all data, drawings, reports, and contractor’s Commercial Support Documentation originating from this contract.

9/21/16 Attachment J.1