Document C - Project PlanTemplate.pdf

RFGP S-44300-0001737/6312

OPIOID SETTLEMENT COMMUNITY GRANT

DOCUMENT C – PROJECT PLAN TEMPLATE

Document C: Project Plan Template Opioid Settlement Community Grants RFGP 6312, OregonBuys Bid # S-44300-0001747

Maximum score: 6 points (of 27)

Purpose: The purpose of a project plan is to describe what you will accomplish with Opioid Settlement Community Grant funding. The project plan will document your goals, objectives, and activities in a way that helps you organize your own work and helps Oregon Health Authority (OHA) understand your project.

Instructions: Describe the overall goal, objectives, related activities, and outcomes you expect from your funded work. You must submit this project plan as an attachment to your Grant Proposal. The project period is July 1, 2027 – June 30, 2029.

However, you may complete your project at any time before June 30, 2029. Your project plan should reflect the timeline for when you expect to complete your project.

Scoring criteria:

• Project goals, strategies, and objectives align and support anticipated outcomes

• Project activities and timeline are clear, feasible, and support anticipated outcomes

• Evaluation strategies will track successful completion of project activities (process evaluation) and measure the impact of the project within the community (impact evaluation)

Please note:

• Proposed project plans are due when you submit your Proposal. OHA may request changes to your project plan if you are selected for a grant award under this RFGA. Final project plans must be approved by OHA within 60 days after your grant agreement is executed.

• Proposers that are collaborating with other organizations on this project should submit a single project plan that describes the activities of each organization.

• OHA expects project activities to shift as plans evolve. If funded, you will be able to revise your project plan to reflect your project needs.

Project Information

Proposer Name:

Project Title:

Anticipated Project Timeline:

(must be between 7/1/27-6/30/29)

Primary Funding Category:

(Choose one: Primary prevention, Overdose prevention/risk reduction, Treatment, Recovery, or Innovative research)

1. Goal: What is the overall goal of your proposed project? A goal is a broad statement about the long-term expectation or desired result of what should happen because of your project.

For example, “The goal of this project is to increase the availability of naloxone to reduce fatal overdoses among the houseless community in Jackson County.”

[INSERT TEXT]

2. Strategies: What strategies will you implement to achieve your goal? A strategy is the overarching framework or approach you will take to reach your goal.

The Opioid Settlement Community Grants RFGP includes Eligible Strategies and associated Outcomes that support the goals of this grant funding opportunity. Grant Recipients must implement projects that align with Eligible Strategies and Outcomes.

List the RFGP Eligible Strategies and associated Outcomes that most closely align with your proposed project. Your project can support multiple Eligible Strategies across multiple Funding Categories. Refer to Section 3 of the RFGP (link TBD) when listing your strategies.

For example:

1. Strategy B.1: Implement existing state, local, or district school policies, or develop new policies, that strengthen youth-focused supports and family-based programs that reduce risk factors and increase protective factors related to Substance Use

a. Outcome B: Strengthen Policies that Promote Protective Factors and Reduce Risk Factors in Youth

2. Strategy D.1: Expand naloxone distribution in communities with low access

a. Outcome: Expand Access to Overdose Prevention Tools

1. [INSERT TEXT]

2. …

3. …

3. Objectives: What will you achieve or what will be different in your community as a result of your funded work (between July 1, 2027, and June 30, 2029)? Objectives are S.M.A.R.T (specific, measurable, achievable, relevant, and time-bound). Multiple objectives are generally needed to address a single goal.

For example:

1. Establish two naloxone vending machines in Medford by January 1, 2028.

2. Establish 5 new NaloxBox locations throughout Josephine County by March 31, 2028.

1. [INSERT TEXT]

2. …

3. …

4. Project Activities & Timeline: What are the specific steps that you will take to meet your objectives? Complete the table below to describe your project activities and define your timeline.

Related Objective (enter # from above)

Planned activities: What will you do to achieve this objective?

Activity lead: What staff, partner, or organization will lead the activity?

Timeline for activity (mm/dd/yy -mm/dd/yy)

Anticipated Results: Product, partnership, process, and/or service that will be developed as a result of the activity

Additional notes about the activity (optional)

5. Populations & Counties Served by Activity (1-3 sentences): Briefly describe the populations and county/counties that your project activities will serve.

If all your project activities serve the same community, simply state so.

• For example, “All project activities will serve youth in Malheur County.”

If different project activities serve different communities, distinguish which activities will serve which communities.

• For example, “Activities 1-3 will serve youth in Deschutes, Crook, and Jefferson Counties. Activities 4-6 will serve older adults in Deschutes County.”

6. Process Evaluation (1-2 paragraphs): Describe how you will track and assess if your planned activities were successfully completed. Include specific tools, methods, or approaches (e.g., surveys, checklists, progress reports, data collection tools) to track activity completion and success. Specify who within your organization will be responsible for tracking and assessing activities. This type of tracking will also help with your required reporting to OHA.

For example: “The Project Manager will manage an Excel project activity tracker. Project staff will report when activities are completed, and the Project Manager will record the date of completion. The Project Manager will regularly monitor the project activity tracker to ensure deadlines are met within their established timelines.”

7. Impact Evaluation (1-2 paragraphs): Describe how you will measure whether your project had the desired effect in your community. Describe your plan for using qualitative (e.g., participant stories, interviews, focus groups) and quantitative (e.g., surveys, data tracking) methods to assess your project’s impact. Explain who will be responsible for collecting this data, and how the data will be analyzed. Provide details on how staff, partners, or the priority community will be involved in the impact evaluation process.

For example, “Project staff will record the number of students attending each learning series session. At the end of the learning series, project staff will administer a survey to assess changes in youth substance use attitudes and behaviors. The Project Manager will develop this survey in collaboration with school staff. Program staff will use Qualtrics to analyze survey results and develop a final report. The project team will share the final report with school staff to help inform future learning series.”

8. Project Success (1-3 sentences): How will you know that your project was successful? Describe how you will define project success. This could include success in completing your activities, meeting your objectives, making an impact on your community, or more.

For example, “We define success by our ability to support community members along their unique paths to recovery. Rather than associating success with abstinence from substance use or adherence to SUD treatment, we focus on meeting individuals' ever-changing, day-to-day needs. Ultimately, we define a successful project as one that makes a tangible, positive impact on someone’s life.”