Morgan State University DCM-SecuMaint-25-1CO RFP – Rev. 05/13/2019 Office of General Counsel

MORGAN STATE UNIVERSITY™

REQUEST FOR TECHNICAL & FEE PROPOSALS

FOR

CORRECTIVE AND PREVENTIVE MAINTENANCE AND ADDITIONAL DEVICE

INSTALLATION

OF

CAMPUS-WIDE SECURITY SYSTEMS

MSU Project Number: DCM-SecuMaint-25 1CO e-Maryland Market Place Solicitation No.: BPM055006

PROSPECTIVE OFFERORS (“OFFERORS’) WHO OBTAINED THIS REQUEST FOR PROPOSALS

(“RFP”) FROM ANY SOURCE OTHER THAN THE DIRECTOR OF PROCUREMENT OR AN

AUTHORIZED DESIGNEE SHOULD IMMEDIATELY PROVIDE THEIR NAMES AND EMAIL

ADDRESSES TO THE MORGAN STATE UNIVERSITY OFFICE OF PROCUREMENT AND PROPERTY

CONTROL (“ISSUING OFFICE”), TO ENSURE RECEIPT OF ADDENDA AND OTHER

COMMUNICATIONS REGARDING THE RFP.

Hoen Lithograph Building 2101 E. Biddle Street

Suite 1202 Baltimore, MD 21213

(443) 885-3074

NOTE:

ALL BUSINESSES, INCLUDING MINORITY, WOMEN-OWNED, AND SMALL BUSINESSES, ARE

ENCOURAGED TO RESPOND TO THIS SOLICITATION

https://www.google.com/url?sa=i&rct=j&q&esrc=s&source=images&cd&ved=2ahUKEwjXxvzEz7HhAhVqm-AKHWNxB2kQjRx6BAgBEAU&url=https://www.youtube.com/channel/UCg4C8vRdNi_2zfl4LTeh3yA&psig=AOvVaw1TgN_9k2rqJhfdxbbs7L55&ust=1554301784716349

KEY INFORMATION SUMMARY SHEET

Request for Proposals

RFP Issue Date: January 22, 2026

RFP Issuing Office: Morgan State University Office of Procurement and Property Control

Procurement Officer Selina J. Mason, CPP, CMPA Procurement Specialist

Mailing Address: Morgan State University Office of Procurement and Property Control HOEN Lithograph Building 2101 E. Biddle Street - Suite 1202 Baltimore, Maryland 21213 Attention: Selina J. Mason

Expression of Interest Due Date: January 28, 2026, COB

Pre-Proposal Conference: Not Applicable

Deadline for Questions: February 4, @ 12:00 Noon

Response to Questions Published February 6, 2026, COB

Technical & Fee Proposals February 17, 2026 @ 2:00 pm Closing Date and Time:

MBE Compliance Review February 18th through February 24, 2026

Scope Reviews/Price Evaluations: Week of February 23, 2026 Montebello Complex D-320 Argonne Drive Baltimore, MD 21251

CCRC March 5, 2026

BPW Submission March 16, 2026

BPW Meeting April 1, 2026

Initiation Meeting April 2, 2026 Montebello Complex D-320 Argonne Drive Baltimore, MD 21251

Contract Term: Substantial and Final Completion 3-Years with (2) optional additional years

Morgan State University is committed to ensuring that persons with disabilities have equally effective opportunities to participate in and benefit from Morgan State University's programs and services. Persons who may require reasonable accommodations pursuant to the Americans with Disabilities act of 1990 (“ADA”) (42 U.S.C. § 12101 et. seq.) should contact the RFP Issuing Office at 443-885-3074 at least five (5) days prior to any meeting scheduled in connection with this RFP.

MORGAN STATE UNIVERSITY

NOTICE TO OFFERORS

To help improve the quality of proposal solicitations and to make our procurement process more responsive and "business friendly," we ask that you provide comments and suggestions regarding the enclosed RFP.

Please return your comments with your proposal or "no proposal," response, as the case may be. Thank you for your assistance.

Proposal Number: DCM-SecuMaint-25-1CO Titled: Corrective and Preventive Maintenance and Additional Device Installation of

Campus-Wide Security Systems

I. If you have responded with a "no proposal" please indicate the reasons below:

( ) Other commitments preclude our participation at this time.

( ) The subject of the solicitation is not something we normally provide.

( ) We are inexperienced in the work/commodities required.

( ) The specifications are either unclear or too restrictive (Explain below).

( ) The scope of work is beyond our current capacity.

( ) Doing business with Maryland Government agencies is simply too complicated (Explain below).

( ) We cannot be competitive (Explain below).

( ) Time allotted for completion of the bid/proposal response is insufficient.

( ) Startup time in insufficient.

( ) Bonding/Insurance requirements are prohibitive (Explain below).

( ) Minority Business Enterprise (“MBE”) requirements (Explain below)

( ) Proposal requirements (other than specifications or scope) are unreasonable or too risky (Explain below).

( ) Prior experience with Morgan State University contracts was unprofitable or otherwise unsatisfactory (Explain below).

( ) Payment schedule too slow.

( ) Other:

II. If you have submitted a proposal, but wish to offer suggestions or express concerns, please use the remarks section below.

Remarks:

Offeror Name:

Contact Person:

Signature: Date:

Address:

E-Mail:

Telephone: Fax:

TABLE OF CONTENTS

SECTION DESCRIPTION

SECTION 00000 Solicitation Schedule SECTION 00001 Instructions to Offerors SECTION 00002 Minority Business Enterprise (MBE) SECTION 00003 Definitions SECTION 00004 Information Available to Offerors/ Contract Documents SECTION 00005 Proposals, Evaluations, and Forms SECTION 00006 Scope of Work SECTION 00007 Prevailing Wage

APPENDICES

(Complete and submit the required documents with your proposal)

In the attachments listed below, all capitalized terms used and not otherwise defined shall have the same meanings that were assigned to them in this RFP.

1. Attachment A MBE Affidavit(s) Labeled D-1A thru D-5 (Submit w Proposal)

2. Attachment B Fee Proposal Form (Submit with Proposal)

3. Attachment C Bid/Proposal Affidavit (Submit with Proposal)

4. Attachment D Conflict of Interest and Disclosure Affidavit (Submit with Proposal)

5. Attachment E Contract Affidavit (Submit with Proposal)

6. Attachment F Company Profile (Submit with Proposal)

7. Attachment G Addendum Acknowledgment Form (Submit with Proposal)

8. Attachment H Construction Agreement (For Informational Purposes Only)

9. Attachment H-1 Mandatory Contractual Terms and Conditions Acknowledgement and

Acceptance Notice (Submit with Proposal)

10. Attachment I Bid Bond (Submit with Proposal)

11. Attachment J Performance Bond

12. Attachment K Payment Bond

13. Attachment L Vendor Electronic Funds Transfer (EFT) Registration Request Form (Submit with Proposal)

14. Attachment M E-Maryland Marketplace Registration Verification Form (Submit with Proposal)

15. Attachment N Morgan State University Campus Map 2015

16. Attachment N-1 Supplemental & Special Conditions to General Conditions for Construction*

17. Attachment N-2 Not Used

18. Attachment N-3 General Conditions for Construction*

19. Attachment O W-9 Form (Submit w Proposal) *

20. Attachment P Application and Certification of Payment

21. Attachment Q Payment of Employees' Healthcare Expenses

22. Attachment R OSHA’s Form 300A

23. Attachment S Technical Proposal Form (TP-1) *

24. Attachment T DLLR Prevailing Wage Rates (Determination No. 64735 dated January 9, 2026)

REMAINDER OF THIS PAGE LEFT BLANK INTENTIONALLY

SECTION 00000

SOLICITATION SCHEDULE

BIDDING SCHEDULE DAY TIME

RFP Published

January 22, 2026

COB

Expression of Interest January 28, 2026 COB

Last Day of Questions February 4, 2024 12:00 noon

Responses to Questions Published February 6, 2026 COB

Technical and Fee Proposals Due February 17, 2026 2:00 p.m.

Scope Reviews/Price Evaluations Week of February 23, 2026 TBA

Board of Public Works April 1, 2026 10:00 a.m.

Initiation Meeting April 2, 2026 TBA

PRELIMINARY PROJECT SCHEDULE

Important Dates

• Spring Concert – May (Sunday)

• Spring Graduation – 16th Sat May (No Work Day)

• Freshman Move-in – August – 2 Weekends (NO Work Days) Dates TBD

• Student Move-in – August During the week between weekends

• Start of the Fall Semester – 3rd Week of August

• Homecoming – October (Saturday No Work Day) Activities also held during the week

• Winter Concert – December – Sunday Date TBD

• Fall Graduation – December

• University Winter Break – December – Early January

Work shall not occur on the “Important Dates” listed below, unless previously approved by the University.

LIQUIDATED DAMAGES

Liquidated Damages are established at $150 per calendar day if the project is not substantially completed by the day above or if the project is not completed by the final completion date listed above.

END SECTION 00000

SECTION 00001

INSTRUCTIONS TO OFFERORS

1. SUMMARY

Morgan State University, a 170.28-acre urban campus (excluding Lake Clifton, 58.92 acres, Morgan View (a 13-acre site located a quarter mile west of the campus, developed with housing alternatives and the Lillie Carroll Jackson Museum located in Bolton Hill)) is located in the northeast quadrant of the City of Baltimore, approximately 4 miles north of the Inner Harbor.

The campus is approximately 5 miles south of I-695 (via Hillen Road), 3.5 miles east of I-83 (via Cold Spring Lane), and 3.5 miles northwest of I-95 (via Moravia Road/Cold Spring Lane).

The surrounding land is predominantly residential, with attractive, established neighborhoods.

The Herring Run and Chinquapin Run Stream Valleys, steep wooded ravines, define the eastern and northern edges of the campus; the city-owned Montebello Water Filtration Plant and Lake Montebello, located south of Argonne Drive, mark the University's southern edge and create an attractive suburban setting for the campus. The main campus is divided into sectors: North Campus, the Academic Quad, Morgan Commons, West Campus, and South Campus.

The current campus inventory totals approximately 3,568,464 GSF, including twenty-two (22) academic facilities, thirteen (13) student support and auxiliary facilities (such as residence halls and a student union), and ten (10) institutional support facilities.

Morgan is building toward a Carnegie Research designation at the High Research R1 level within the next 10 years. Health and Human Services is under construction and is anticipated to open for the Fall 2024 semester, with the new Science Building for Biology and Chemistry opening in the Fall 2027 semester.

Buildings on campus, though they tend to be designed for specific needs, remain flexible for future use and alternative configurations.

2. GENERAL:

The University seeks qualified and experienced Offerors to submit proposals for the corrective and preventive maintenance and additional security device installation of the Campus Milestone Video Management System (VMS) Camera, ALE panic buttons, emergency phones, CBORD Intrusion Detection and CBORD access controls systems, as well as (ad hoc) as necessary supply, delivery, and installation of new equipment when required.

3. ISSUING OFFICE

The Issuing Office is:

Department of Procurement and Property Control Mailing Address:

Hoen Lithograph Building 2102 E. Biddle Street, Suite 1202 Baltimore, Maryland 21213 Procurement Officer: Selina J. Mason

Phone: 443-885-3074 Fax: 443-885-8368 Email: Selina.mason@morgan.edu

The Issuing Office shall be the sole point of contact with the University for purposes of the preparation and submittal of the proposal in response to this solicitation.

All questions regarding this solicitation shall be directed to the Issuing Office.

4. PRE-PROPOSAL CONFERENCE/SITE VISIT

1. A Pre-Proposal Conference and site visit will NOT be held.

5. PROPOSAL DUE DATE AND TIME

1. TECHNICAL AND Fee Proposals shall be submitted ELECTRONICALLY to the Issuing Office no later than the date and time specified in the Solicitation Schedule.

2. Proposals and any other related documents shall be emailed to the Procurement Office’s

Representative at the email address specified under Item 3 - Issuing Office.

3. Offers or unsolicited amendments to the proposals arriving after the due date and time will not be considered.

6. LATE PROPOSALS

Any proposal, request for withdrawal, or modification of a proposal that is not received at the designated location, time, and date set forth herein will be considered late and shall not be considered. Delivery of the proposal to the specified location by the prescribed time and date is the sole responsibility of the Offerors. Exceptions may be authorized, at the sole discretion of the Procurement Officer, when the reason for a later proposal, a late request for withdrawal, or a late modification of a proposal is due to the action or inaction of the University. A record of the late proposal, request for withdrawal, or modification of a proposal shall be made in the appropriate procurement file.

mailto:Selina.mason@morgan.edu

7. MODIFICATIONS AND WITHDRAWAL OF PROPOSALS

Withdrawal of, or modifications to, proposals are effective only if written notice thereof is filed with the Issuing Office prior to the time proposals are due. A notice of withdrawal or modification of a proposal must be signed by an officer authorized to commit the company.

8. QUESTIONS AND INQUIRIES

Should an Offeror find discrepancies in the Request for Proposal ("RFP") documents, or be in doubt as to the meaning or intent of any part thereof, he must, not later than ten (10) working days prior to the proposal due date, request clarification in writing from the Issuing Office.

Failure to request such clarification constitutes a waiver of any claim by the Offeror for expenses necessitated by a later interpretation of the RFP documents by the University.

Requests shall include the RFP number and name.

Questions and inquiries shall be in writing and directed to the individual referenced with the Issuing Office above.

9. RIGHT TO REJECT PROPOSALS AND WAIVE INFORMALITIES

The University reserves the right to reject all proposals after the opening of the proposals but before the award, or any proposal, in whole or in part, when it is in the best interest of the University. The University reserves the right, for the same reason, to waive any minor irregularity in a proposal.

10. IRREVOCABILITY OF PROPOSALS

The fee proposals for the phase(s) of this Project are incorporated in the Contract at initial award and shall be irrevocable for one hundred and twenty (120) calendar days from the final fee proposal due date. This period may be extended by written mutual agreement between the Offeror and the University.

The fee proposal for the phase(s) of services that are not incorporated in the Contract shall remain irrevocable until approval by the University of the modification(s) to the Contract to incorporate these phase(s).

11. LICENSES AND REGISTRATIONS

Offerors must be licensed and registered as required by the laws of the State of Maryland and shall submit proof of current licensing and/or registration upon request.

12. ECONOMY OF PREPARATION

Proposals should be prepared simply and economically, providing a straightforward, concise description of how the Offeror's proposal meets the requirements of the solicitation. Refer to

SECTION 00005 Proposals, Evaluations, and Forms of this Request for Proposal for information on the submittal of the proposal.

13. UNABLE TO PROPOSE

If an Offeror has expressed an interest in this RFP and is subsequently unable or unwilling to submit a technical proposal in response to the requirements, the Offeror is requested to indicate such in writing to the Procurement Officer on or before the proposal due date. Hard copy, facsimile, and electronic mail are acceptable. Please include a brief explanation of the rationale for the non-submission of a technical proposal.

14. PUBLIC INFORMATION ACT NOTICE: CONFIDENTIAL/PROPRIETARY

INFORMATION

Offerors should give specific attention to the identification of those portions of their proposals which they deem to be confidential, proprietary information, or trade secrets and provide any justification of why such materials, upon request, should not be disclosed by the State under the Access to Public Records Act, State Government Article, Title 10 Subtitle 6 of the Annotated Code of Maryland. Proposals are not publicly opened. Offerors must clearly indicate each and every section that is deemed to be confidential, proprietary, or a trade secret (it is NOT sufficient to preface the entire proposal with a proprietary statement).

15. ARREARAGES

1. By submitting a response to this solicitation, the Offeror represents that it is not in arrears in the payment of any obligation due and owing the State of Maryland, including the payment of taxes and employee benefits, and that it shall not become so in arrears during the term of the contract if selected for contract award.

2. The Offeror is also informed that the Comptroller (per State Finance and Procurement

Article §7-222) may not, except under the conditions specified therein, issue a warrant for payment to a person if the person owes $50 or more to the State, a unit of the State government, or any governmental entity under the control of the State. Therefore, applications for payment submitted by a contractor and approved by the University for payment may not be processed by the Comptroller for payment to the contractor if an arrearage in excess of $50 exists.

16. ELECTRONIC FUNDS TRANSFER (EFT) - (Applies to contracts over $200,000)

1. By submitting a response to this solicitation, the Offeror agrees to accept payment by electronic funds transfer ("EFT"), unless the State Comptroller's Office grants an exemption. The selected Offeror shall register using the COT/GAD X-10 Vendor Electronic Funds Registration Request Form, which may be found on the following website: http://compnet.comp.state.md.us/gad/vendorinfo/eft/degault.asp http://compnet.comp.state.md.us/gad/vendorinfo/eft/degault.asp

2. Any request for exemption must be submitted to the State Comptroller's Office for approval at the address specified on the COT/GAD X-10 form and must include the business identification information as stated on the form and include the reason for exemption.

17. BID/PROPOSAL AFFIDAVIT

The Proposal Affidavit included with this solicitation must be executed by each responding Offeror and submitted with the Offerors Technical Proposal.

18. JOINT VENTURE OFFERORS

1. If the Offeror is a joint venture firm, the Offeror must provide all identification information for all parties and all requirements for all parties (i.e., licenses, insurance, etc.) as requested.

As part of the Technical Proposal submission, the Offeror must identify the percentage partnership for each joint venture party and the responsibilities of each joint venture party with respect to the scope of services/work inclusive of the requirements for each entity based on such services as described in this RFP.

2. All joint venture parties will be held responsible for the Contract obligations separately and severally.

19. ACKNOWLEDGEMENT OF ADDENDUMS

Any amendments to this solicitation must be acknowledged by persons and entities known to have been issued or otherwise received the solicitation. Acknowledgment of Receipt of Addendum Form is provided with this Request for Proposal and shall be submitted with the Technical Proposal.

20. INCURRED EXPENSES

The University will not be responsible for any costs incurred by any Offeror, vendor or firm in the preparation and submittal of a proposal.

21. COMPLIANCE WITH LAW

By submitting a Technical Proposal in response to this RFP, the firm, if selected for award, agrees that it will comply with all federal, state, local, health, and fire laws and codes applicable to its activities and obligations under the contract

22. ACCEPTANCE OF TERMS AND CONDITIONS

By submitting a Technical Proposal in response to this RFP, the firm, if selected, shall be deemed to have accepted all terms, conditions, and requirements set forth in this RFP.

23. MANDATORY CONTRACTUAL TERMS

By submitting a Technical Proposal in response to this RFP, the firm, if selected, shall be deemed to have accepted all terms, conditions, and requirements set forth in the Standard Form of Agreement with General Contractors included in the solicitation package. (Enclosed for Informational Purposes Only).

24. MARYLAND PUBLIC ETHICS LAW, TITLE 15

1. The Maryland Public Ethics Law prohibits, among other things: State employees or officials (and in some cases, former employees) and businesses in which such an individual is employed or holds a financial interest from (i) submitting a bid or proposal, (ii) negotiating a contract, and (iii) entering into a contract with the governmental unit with which the individual is affiliated per the Maryland Code, State Government Article §15- 502.

2. If the Offeror has any questions concerning the application of the State Ethics Law to the

Offerors anticipation in this procurement, it is incumbent upon the Offeror to seek advice from the Maryland State Ethics Commission: 9 State Circle, Suite 200, Annapolis, Maryland 21401, Phone 410-260-7770 or 877-669-6085.

3. The Procurement Officer may refer any issue raised by a bid or proposal to the State Ethics

Commission. The Procurement Officer may require the Offeror to obtain advice from the State Ethics Commission and may reject a bid or proposal that would result in a violation of the Ethics Law.

4. The resulting Contract is cancelable in the event of a violation of the Maryland Public

Ethics Law by the vendor or any State of Maryland employee in connection with this procurement.

25. DISCUSSIONS

The University may elect to engage in discussions with one or more Offerors on issues involving technical proposals submitted, at any time prior to the opening of the Fee Proposals.

The University may elect to engage in discussions with the Offerors regarding the Fee Proposals to determine the best scored Offeror.

26. DEBRIEFING OF UNSUCCESSFUL OFFERORS

A debriefing of an unsuccessful Offeror may be conducted upon written request submitted to the Procurement Officer within ten (10) calendar days of the time at which the Offeror knew, or should have known, that its proposal was unsuccessful. The debriefing will be oral and will be limited to a discussion of the unsuccessful Offerors proposal only and will provide information on areas in which it was deemed weak or deficient. The debriefings may NOT include a discussion of a competing proposal and may NOT include discussion regarding the thoughts, notes, or ranking from any individual.

27. INSURANCE COVERAGE REQUIREMENTS

1. Refer to paragraph 6.05 Contractor's Liability Insurance and Workman's Comp Insurance of the General Conditions for details of insurance requirements.

2. Builder's Risk or other comparable all-inclusive insurance is required; see the General Conditions for details.

28. TERMINOLOGY

References in this RFP to the Architect, Construction Manager, General Contractor, Offeror and any other person or persons made relative to the singular person, male gender (e.g. "he", "him", "his", etc.) are intended only as generic terms relative to number and gender and are employed solely to simplify text and to conform to commonly used specification language.

29. TAXES

The Project is subject to ALL applicable Local, State, and Federal taxes.

END OF SECTION 0001

SECTION 00002

MINORITY BUSINESS ENTERPRISE

1. Minority Business Enterprises are encouraged to respond to this RFP.

2. The University has established an overall project goal of Twenty-One percent (21%) MBE Participation. This means that, upon completion of the project, the 21% goal has been met or exceeded.

3. Please read and pay close attention to the instructions in the MBE Attachments D-1A through D-5, including any and all sub-goals applied. Attachment D-1A, Part 1 through Part 4, must be submitted with the Technical Proposal. Attachments D-1A through D-3A (as applicable) must be submitted within 10 working days from notification of being the apparent awardee or from the date of the actual award, whichever is earlier.

4. If the resulting award is to an MBE Prime or JV, the Prime is still expected to achieve the 21% MBE participation goal in accordance with the above statement.

5. MBE Sub-Contract Goals

There are no subgoals set for this project. Minority Business Enterprises ("MBEs") are encouraged to respond to this solicitation.

6. Offerors shall not place all or the majority of the MBE participation in the project allowances as allowances may or may not be utilized on the project. Allowance usage is at the sole discretion of the University. Offerors shall include the value of the allowances in the calculations to satisfy the MBE goals.

MBE LIQUATED DAMAGES

1. This contract required the contractor to make good faith efforts to comply with the MBE Program and contract provisions. The University and the Contractor acknowledge and agree that the University will incur damages, including but not limited to a loss of goodwill, detrimental impact on economic development, and diversion of internal staff resources, if the Contractor does not make good faith efforts to comply with the requirements of the MBE Program and MBE contract provisions. The parties further acknowledge and agree that the damages the University might reasonably be anticipated to accrue as a result of such lack of compliance are difficult to ascertain with precision.

2. Therefore, upon a determination by the University that the Contractor failed to make good faith efforts to comply with one or more of the specified MBE requirements or contract provisions, the Contractor agrees to pay liquidated damages to the University at the rates set forth below. The Contractor expressly agrees that the University may withhold payment on any invoices as a set-off against liquidated damages owed. The Contractor further agrees that for each specified violation, the agreed-upon liquidated damages are reasonably proximate to the loss the University is anticipated to incur as a result of such violation.

a. Failure to submit each monthly payment report in full compliance with COMAR 21.11.03.13B (3): $18.98 per day until the monthly report is submitted as required.

b. Failure to include in its agreements with MBE subcontractors a provision requiring submission of payment reports in full compliance with COMAR 21.11.03.13B (4):

$86.45 per MBE subcontractor.

c. Failure to comply with COMAR 21.11.03.12 in terminating, canceling, or changing the scope of work/value of a contract with an MBE subcontractor and/or amendment of the MBE participation schedule; the difference between the dollar value of the MBE participation commitment on the MBE participation schedule for that specified MBE firm and the dollar value of the work performed by that MBE firm for the contract.

d. Failure to meet the Contractors’ total MBE participation goal and sub-goal commitments: the difference between the dollar value of the total MBE participation commitment on the MBE participation schedule and the MBE participation actually achieved.

e. Failure to properly pay all undisputed amounts to a MBE subcontractor in full compliance with the prompt payment provisions of the contract: $96.50 per day until the undisputed amount due to the MBE subcontractor is paid.

3. Notwithstanding the use of liquidated damages, the University reserves the right to terminate the contract and exercise all other rights and remedies provided in the contract or by law.

END OF SECTION 00002

SECTION 00003

DEFINITIONS

DEFINITIONS

Defined below are some of the terms used in this RFP:

AE Firm: The Architect/Engineer, Architect or Engineer of Record and its consultants

Addenda or Addendum: Refers to an addition and/or supplement to the Solicitation Documents issued in writing by an authorized agent or Project Manager of the University prior to the Proposal Due Date and Time stated in the Request for Qualifications and Proposals. (A Post Proposal Addendum refers to changes, additions, and/or supplements to the Solicitation Documents issued in writing by an authorized agent or Project Manager of the University after the Proposal Due Date and Time, which are to be reflected in a revised Proposal.

Agreement: The agreement between the University and the AE

Change Order: A written amendment or modification to the Contract issued by the University is subject to the conditions and procedures set forth in the Contract Documents for determining the impact and cost of the change to the Work.

Client/Owner: Morgan State University ("the University")

Construction Manager ("CM"): Firm hired by the University to construct the project

Contract: The agreement executed between the University and the selected Offeror, incorporating the accepted elements and pricing following the University’s Standard Form of Agreement with Contractors.

Construction Documents: Drawings and specifications produced by the AE for the construction of The Project. Those documents identified in the Contract and any written amendments to the Contract Agreement including Instructions to Offerors, General Conditions for Construction Projects, Supplemental Conditions, Special Conditions and any approved procedures and technical specifications prepared by or on behalf of the Contractor; Addenda, if issued and incorporated into the Scope of the Work by the University according to the terms of the Contract by written Change Orders.

Contract Value: The lump sum dollar amount and/or not to exceed dollar amount set forth in the Contract Agreement for the performance and completion of the Work, which may be modified by the University only by written amendment issued in accordance with the Contract Documents.

Design Team: The AE and its consultants

Engineering Team: The Engineer of Record and its consultants

Final Acceptance: Date of completion by the CM/GC of items of work on the Punch List

General Contractor (“GC”): Firm hired by the University to construct the project

Hazardous Materials: Means asbestos; asbestos-containing material; lead (including lead-based paint); PCB; molds; any other chemical, material, or substance subject to regulation as a hazardous material, hazardous substance, toxic substance, or otherwise, under applicable federal, state, or local law; and any other chemical, material, or substance that may have adverse effects on human health or the environment.

MDE: The Maryland Department of the Environment, as constituted by the State of Maryland and all of its governing authorities, regulations, and requirements.

NIC: The Term "NIC" shall refer to "Not in Contract, which shall designate items excluded under this contract.

Notice of Intent to Award: A written document issued by the University at its option advising a selected Offeror of the intent to award a Contract accepting all or portions of the Proposal pending further evaluation and submission of all documents required by the Contract Documents prior to the Offeror and University’s execution of the formal Contract Agreement. A Notice of Intent to Award is not intended to exclude the Proposal solicitation process leading up to the execution of the Contract Agreement.

Notice to Proceed or NTP: A written document issued and executed by the University either prior to or after the execution of the Contract Agreement that directs in detail the manner and extent to which the Offeror is to proceed with the Work. A Notice to Proceed issued prior to the execution of the Contract Agreement shall bind both the Offeror and University to the full terms of the Contract for those items of Work specified in the Notice to Proceed.

OFE: The term "OFE" shall refer to "Owner Furnished Equipment, which will be provided by the Owner to the Offeror (AV Contractor). The AV Contractor shall be responsible for installing and integrating this equipment as detailed herein.

Offeror: The AE/CM/GC firm responding to this solicitation. See “Proposing

Contractor or Proposer”

Owner: Shall mean Morgan State University or the University.

Products of Demolition: Shall mean all non-hazardous substances containing materials, equipment, byproducts, unsuitable soils, excess soil material, and components removed for scrap value, salvage, or legal landfill disposal from the Project Area as a result of the dismantling and demolition activities described in this Solicitation.

Project Area: The property described in the Section IV of this Solicitation; however, any

Properties immediately adjacent to the Project Area, including the public rights-of-way when required or necessary for the proper performance and completion of the Work, shall be considered incidental to and a part of the Project Area.

Project Manager: The individual or entity designated in the Solicitation to coordinate and administer this Proposal solicitation process and Contract Agreement on behalf of the University; the Project Manager is subject to change at the sole discretion of the University and does not constitute a change of the terms and conditions of the Contract Documents.

Project Schedule: The schedule prepared and submitted to the University by the Contractor in advance of the Work and on a timely basis for conducting and completing the Work in a sequence, method, duration(s) acceptable to and in accordance with the dates for substantial and final completion of the Work as set forth in the Solicitation Documents.

Project Team: The University, the AE, the AE's consultants, the CM/GC, and others as may be included by the University.

Property: Shall mean the legally identified property within the Project Area where the Work is to be performed, including all physical features and assets, improvements, soils, and components.

Proposal: The offer tendered by the Offeror to the University in accordance with these instructions using the proposal form that is incorporated into Section III of this Solicitation. The preparation and submission of the Proposal is the sole responsibility of the Offeror and is tendered by the Offeror in response to this request at no cost to the Owner.

Proposal Amount, or Lump Sum Proposal Price: The stated amount in the Proposal submitted by the Offeror for the Work as hereinafter defined, including all the costs of all specified, required, and incidental allowances, bonds, fees, inspections, permits, taxes, prevailing wages, overheads, general conditions, administrations, coordination, and all other costs required for the complete performance of the Work.

Proposing Contractor or Offeror: A legally composed and established entity qualified and licensed to perform the Work in the State of Maryland according to the RFQ/RFP Documents

Qualified Proposing Contractor or Qualified Contractor: A legally constituted and bondable entity licensed to perform work in the

State of Maryland, which can document successfully completed contracts for work on projects with scopes and Contract Values similar to the Work contemplated in the Solicitation.

Any Offeror submitting a Proposal in response to this Solicitation agrees to render verification to the satisfaction of the University that:

1. The Offeror has completed projects similar to the level of quality, scope, and cost of this Project;

2. The Offeror has the financial and bond capacity required to complete the Project in accordance with the Solicitation;

3. The Offeror is familiar with all governmental requirements and conditions and can demonstrate through recently completed projects the Offeror's ability to complete the Work required in this Solicitation;

4. The Offeror has the ability and capacity to provide the necessary manpower and equipment required to complete the Project by the completion date set forth in the Solicitation Documents;

5. The Offeror has submitted a complete Proposal using the Proposal Form included in this Solicitation;

6. The Offeror is familiar with the laws of the State of Maryland and agrees to comply with these laws as a material component of the Proposal.

Rock: Rock is defined as any material, which cannot be dislodged by a Caterpillar Model No. D-8 heavy duty tractor, or equivalent, equipped with a hydraulically operated single tooth power ripper, without the use of hoe ramming or drilling and blasting. For trench, footing and pit excavations, rock excavation shall be defined in terms of a Caterpillar Model No. 300 hydraulic excavator, or equivalent, instead of a Caterpillar D-8 tractor. This classification does not include materials such as hardpan, loose rock, concrete, cemented gravel or other materials that can be removed by means other than hoe ramming, jack hammering, drilling and blasting, but which for reasons of economy in excavation the Subcontractor chooses to remove by drilling and blasting. Boulders or masses or rock exceeding one cubic yard in volume shall also be considered rock excavation.

RFQ/RFP

Request for Proposal: The complete set of all documents issued, implied and referenced in the

Solicitation Documents.

RFQ/RFP Documents: All documents, plans, and specifications incorporated in to this RFP or RFQ including addendum, exhibits, general conditions, supplemental conditions, and special conditions, documents incorporated by reference and governing codes and laws of the State of Maryland and the City of Baltimore whether or not specifically referenced in this Solicitation.

Scope of Work: All activities required and incidental to the performance and completion of the Work whether specified or implied in the Solicitation Documents including but not limited to all contract documents, labor, material, equipment, supervision, administration, general conditions, supplementary and special conditions, safety protections, hazardous material removal and disposal, public security protections, fugitive dust control, erosion controls, noise abatement, shift work, existing utility protections, right of way restoration, and impacted public right of way traffic management and controls.

Subcontractor/Sub-consultant: Consultants contracted to the AE or CM/GC as referred to in this RFP. An identified third person or entity referred to in a Proposal for the purposes of explaining or clarifying the intent of the Offeror to contract with and utilize other entities in completing the Work. The identification of a proposed third person or entity in the Proposal shall not be construed as an obligation on the part of the University toward any third person or party or establish any relationship between the University and the third person or party.

Substantial Completion: Date the Project can be occupied or used for the intended purpose

Trade Contractor: Contractor subcontracted to the CM/GC

Unit Price: Any proposed price to complete a specified quantity of Work either stated in the Proposal or the Contract Agreement for the purposes of establishing agreed upon prices adjustments for changes, additions or deletions to the Scope of Work after the execution of the Contract Agreement. Use of or payment for any unit price shall be at the discretion of the University in accordance with the terms of the Contract Agreement and are not to be construed in any way as a qualification or limitation to the Scope of Work specified in the RFP or Contract Documents.

University: Morgan State University

Work: Refers to all aspects and activities necessary to undertake, perform and complete, free of any encumbrances, the specified changes, improvements, modifications, and enhancements to the Project Area as set forth in the Contract Documents, including, but not limited to, all labor, materials, tools, equipment, permits, fees, taxes, inspections, notifications, services, construction administration and supervision to prepare and deliver the Project Area.

The term "shall" is mandatory; the term "will" is informative; the term "should" is advisory; and the term "provide" means furnish and install.

END OF SECTION 00003

SECTION 00004

INFORMATION AVAILABLE TO OFFERORS

(CONTRACT DOCUMENTS)

A. CONTRACT DOCUMENTS

1. The Contract includes this Request for Proposal for Construction Services, including Attachments and Addenda.

2. The Offeror, by submitting a proposal in response to this solicitation, agrees that, if awarded the Contract, it, as a General Contractor, will be bound under the Contract to all terms and conditions thereof.

3. The Contract includes the following SOW spreadsheets and documents.

1. Schedule for CCTV Equipment

2. Schedule for Access Control Panels and Devices

3. Schedule for Surveillance Servers

4. Attic Stock Inventory

5. Panic Button Master List

6. Network Information Provided upon request

7. SOW Panic Buttons and Emergency Phones

4. Upon request, the University will make accessible to the Offerors any available record drawings, utility plans, and other data pertinent to existing conditions to the extent that such material is available. The University offers no assurances that such drawings, property descriptions, or other data are accurate, current, or complete.

5. Such Documents must be used, or copied, at the University's Department of Design and

Construction Management ("DCM") office or the location where they are provided. The Offerors shall assume the responsibility for the cost of reproduction as well as replacing any damaged documents.

6. Other documents may be provided for informational purposes

END OF SECTION 00004

SECTION 00005

PROPOSALS, EVALUATIONS AND FORMS

A. This procurement will be conducted in accordance with MSU Procurement Policies and Procedures, Section V. 8.16 Multi-Step Sealed Bidding. This process will consist of two phases: Phase 1 – Pre- Qualification Submission and Phase 2 – Price Submission. Each must be separately labeled. Each volume must be submitted by the specified date and time. Fee Proposals shall be submitted with the Technical Proposals in a separate folder/package.

Expression of Interest, Technical Proposal, and Bid Proposal shall be emailed to the Procurement Officer by the date and time designated in the Solicitation Schedule.

The Pre-Qualification Phase is intended to be used by the University to classify a group of General Contractors with a minimum required level of experience and capabilities as Qualified Offerors, who will then have their price submissions opened.

The award will be based on Best Value.

Technical Proposals 100 Points TOTAL SCORE 100 Points

The six (6) phases of the solicitation process consist of the following:

1. Expression of Interest:

Interested Offerors should submit an Expression of Interest to the Procurement Officer expressing their interest and intent to participate in this proposal process. Expressions of Interest shall be emailed to the Procurement Officer. Expressions of Interest should be submitted to the Procurement Officer no later than the Pre-Proposal Conference. Expressions of Interest are not a requirement; the information assists Procurement in understanding the intended interest of the Project.

2. Pre-Qualification-Technical Proposal Phase (Phase 1):

The University's Technical Evaluation Committee ("TEC"), established by the Procurement Officer, will conduct an evaluation of the Technical Proposal Phase. Offerors will be ranked, and a short list of the most highly qualified Offerors will be recommended to the Procurement Officer for advancement to the Price-Proposal Phase. The Procurement Officer will review the rankings and the recommended short-list and, upon approval, will notify Offerors of the results of the evaluation.

1. Technical Proposal: All interested Offerors are required to submit a Technical Proposal.

Technical Proposal must be submitted to the Issuing Office by the due date stated in the

Solicitation Schedule, SECTION 00000. The Technical Proposals will be evaluated by the

TEC.

i. The University reserves the right to visit the Offerors place of business during the Technical Proposal Phase, if such a visit is deemed necessary by the TEC to evaluate the Offerors capabilities as stated in its proposal.

ii. Firms receiving less than 80 points will not be eligible to move on to the Fee Proposal

Phase.

3. Oral Presentation Phase:

Oral presentations will NOT be required as a part of this solicitation.

4. Fee Proposal/Negotiation Phase (Phase 2):

Fee Proposals are due at the same time as the Technical Proposal submission, as a separate document.

Only the Offerors with a score of 80 points or higher shall have their Fee Proposals/Bids opened.

5. Review Phase:

The apparent most valued competitive Offeror and possibly the next two apparent most valued competitive Offerors may be asked to come in for a scope review and verification of the submitted Fee Proposal to determine if the Scope of Work was understood and all required work was included and accounted for in the Fee Proposal.

Prior to accepting any Fee Proposals, the TEC may request Scope Reviews. Scope Reviews are to ensure the scope of work is understood, accounted for, and included in the Fee Proposals. If requested, Offerors may be required to submit Best and Final Offers based on the clarified scope of work.

The most valued responsive, responsible Fee Proposal shall be deemed as the apparent Offeror, and the scope reviews have been completed as a part of the review period.

If, after the Scope Review meeting, it is determined by the TEC that the Scope of Work was not fully understood and/or all work was not included in the Fee Proposal, the Fee Proposal may be determined as non-responsive and rejected, and the second most valued competitive Offeror may be awarded the bid.

The Procurement Officer will review the recommendations to award and the Fee Proposal recommendations with a Procurement Department Executive Group consisting of members of management designated by the Director of Procurement and Property Control. Upon approval of the Review Committee, the Procurement Officer shall proceed to the sixth and final phase.

The Final contract price will be based on the costs, units, and other information provided with the fee and the documents provided.

6. Award Phase:

The Procurement Officer will perform all required due diligence and prepare the Morgan State University Contract for signature by the Contractor. The Procurement Officer shall present the contract to the Board of Public Works (“BPW”) and request their approval. Upon approval by the BPW and once signed by the Contractor, the Procurement Officer will execute the agreement on behalf of the University.

B. PHASE 1: TECHNICAL PROPOSAL SUBMISSION

1. Technical Proposal Submittal and Contents

1. Technical Proposal shall be submitted electronically and must arrive at the Issuing Office by the date and time noted on the Solicitation Schedule, SECTION 00000, to be considered.

2. The following information shall be clearly written on the first page:

• The words, “Project Number: DCM-SecuMaint-25-1CO

• The full address of the Issuing Office to which the Proposal is being delivered

• The Offeror's Name and Address

• The words, “TECHNICAL PROPOSAL.”

• The words, “MORGAN CORRECTIVE AND PREVENTIVE MAINTENANCE AND

ADDITIONAL DEVICE INSTALLATION OF CAMPUS-WIDE SECURITY

SYSTEM”

2. Technical Proposal Format

1. Failure to include any of the items listed below may result in a determination by the Procurement Officer that the Offeror is not reasonably susceptible of being selected for award.

2. Order of Proposal: Compile the Technical Proposal in the order shown below, with tabs and

“bookmarked” in PDF.

Transmittal Cover Letter/Technical Proposal Cover Sheet Tab 1. Contact Information Tab 2. Addenda Acknowledgement: Acknowledge receipt of all addenda Tab 3. Bid/Proposal Affidavit

Conflict of Interest Affidavit Contract Affidavit

Tab 4. Federal ID W-9 OSHA 200A (Summary of Work-Related Injuries) EMR for the past three years Safety Plan (General Company Plan / A Project Specific Safety Plan will be required for submission 10 days after NTP).

Tab 5. Company Profile Org Chart Key Personnel Resumes Maryland Contractor’s License Sample Insurance Certificate

Tab 6. Technical Proposal Form TP-1

Tab 7. Resolution of Claims Relative to Projects in Proposal Tab 8. MBE Forms Tab 9. Other Required Forms

3. Technical Proposal Contents

Describe in detail and provide evidence supporting the qualifications requested below:

Transmittal Cover Letter/ Technical Proposal Cover Sheet: Shall not be more than one (1) typed page, briefly introducing the team and why they’re interested in this procurement.

Tab 1 Contact Information

• Contact Person

• Offerors Firm Name and Address

• Offerors Phone Number and Email Address

Tab 2 ADDENDA ACKNOWLEDGMENT: Acknowledge receipt of all addenda.

Tab 3 Bid/Proposal Affidavit Conflict of Interest Affidavit Contract Affidavit

Tab 4 Federal ID W-9

OSHA 200A (Summary of Work-Related Injuries) EMR for the past three years Safety Record Safety Plan (General Company Plan; a Project-Specific Safety Plan will be required for submission 10 days after NTP).

Tab 5. Company Profile

Project Organization Chart Key Personnel Resumes (persons to be assigned to this project):

• Owner

• Project Manager

• Superintendent

• Network Integrator

• Maryland Contractor’s License

• Sample Insurance Certificate

Tab 6. Technical Proposal Form TP-1 (Complete All Sections):

Three (3) Projects like the project described in this RFP shall be included. The types of projects can be the following:

• Installation of Milestone Camera System

• Installation of CBORD Card Access System

• Two contracts/projects with $100,000 minimum

• One of these projects shall be Higher Education

[NOTE: If a submitted project meets more than one of the criteria, one less project may be submitted.]

Photos should demonstrate the type of project described.

REFERENCES: References shall be from the owner of the sample projects submitted. At least one (1) reference per project is required. Contact information shall include a current phone number and an email address for each. Faulty information may cause the project to be considered non-responsive.

Tab 7. Resolution of Claims Relative to Projects in Proposal: A statement to the record of any claims submitted, pending, or adjudicated, and the final resolution of such claims relative to any of the referenced projects in this proposal.

Tab 8. MBE Forms

MBE Forms: The Minority Business Enterprise is established for the Project in SECTION 00002. Provide a brief description of the proposed scope of work for each MBE firm. Along with the required MBE forms, describe how the percentage will be met, include what services the MBE will be providing.

All MBE documentation shall be submitted as stated in the Solicitation. Offerors Proposals which do not include these documents may be considered as non-responsive.

Tab 9. Other Required Forms

• Dun and Bradstreet Summary: Current and last three years

• Project Work Plan: Describe how the maintenance will be accomplished. (Including a statement “the plan will be provided if awarded” will be considered as a non-responsive response to the question.)

• Company General Safety…