CSS-FD SIR Section G - DRAFT_v2.0.pdf

SECTION G Solicitation #

CONTRACT ADMINISTRATION DATA CSS-FD

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SECTION G: CONTRACT ADMINISTRATION DATA

G.1 FAA AMS CLAUSES AND PROVISIONS INCORPORATED BY REFERENCE

Clause # Clause Title

3.10.1-22 Contracting Officer’s Representative (April 2012)

G.2 FAA CONTRACT ADMINISTRATION POINTS OF CONTACT

G.2.1 CONTRACTING OFFICER

The Federal Aviation Administration (FAA) Contracting Officer (CO) for this contract is:

Maria J. Ashby

800 Independence Avenue, SW

Washington, D.C. 20591

Phone: (202) 267-3428

Email: maria.j.ashby@faa.gov

G.2.2 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

TBD at Award

G.3 CONTRACT ADMINISTRATION (FAA)

G.3.1 CO RESPONSIBILITY

The CO assigned to this contract is responsible for ensuring the performance of all necessary actions for effective contracting, ensuring compliance with the terms of the contract, and safeguarding the interests of the United States in its contractual relationships. In this regard, the

CO is the only individual who has the authority to enter into, administer, or terminate this contract. In addition, the CO is the only person authorized to approve changes to any of the requirements under this contract, and notwithstanding any provision contained elsewhere in this contract, the said authority remains solely with the CO.

The Contractor must immediately notify the CO for clarification when a question arises regarding the authority of any person to act for the CO under the contract or when the

Contractor receives direction that appears outside contract scope.

The Contractor must contact the CO immediately if there is even the appearance of any technical direction that is, or may be, outside the scope of the contract. Costs incurred that were not authorized by the CO and work outside the scope of the contract must be considered unallowable costs and will not be reimbursed by the Government.

mailto:maria.j.ashby@faa.gov

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G.3.2 CONTRACTING OFFICER’S REPRESENTATIVE (COR)/ALTERNATE COR

(ACOR) RESPONSIBILITIES

a) The COR, and in the absence of the COR, the ACOR acts as the single point of contact within the FAA for all matters related to the technical and management aspects of the overall contract and Order. The COR/ACOR is responsible for the technical administration of the contract, technical liaison with the Contractor, final inspection and acceptance of all deliverables, and should be contacted regarding questions or problems of a technical nature.

b) If at any time during the performance of this contract or any Order, should administrative problems arise which will have an adverse impact on timely performance by the Contractor or affect the contract price, the Contractor must immediately notify the Contracting Officer to obtain official confirmation and refrain from acting on such advice or comments until confirmed by the Contracting Officer.

c) In no event, however, will any understanding or agreements, modification, change Order, or other matter deviating from the terms of this contract be effective or binding upon the

Government unless formalized by proper contractual documents executed by the

Contracting Officer prior to completion of this contract. All requests for interpretation or modification must be made in writing to the Contracting Officer.

d) Neither the COR nor the ACOR is authorized to change the scope of work or specifications in the contract, make any commitments, or otherwise obligate the Government or authorize any changes that affect the contract price, terms and conditions of the contract, and delivery schedule, or contract period of performance.

e) Performance of the work under this contract must be subject to the technical direction of the COR/ACOR. The term “technical direction” is defined to include, without limitation, the following:

1. Directions to the Contractor that redirect the contract effort, shift work, emphasis between work areas or tasks, required pursuit of certain lines of inquiry, fill in details or otherwise serve to accomplish the contractual Performance Work Statement

(PWS);

2. Provision of written information to the Contractor, which assists in the interpretation of drawings, specifications, or technical portions of the work description; and

3. Review and, where required by the contract, approval of technical reports, drawings, specifications, and technical information to be delivered by the Contractor to the

Government under the contract.

f) Technical direction must be issued in writing by the COR/ACOR and must be within Scope of Work. The COR/ACOR does not have authority to and may not issue any technical direction which:

1. Constitutes an assignment of additional work outside the PWS;

2. Changes any of the expressed terms, conditions, or specifications of the contract; or

3. Interferes with the Contractor’s right to perform the terms and conditions of the contract.

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g) The Contractor must proceed promptly with the performance of technical directions duly issued by the COR/ ACOR in the manner prescribed by this clause and within his/her authority under the provisions of this clause. If in the opinion of the Contractor, any instruction or direction by the COR/ACOR falls within the categories defined in a-f above, the Contractor must not proceed but must notify the Contracting Officer in writing within three (3) workdays after receipt of any such instruction or direction to request the

Contracting Officer to modify the Contract accordingly. Upon receipt of the notification from the Contractor, the Contracting Officer will:

1. Advise the Contractor in writing, within five (5) calendar days after receipt of the

Contractor’s letter, that the technical direction is within the scope of the contract effort and does not constitute a change to the contract; or

2. Advise the Contractor, within a reasonable length of time, that the Government will issue a written change order.

h) A failure of the Contractor and Contracting Officer to agree that the technical direction is within the scope of the contract or a failure to agree upon the contract action to be taken with respect thereto must be subject to the provisions of AMS 3.9.1-1, Contract Disputes.

The COR/ ACOR is changeable by the Government at any time. The Contracting Officer will promptly provide the Contractor notification of such change in writing, including the name and address of the successor COR/ACOR.

G.4 CORRESPONDENCE PROCEDURES

To promote timely and effective administration, correspondence submitted under this contract

(except for invoices, reports, and other deliverable items) is subject to the following procedures:

a) Technical correspondence of a routine nature must be addressed to the primary and designated CORs with an information copy of the correspondence to the FAA Contracting

Officer.

b) Other considerations, including technical correspondence involving patent technical data issues and correspondence proposing or otherwise involving waivers, deviations, or modifications to the contract, must be addressed to the FAA Contracting Officer with an information copy to the primary and designated Contracting Officer’s Representative

(COR).

c) In regard to correspondence preparation, all correspondence must contain a subject line, beginning with the contract number and sequence number coded to the contract.

d) Correspondence may be sent electronically.

e) The Contractor must include those identified in G.3, Contracting Officer’s Representative

(COR)/Alternate COR, on all communication to other than those identified in G.3.

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G.5 INVOICE SUBMISSION

The Contractor must submit all invoices using the Department of Transportation’s (DOT’s)

Delphi eInvoicing system pursuant to Section I AMS clause 3.3.1-40, Electronic Submission of

Payment Requests (April 2022).

G.5.1 ADDITIONAL INVOICING REQUIREMENTS FOR FFP CLINS

For all invoices covering FFP CLINs, the Contractor shall include evidence of CLIN completion, as well as FAA acceptance.

G.5.2 ADDITIONAL INVOICING REQUIREMENTS FOR TASK ORDER CLINS

For all invoices submitted under Task Order CLINs, the Contractor shall provide the appropriate level of detail, by both individual task order and total CLIN, for invoiced costs and cumulative cost to date.