CRFQ EBA26-01 - Addendum No. 03.PDF

Date Printed: Nov 12, 2025 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05

Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130

State of West Virginia Centralized Request for Quote

Construction

Proc Folder: 1767845 Reason for Modification:

Doc Description: EBAr76650 Cooper's Building Repair and Roof Replacement Addendum No. 03

Proc Type: Central Purchase Order

Date Issued Solicitation Closes Solicitation No Version

2025-11-12 2025-11-20 13:30 CRFQ 0439 EBA2600000001 4

BID RECEIVING LOCATION

BID CLERK

DEPARTMENT OF ADMINISTRATION

PURCHASING DIVISION

2019 WASHINGTON ST E

CHARLESTON WV 25305

US

VENDOR

Vendor Customer Code:

Vendor Name :

Address :

Street :

City :

State : Country : Zip :

Principal Contact :

Vendor Contact Phone: Extension:

FOR INFORMATION CONTACT THE BUYER

Larry D McDonnell 304-558-2063 larry.d.mcdonnell@wv.gov

Vendor Signature X FEIN# DATE

All offers subject to all terms and conditions contained in this solicitation

Date Printed: Nov 12, 2025 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05

ADDITIONAL INFORMATION

Addendum No. 03 To post answers to vendor questions.

The bid opening date and time still remains 11/20/2025 at 1:30PM EST/EDT.

No other changes

INVOICE TO SHIP TO

EDUCATIONAL

BROADCASTING

EDUCATIONAL

BROADCASTING

124 INDUSTRIAL PARK RD WNPB-TV

191 SCOTT AVE

BEAVER WV MORGANTOWN WV

US US

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 EBAr76650, Building Repair and Roof

Replacement

Comm Code Manufacturer Specification Model #

72152601

Extended Description:

See all attached documentation for further details.

PLEASE READ ALL DOCUMENTS IN THEIR ENTIRETY. THE AMOUNT ENTERED ON THIS COMMODITY LINE SHOULD BE

THE TOTAL COST LISTED ON EXHIBIT A - PRICING PAGE.

SCHEDULE OF EVENTS

Line Event Event Date 1 Pre-Bid Meeting at 1:30PM EST/EDT 2025-10-28 2 Vendor questions due by 2:00PM EST/EDT 2025-11-04

SOLICITATION NUMBER: CRFQ EBA26*01

Addendum Number: 3

The purpose of this addendum is to modify the solicitation identified as (“Solicitation”) to reflect the change(s) identified and described below.

Applicable Addendum Category:

[ ] Modify bid opening date and time

[ ] Modify specifications of product or service being sought

[X] Attachment of vendor questions and responses

[ ] Attachment of pre-bid sign-in sheet

[ ] Correction of error

[ ] Other

Description of Modification to Solicitation:

To post answers to vendor questions.

The bid opening date and time still remains 11/20/2025 at 1:30PM EST/EDT.

No other changes

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

WVPB-Coopers Rock Roof Replacement 009112 - 1

SECTION 009112

PARTICULARS

1.01 DATE: NOVEMBER 12, 2025

1.02 PROJECT: WVPB-COOPERS ROCK ROOF REPLACEMENT

1.03 OWNER: WEST VIRGINIA PUBLIC BROADCASTING

1.04 ARCHITECT: PICKERING ASSOCIATES

TO: PROSPECTIVE BIDDERS:

2.01 THIS ADDENDUM FORMS A PART OF THE CONTRACT DOCUMENTS AND MODIFIES THE

ORIGINAL PROCUREMENT DOCUMENTS DATED OCTOBER 16, 2025, WITH AMENDMENTS

AND ADDITIONS NOTED BELOW.

2.02 ACKNOWLEDGE RECEIPT OF THIS ADDENDUM IN THE SPACE PROVIDED IN THE BID

FORM. FAILURE TO DO SO MAY DISQUALIFY THE BIDDER.

2.03 THIS ADDENDUM CONSISTS OF THE FOLLOWING:

A. Prebid Meeting Minutes (2 pages) B. Contractor Questions/Clarifications C. Revised Drawings: SD110, S110, S300, & S500

2.04 CONTRACTOR QUESTIONS/CLARIFICATIONS:

A. Drawing SD110 shows removing existing joists to masonry or an additional 4’-6”. If we are only removing back to masonry, how are we to connect the new beam with existing?

ANSWER: See revised drawing SD110.

B. Can working days be extended to 365 days?

ANSWER: The contract can be extended to 365 days.

C. Do they wanted tapered insulation to try and give the building more slope for water to run off the roof?

ANSWER: No.

D. Drawings says to patch and repair decking where required. How many square feet or we to figure since it is unknown how much is damaged?

ANSWER: See Structural drawings for area to be replaced.

E. Do the new beams and bottom of the decking get painted?

ANSWER: No.

F. Please clarify that the entire building is to be painted.

ANSWER: Yes, the entire exterior shall be painted.

G. What is anticipated notice to proceed?

ANSWER: Notice to proceed is usually issued withing 2-4 weeks of vendor providing all required documentation.

H. Will the owner relocate movable items in the interior for the roof beam work?

ANSWER: Yes, owner will relocate movable items. Non-moveable items will be covered.

I. Note 13.3 on S000 calls for 3 copies of WV stamped framing design and layout drawings.

Please clarify ANSWER: Contractor to verify with engineer of supplier, if applicable (for example – RedBuilt), that framing design and layout are acceptable.

Replacement 009112 - 2

J. On SD110, the 4 northern beams are only to be cut back to masonry and repaired per splice detail 6/S500 which shows the splice plate 3’9” long and the overhang is only 3’6”. How are we to splice these beams only cutting back to masonry? Please provide detail.

ANSWER: This will be addressed on drawings in addendum.

1. Is the HU212-3 mounted directly to CMU with Tapcons?

ANSWER: Refer to Simpson Strong-Tie manual for installation instructions. Use suggested hex-head Titen Turbo screw anchors.

K. On S111 are the new LVL’s and 2x12’s to be treated lumber?

ANSWER: Yes, all exterior wood framing shall be treated.

L. On S300, note for beam to column connection using CC0Q4.62-SDS2.5 Simpson strong-tie column cap (typically wood construction connector). Is this correct or is this to be structural steel fabricated and bolted?

ANSWER: Yes, the CCOQ4.62 connection is correct as specified. Weld information for connection to steel tube to be provided on drawings in addendum.

M. On 7/S500 there is reference metal BLDG wall panel and CFS base plate. Please clarify.

ANSWER: There are no metal wall panels or CFS base plates, please disregard. Typical frost wall detail to be updated in addendum.

1. Also detail 7/S500 calls out 6” curb around perimeter – SOG is to be sloped 1/4 “/FT. Are there any drains?

ANSWER: Curb will be removed from detail; no drains will be required.

2. Architectural drawings do not appear to have “curb”. Please clarify.

ANSWER: No curb, disregard.

3. Is the frost wall rebar tied into the piers?

ANSWER: Frost wall rebar will not tie into piers.

4. Detail calls for #4 rebar 12” OCEW but S110 note 1 calls for WWF. Please clarify.

ANSWER: Utilize #4 rebar at 12” OCEW for slab on grade.

N. Architectural drawings call for 6” concrete carport floor. Please clarify 4 or 6”.

ANSWER: Per the structural drawings it will be 4" thick slab.

O. On A001 there are notes discussing downspouts. Do not see downspouts on drawings – please locate. Only gutter detailed 4/S500 is on new canopy.

ANSWER: All roof areas shall have 5" 'K' style gutters with downspouts at each end.

Add a center downspout is gutter length is over 30'. Downspouts shall drain onto roof below or grade with concrete splashblock depending on location.

1. There is a note that states cast iron downspout boots to each downspout. Is there underground downspout piping?

ANSWER: Cast iron downspout boots are not required. There is no underground storm piping.

P. General note 3 on A200 calls for painting of exterior. Is there any interior painting?

ANSWER: No, other than the new block/doors and frame.

1. Are the new galvanized canopy columns to be painted?

ANSWER: No.

2. Does the new canopy framing get painted?

ANSWER: Yes.

Q. On A200 note #3 calls for wood decking replacement where required. This will not be known until roof is removed. How are we to bid? Could an allowance be added?

ANSWER: Base Bid shall include replacement of 100 square feet of wood deck. No allowance or unit pricing needed.

1. There is a note #3 calling for unit pricing on the 3X T&G wood decking. Do not see unit pricing – please clarify.

Replacement 009112 - 3

ANSWER: No unit pricing needed.

R. Are we to reuse the exterior door at the lintel replacement?

ANSWER: Yes.

S. Are we to demo the housekeeping pad beneath the generator?

ANSWER: Yes.

T. What are the design numbers for uplift pressure for zone 1 prime, zone 1, zone 2, and zone 3?

Need to verify attachment method for substrate on roof deck.

ANSWER: See revised drawing S110.

U. Is a vapor barrier required over the plywood sheathing?

ANSWER: No.

V. Can the Flame Stop Product be field applied to the roof decking in lieu of the factory? Do to availability? Assuming the new “repaired” beams will need this as well?

ANSWER: No.

W. Is there any unit pricing required on the bid sheet? Drawings call for unit pricing for linear foot of roof deck that needs replaced. Meeting agenda specifies no unit pricing.

ANSWER: No unit pricing needed.

END OF SECTION

Mandatory Pre-Bid Meeting Minutes

Project Name: Cooper's Building Repair and Roof Replacement Project Number: 2226508

Date: October 28th, 2025 Time: 1:30pm

Location: 191 Scott Ave, Morgantown, West Virginia 26508

Pickering Associates Rep: Jason Brown

1. Introductions

a) WV Educational Broadcasting Authority

b) Purchasing

c) Pickering Associates

2. Site Safety & Access

a) Parking

b) No Smoking inside the building or on the roof

c) Barricades / Temporary Partitions / Security

d) Temporary Facilities – set portable toilet in parking lot

e) Temporary Utilities, contractor may use water and electric from mechanical room

f) Dumpster location as agreed on by Owner

3. Project Overview

a) Project to be awarded as a Lump Sum single prime.

4. Unit Prices – None.

5. Alternates – None.

6. Bids Opening

a) Bids are due to WV Purchasing by November 13, 2025 at 1:30PM EST/EDT.

7. Contract time

a) 270 days to final completion.

b) Weather days are awarded beyond what is typical for the area.

8. Time Restrictions

a) Typical work hours to be from 7:00 AM to 5:00 PM. Night and weekend work hours are possible, but must be scheduled ahead of time with WV Broadcasting Authority.

9. Questions/Clarifications

a) Final questions and clarifications must be submitted in writing to WV Purchasing by November 4, 2025 by 2:00PM EST/EDT.

b) Pre bid attendance is mandatory.

10. Tour

a) Following this meeting a site tour will take place at the project location: 1309 Sand Springs Rd, Bruceton Mills, WV 26525. All parties attended the site tour. No additional questions asked.

ADDENDUM ACKNOWLEDGEMENT FORM

SOLICITATION NO.: CRFQ EBA26*01

Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.

Failure to acknowledge addenda may result in bid disqualification.

Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.

Addendum Numbers Received:

(Check the box next to each addendum received)

[ ] Addendum No. 1 [ ] Addendum No. 6

[ ] Addendum No. 2 [ ] Addendum No. 7

[ ] Addendum No. 3 [ ] Addendum No. 8

[ ] Addendum No. 4 [ ] Addendum No. 9

[ ] Addendum No. 5 [ ] Addendum No. 10

I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.

Company

Authorized Signature

Date

NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.