CR232410_Backup_Exhibit H Specifications.pdf

RFP Exhibit H –Division 01 Specifications

PROJECT MANUAL

Design Build - PFAS Water Treatment Facility

University of Rhode Island

Kingston Campus

9/18/2026

KC.U.WATR.2023.001

Rev. 9/2026 SUMMARY 01 1000 - 1

SECTION 01 1000 - SUMMARY

PART 1 - GENERAL

1.01 PROJECT

A. See A141-2024 as amended for official Project Information.

1.02 CONTRACT DESCRIPTION

A. Contract Type: A single prime contract based on a Guaranteed Maximum

Price as described in A141-2024 as amended.

1.03 DESCRIPTION OF WORK – NOT USED

1.04 OWNER OCCUPANCY/SCHEDULE

A. Work areas will be made available as mutually agreed to during project scheduling.

B. Work onsite to begin within 7 days of Owner approval to proceed and receipt of

Purchase Order, if applicable.

D. Cooperate with Owner to minimize conflict and to facilitate Owner's operations.

1.05 DESIGN BUILDER’S USE OF SITE AND PREMISES

A. Construction Operations: Limited to areas noted on Drawings. Include all costs of this coordination, including all premium time wages that may be required to meet these requirements in the Guaranteed Maximum Price.

B. Arrange use of site and premises to allow:

1. Adjacent projects to progress as planned for the Owner.

2. Use of street and adjacent properties by the Public.

C. Provide access to and from site as required by law and by Owner:

1. Maintain appropriate egress for workforce and users of the facility.

2. Do not obstruct roadways, sidewalks, or other public ways without permit. Provide necessary signage and barriers to direct pedestrians around work areas.

D. Time Restrictions:

1. Limit conduct of especially noisy work when events are in process.

2. Night and weekend work is not allowed.

3. Refer to Attachment A following this section for building specific scheduling restrictions

E. Utility Outages and Shutdown:

1. Do not disrupt or shut down life safety systems, including but not limited to fire sprinklers and fire alarm system, without 7 days notice to Owner and authorities having jurisdiction.

2. Prevent accidental disruption of utility services to other facilities.

3. Design Builder to provide written notification on Fire Sprinkler and Alarm System

Impairment Notification Form provided by owner.

Rev. 9/2026 SUMMARY 01 1000 - 2

1.06 ITEMS TO BE SALVAGED – NOT USED

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION – NOT USED

END OF MAIN SECTION

Rev. 1/2/14 Issue Date

PRICE AND PAYMENT PROCEDURES

01 2000-1

SECTION 01 2000 - PRICE AND PAYMENT PROCEDURES

1.01 SECTION INCLUDES

A. Allowances.

B. Testing and inspection allowances.

C. Schedule of values.

D. Applications for payment.

E. Warranty inspection retainage.

F. Sales tax exemption.

G. Change procedures.

H. Defect assessment.

1.02 ALLOWANCES

A. Owner Responsibility:

1. Consult with Design Builder for consideration and selection of products, suppliers, and Installers.

2. Select products in consultation with Owner and transmit decision to Design-Builder

3. Prepare Change Order to adjust final cost.

B. Design Builder Responsibility:

1. Assist Owner or its Consultants in selection of products, suppliers and installers.

2. Obtain proposals from suppliers and installers, and offer recommendations.

3. On notification on selection by Owner, execute purchase agreement with designated supplier and installer.

4. Arrange for and process shop drawings, product data, and samples. Arrange for delivery.

5. Promptly inspect products upon delivery for completeness, damage, and defects. Submit claims for transportation damage.

C. Schedule of Allowances: See Attachment A if applicable.

Rev9/2026

01 2000-2

1.03 TESTING AND INSPECTION ALLOWANCE

A. All costs of regularly scheduled testing are included in the Base Bid. See Attachment A for allowance to cover costs of additional testing to be provided when directed by the Owner.

B. See Section 01 4000 and its attachment for testing requirements.

1.04 SCHEDULE OF VALUES

A. Submit Schedule of Values in duplicate, one copyrighted original and one copy.

B. Format: Utilize the Table of Contents of this Project Manual. Identify each line item with number and title of the major specification Section. Identify site mobilization, bonds, insurance and closeout.

C. Include in each line item, the amount of Allowances specified in this Section. For unit cost

Allowances, identify quantities taken from Contract Documents multiplied by the unit cost to achieve the total for the item.

D. Include separately for each line item, a direct proportional amount of Design Builder's overhead and profit.

E. Revise schedule to list approved Change Orders, with each Application for Payment.

1.05 APPLICATIONS FOR PAYMENT

A. Submit each application on an original AIA Form G702 - Application and Certificate for

Payment and AIA G703 - Continuation Sheet, accompanied by three copies.

1. Prepare a draft version “pencil copy” of each application and distribute via email 5 days prior to due date for review by Owner and Owner’s representative.

2. After making agreed revisions, individually sign and notarize and emboss with notary's official seal, the original and each of the three copies. Deliver to Owner’s representative for further processing and distribution.

3. Applications not including original copyrighted AIA G702, and G703 Forms, will be rejected, and returned for re-submittal.

4. Applications not properly signed and notarized will be rejected, and returned for re-submittal.

5. Applications submitted without the following items described in this section and its attachments will be returned for resubmittal.

B. Content and Format: Utilize Schedule of Values for listing items in Application for Payment.

C. Provide one hard copy and one copy in disc form of the updated construction schedule with each Application for Payment submission, prepared per Section 01 3300.

Rev9/2026

01 2000-3

1. Provide a statement signed by the Design Builder's firm principal certifying that there are no unidentified outstanding claims for delay.

D. Include with each monthly Application for Payment, following the first application, Certified

Monthly Payroll Records with proper compliance cover sheet for the previous month's pay period. Identify MBE/DBE subcontractors and hours worked in a format acceptable to URI.

See Attachment A this section for current State and Federal requirements.

E. Submit with transmittal letter as specified for Submittals in Section 01 3300.

F. Beginning with the second Application for Payment, Design Builder's right to payment must be substantiated by documenting, on a copy of the URI Waiver of Lien Form included in Document 00 6140 - Waiver of Lien Form in this Project Manual, that payment monies due, less retainage not exceeding ten percent, have been paid in full to subcontractor and suppliers for work, materials, or rental of equipment billed for under specific line item numbers in the immediately preceding application.

G. Substantiating Data: When the Owner or Owner requires additional substantiating information from the review of the “pencil copy”, submit data justifying dollar amounts in question.

H. In addition to the items above, include the following with the Application for Payment :

1. Record Documents as specified in Section 01 7800, for review by the Owner which will be returned to the Design Builder.

2. Affidavits attesting to off-site stored products with insurance certificates as requested.

3. Digital Photographs as specified in Section 01 3300.

I. Payment Period: Submit at monthly intervals unless stipulated otherwise.

1.06 WARRANTY INSPECTION RETAINAGE

A. A percentage of job cost as defined in Attachment A will be retained from Final Payment for a duration of ten months. If, after ten months, all systems including mechanical and electrical, are determined by the Owner to be properly functioning, the Warranty Inspection

Retainage will be released.

B. If, after ten months, there are found to be modifications, adjustments, or corrections necessary to be made to address any system or product malfunction, in order to fulfill specified performance or requirements of such systems or products, release of the warranty inspection retainage will be delayed until such malfunctions are rectified.

C. If, after twelve months from the date of Final Completion, all systems have not been fully addressed, the Owner may utilize the Warranty Inspection Retainage to hire others to execute necessary modifications, adjustments, or corrections.

Rev. 9/2026

01 2000-4

1.07 SALES TAX EXEMPTION

A. Owner is exempt from sales tax on products permanently incorporated in Work of the Project.

1. Obtain sales tax exemption certificate number from Owner.

2. Place exemption certificate number on invoice for materials incorporated in the Work of the Project.

3. Furnish copies of invoices to Owner.

4. Upon completion of Work, file a notarized statement with Owner that all purchases made under exemption certificate were entitled to be exempt.

5. Pay legally assessed penalties for improper use of exemption certificate number.

1.08 CHANGE PROCEDURES

A. Submittals: Submit name of the individual authorized to receive change documents, and be responsible for informing others in Design Builder's employ or Subcontractors of changes to the Work.

B. The Owner will advise of minor changes in the Work not involving an adjustment to

Contract Sum or Contract Time by issuing supplemental instructions on AIA Form G710.

C. The Owner may issue a Proposal Request which includes a detailed description of a proposed change with supplementary or revised Drawings and specifications, a change in

Contract Time for executing the change with a stipulation of any overtime work required, and the period of time during which the requested price will be considered valid. Design Builder will prepare and submit an estimate within 15 days.

D. The Design Builder may propose changes by submitting a request for change to the Owner, describing the proposed change and its full effect on the Work. Include a statement describing the reason for the change, and the effect on the Contract Sum and Contract Time with full documentation, and a statement describing the effect on Work by separate or other Design

Builders. Document any requested substitutions in accordance with Section 01 6000.

E. Stipulated Sum Change Order: Based on Proposal Request, and Design Builder's fixed price quotation, or Design Builder's request for a Change Order as approved by

Owner.

F. Unit Price Change Order: For contract unit prices and quantities, the Change Order will be executed on a fixed unit price basis. For unit costs or quantities of units of work which are not pre-determined, execute the Work under a Construction Change Directive. Changes in the

Contract Sum or Contract Time will be computed as specified for a Time and Material Change

Order.

G. Construction Change Directive: Owner may issue a directive, on AIA Form G713

Construction Change Directive signed by the Owner, instructing the Design Builder to proceed with a change in the Work, for subsequent inclusion in a Change Order. Document will describe changes in the Work, and designate method of determining any change in the

Contract Sum or Contract Time. Promptly execute the change.

01 2000-5

H. Time and Material Change Order: Submit an itemized account and supporting data after completion of the change, including timeslips signed by Owner’s representative, within the time limits indicated in the Conditions of the Contract. The Owner will determine the change allowable in the Contract Sum and Contract Time as provided in the Contract Documents. Only

Owner-representative-signed timeslips will be considered.

I. Maintain detailed records of work done on a Time and Material basis. Submit timeslips daily for verification and sign-off by Owner’s representative on-site. Provide full information required for an evaluation of the proposed changes, and to substantiate costs for the changes in the Work.

J. Document each quotation for a change in cost or time with sufficient data to allow an evaluation of the quotation. Provide detailed breakdown of costs and estimates for labor and materials including a detailed breakdown for subcontractor's or vendor's Work. Include copies of written quotations from subcontractors or vendors.

K. Change Order Forms: AIA G701 Change Order.

L. Execution of Change Orders: The Owner will issue Change Orders for signatures of the parties as provided in the Conditions of the Contract.

M. Correlation of Design Builder Submittals:

1. Promptly revise the Schedule of Values and the Application for Payment forms to record each authorized Change Order as a separate line item and adjust the Contract Sum.

Promptly revise progress schedules to reflect any change in the Contract Time, revise sub-schedules to adjust times for any other items of work affected by the change, and resubmit.

2. Promptly enter changes in the Project Record Documents.

1.09 DEFECT ASSESSMENT

A. Replace the Work, or portions of the Work, not conforming to specified requirements.

B. If, in the opinion of the Owner, it is not practical to remove and replace the Work, the

Owner will direct an appropriate remedy or adjust payment.

C. The defective Work may remain, but the unit sum will be adjusted to a new sum at the discretion of the Owner.

D. The defective Work will be partially repaired to the instructions of the Owner, and the unit sum will be adjusted to a new sum at the discretion of the Owner.

E. The individual Specification Sections may modify these options or may identify a specific formula or percentage sum reduction.

01 2000-6

F. The authority of the Owner to assess the defect and identify a payment adjustment, is final.

G. Non-Payment for Rejected Products: Payment will not be made for rejected products for any of the following:

1. Products wasted or disposed of in a manner that is not acceptable.

2. Products determined as unacceptable before or after placement.

3. Products not completely unloaded from the transporting vehicle.

4. Products placed beyond the lines and levels of the required Work.

5. Products remaining on hand after completion of the Work.

6. Loading, hauling, and disposing of rejected products.

PART 2 - PRODUCTS

Not Used.

PART 3 - EXECUTION

Not Used.

END OF SECTION

Rev. 9/2026 PRICE AND PAYMENT PROCEDURES - Attachment A

Issue Date 01 2010 - 1

01 2010 PRICE AND PAYMENT PROCEDURES - Attachment A

A. Allowances

1. (List and describe allowances.)

E. Payroll Reporting

1. Forms for the submission of Certified Payroll Records may be found from the

Rhode Island Prevailing Wage Website in either PDF or Excel formats. These forms must be used on monthly submittals.

2. Identify Apprenticeship hours required under RIGL 37-13-3.1 for all contracts over $1million in value.

3. A Minority Utilization Report for minority subcontractors must be included.

Use the form provided as Attachment B.

E. Warranty Inspection Retainage

1. One-half of one percent of the cost of the Work will be retained from Final

Payment for this purpose.

END OF ATTACHMENT

http://www.dlt.ri.gov/pw/

MBE Compliance Office Attachment B – 01 2020 www.mbe.ri.gov (website)

1 Capitol Hill, 2nd Floor

Providence, RI 02908

401-574-8670, 401-574-8387 (fax)

Pursuant to RIGL 37-14.1 as well as the regulations promulgated thereto, the MBE Compliance Office requires that you complete the following table.

Please note that these figures will be verified with the MBEs identified. If there are outstanding issues, such as retainage or a dispute, please indicate and attach supporting documentation for same. Also note that copies of invoice and cancelled checks for payment to all MBE subcontractors and suppliers are required.

Contractor/Vendor Name:

Project Name & Location:

Original Prime Contract Amount: $______________ Current Prime Contract Amount:

MBE/WBE

Subcontractor

Original

Contract

Amount

Change

Orders

Revised

Contract

Value

Completed

To Date

Amount

Paid

To Date

Amount

Due

Retainage

Retainage

Amount

Explanation

I declare, under penalty of perjury, that the information provided in this verification form and supporting documents is true and correct.

Signature Date

Printed Name

Notary Certificate:

Sworn before me this ________ day of _____________ , 2012.

Notary Signature Commission Expires http://www.mbe.ri.gov/

9/2026 Allowances Issue Date 01 2100 - 1

SECTION 01-2100 - ALLOWANCES

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary

Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. The section includes administrative and procedural requirements governing allowances.

1. Certain items are specified in the Contract Documents by allowances. Allowances have been established in lieu of additional requirements and to defer selection of actual materials and equipment to a later date when directions will be provided to the Design Builder. If necessary, additional requirements will be issued by Change Order.

B. Types of allowances include the following:

1. Value Allowance: An amount established in the Contract Documents for inclusion in the

Contract Sum to cover the cost of prescribed items not specified in detail and as shown in the Allowance Schedule.

2. Quantity Allowances: An amount which is attributable to a discrete quantity to be carried within the Contract Sum. Unit price where applicable to a quantity allowance, shall only be used if the unit cost has been accepted and recognized in the contract with the Owner.

No unit price shall be valid if identified in a sub-tier contract or by value represented within the schedule of values unless such unit price has explicitly been recognized as accepted within the Contract with the Owner.

1.3 SELECTION AND PURCHASE

A. Within the initial submitted CPM schedule, reflect the dates when final selection and purchase of each product or system described by an allowance must be completed to avoid delaying the Work.

Such dates shall represent the supplier’s lead time for delivery of product through its installation and commissioning (where applicable).

B. At Owner’s request, obtain proposals for each allowance for use in making final selections, include recommendations that are relevant to performing the Work.

C. Purchase products and systems specified by the Owner.

Issue Date 01 2100 - 2

1.4 SUBMITTALS

A. Submit allowance authorization requests in a format ready for inclusion with Owner’s

Construction Change Directive that will authorize use of said allowance and with accompanying backup as specified for Change Orders.

B. Submit labor hours in conformance with applicable Rhode Island Department of Labor and

Training requirements & applicable prevailing wage rate requirements, for allowances that include labor hours.

C. Submit invoices for purchase of products or systems included in allowances that include products.

D. Submit invoices or delivery/weigh slips to show actual quantities of materials delivered to or removed from the site for use in fulfillment of each materials allowance.

E. Submit time sheets and other documentation to show labor time and cost for installation of allowance items that include installation as part of the allowance.

F. Coordinate and process submittals for allowance items in same manner as other portions of the

Work.

1.5 UNUSED MATERIALS

A. Return unused materials to the manufacturer or supplier for credit to the Owner, after installation has been completed and accepted.

B. Where it is not economically feasible to return unused material for credit and when requested by the Owner, prepare unused material for the Owner’s storage, and deliver to the Owner’s storage space as directed. Otherwise, disposal of excess material is the Design Builder’s responsibility.

1.6 COORDINATION

A. Coordinate allowance items with other portions of the Work. Furnish templates as may be required to coordinate installation.

1.7 ALLOWANCES

A. Allowance shall include cost to Design Builder of specific products and materials ordered by

Owner under allowance and shall include freight, and delivery to Project site.

B. Unless otherwise indicated, Design Builder's costs for purchasing, receiving, handling and oversight management at Project site, labor, installation, maintenance, warranty/guarantee, as-built documentation, overhead and profit and similar costs related to products and materials under an allowance shall be included as part of the Contract Sum and not part of the allowance.

Issue Date 01 2100 - 3

C. Design Builder bid shall be inclusive of oversight and overhead and profit against any allowance value identified within the contract documents. Use of any allowance shall not include an additional markup by the Design Builder.

1.8 ADJUSTMENT OF ALLOWANCES

A. Allowance Adjustment: To adjust allowance amounts, prepare a Proposed Change Order based on the difference between purchase amount and the allowance, multiplied by final measurement of work-in-place where applicable. If applicable, include reasonable allowances for cutting losses, tolerances, mixing wastes, normal product imperfections, and similar margins.

1. Include installation costs in purchase amount only where indicated as part of the allowance.

2. If requested, prepare an explanation and documentation to substantiate distribution of overhead costs and other margins claimed.

3. Submit substantiation of a change in scope of work, if any, claimed in Change Orders related to unit-cost allowances.

4. Owner reserves the right to establish the quantity of work-in-place by independent quantity survey, measure or count.

5. Remaining balance values in an allowance cannot be used to compensate for overages in another allowance without prior written change management documentation approval from the Owner.

6. Value allowances where an applicable unit price has not been previously accepted and represented in the contract, shall follow all management requirements for submission and backup.

B. Submit claims for increased costs because of a change in scope or nature of the allowance described in the Contract Documents, whether for the purchase order amount or Design Builder's handling, labor, installation, overhead, and profit.

1. Do not include Design Builder's or subcontractor’s indirect expense in the Change Order cost amount unless it is clearly shown that the nature or extent of work has changed from what could have been foreseen from information in the Contract Documents.

2. No change to Design Builder's indirect expense is permitted for selection of higher- or lower-priced materials or systems of the same scope and nature as originally indicated.

Issue Date 01 2100 - 4

1.9 ALLOWANCE CLOSE OUT

A. Any unused portion of the allowance, whether it is value allowance or quantity allowance, shall be credited to the Owner. Any unused portion of the allowance shall be reviewed by the owner to determine the amount of credit, based on actual invoices, delivery slips, etc.

B. Submit reconciliation log of use of the allowance to date for final review for compliance with the contract requirements regardless of if it has been paid out.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 EXAMINATION

A. Examine products covered by an allowance promptly on delivery for damage or defects. Return damaged or defective products to manufacturer for replacement.

3.2 PREPARATION

A. Coordinate materials and their installation for each allowance with related materials and installations to ensure that each allowance item is completely integrated and interfaced with related work.

3.3 SCHEDULE OF ALLOWANCES

A. If Applicable

END OF SECTION 01-2100

Rev. 9/2026 Substitution Procedures Issue Date 01 2500 - 1

SECTION 01-2500 - SUBSTITUTION PROCEDURES

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary

Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

B. Related Requirements:

1. Division 01 Section "Allowances" for products selected under an allowance.

2. Division 01 Section "Product Requirements" for requirements for submitting comparable product submittals for products by listed manufacturers.

1.3 DEFINITIONS

A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents.

1. Specifications where there are multiple named manufactures of a particular product and does not note “or approved equal” such product submittals are limited to those manufactures listed with no substitutions being permitted.

2. Specifications that provide a performance-based specification for a particular product with a single manufacturer’s name as the basis of design and “or approved equal” is included, such submittal is not considered a substitution, if the product submitted for consideration has been determined by Owner to meet or exceed all aspects of the performance, compatibility and other requirements outlined by the performance-based product specifications.

3. Request for substitution shall not be based on failure to adequately plan the review of a product submittal, confirm extended warranty requirements, obtain approval of the product submittal timely, and properly schedule to install without impact to other trade work and construction schedule. The Design Builder is responsible for any additional costs associated in expediting delivery or surcharges or upcharges associated with maintaining compliance with the contract documents and construction schedule.

Issue Date 01 2500 - 2

B. Substitutions for Cause: Changes proposed by Design Builder that are required due to changed

Project conditions, such as unavailability of product and regulatory changes.

a. Discontinuation or lead time issues of product which has been determined by the

Owner to be caused by Design Builder’s failure to submit timely for approval and/or immediately secure previously approved product shall not be grounds for substitution, nor does it relieve the Design Builder of their obligations to supply the product specified at no additional cost to the Owner.

1) If such product is not available on the secondary market, Design Builder shall submit on any other listed manufacturer product within the specific specification, at no additional cost to the Owner.

2) If there was no other product manufacturers listed with the discontinued product, Owner will identify as close a comparable product for Design

Builder to submit on. Such submission shall be at no additional cost to the

Owner.

2. Substitutions for Convenience: Changes proposed by Design Builder that are not required in order to meet other Project requirements but may offer advantages to both the Design

Builder and Owner.

1.4 ACTION SUBMITTALS

A. Substitution Requests: Submit three copies of each request for consideration. Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Statement indicating why specified product or fabrication or installation cannot be provided, if applicable. Provide documentation that supports such submission.

a.b. Coordination information, including a list of changes or revisions needed to other parts of the Work and to construction performed by Owner by Separate Contractors that will be necessary to accommodate proposed substitution.

b.c. Detailed comparison of significant qualities of proposed substitution with those of the Work specified. Include annotated copy of applicable Specification Section.

Significant qualities may include attributes such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.

c.d. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

d.e. Samples, where applicable or requested.

e.f. Certificates and qualification data, where applicable or requested.

Issue Date 01 2500 - 3 f.g. List of similar installations for completed projects with project name and contact names, current phone numbers and addresses of architects and owners who were directly involved with accepting the product substitution.

g.h. Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated.

h.i. Safety Data Sheet demonstrates that the product does not contain any hazardous material as defined in Section 01-7839 Project Record Documents.

i.j. Detailed comparison of Design Builder's construction schedule using proposed substitution with products specified for the Work, including effect on the overall

Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

j.k. Savings to the Owner, including a proposal of change, if any, in the Contract Sum.

k.l. Design Builder's certification that proposed substitution complies with requirements in the Contract Documents except as indicated in substitution request, is compatible with related materials, and is appropriate for applications indicated.

l.m. By submitting such documentation, the Design Builder waives their rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to properly perform or produce indicated results.

Any additional costs associated with other work classifications may be required to perform to assist in the accepted substitution to achieve the performance and results claimed, shall be at a cost to the Design Builder.

2. Owner’s Action: If necessary, Owner will request additional information or documentation for evaluation within seven (7) days of receipt of a request for substitution. Owner will notify the Design Builder of their recommendation to accept or reject the submission. Upon decision, Owner will notify Design Builder of acceptance or rejection of proposed substitution within seven (7) days of receipt of request, or seven (7) days of receipt of additional information or documentation, whichever is later.

a. Use product specified if Owner does not issue a decision on use of a proposed substitution within time allocated.

1.5 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. If applicable, engage a qualified testing agency to perform compatibility tests recommended by manufacturers.

1.6 PROCEDURES

A. Coordination: Revise or adjust affected work as necessary to integrate work of the approved substitutions.

Issue Date 01 2500 - 4

B. Owner shall review the request for substitution in accordance with the conditions and requirements stated within. Once a determination has been made by the Owner, the Design

Builder will summarize the request and provide their findings and recommendations in writing to the Owner. The Owner will review and make the final determination of acceptance of the substitution. Such acceptance must be obtained in writing from the Owner. Provide the summary findings and Owner acceptance of the substitution with the change management document.

PART 2 - PRODUCTS

2.3 SUBSTITUTIONS

A. Submit requests for substitution within 14 days from Owner-Design Builder contract execution.

Consideration of requests for substitution are solely at the discretion of the Owner..

1. Multiple resubmissions caused by incomplete information being submitted are limited to one resubmission or additional information submission. Any costs the Owner incurs for submission reviews of substitutions shall be at the Design Builder’s expense regardless if the product substitution is accepted.

B. Conditions: Owner may consider Design Builder's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Owner will deny the request and return to record noncompliance with any of these requirements:

1. Is consistent with the Contract Documents and will produce indicated results. Must meet all product details and exceed all product performance as those explicit to the basis of design.

2. Provides sustainable design characteristics that the specified product provided.

3. Is fully documented and properly submitted.

4. Does not contain any hazardous material.

5. Will not adversely affect Design Builder's CPM construction schedule.

6. Has received necessary approvals of authorities having jurisdiction.

7. Is fully compatible with other portions of the Work.

8. Has been coordinated with other portions of the Work.

9. Provides equal or better warranty than specified. If the manufacturer’s standard warranty does not meet the specified warranty, a notarized certified letter from manufacturer (not their Representative) shall be required at the time of consideration.

10. Does not require additional design changes to be performed in order to incorporate the substitution into the work.

11. Is compatible within the allocated space intended for the product originally specified.

12. Is a gross credit from all involved Design Builders, including overhead and profit to the

Owner.

13. If requested substitution involves more than one Design Builder, requested substitution must represent full coordination with other portions of the Work, is uniform and consistent, is fully compatible with other products, and is acceptable to all Design Builders involved.

14. If the product substitution is accepted; all performance, compatibility, coordination and liability of the product is the sole responsibility of the Design Builder.

Issue Date 01 2500 - 5

3.3 NON-COMPLIANCE

A. The Design Builder shall replace the product substituted with the initially specified product including any associated work and reimburse all associated costs incurred by the Owner and/or should it be determined that such product substitute is not compatible with associated portions of the work, does not perform to the level of the initially specified product and/or the manufacturer will not provide the warranty/guaranty as was initially specified.

END OF SECTION 01-2500

Rev. 9/2026 Contract Modification Procedures Issue Date 01 2600 - 1

SECTION 01-2600 - CONTRACT MODIFICATION PROCEDURES

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary

Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for handling and processing

Contract modifications.

B. Related Requirements:

1. Division 01 Section "Substitution Procedures" for administrative procedures for handling requests for substitutions made after the Contract award.

1.3 MINOR CHANGES IN THE WORK

A. Owner will issue supplemental instructions authorizing minor changes in the Work, not involving adjustment to the Contract Sum or the Contract Time, on AIA Document G710.

1.4 PROPOSAL REQUESTS

A. Initiated Proposal Requests: Owner will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and

Specifications.

1.5 ADMINISTRATION OF CHANGES IN THE WORK

A. Changes to the work shall be submitted in accordance with all contract document requirements.

1. All changes in the Work shall be subject to the written approval of the Owner.

a. A change in the Contract Sum or the Contract Time shall be accomplished only by formal written change order signed by both parties.

b. All changes in the work which include additions and deletions of the same material, equipment, or product shall utilize the same unit cost.

B. Hourly Wage Rates:

Issue Date 01 2600 - 2

1. All wage rates and classifications shall comply with State of Rhode Island Department of

Labor requirements.

C. On-Site Equipment Rates: .

1. Equipment rates calculated in the quarter for which the rates were required to be submitted shall be good for the life of the project.

2. Include the following information at a minimum for each listed piece of equipment:

a. Type of Equipment

b. Year

c. Make

d. Model

e. Size / Capacity

f. Serial #

3. Rented equipment cost for changes in the work shall be submitted with supporting rental invoices from a local equipment rental company as backup, if available.

4. Small tools, handheld tools or tools of the trade are not compensable.

D. Proposed Cost Change: To the extent possible, proposed costs for a change shall be submitted for the entire change at one time and shall not be broken apart in segments. Work identified within an RFI and discovery work associated with the initially issued change work is considered one in the same change.

Costs of the work shall be anticipated or actual direct costs. The Owner may rely on supporting documentation provided by the Design Builder and/or Subcontractor in agreeing to a cost for a change. If the Owner believes that additional information is necessary to substantiate the accuracy of the direct cost, the Owner reserves the right to request and receive additional information from the Design Builder. The proposed cost must be based upon those identified in support of a Proposed Change Order (PCO).

1. A full breakdown of how the cost is calculated with values and supporting documents as required.

2. Invoice payment shall not imply or obligate the Owner to pay such cost represented if the cost is demonstrated to be unreasonable.

3. For Unit Prices that are not already in the contract with the Owner, detailed breakdown of how the unit cost was calculated and sufficient backup determined by the Owner is required to be submitted for review and approval by the Owner. Such proposed unit price shall be inclusive as outlined in Section 01 2200 Unit Prices.

4. Proposed cost estimated by the Design Builder on behalf of the subcontractor is prohibited.

E. Construction Change Directive (CCD): Where the lack of timely authorization would impact the critical path schedule of the work or where the entitlement to additional cost is not clear or is not in total agreement by the parties, the Owner may issue a Construction Change Directive. The

Issue Date 01 2600 - 3

Design Builder shall immediately proceed with the change in the Work as indicated and directed in the CCD. Issuance of a CCD to the Design Builder shall also be considered an issuance of the directive to the Subcontractor(s) to proceed with the work.

1. Contents: The CCD will contain a description of the complete change in the Work as is known at the time of issuance. The Design Builder shall provide an order of magnitude

(not to exceed) cost estimate for the complete change in the work. A CCD shall not be the sole backup to or in lieu of a Proposed Change Order (PCO). Execution of a CCD as a “Lump Sum” does not insinuate or bind final acceptance of such value, nor shall it alleviate the submission requirements associated in reconciling the CCD into a PCO and its requirements.

2. Documentation: Design Builder’s order of magnitude estimates of the work on Design

Builder letterhead or email reflecting at a minimum the following:

a. Rough breakdown of how the cost estimate was established (order of magnitude)

b. Include an estimate of any schedule impact, if any, to the critical path of the project schedule.

2.3. Execution: If the CCD authorizes the work to proceed on a Time and Material basis, the documentation and monitoring of the work shall be reflected on “Daily Additional Work

Tickets” from the subcontractors and/or documented by the Design Builder, and including at a minimum, the following information:

a. Daily additional work ticket documenting the additional work performed specific for that day.

b. The date the work is performed.

c. Project Name

d. Contracting Firm’s name.

e. Person’s full name clearly printed who is monitoring and tracking the work being performed.

f. Name of the company performing the work and what work is being performed.

g. Number of workers and trade category and level of each worker.

h. Number of hours worked by each worker.

i. List of equipment and materials used for the change work. Identify the make, model and equipment identification number.

j. Signature of the person monitoring the work (cannot be from the same company who is self-performing the work) certifying that the workers classification and hours worked, materials and equipment utilized contained on the Daily Additional Work

Tickets is true and accurate.

1) Confirming signature must be legible.

k. Owner reserves the right to not rely on or accept information represented on the daily additional work tickets if the tickets are not detailed and monitored in the manner required.

F. Proposed Change Orders (PCO): Proposed changes in the work are for the complete change as outlined within the entitlement documents. Design Builder shall submit a complete PCO that encompasses all cost of the work associated to complete the change work. Unless approved by

Issue Date 01 2600 - 4 the Owner, Design Builder shall not break apart portions of the change work into separate PCOs for processing.

1. Design Builder shall utilize the most current Owner PCO and Hourly Rate Sheet templates which can be obtained through the Owner’s website.

2. Submit to the Owner a complete itemized PCO within seven (7) working days from the date reflected on the Proposal Request, Bulletin or when response to an RFI has been received.

If the PCO and backup is incomplete the Ownerwill notify the Design Builder within seven

(7) days to revise and resubmit. Design Builder is to identify revisions to the submitted

PCO document by enumerating as the PCO number -R1, -R2, R3 etc. and date of the revision being submitted.

a. If a Proposal Request was not issued for the change, submit a PCO within seven (7) days from the date the initial discovery of the change condition was formally observed or documented.

3. Include within the PCO submission a list of quantities of labor and/or products required or eliminated (and/or pre-approved unit costs) and hourly rates, with total amount of purchases and credits that encompass the changes identified and affected by the proposal request. List equipment to be used or in the case of time and material authorization, equipment used. If the change was authorized time and material, furnish survey data to substantiate quantities.

4. Include as backup the required list of equipment in the format outlined with prior acceptance from the Owner.

5. Forms must be drafted and signed by the authorized agent of the Design Builder or their subcontractor represented on the PCO. Design Builder shall not formulate, calculate, or submit proposed costs for a change on behalf of the sub-tier subcontractors and suppliers.

All sub-tier Design Builders and suppliers shall submit their costs on supporting company letterhead in the format outlined within.

a. Suppliers shall not be entitled to an additional markup on the value of the material and/or equipment proposed.

6. Failure of the Design Builder or Subcontractor to sign the form, shall not relieve the Design

Builder of their obligations to represent true net costs for the change.

7. Failure of the Design Builder to timely or accurately submit complete itemized PCO’s shall not relieve the Design Builder of their obligations to perform nor to allow for a claim under the contract.

B. Work Effort Representation: (Design Builder’s or Subcontractor’s own self performed work)

1. Overtime, premium time, increased manpower, and additional shifts:

a. The Design Builder shall take necessary steps to maintain the project schedule.

b. Labor hours claimed or performed beyond an 8-hour workday, second/third shift or weekends shall not be grounds for overtime or premium time compensation if the workers are not receiving the cost increase.

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c. If the Design Builder is not behind Schedule and the Owner requests an acceleration of the work, the Owner will pay the Design Builder the difference between straight time and premium time portion of the wages for base contract work.

d. If the Design Builder, through its sole or partial fault or neglect is behind Schedule, the Design Builder shall at its own expense, increase its manpower or to work any overtime or additional shifts or take other action necessary to expedite the Work to meet the Project Schedule.

2. To the extent that work is subcontracted to lower tier Subcontractors, anticipated labor, materials and equipment of sub-subcontractor costs shall be substantiated and consistent with the guidelines prescribed within.

C. PCO Basis:

1. Each PCO shall be identified for each facet of the work within the summary of the change in the description field. Provide a detailed and itemized breakdown of all anticipated material and equipment costs, with the direct cost per item multiplied by the number of units.

a. Where work was performed on time and materials, provide a detailed itemized breakdown of actual time, direct material cost invoicing and equipment used in the performance of the work.

2. PCO Form:

a. On the format required by the Owner, summarize and describe the need for the change and the basis of the entitlement for an increase to the contract sum and/or extension to the contract time.

b. Identify all pertinent project information, sequential tracking, and original issue date and revision dates (if any).

c. List the proposed change value for each effected Design Builder and lower tier

Design Builder(s).

3. Supporting Documentation for Entitlement: Include a copy of the documents that initiated the PCO, which may include one or more of the following:

a. A copy of an executed Proposal Request (PR) from the AE Firm or Owner with all attachments.

b. A copy of a Sketch(s) issued by the Design-Builder’s engineer or architect clearly outlining the change.

c. A copy of an inspection report or notes by an official having jurisdiction that identifies a directive for a change.

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d. A copy of any pertinent Field Directives, RFI’s, e-mails or other correspondence regarding the change, if applicable.

e. Where a request for an extension of time is included, a copy of the CPM project schedule reflecting the direct impact to the critical path and any other documents required by the Owner shall be provided.

4. Supporting Documentation for Direct Costs

a. Include a list of quantities of products required or eliminated and their costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. The PCO supporting documentation should identify the company and individual submitting the information.

c. Cost shall be direct cost. Provide the prime supplier’s invoice on products from sub-tier suppliers. Cost of material and equipment shall not be at or exceed manufacturer’s list or retail cost regardless if it is represented on the supplier’s invoice.

1) Provide supporting supplier quote(s), purchase order to the supplier or invoices from the supplier reflecting the unit(s) and unit cost(s) for each item type. Such unit cost is considered inclusive of supplier overhead and profit and therefore not entitled to an additional markup by the supplier.

2) Cost of material and equipment shall not exceed published retail prices regardless of the number of sub-tier suppliers are involved or invoiced from the prime or sub-tier suppliers.

3) Quoted costs represented on the internet are not considered direct cost to the

Design Builder and therefore is not acceptable backup.

4) Cost of material and equipment shall not exceed published retail prices regardless of the number of sub-tier suppliers are involved or invoiced from the prime or sub-tier suppliers.

5) Use of RS Means to calculate cost is not considered a direct cost of material and equipment and therefore does not meet the requirements of direct cost.

6) Changes in the work performed on time and material (T&M), such work shall be tracked and documented in the manner prescribed for T&M work. Material will be direct cost from the supplier represented on actual supplier invoices within the time frame the work was performed.

7) Cost calculated and represented are not to be rounded up or down.

8) If the PCO is based on a “unit cost” basis as contractually recognized within the contact with the Owner, provide a copy of the page recognizing the accepted unit cost.

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a) If a unit cost is not established in the Owner’s contract, such unit cost is not an accepted unit cost regardless if such unit cost was accepted within a sub-tier contract.

b) Owner may consider a proposed unit cost to be added to the Owner’s contract. Design Builder must provide a full breakdown of how the unit cost was calculated with supporting documentation as prescribed by the

Owner.

9) Material and equipment provided from Design Builder stock, shall be supported by recent invoice from the supplier to the Design Builder on the same material or equipment represented on the cost change as Design

Builder’s stock.

2. Supporting Documentation for Construction Equipment Costs

a. Provide a detailed breakdown on required construction equipment or used onsite for the change. Accepted hourly rate multiplied by the number of hours anticipated. One of the following shall be submitted in support of the equipment costs:

1) When equipment is rented from a third-party, provide a supporting rental quote or invoice specific to the project reflecting the period of the rental and its cost for the rental period. Such unit cost is considered inclusive of supplier overhead and profit and therefore not entitled to an additional markup by the supplier.

2) When equipment is owned and used directly on the change work by the Design

Builder or subcontractor, submission of proposed equipment rates shall have previous acceptance by the Owner per the requirements above.

3. Supporting Documentation for work authorized under a CCD on Time and Material Basis

a. Daily Additional Work Tickets as outlined above, specific to the change.

b. Actual material and rental supplier invoicing…