Cost_Proposal_Attachment_-_25-019_-_Jail_Resident_Communication_Services_-_Revised_6_29_26.xlsx

Base Pricing BASE COST PROPOSAL ATTACHMENT - Revised 6/29/26

2026-RFP-051-PR

Jail Resident Communication Services (Phone, Tablet, Visitation)

Cost Proposals will be scored based on submitted rates multiplied by prior usage. The proposal with the lowest total evaluated cost will receive the maximum points. All other proposals will receive a proportionate share of cost points based on their evaluated cost in comparison to the lowest total evaluated cost.

1. Any field that is white is a field that can or should be filled in by the vendor (includes some Unit of Measure column fields).

2. Any field within a "Fee ($)" column must be filled in if the corresponding item description field is light blue. A vendor can indicate that they are providing a service at no cost by placing a "$0.00" in the rate/fee column.

3. The "Additional Explanation" field may be used to help explain elements of a service or cost.

4. Some Pricing Categories have additional spaces to add in items/services not otherwise specified (Other:) for the given category. Provide a description of the item/service in the Description column. It is not required to provide additional items/services - you can simply leave these fields blank if there are no additional items/services.

5. If applicable, rates/fees shall not exceed the maximum authorized by the state's telecommunication regulatory authority ("PUC") and the Federal Communications Commission ("FCC").

6. Future Term Increases apply to both Resident and Dane County Rates.

7. Vendors must provide a Resident Rate, where applicable.

8. Vendors must provide a Dane County Rate that that reflects direct rates, bulk rates or special pricing.

The County may provide funding to support an allotment of phone minutes, video minutes, and messages for residents at no cost to the residents. The Dane County Rate below should represent the rate charged to Dane County to provide subsidized services. Any final subsidized usage levels will be established after award based on available funding, final negotiated pricing, and any no-cost minutes or messages included in the awarded contractor’s proposal.

Alternative Pricing ALTERNATIVE COST PROPOSAL ATTACHMENT - Revised 6/29/26

2026-RFP-051-PR

Jail Resident Communication Services (Phone, Tablet, Visitation)

Alternative pricing proposal must:

1. Clearly identify how the pricing structure works;

2. State all assumptions, conditions, minimum commitments, thresholds, and exclusions;

3. Include sufficient detail for the County to calculate total cost under likely usage scenarios;

4. Explain whether the pricing model applies to the Partially Subsidized Tier, Fully Subsidized Tier, any bulk-rate structure, or any combination;

5. Provide rates/fees that do not exceed the maximum authorized by the state's telecommunication regulatory authority ("PUC") and the Federal Communications Commission ("FCC"), if applicable.

6. Clearly state rates for Residents and rates for Dane County.

7. Separate mandatory costs from optional costs;

8. Identify any pricing escalators, renewal terms, or cost adjustment mechanisms; and

9. Not conflict with any mandatory contract, procurement, or insurance requirements.

10. The County reserves the right to evaluate pricing based on base pricing, alternative pricing , or a combination of both, and may normalize pricing for evaluation purposes to ensure fair comparison across offers.

11. Include future pricing increases for Terms 2 - 5.

12. Complete all other lines within each section of the cost proposal (Line Item #'s 4 - 56)

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