CORHQ-25-R-0121 A0005 Extend RFP Due Date Provide Site Visit QAs.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF AWARD

1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicble)

7. ADMINISTERED BY (If other than Item 6) CODE

FDIC 3700/56 (3-08)

FACILITY CODE

9A. AMENDMENT OF SOLICIATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 11)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offer must acknowledge receipt of this amendment by signing in Block 15b below and including the signed amendment with the offeror's proposal.

12. N/A

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO THE CHANGE ORDERS CLAUSE

B. THIS MODIFICATION IS ENTERED INTO PURSUANT TO THE AUTHORITY OF THE FDIC CONTRACTING OFFICER

C. THIS MODIFICATION IS ENTERED INTO PURSUANT TO MUTUAL AGREEMENT OF THE PARTIES

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remain unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

CORHQ-25-R-0121 / 0005

NONPUBLIC//FDIC BUSINESS

FDIC 3700/56 (3-08) Block 14, Description of Amendment/Modification

The purpose of this Amendment is to do the following:

1. Section L – Instructions, Conditions & Notices to Offerors, provision 7.3.1-06 – Identification and Delivery of Proposals has been updated to the following:

Volume 1: Phase I – Prior Experience due date is Thursday, October 16, 2025 by 4 p.m.

Remaining proposal requirements (Volumes 2 – 5) under this RFP are due is October 29, 2025 by 1 p.m.

EDT. The date in box 8 “Offer Due Date/Local Time” on the first page reflects this date.

Proposals received after that date and time may be returned without any review by the FDIC. Proposals and amendments to proposals must be:

(1) Marked with the solicitation number and the name, address, and unique entity identifier of the offeror;

and

(2) Submitted electronically to the Contracting Officer at hamjackson@fdic.gov.

See clause 7.3.2-10 General Proposal Instructions - Oral Presentation, for proposal instructions. Each vendor must also submit the following with their proposal:

(a) Representations & Certifications

(1) Complete and submit Section K - Representation, Certifications and Other Statements of Offerors

(2) If applicable, complete and submit provision 7.1.3-1 - Post-Government Employment Certification (Pre-Award) - May 2009 (see Section L)

(b) Software License, Maintenance, Support Agreements.

This solicitation does not commit the FDIC to award any contract or to pay any cost incurred related to the information requested, subsequent negotiations, etc. It is also the vendor’s responsibility to inform the FDIC of any present, pending, or possible future conflict of interest.

Failure to comply with the terms and conditions of the solicitation may result in the vendor being removed from consideration for award.

2. Update Section L Provision 7.3.2-11(e) - Pricing Proposal (Firm-Fixed-Price) to the following:

"The FDIC will evaluate the financial capability of the potential awardee(s) on a “pass/fail” basis after assessing its business credit, or if requested, its bank reference and certified financial statements.

3. Section M - Evaluation Factors for Award, provision 7.3.2-18 Evaluation of Mission Capability has been updated to the following:

NONPUBLIC//FDIC BUSINESS

(a) Review and Assessment of Phase I – Prior Experience submissions. FDIC will review and assess Phase I - Prior Experience of each offer based on relevancy to this requirement. Contracts that are more technically relevant to this requirement and similar in scope will be considered heavily than experience on contracts that are less relevant and of similar scope. Within three business days after due date of Phase I, offerors will receive an official advisory notification letter via e-mail from the Contracting officer recommending the offer to proceed or not proceed with Phase II submission.

Offerors who are not among the highest rated will be advised that they are not likely to be competitive, along with the general basis for the Government's advisory recommendation to not proceed.

All offerors desiring to move forward to Phase II shall submit their notice of intent to participate in Phase II no later than 48 hours after issuance of the advisory notice via e-mail to hamjackson@fdic.gov. Offerors who do not submit Their notice of attempt to participate in Phase II shall be deemed non-responsive and may be removed from consideration. Failure to participate in Phase I precludes an offer from participating in Phase II and beyond.

(b) Review and Assessment of Mission Capability Written Proposals. FDIC will review and assess the Mission Capability of each written proposal against the stated evaluation factors and sub-factors (e.g., Management Plan) set forth in the provision Mission Capability - Proposal Instructions. Mission Capability ratings will focus on strengths and weaknesses of the offeror's proposal and assess the extent to which offeror's proposal fulfills the functional requirements and meets FDIC's needs.

Evaluators will consider the soundness, content, clarity, quality, accuracy, and completeness of the proposal.

Factor B - Mission Capability, Factor E - PWS, and Factor F - Oral Presentation will be evaluated using the following Confidence Ratings. Factors E & F will be evaluated at the task order level and NOT the BOA level. The factors will measure the FDIC’s confidence that the Offeror understands the requirement, proposes a sound approach, and will be successful in performing the required services.

High Confidence - The FDIC has high confidence that the Offeror understands the requirement, proposes a sound approach, and will be successful in performing the contract with little or no FDIC intervention.

Some Confidence - The FDIC has some confidence that the Offeror understands the requirement, proposes a sound approach, and will be successful in performing the contract with some FDIC intervention.

Low Confidence - The FDIC has low confidence that the Offeror understands the requirement, proposes a sound approach, or will be successful in performing the contract even with FDIC intervention. A proposal with a ‘Low Confidence’ rating is not eligible for award.

4. Incorporate questions and answers regarding the site visit for task order 1 – Atlanta Specialized Room solicitation starting on page 4 of this Amendment.

Item Site Visit Questions Final Response

Site Visit Schedule - The solicitation amendments provide details for the Atlanta Regional Office site visits. Could you please confirm if site visits will also be scheduled for other FDIC regional offices (Boston, Chicago, Dallas, Kansas City, New York, San Francisco, and HQ-VASQ)? If so, could you provide the schedule and process for attending those visits?

Yes; site visits will be scheduled for other FDIC regional offices (Boston, Chicago, Dallas, Kansas City, New York, San Francisco, and HQ-VASQ).

When a requirement has been identified, eligble BOA holders will be notified via Request for Proposal for the task order (RFTOP). The RFTOP will include site specific information, requirements and a timeframe to allow firms to sign up for the site visit (similar to the Atlanta RO Specialized Room site visit).

Regional Coverage of Proposals – The pricing workbook requests pricing for all FDIC regions. If our firm is only able to support specific regions at this time, will the FDIC accept a proposal limited to those regions, or is nationwide coverage required for consideration?

If firms are only able to support specific regions, complete pricing for those regions.

However, firms that are selected for the BOA will only be eligible for task orders on locations they provided pricing for.

VOL I - Downselect. The downselect criteria indicates that the offerer must offer cisco webex or equal solution. The site visit included extensive discussion of Microsoft Teams by the FDIC representatives -- more than Cisco. Which of the two is the preference from the FDIC for the basis of design for offerings?

The objective is to provide a standardize solution to operate across the FDIC enterprise. The current primary is MS Teams; the FDIC requires the solution to be platform agnostic to accommodate use of other platforms (e.g. zoom.gov, webex).

VOL I - Downselect. Is Cisco required as the built-in solution, or as a BYOD option for webex calls while relying on a different built-in VTC solution?

The objective is to provide a standardize solution to operate across the FDIC enterprise. The current primary is MS Teams; the FDIC requires the solution to be platform agnostic to accommodate use of other platforms (e.g. zoom.gov, webex).

VOL II - Design. Are we responsible for providing the blinds themselves for control system programming requirements where control of sunblinds is required?

No. Finishes, furniture, lighting, and flooring are out of scope.

VOL II - Design. Can we mount displays to dry erase panels on walls?

Yes, if required by the solution design. FDIC will remove dry erase boards if required by the design.

VOL II - Design. Please define requirements for mobile room setups -- do they consist of carts, displays, VTCs, all-in-one collaboration bars, or some other set of equipment needed to accomplish mobile teleconference functionality?

Use the huddle room as the basis for the mobile room setups.

VOL III - Past Performance. Will FDIC confirm receipt of PPQ documents from offerer's customer references upon request?

The CO will notify the sender (customer) of the PPQ documents.

VOL III - Past Performance. Please elaborate on what is needed for the bank reference letter, i.e. if it is sufficient to provide a letter of good standing, or if particular information is needed from the bank about our relationship.

7.3.2-11(e) - Pricing Proposal will be updated to say the following: The FDIC will evaluate the financial capability of the potential awardee(s) on a “pass/fail” basis after assessing its business credit or if requested, its bank reference and certified financial statements."

VOL III - Past Performance. Does each organization in a JV proposal need to provide bank references, financial statements, etc or only the organization leading the proposal submission?

See item 9 response. FDIC will access the business credit of each organization in the JV

VOL IV - Pricing Schedule. Our understanding is that the BOA pricing schedule will reflect the basis of design for our proposed solutions. If another offerer is awarded TO1, and their basis of design differs from ours in equipment manufacturers, does that offerer's basis of design become the benchmark for all following task orders?

The objective is to standardize and for the solution to operate across the FDIC enterprise. The current primary is MS Teams; the FDIC requires the solution to be platform agnostic to accommodate use of other platforms (e.g. zoom.gov, webex).

VOL IV - Pricing Schedule. Please define the process by which a BOA holder amends their catalog post-award to account for particular construction circumstances at each site, and whether there are any constraints to offerers' ability to do so.

Tailored pricing will be handled at the Task Order level. The FDIC requires a solution that is state of the art technology that enables ease of use with proactive maintenance support and scalability across the enterprise. Finishes, furniture, lighting, and flooring are out of scope. Construction is required only insofar as it is necessary for the installation of the audio visual solution. GFE will be determined on a site by site bases as a result of the site visit. GFE is not anticipated for TO1.

VOL V - Reps and Certs. Does each JV participant need to complete reps and certs separately, or only the organization leading the proposal submission?

Each JV Participant needs to complete the reps and certs.

Should additional pricing specific to the Atlanta, GA site be included in the response, or should we consider that site for informational purposes only?

Additional pricing specifific to the Atlanta, GA shall be included in the workbook for Task Order 1 - Atlanta Specialized Rooms. That site is NOT for informational purposes only, it is for an actual need.

Will the financial reporting portion of our submission be released to the public? Or may be we provide a redacted copy of the financial records?

Financial reporting portion will not be released to the public unless its releasable in accordance with a federal law, such as FOIA.

16 Will there be an extension to the original RFP due date? RFP due date was extended to October 15

Can you provide a breakdown of the room count in Atlanta, GA? For Task Order 1 - there are only two rooms. There are additional 8 rooms in Atlanta

Regional Office.

Is there a POP for the Atlanta effort (proposed start and completion date estimate)?

Task Order 1 will be issued following the award of the BOA. Period of performance of task order should start soon after award of TO1

3.1 Training and Collaboration Centers- The solution shall include an interface to support Bring Your Own Device (BYOD) that enables Bring Your Own Meeting (BYOM) functionality, which allows users access to the room camera, microphones, and speakers to host meetings from a user’s device. When the rooms are in a combined state would this ability need to be functrional in both rooms or just the room designated as the primary?

The capability needs to be funcitonal in both rooms.

Training and Collaboration Centers- Voice lift shall be provided to amplify the presenter's voice through the overhead speakers and to the far end participants. Is voice lift requested when rooms are seperated or only when combined?

Yes, voice life must be available when rooms are seperated or combined.

3. 3. Scope- The BOA has five areas (see 3.1 through 3.5 below – specific details shall be included in each task order opportunity) that serve as the primary areas in which the FDIC is seeking work to be performed across five room types. The room types include, but are not limited to the following:

• Specialized (executive conference, conference, training rooms, etc.), approximately seven sets o The solution is anticipated to work 1) in each room separately, to include when two or more rooms are simultaneously used for unique purposes; 2) in concert when two or more rooms are used in combination; and 3) simultaneously when two or more sets of rooms are used for unique purposes.

• Large (270 to 1075 square feet, 11 to 22 people), approximately

• Medium (150 to 390 square feet, 6 to 10 people), approximately

• Small (up to 300 square feet, up to 6 people), approximately 25

• Mobile, approximately 50 The workspace designer tool does not designate a mobile room . Is the Huddle Room design to be used for the mobiel solution requested?

Yes.

22 Are these Atlanta site visit rooms a Task Order? Yes.

Do you want standard configurations across all regions? Yes

What is a normal meeting size for the Atlanta site visit rooms? 45 to 60 people.

Is there usually a presenter for the Atlanta site visit rooms? Yes.

26 How often do you separate the Atlanta site visit rooms? The rooms are separated on an as-needed basis

Do you present from a laptop or white board for the Atlanta site visit rooms?

Laptops are usually used for presentations.

Would there be a scenario where a Task Order for maintenance support would be issued outside of rennovation?

For now, no. The FDIC anticipates continuity across solution delivery and support.

Is the solution cross platform or primarily teams? The current solution is primarily MS Teams; the FDIC requires the solution to be platform agnostic to accommodate use of other platforms (e.g. zoom.gov, webex).

30 Is there a bridge? No

For strategic planning purposes can we take the condition of the rooms for the Atlanta site visit as an average condition?

Approximately 80%; for example, not many of our facilities have a long white board or glass on one side. The size and square footage for the Specialized rooms are similar across the enterprise with one being slightly larger.

Is the speaker situation for the Atlanta site visit rooms a consistent problem across rooms and locations?

All rooms require new integrated audio reinforcement.

How can the wall be used for the Atlanta site visit rooms? All the walls will be available for the proposed solution.

Tell us when the Atlanta site visit rooms installation was last installed.

About a year ago.

There are two lecterns for the Atlanta site visit rooms. Are they used individually?

When combined, one podium is used; when the rooms are used individual, one podium is used for each room.

Is there a network rack for the Atlanta site visit rooms? There is a network rack available for the Atlanta site visit rooms; however, the solution should be independent of the availability of the network rack. Network space (i.e. closet) was shown during the Atlanta site visit. If needed, the netework rack can be leveraged.

Is the table in the Atlanta site visit rooms available for charging? The table for Task Order 1 has 120V, USB-A and USB-C charging capability.

Regarding the downselect, will that be submitted ahead of the proposal or one submission?

Phase I - Prior Experience (Advisory Down Select) will be due ahead of the submission of the rest of the proposal. See updated provisions 7.3.2-18 - Evaluation of Mission Capability and 7.3.1-06 - Identification and Delivery of Proposals

39 Is the objective to award a BOA? The objective is to award a multiple award BOA

Do you have a way to share content locally in the room, for example, HDMI?

Not presently. The solution must allow for local content sharing via USB-C and

HDMI.

Are outside presenters on the network? Guests would not be on the network to present. They join via guest wifi and use the platform to share content, or join locally using HDMI or USB-C.

Outside of webex, most of your stuff is BYOD with no dedicated source. Is that how you are doing teams?

No.

Are most of the video conference calls between FDIC offices or with external offices.

It is a combination of both

Does the solution require individual control via touch panel?

Should everything come on at the same time (e.g. presets)?

Yes. Everything for a particular scenario should come on at the same time.

Do you want a more permanent solution in the room? Would you want a permanent display solution for the wall?

Yes to both.

Do you have anyone helping run the meeting in the bakcgoround? The FDIC requires a state-of-the-art solution that enables ease of use with proactive maintenance support and scalability across the enterprise.

Does TAA apply? The TAA will apply to the task order level IAW the applicable TAA thresholds.

See clause 7.5.12-05 - Trade Agreements. All equipment associated with this requirement must be TAA compliant unless there are no TAA alternatives for a particular item. In that case, vendor must clearly state that there were no alternatives TAA items for that particular item. Any alternative items must meet the requirements in the SOO.

Should closets be included? Solution must include cable management using industry best practices.

Is it difficult for those in the back to see diplays in the front? Yes, because of the distance.

What is in the junction boxes? Junction boxes contain power or data but their answer should not be based on current state

Do you anticipate a defined clarification for construction? Is a raised floor hiding cables construciton or the task order solution?

Construction consists of modifying the walls, ceiling, and floor of the room. The construction is not part of the scope.

52 Design wise, is furniture included? No, furniture is not part of the scope.

53 Is there AV design for the existing lecterns (e.g. HDMI)? There is no modificaiton of the lecterns with AV.

54 Is lighting good? Lighting is good for the rooms unless identified otherwise.

There are ten specialized rooms in the BOA. Are there other types of specialized?

Specialized room types include two rooms being combined except for one case wherein three rooms are being combined (New York). The Atlanta site visit rooms are a specialized room. when the room is individual it is considered large, when combined it is specialized; therefore the room is identified as specialized.

56 Is the lectern connected to the operator station? Yes, the lectern is connected to the operator station wirelessly.

We are more than likely going to be submitting different designs.

My pricing for specific items may be different. Once you create the BOA and choose the vendors, will there be a second round of pricing?

No. See Amendment 4 for updated pricing workbooks. In addition, please see response to item 38. of this document.

Is there a line item for post solution acceptance support? Post solution acceptance will be under O&M

Is everyone going to submit pricing for the BOA and Task Order? Please refer to Amendment 4 for clarification.

Do you prefer cisco? The proposed solution should be in accordance to the scope of the requirement.

61 Is the tech similar in all the rooms? Yes

How do the presenters present inside the space? Presenters present from anywhere in the room with the requisite technology.

If we have a solution to mount in front of the windows would that be ok?

Yes; the solution must be ada compliant.

64 Is the only place you are presenting from the podium? Yes

Do you want the abiity to BYOD at every position and to display to the walls?

Yes.

66 Are you looking for BYOD as a wireless solution? We are looking for a wireless and wired solution.

To be clear, is this is a meeting room? Is there any intention for bring your own meeting for hosting the conference?

Yes, the room is a specialized room for several purposes (e.g. meeting, training).

Yes; the FDIC requires the solution to be platform agnostic to accommodate use of other platforms (e.g. zoom.gov, webex).

68 Do you have a vision of both sides having meetings? Yes, both rooms will be used simultaneously for meetings.

Do you want a mic array for the large and divided rooms? It depends on the proposed solution.

70 How many displays are to be used at the same time? It depends on the proposed solution that meets the requirements.

Do you want the capability to not only have MS Teams but to collaborate on multiple documents (e.g. excel, word), use cable tv, use youtube?

Yes, the solution must provide other capability beyond MS Teams.

Do you use docking stations? If so, who is the provider and are they usb-c capable?

Yes. HP. Yes.

Do you want the capability for BYOD and BYOM across all locations wirelessly or through USB-C with the potential for charging?

Yes; ubiquitous BYOD and BYOM. The FDIC requires a solution that is state of the art technology that enables ease of use with proactive maintenance support and scalability across the enterprise.

Are you planning on the solution being stand alone AV or integrated into your fdic network?

The FDIC does not allow external networked hardware to be added to the FDIC IT environment. Vendors must specify any devices requiring external connections, as the network is tightly controlled.

75 Are codecs going to be managed by an FDIC team? Yes.

Other classification e.g Department of Defense NIPR/SIPR? No.

77 Are there different levels of classification? No.

What is the expectation with this project and Program Manager for installation across all locations?

The SOO in the solicitation states the following:

"Program/Project Manager is required at the BOA level for the overall management of the BOA and active Task Order(s)."

At the TO level say there is a list of material we want to standardize

on. Is everyone to renegotiate to that?

Please refer to the SOO

80 Are you looking for lowest bid? Please refer to Amendment 4

Does every FDIC location have a loading doc? Do I need to survey logistics during the site visit?

Logistics will be provided at the TO level for specific locations.

82 What is the expected award date? We expect to award this in Q4.

Everyone is going to submit pricing for the BOA with different designs. Is the team that designs the BOA automatically getting the TO?

Refer to the amended solicitation (e.g. evaluation criteria, pricing).

When submitting for the BOA do we submit for the TO, even though we might not be selected for the BOA?

Yes, submission for both BOA and TO are required. If the BOA is not awarded, then the TO proposal won't be considered.

For the oral presentation for this proposal, is it for the BOA, TO, or both?

Task Order

Each TO will be specific to the number of rooms Yes, each TO will specify the room types, number of rooms and location(s).

for service of the systems if you have mulitple tenants. three different service contracts for eah of those. youll have to track those different vendors. it would make sense you regionalize SLAs to reduce travel. configs/serial numbers/across facilities.

Please refer to Amendment 4

88 line item for day 2 support Please refer to Amendment 4

Is there a minimum warranty required on equipment. TAA compiant come with 5 years for equipenmt: audio is three, video is five.

The materials and equipment shall be covered by the Original Equipment Manufacturer warranty. Please refer to solicitation.

What are the ceiling deck heights for the Atlanta site visit rooms? Floor to Ceiling Tile: 9.81'

Floor to Deck (above ceiling tile): 14.31' 91 Are there raceways in ceilings? There are j-hooks.

Clients prefer to not have the control equipment in the room to avoid interruptions. Is there a preference for having it out of the room?

No.

If you were to add in for an overflow space, I'm assuming you would have them join the teams meeting and no AVOIP disribution.

For future expansion, should it be part of the design to expand AVOIP, for example, for mobie training. The beneift of AVOIP is you don't have to do it on day 1, but you do have to account for network switch.

What is the security for AVOIP on your network?

To the extent practical, the solution shall include AVOIP endpoints. For future expansion, it should be part of the design to expand AVOIP.

The FDIC operates in accordance with NIST standards. FDIC is currently using TLS

1.2. Logs and monitoring must use TLS 1.2 or, if available, TLS 1.3.

Is there a RMF requirement? The FDIC does not allow external networked hardware to be added to the FDIC IT environment. Vendors must specify any devices requiring external connections, as the network is tightly controlled.

95 Should the solution include repurposed hardware? No, all new equipment will be required for the proposed solution.

96 Do you have smart boards? Smart boards are not part of this requirement.

Is there a separate management platform for the communications technology across the solutions?

No; the requirements is for the FDIC to manage the environment.

98 Do you want camera tracking? Yes.

DOA/ASB

3501 Fairfax Drive Arlington, VA 22226 hamjackson@fdic.gov

571-214-1297 hamjackson@fdic.gov