COMBO_RFTP-FA489726B0006-Repair Base Switching Station.pdf

IFB No. FA489726B0006 Step 1 Evaluation Criteria for Two-Step Sealed Bidding

This is a Request for Technical Proposals in accordance with RFO 14.211-3 (a) Step One.

Date Issued: 21 April 2026

Issuing Office: 366th Contracting Squadron (CONS), Mountain Home Air Force Base, Idaho.

Project Title: QYZH 200007 Repair Base Switching Station.

Geographical Location: Mountain Home Air Force Base, Idaho

Technical Proposals must be received by: 21 May 2026, 4:00 PM MDT.

Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

This acquisition is being conducted using the Two-Step Sealed Bidding procedures.

• Step 1 (This RFTP): Interested offerors shall submit an unpriced technical proposal that directly addresses the requirements and evaluation criteria outlined in this document. The Government will evaluate these proposals to determine which offerors have a high probability of successful performance. No pricing information of any kind shall be submitted in Step 1. Bidders should submit technical proposals that are acceptable without additional explanation or information. The Government may make a final determination regarding technical proposal’s acceptability solely on the basis as submitted and the Government may proceed with the second step without requesting further explanation or information from any bidder. However, the Government may request additional information from bidders of bids that it considers reasonably susceptible of being made acceptable and may discuss bids with their bidders.

Technical proposals shall only be submitted in writing via email to the CONS Points of Contact (POC) listed. If file size prevents transmission, request additional submission guidance from the POCs. It is the responsibility of the contractor to do so sufficiently in advance of the due date to ensure timely receipt by the Government. Contractors shall request delivery/receipt confirmation upon transmission.

• Primary CONS POC: Ryan Rubenstein, ryan.rubenstein.1@us.af.mil

• Secondary CONS POC: Taylor Inman, taylor.inman.1@us.af.mil

Late technical proposals are governed by RFO 15.107(b) Late Submission.

Site Visit: Site Visit Date/Time: 29 April 2026, 10:00 MDT. Site visit information requests such as base access procedure or additional site visits shall only be submitted in writing to the CONS

Step 1 Evaluation Criteria for Two-Step Sealed Bidding

POCs. Site visit attendees must submit full names, driver’s license numbers and state of issue, company name, and vehicle type (personal or commercial vehicle), for all attendees, to the CONS POCs no later than 27 April 2026, 4:00 PM MDT. No more than three (3) attendees per offeror are permitted. Transportation to the site will not be provided by the Government. Personal vehicles will be permitted to enter the Main Gate via Airbase Road, but commercial vehicles will be redirected to the Grand View commercial vehicle gate via Grand View Road/ID-167 for inspection. It is the responsibility of the attendees to arrive sufficiently in advance to retrieve base passes and process through gates in time for the site visit.

Questions/Requests for Information (RFIs) Due: 8 May 2026, 4:00 PM MDT. Questions shall only be submitted in writing via email to the CONS POCs.

Project Background

Description: Mountain Home Air Force Base (MHAFB) has a requirement to (1) construct a new, complete, and operational electrical switching station, designated as Building B1017 to current industry standards and performances; (2) transition the base loads from the old switching station (Bldg 1406) to the new switching Station (Bldg 1017); and (3) demolish the old switching station (Bldg 1406). This project is critical for upgrading the electrical infrastructure, enhancing reliability, and supporting the mission of MHAFB. The work involves, but is not limited to, site work, foundations, structural steel, installation of medium-voltage electrical equipment (12.47kV), control building construction, installing power ductbanks/conduits, and final commissioning.

Project Duration: 850 calendar days (28 months) design; Pre-Construction activities shall be limited to 120 calendar days, and construction days shall be limited to 730 calendar days.

Magnitude of Construction: Estimated between $10,000,000 and $25,000,000

PSC: Z2MZ- Repair or Alteration of EPG Facilities – Other, Including Transmission

NAICS: 237130 – Power and Communication Line and Related Structures Construction

Set-Aside: Total Small Business

Small Business Size Standard: $45,000,000

Contract Type: Firm-Fixed-Price

Scope of Work Summary

The successful offeror shall provide all labor, materials, equipment, and supervision to construct the B1017 switching station in accordance with the Design Drawings, Design Analysis, and Technical Specifications provided as attachments to this solicitation. Key work elements include site excavation and grading, concrete foundations, installation of government-furnished and contractor-furnished equipment, masonry control building construction, SCADA system integration, and all associated site restoration. A critical component of this project involves careful excavation to install power conduits without impacting existing underground utilities, including fiber-optic lines and water mains.

RFO 14.211-3, Step 1 requires submission and evaluation of technical proposals only (no pricing information). The purpose is to identify offerors whose proposed technical approach, qualifications, and plans demonstrate the ability to successfully construct the new electrical switching station in full conformance with the project’s performance specifications, drawings, codes, standards (e.g., NESC, NEC, IEEE, OSHA, NFPA, UFC, etc.), and site conditions. It is encouraged that the offerors perform a Site Visit to review site conditions and formulate a strategy prior to submitting their technical proposal.

Technical proposals will be evaluated by a technical evaluation board (TEB) consisting of qualified government/utility personnel (e.g., electrical engineers, project managers, safety specialists).

Proposals will be categorized as:

• Acceptable (meets all minimum requirements; proceeds to Step 2)

• Reasonably Susceptible of Being Made Acceptable (minor deficiencies that can be clarified or corrected through discussions; may proceed after revisions)

• Unacceptable (fails to meet essential requirements; eliminated) Discussions/clarifications may be conducted as needed per RFO 14.211-3(6)(i).

Only offerors with acceptable (or made-acceptable) technical proposals will be invited to submit sealed price bids in Step 2. Award in Step 2 will be made to the lowest responsive, responsible bidder among those qualified in Step 1.

The contracting officer will consider awards based upon bids that have acceptable technical proposals, either initially or as a result of discussions; and each technical proposal must be based on the bidder's own technical proposals.

Bidders should submit technical proposals that are acceptable without additional explanation or information.

The Government may request additional information from bidders of bids that it considers reasonably susceptible of being made acceptable and may discuss bids with their bidders.

When a technical proposal is found unacceptable (either initially or after clarification), a notice of unacceptability will be forwarded to the bidder. A revision of the technical proposal will not be considered.

Requirements of the Technical Proposal:

• Cover Letter: Provide one (1) introductory page to include company name, CAGE code, SAM Unique Entity ID number, names of primary and secondary points of contact including individuals specifically identified as having authority to negotiate and enter into a contractual agreement with the Government on behalf of the company, phone numbers and email addresses. The cover letter shall also acknowledge all amendments issued for Step One.

• Written Technical Proposal: Each bidder may only submit one technical proposal, limited to 100 pages, regular margins and between 10 and 12-point font and organized with clear tabs/sections corresponding to the evaluation factors. Include: narrative responses, resumes, project examples with references, safety/QC plans, and preliminary schedule. No price information or cost data permitted. Step-One proposals shall not include any cost or price information of any kind. The written technical proposal shall be clear, concise, and include all the information in sufficient detail for effective evaluation. The proposal should not simply rephrase or restate the Government’s requirements but rather provide convincing rationale to address how the offeror intends to meet project requirements.

Offerors shall assume the Government has no prior knowledge of their capabilities, work processes, facilities, or qualifications and experience and will base its evaluation only on the information presented in the offeror’s technical proposal.

Basis for Acceptability

A proposal is acceptable only if it demonstrates, through clear and convincing information, that the offeror can deliver a complete, functional switching station that fully meets or exceeds all minimum technical, safety, quality, and schedule requirements without unreasonable risk to the owner.

Vague or boilerplate responses will be deemed unacceptable.

NOTE: The Government has a need to separate the costs for constructing the new electrical switch station from the costs associated with repairs of existing infrastructure. CLIN 0001 is subject to the unspecified minor military construction threshold cited in 10 U.S.C., 2805 and has a maximum of $9,000,000.00, which cannot be exceeded. Contractors shall differentiate work noted in the two categories as the following: CLIN 0001, “New Construction” and CLIN 0002, “Repair Work”. Further description of the New Construction -vs- Repair categories include.

Contract Line-Item Numbers (CLIN) Structure.

CLIN 0001 - New Construction: To include construction of a new, complete, and operational electrical switching station, designated as Building B1017.

• Foundation

• Slab on Grade

• Superstructure (Roof)

• Exterior Vertical Enclosure (CMU Walls and facade)

• Exterior Horizontal Enclosures (Doors)

• Interior Construction and Finishes

• Plumbing

• HVAC

• Electrical 208 v/ 120v

• Electronic Safety and Security

Two-Step Sealed Bidding (RFO Subpart 14.211)

• Site Improvements (Pedestrian Plazas and Walkways)

• Demolition

• Site Improvements

• Utilities

• Local Power Utility

CLIN-002 - Repair Work: Existing Switching Station, Building 1406.

• Electrical Base 12.47 kV Distribution

• Communications

• Site Preparations

• Demolition

• Site Improvements existing Parking lots and pavements

• Utilities

• Commissioning

• Cyber-Security of Control Systems

Technical Evaluation Factors

Factor 1: Technical Approach and Understanding of Project Requirements The proposal must demonstrate a thorough understanding of the project, with a sound, feasible construction approach tailored to a medium-voltage electrical switching station (12.47kV) in accordance with the Design Drawings, Design Analysis, Specifications, Statement of Work, and applicable Standards and Codes.

Technical proposals must show the approach is realistic, constructible, and will result in a fully functional, code-compliant switching station ready for energization and handover.

Sub-criteria include:

• Identify the entity and, if possible, the specific licensed P.E. who will perform Engineering “stamped” electrical studies required prior to installation of electrical switchgear and implemented into EasyPower software. You can state: "The required electrical studies will be performed by [Your Firm's In-House P.E. Name/License #] or by our qualified engineering partner, [Subcontractor Engineering Firm Name]."

The project's success depends on seamless integration with the local utility company.

• Provide a communication plan that demonstrates how your company will coordinate with the local utility company during each critical stage of construction.

• Provide an approach to sequencing work to minimize risks, maintain system reliability (e.g., tie-ins or cutovers), and address site-specific constraints (soil, access, environmental).

• Provide a detailed approach to construction sequencing for project milestones, for example, the implementation of (1) laydown yards; (2) temporary construction power; (3) site preparation / earthwork, etc...

• Describe methods to ensure quality installation, proper equipment handling/storage, and compliance with all technical specifications and performance requirements.

Factor 2: Transitioning Plan

Provide a detailed plan describing your approach to seamlessly transition Mountain Home Air Force Base electrical loads from the old switching station (Bldg 1406) to the new switching station (Bldg 1017) which includes a plan to minimize impact to MHAFB electrical and communications.

Sub-criteria include:

• Provide a detailed approach describing safely and transitioning the following electrical loads to the new switching station: (1) Local Utility Feeder 44; (2) Local Utility Feeder 43; (3) Local Utility Feeder 06; (4) MHAFB Circuit “A”; (5) MHAFB Circuit “B”; (6) MHAFB Circuit “C”;

MHAFB Circuit “D”; MHAFB Circuit “E”; MHAFB Circuit “F”; MHAFB Circuit “G”; and MHAFB Circuit “H”.

Factor 3: Commissioning Plan

Describe the offeror’s detailed plan to satisfy the correct commissioning of the switchgear.

Sub-criteria include:

• Describe the offeror’s approach to properly set the 1200A trip-point via the overcurrent relay protection devices.

• Describe the offeror’s approach to safely operate the 1200A vacuum circuit breakers, both locally and remotely via SCADA controls.

• Describe the offeror’s approach to satisfy the correct operation of the safety devices: (1) arc-flash relays; (2) breaker kirk key safety interlocks.

• Describe the offeror’s approach to map the network on monitors.

Factor 4: Excavation Plan

Provide a detailed plan describing your approach to excavating roads for power conduit installation for the B1017 switching station. The primary focus is on preventing any disturbance to existing underground fiber-optic conduits, power conduits, water lines, and other utilities, while mitigating risk to MHAFB electrical and communications?

Clearly identify the primary excavation method (e.g., cut, hydro-excavation, vacuum excavation) chosen specifically for its precision and minimal risk to adjacent utilities. Detail the equipment to be used and explain why the selected method is superior to more disruptive techniques like open-cut trenching with a backhoe in this sensitive environment. The plan shall include procedures for positive identification and marking of all existing utilities before any excavation begins.

Sub-criteria include:

• Outline a clear and compliant plan for managing excavated soil and materials. Specify how the material will be temporarily stored on-site to prevent interference with base traffic and operations.

• Detail the process for transporting and disposing of spoil material off-site, including adherence to all federal and installation-specific environmental regulations and documentation requirements.

• Includes a site-specific shoring and trench safety plan that meets or exceeds OSHA standards. Specifies the type of shoring to be used (e.g., hydraulic shoring, trench boxes) based on soil conditions and excavation depth.

• Include a plan or means to prevent fall into open pit (e.g., jersey barriers, steel decking, signage, etc.).

Factor 5: Approach to Traffic Flow and Parking Management

To maintain smooth traffic flow and to enhance worksite safety, a Traffic Plan is a critical step in planning that involves the numerous intricate infrastructure existing under the road surface and sidewalk area which will require temporary soil removal to reroute the power conduits to the new switching station (Bldg 1017).

Sub-criteria include:

• Describe the offeror’s approach to manage traffic flow and parking requirements during the following stages/phases of construction: (1) mobilization; (2) active construction of new switching station (Bldg 1017); (3) excavation of road; (4) repair of road; (5) demolition activities of old switching station (Bldg 1406); and (6) de-mobilization and return to normal traffic patterns.

Factor 6: Relevant Experience

Demonstrate a proven track record of success on projects of similar size, scope, and complexity.

Sub-criteria include:

• Description of at least three (3) comparable projects, with at least one (1) of those being an industry/commercial project, completed or substantially completed within the last 7 years involving new construction or major reconstruction of electrical substations or switching stations at a distribution medium-voltage level (1kV – 69kV or similar scale/scope).

• For each project: brief scope, contract value (initial and final), duration, and specific relevance (e.g., medium-voltage equipment installation (cable, transformers, SecTER, vacuum circuit breaker switchgear, Arc-Flash Protection, etc.), commissioning, training, safety incidents/challenges overcome). Identify specific work and % performed by the offeror. Identify the contractor who performed the electrical work.

• Provide a record of timely completion, meeting technical requirements, and resolving issues without major claims or defaults.

Factor 7: Key Personnel Qualifications and Organizational Structure

The offeror’s team must have the expertise to execute medium-voltage electrical work (1kV – 69kV) safely and competently.

Sub-criteria include:

• Organizational chart showing roles, reporting structure, and allocation of resources.

• Resumes (including certifications/licenses) for key personnel: (1) Project Manager (with

PMP certification); (2) Project Superintendent (with PMP certification); (3) Quality Control Manager; (4) Site Safety and Health Officer (with CSM certification); (5) Lead/Foreman

Lineman; (6) Lead/Foreman Electrician; and (7) any other specialized roles (e.g., commissioning technician, SCADA technician, etc.). Emphasis on experience with medium voltage switching station work, utility coordination, and relevant certifications (e.g., state electrical contractor license, etc.).

• Availability and commitment of personnel to this project (no key person assigned to multiple concurrent projects that could cause delays).

Factor 8: Safety Program

Critical due to inherent medium-voltage and arc-flash hazards.

Sub-criteria include:

• Provide a comprehensive, project-specific safety plan addressing electrical safety (lockout/tagout, grounding, PPE, energized work procedures), site security, fall protection, excavation, traffic control, and emergency response.

• Safety record (e.g., EMR, OSHA citation history, incident rates for past 3–5 years) and evidence of a robust safety culture (e.g., training programs, near-miss reporting). Record must include information for the 3 comparable projects.

• Compliance with all applicable federal, state, and local safety regulations and utility-specific requirements.

Factor 9: Quality Control/Assurance and Project Management Plan

Describe the offeror’s understanding and approach to Quality Control (QC), the integration of safety, the Three-Phase Inspection Process, and their Stop Work Authority procedure.

Sub-criteria include:

• Identify those elements that a Three-Phase Inspection Process is applicable to the construction or repair of a 12.47kV Distribution Switching Station or similar voltage Stepdown Substation.

• Provide a detailed approach for a QC/QA plan covering material receiving/inspection, in-process testing (e.g., dielectric, relay calibration, grounding resistance), third-party testing if required, and documentation for as-built records and O&M manuals.

• Project management approach: coordination with the owner/utility, subcontractors, material procurement and lead times, change management, and progress reporting.

• Provide a “Management Summary or Summary Master Schedule (SMS)” (Level 2) Project Schedule demonstrating ability to meet the required substantial and final completion dates, including milestones for mobilization, construction, major equipment installation, testing/commissioning, training, and demobilization utilizing Microsoft Project. A “Executive Summary” (Level 1) Project Schedule has been provided as a baseline.

Factor 10: Environmental Plan

The offeror shall have a thorough understanding of the Mountain Home AFB Environmental Specification requirements and procedures (Spec 01 57 19).

Sub-criteria include:

• Demonstrate how the offeror meets the understanding of this Specification by providing a general approach of no more than one page on how you intend to meet Mountain Home AFB Environmental Specification requirements, as well as identifying specific applicable sections.

Attachments:

1. SOW-Repair Base Switching Station, Bldg 1406 & Bldg 1017 - 10Mar2026

2. Design Drawings-Repair Base Switching Station (HDR 21 October 2025)

3. DESIGN ANALYSIS-Base Switching Station-Bldg 1406 and Bldg 1017 (Pgs 1-500)

4. DESIGN ANALYSIS-Base Switching Station-Bldg 1406 and Bldg 1017 (Pgs 501-1104)

5. Specifications-Bldg 1406_1017-Switching Station

6. MHAFB Substation One-Line-Diagram, 21Jan21

7. MAP-Bldg 1406_1017-Substation

8. SOP for Sampling Porous Surfaces for PCBs (May 2011)

9. PCB Sampling and Analysis-Bldg 1406 (per USC §761.61)

10. MHAFB Installation Facility Standards

11. 366 SFS FORM 30-Base Installation Access Form

12. Real ID Act FAQ (Base Access)

13. REA Definitization Information

14. Provisions and Clauses