COMBO_AFSBn_FA441824Q0001.pdf

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR Part

13.5 and the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) The Request for Quotation (RFQ) number FA441824Q0001 shall be used to reference any written quote provided under this RFQ.

(iii) The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-01 effective November 14, 2023.

(iv) This 100% 8(a) small business set-aside. The associated NAICS code is 561210 with a $47M size standard.

(v) Contractors shall submit a quote in reference to the attached Performance Work Statement (PWS) and bid schedule for Army Field Support Battalion (AFSBn) Facility Preventive Maintenance, Inspection & Repair Services. All responsible sources may submit a quote, which shall be considered.

(vi) The contractor shall provide all preventive maintenance, inspection (PMI), and repair service contract for approximately 56 various type structures (i.e., warehouses, vehicle maintenance bays, office areas, hazardous waste storage, vehicle wash rack, etc.) located in an industrial type-complex on Joint Base Charleston-Weapons Station (JBC-WS).

(vii) Place of Performance: AFSBn Charleston is in Goose Creek, South Carolina on the Joint Base Charleston- Weapons Station (JBC-WS).

Period of Performance is as follows:

a. Base Year: 01 April 2024 – 31 March 2025

b. Option Year 1: April 2025 – 31 March 2026

c. Option Year 2: April 2026 – 31 March 2027

d. Option Year 3: April 2027 – 31 March 2028

e. Option Year 4: April 2028 – 31 March 2029

(viii) The provision at 52.212-1, Instructions to Offerors-Commercial, applies to this acquisition, and is amended as follows:

The offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers.

The response will consist of four separate parts:

PART I – The RFQ consists of a cover page that is signed and includes the authorizing point-of-contact.

In doing so, the offeror agrees to the contract terms and conditions as written in the SOLICITATION, with attachments. The cover letter may state any delineating exceptions taken to the RFQ terms and conditions with accompanying rationale. However, offerors are cautioned that any noncompliance with the terms and conditions of the RFQ may cause their quote to be determined not eligible for award. Offerors shall ensure that all clauses and provisions that require "fill in" information are appropriately completed.

PART II - PRICE - Submit one (1) electronic copy of the completed AFSBn Facility Maintenance and Repair Services Bid Schedule (electronic copies must be compatible with Microsoft excel).

All empty cells in Column F within AFSBn Facility Maintenance and Repair Services Bid Schedule must be filled in.

PART III – PAST PERFORMANCE

Only references for same or similar type contracts are desired. Provide at least three references of "Recent" and "Relevant" projects. "Recent" is defined as projects within the past three years. "Relevant" is defined as performance effort involved essentially the same magnitude of effort and complexity this solicitation requires. The evaluation of past performance information will consider past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition. Furnish the following information for each contract referenced:

1) Company/Division name

2) Service

3) Contracting Agency/Customer

4) Contract Number and Contract Type (e.g., Firm Fixed-Price, Time & Materials, etc.)

5) Contract Dollar Value (Initial, final and an explanation of the difference)

6) Period of Performance

7) Verified, up-to-date name, address, email, and telephone number

8) Contracting Officer Representative's name, address, telephone & email

9) Brief summary of the requirements

10) Comments regarding compliance with contract terms and conditions

11) Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions

PART IV – TECHNICAL (Mission Essential Service Plan). Technical capability is evaluated as pass/fail.

The contractor must submit a Mission Essential Services Plan to include the required elements IAW DFARS 252.237-7024, Notice of Continuation of Essential Contractor Services. Address in the plan, at a minimum:

1) Challenges associated with maintaining essential contractor services during an extended event, such as a pandemic that occurs in repeated waves;

2) The time lapse associated with the initiation of the acquisition of essential personnel and resources and their actual availability on site;

3) The components, processes, and requirements for the identification, training, and preparedness of personnel who are capable of relocating to alternate facilities or performing work from home;

4) Any established alert and notification procedures for mobilizing identified “essential contractor service” personnel; and

5) The approach for communicating expectations to contractor employees regarding their roles and responsibilities during a crisis.

General Information

Site Visit Information: Prior to submission of quotes, parties interested in responding to this RFQ are highly encouraged to attend the SITE VISIT CURRENTLY SCHEDULED FOR 4 JANUARY 2024 @ 0900 EST. No other Site Visit opportunities will be available. Attendees are limited to two (2) personnel per firm. Registrants shall submit company name, contact information, name of attendees and a completed Base Application Form-111 (Attachment 17) via email to both Brandy Stroud (brandy.stroud@us.af.mil) and Kevin Dunn (kevin.dunn@us.af.mil) no later than 22 December 2023 by Close of Business. Upon registration, Vendors will receive meeting location and itinerary information for the Site Visit Request for Information (RFI): Questions received, in writing, and subsequent answers will be posted to Sam.gov. Offerors are encouraged to submit in writing all questions and requests for clarifications no later than midnight EDT, 8 January 2024. The decision whether to respond to questions and requests for clarification made after midnight EST, 8 January 2024 shall be at the sole discretion of the contracting officer. Failure of a prospective offeror to submit any questions will be construed to mean that the prospective offeror fully understands all requirements of the solicitation. Questions must be emailed to:

kevin.dunn@us.af.mil and brandy.stroud@us.af.mil. If there are any issues call Brandy Stroud at (843) 963- 5166.

INFORMATION REGARDING SUBMISSION OF QUOTES: Quotes must be emailed electronically.

The solicitation number (FA441824Q0001), and the name of the offeror must be in the subject line. Emails with a time stamp after the solicitation has closed will be late quotes and will be processed in accordance with FAR 52.212-1(f).

Please note that .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

All companies must be registered in the System for Award Management at https://www.sam.gov to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.

mailto:brandy.stroud@us.af.mil mailto:kevin.dunn@us.af.mil mailto:kevin.dunn@us.af.mil mailto:brandy.stroud@us.af.mil https://www.sam.gov/

(ix) FAR 52.212-2, Evaluation - Commercial Items, applies to this acquisition and is amended as follows:

The government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

1) TECHNICAL (pass/fail)

2) PAST PERFORMANCE

3) PRICE

Technical and Past Performance, when combined, are significantly more important than price.

Options. The government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the government to exercise the option(s).

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the government may accept an offer (or part of an offer), unless a written notice of withdrawal is received before award.

This is a competitive best value acquisition following simplified acquisition procedures IAW FAR Subpart

13.5 in which competing offerors past performance history will be evaluated on a basis significantly more important than price. By submission of its offer in accordance with the instructions provided in clause FAR 52.212-1, Instructions to Offerors, the offeror accedes to the terms of this model contract and all such offers shall be treated equally except for their prices and performance records. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The evaluation process shall proceed as follows:

Price Evaluation. Initially, offers will be ranked according to total price from lowest offered price to highest offered price, including option prices. An offeror’s total price will be determined by adding together the 12-month price for both the real and non-real property line items for preventive maintenance & inspection (PMI) and service calls and repairs below limitation of liability for the base year and each option period. All sub-totals will then be added to confirm the total for the base and all option periods.

The 6-month extension of services is IAW FAR 52.217-8, "Option to Extend Services" and will only be utilized if necessary. The 6-month extension of services is not considered part of Option Period 4 and will be a separate option exercise if it is utilized. However, proposed pricing for the 6-month extension will be based on Option Period 4 pricing.

Technical Evaluation. Technical is evaluated as pass/fail. The contractor must submit a Mission Essential Services Plan to include the required elements IAW DFARS 252.237-7024, Notice of Continuation of Essential Contractor Services.

Past Performance Evaluation. Beginning with the lowest priced offer, the contracting officer will seek recent and relevant performance information on all offers based on (1) the references provided by the offeror and (2) data independently obtained from other government and commercial sources.

Relevant past performance includes performance of efforts involving facilities maintenance services that involve similar scope and magnitude of effort and complexity. This includes, but is not limited to:

• Number of facilities serviced;

• Types of maintenance and repairs with an emphasis on:

− Plumbing (backflow preventors, water pumps, general plumbing); HVAC (chillers, cooling towers, and direct digital controls); Boilers; Electrical; Vehicle exhaust extraction apparatus/systems; Air compressors; and Generator maintenance

• Service calls (routine, urgent, emergency response times); and

• Utilization of a CMMS system.

The purpose of the past performance evaluation is to allow the government to assess the offeror’s probability of meeting the solicitation requirements based on the offeror’s demonstrated past performance.

The evaluation process will result in an overall past performance evaluation rating of Substantial Confidence, Satisfactory Confidence, Neutral Confidence, Limited Confidence, or No Confidence as defined in the table below.

Table 1. Past Performance Evaluation Rating Method

Adjectival Rating Description

Substantial Confidence Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Neutral Confidence

No recent/relevant performance record is available, or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will be able to

Past performance regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement will not be rated as highly as past performance information for the principal offeror. Offerors with no recent/relevant performance history or if the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned shall receive the rating "Neutral Confidence," meaning the rating is treated neither favorably nor unfavorably.

In evaluating past performance, the government reserves the right to give greater consideration to information on those contracts deemed most relevant to the effort described in this solicitation. The following table describes past performance relevancy ratings.

Table 2. Past Performance Relevancy Ratings

Adjectival Rating Description

Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

If the lowest priced evaluated offer is judged to have a “Substantial Confidence” rating, then that offer represents the best value for the government and the evaluation process stops at this point. Award shall be made to that offeror without further consideration of any other offers.

If the lowest priced offeror is not judged to have a “Substantial Confidence” rating, the next lowest priced offeror will be evaluated, and the process will continue (in order by price) until an offeror is judged to have a “Substantial Confidence” rating or until all offerors are evaluated. The Government shall then make a best value award decision.

Offerors are cautioned to submit sufficient information, and in the format specified in the preparation instructions, to permit a meaningful evaluation of past performance. Offerors may be asked to make clear certain aspects of their quote or respond to adverse past performance information to which the offeror has not previously had an opportunity to respond. Adverse past performance is defined as past performance information that supports a less than satisfactory rating on any evaluation element or any unfavorable comments received from sources without a formal rating system. Communication conducted to resolve minor or clerical errors will not constitute interchanges and the contracting officer reserves the right to award a contract without the opportunity for revision.

The Government intends to make award based on the initial proposal submissions without conducting interchanges. However, the Government reserves the right to hold interchanges using Interchange Notices (INs) if, during the evaluation, it is determined to be in the best interest of the Government. Offeror responses to INs will be considered in making the award decision. The Government may conduct Interchanges with one, some, none, or all Vendors at its discretion.

(x) Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, with its offer (see Attachment 16).

(xi) The clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition.

(xii) The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Products and Commercial Services, applies to this acquisition (see Attachment 16).

(xiii) Defense Priorities and Allocations System (DPAS) and assigned rating: N/A

(xiv) Response to this combined synopsis/solicitation must be received via email by 19 January 2024, no later than 11:30 AM Eastern Standard Time. Quotes must be emailed electronically to brandy.stroud@us.af.mil. The solicitation number (FA441824Q0001) and the name of the offeror must be in the subject line. Emails with a time stamp after the solicitation has closed will be late quotes and will be processed in accordance with FAR 52.212-1(f).

(xv) For information regarding the solicitation, please contract Brandy Stroud, Contract Specialist, at brandy.stroud@us.af.mil // (843) 963-5166.

(xvi) List of Attachments:

ATTACHMENT 01 - PWS for AFSBn Maintenance Contract ATTACHMENT 02 - Appendix A (Real Property) ATTACHMENT 03 - Appendix B (Non-Real Property) ATTACHMENT 04 - Appendix C (Service Call History - Real Property) ATTACHMENT 05 - Appendix D (Service Call History - Non-Real Property) ATTACHMENT 06 - Appendix E (Building Inventory) ATTACHMENT 07 - Appendix F (Boilers) ATTACHMENT 08 - Appendix G (Wash Rack Parts List) ATTACHMENT 09 - Appendix H (Wash Rack Service Matrix) ATTACHMENT 10 - Appendix I (Points of Demarcation) ATTACHMENT 11 - Appendix J (Contractor Base Security and Access) ATTACHMENT 12 - Appendix L (LAMS Maintenance Requirement) ATTACHMENT 13 - Appendix M (Engineering Technical Advisory Legionellos

Mitigation Actions) ATTACHMENT 14 - AFSBn Facility Maintenance and Repair Services Bid Schedule

ATTACHMENT 15 - MJBCHS BASE ACCESS FORM-111

ATTACHMENT 16 - FA441824Q0001 - Provisions and Clauses ATTACHMENT 17 - Wage Determination 2015-4427 Rev 24 dated 10 July 2023 mailto:brandy.stroud@us.af.mil mailto:brandy.stroud@us.af.mil