COMBO ADDENDUM - RFO 52.212-1 - Instructions to Offerors.pdf

Instructions to Offerors—Commercial Products and Commercial Services (Jan 2026)

ADDENDUM TO RFO PROVISION 52.212-1, INSTRUCTIONS TO OFFERORS –

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICE

1. Simplified Acquisition Procedures will be used in accordance with (IAW) RFO part 12 in awarding this contract. The Government intends to award a Firm-Fixed-Price (FFP) contract to satisfy this requirement. This requirement is being solicited as a Request for Quotation (RFQ);

submission of a quote does not guarantee receipt of award.

2. Questions may be submitted to the points of contact 2d Lt Travis Ambrose at travis.ambrose.1@us.af.mil and Ms. Anna George at anna.george.2@us.af.mil, no later than the specified date and time 26 May 2026 at 12:00 p.m. EDT. Questions submitted after this date and time may not be answered.

3. Quoters must use attachment “COMBO ATTCH 1 - Quote Schedule” to submit their prices and technical capability. Company information must be included. Quotes in response to this solicitation must be submitted via email to the point of contacts above.

4. For a quote to be eligible for award, the quoter must have a current registration in the System for Award Management (SAM): https://www.sam.gov, prior to submitting a quote, IAW RFO

4.1102. SAM will be checked to verify the quoter's status before any evaluation is conducted. In accordance with RFO 9.1 prospective quoters must be determined responsible prior to award.

5. RFO Clause 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition. The additional RFO clauses cited in the clause are identified in attachment “COMBO ATTCH 2 - Provisions and Clauses” as applicable to the acquisition.

6. Quoters are required to meet all material solicitation requirements, such as terms and conditions, representations and certifications, deliverables, Performance Work Statement (PWS), etc. Failure to comply with the terms and conditions of the solicitation may result in the Quoter being ineligible for award. Quoters must clearly identify any exception to the solicitation terms and conditions and must provide complete supporting rationale. The Government reserves the right to determine any such exceptions unacceptable, and the quote, therefore, ineligible for award.

7. The terms and processes used in this acquisition are not subject to the definitions nor processes found in RFO subpart 15.2, even if defined or described in RFO part 15. Reference to offers, offerors, or proposals in this acquisition shall be read as quotations, vendors, quoters, or quotes. Any clerical errors in this solicitation, to include the attachments, that use the source selection nomenclature in RFO part 15 shall be read and interpreted in a manner consistent with RFO part 12. Examples of nomenclature found in RFO part 15 include: Request for Proposals (RFP), De-briefing, Discussions, Clarifications, etc. Unless otherwise defined in this solicitation, or in the specific RFO part being referenced, definitions of words retain their definition under mailto:travis.ambrose.1@us.af.mil

RFO 2.101, unless no definition is provided, in which the common dictionary meaning shall be used IAW RFO 1.107(a).

The quote shall be submitted in 3 volumes and the total page limitation is 30 pages across all volumes.

Volume I Price:

a. The quoter shall submit proposed pricing in attachment “COMBO ATTCH 1 - Quote Schedule”. Quoters rejecting the terms and conditions may be excluded from consideration. Ensure a dollar value is entered, with the decimal rounded to the nearest hundredth, two decimal places. NOTE: Wage Determination 2015-4217 Revision 33, at attachment “COMBO ATTCH 5 - WD 2015-4217 Rev. 33”, applies.

b. “UNIT PRICE”, multiplied by the “QUANTITY” and the total, rounded to the nearest hundredth, entered under “AMOUNT”, as seen in the following example:

CLIN SUPPLIES/SERVICE QUANTITY UNITS UNIT

PRICE

AMOUNT

1001 12 Months $XXXX $XXXX 1002 1 Lot $XXXX $XXXX

Volume II Technical:

i. Subfactor 1: Technical Approach – Shall clearly explain how the quoter intends to ensure successful contract performance IAW the PWS. Technical Approach shall not simply rephrase or restate PWS or contain general statements such as "Standard procedures will be employed". Quotes shall provide convincing rationale addressing how the technical portion of the Quote meets solicitation requirements.

ii. Subfactor 2: Staffing Plan - The Staffing Plan shall summarize all the assessments and analyses conducted, outline the decision-making process, and include concrete numbers of required personnel in accordance with part III, paragraph 2 of the PWS, identify factors impacting personnel availability and conduct a gap analysis. The Staffing Plan shall also include a transition phase. The transition phase will outline the phase-in/phase-out periods of contractor personnel during the performance of the contract, and it is essential that attention be given to minimize interruptions or delays to work in progress that would impact the mission. The Contractor must plan for the transfer of work control, delineating the method for processing and assigning tasks during the phase-in/phase-out periods of contractor personnel during the performance of the contract.

iii. Subfactor 3: Resourcing Plan – Quoters shall submit a Resourcing Plan that demonstrates the quoter has adequate resources to support services across Zones 11 and

12. The plan should address quantities and methods for transporting packaged goods, any major facilities quoters may use in the performance of this requirement, and what materials quoters will use to accomplish services in accordance with part III, paragraph 3 of the PWS.

iv. Subfactor 4: Proof of Insurance – Quoters shall submit proof of all insurances and certifications required by part I, paragraph 11-12 of the PWS. Quoters will furnish evidence of the kinds and minimum amounts of insurance coverage required, to include Workmen’s Compensation Insurance, Comprehensive General Liability Insurance, Automobile Liability Insurance, and Cargo Insurance. Each policy will contain an endorsement that cancellation or material change in the policy will not be effective until after a 30-day written notice is furnished to the contracting officer.

v. Subfactor 5: Quality Control Plan - Quoters shall submit a Quality Control Plan that addresses all requirements of part III, paragraph 5 of the PWS. The plan must address methods to be used for identifying and preventing deficiencies before the performance becomes unacceptable. The plan shall also include procedures to identify unfavorable performance trends, problem areas, and the corrective actions that would be taken.

Volume III. Past Performance

Quoters shall provide a list of no more than 3 of the most recent and relevant (within the last 5 years) contracts performed for Government agencies and commercial customers demonstrating that they have performed relevant work in the past utilizing attachment “COMBO ATTCH 3 - Present Past Performance Information”.

The quality assessment will consist of an evaluation of the past performance questionnaire responses (see attachment “COMBO ATTCH 4 - Past Performance Questionnaire”) and CPARS information. It may include interviews with Government customers or other sources known to the Government. The quality assessment may result in positive or adverse findings.

Quoter shall ensure their customer on the list fills out the Questionnaire (attachment “COMBO ATTCH 4 - Past Performance Questionnaire”) and submits it directly to the POC for this Solicitation by the response date. Questionnaires received from the quoter shall not be considered/reviewed. Quoters are responsible for ensuring past performance questionnaires are submitted to the Government.

8. Period for acceptance of quotes. The Quoter agrees to hold the pricing in its offer firm for 90 days, unless another time-period is specified in an addendum to the solicitation.

10. Late submissions, modifications, revisions, and withdrawals of quote. Quoters are responsible for submitting quotes, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation or otherwise will not be accepted.

11. The Government intends to evaluate quotes and award a contract without discussions with Quoters. Therefore, the Quoter's initial quote should contain the Quoter's best terms from a price and technical standpoint. The Government may reject any or all quotes if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in quotes received.

12. Debriefing. A Quoter, upon request and received by the agency within three (3) days after the date of contract award, the contracting officer shall furnish the information described in paragraph RFO 15.206-2(c)(1) to unsuccessful quoters. The debriefing shall be conducted IAW

RFO 15.206-2.

(End of provision)