Combined Synopsis Solicitation.pdf

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with Revolutionary FAR Overhaul (RFO) Part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

Solicitation number FA441826R0011 is issued as a Request for Proposal for Joint Base Custodial Services. All responsible sources may submit a proposal and will be considered.

This acquisition is set-aside 100% for 8(a) small business concerns. The applicable Product Service Code is S201, and NAICS code is 561720 with a small business size standard of $22 million.

This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

This is not a Defense Priorities and Allocations System (DPAS) rated acquisition.

(ii) Please see attached SF 1449, Request for Proposal, Attachment 2 – Appendix B, and Attachment 3 - JB Custodial Bid Schedule - for all applicable line-item number(s) and items, quantities, and units of measure (including option(s)), applicable to this acquisition.

(iii) Contractors must provide all management, tools, supplies, equipment, and labor necessary to ensure custodial services are performed at Joint Base Charleston (includes Charleston Air Force Base, Noth Charleston, SC and Naval Weapons Station, Goose Creek, SC) in a manner that will maintain a satisfactory facility condition and present a clean, neat, and professional appearance in accordance with the Performance Work Statement.

(iv) Period of Performance:

Base Year: 1 October 2026 – 30 September 2027 Option Year I: 1October 2027 – 30 September 2028 Option Year II: 1 October 2028 – 30 September 2029 Option Year III: 1 October 2029 – 30 September 2030 Option Year IV: 1 October 2030 – 30 September 2031

This acquisition shall be F.O.B Destination.

(v) See Attachment 8 for a list of solicitation provisions and clauses that apply to the acquisition.

(vi) Offers in response to this acquisition are due 27 May 2026, no later than 11:30 AM Eastern Standard Time and must be submitted electronically to stephanie.woods.7@us.af.mil and terry.harrelson.1@us.af.mil.

(vii) Instructions, Conditions, and Notices to Offerors

RFO 52.215-1 INSTRUCTIONS TO OFFERORS--COMPETITIVE ACQUISITION

Provision Revolutionary FAR Overhaul (RFO) 52.215-1 applies to this acquisition and is amended as follows. The following instructions cover the preparation and submittal of the offeror's proposal for this solicitation. Offerors must follow the instructions contained herein. Offerors are cautioned that any noncompliance with the terms and conditions of the RFP may cause their proposal to be determined not eligible for award.

http://www.acquisition.gov/ mailto:terry.harrelson.1@us.af.mil

ADDENDA TO 52.215-1, PROPOSAL PREPARATION INSTRUCTIONS

A. Proposals must be emailed electronically to stephanie.woods.7@us.af.mil. The Solicitation Number, and the name of the offeror must be in the subject line. Emails postmarked after the solicitation has closed will be late proposals and will be processed in accordance with RFO 52.215-1(c)(3)(ii).

B. The offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers.

C. To assure timely and equitable evaluation of the proposal, the offeror must follow the instructions contained herein. The proposal must be complete, self-sufficient, and respond directly to the requirements of this solicitation. The response shall consist of four separate parts; Part I - Completed RFP Documents, Part II - Price Proposal, Part III – Technical Proposal, Part IV - Past Performance Information. Please note that .zip files are not an acceptable format for the Air Force Network and will not go through our email system. Email size is limited to no more than 30MB per document and less than 10MB per email.

Offerors are advised that multiple emails may be required to transmit proposals.

D. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer's opinion, adequate price competition exists, no additional data will be requested and certification under RFO 15.403-3 will not be required. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists; offerors may be required to submit cost data to the extent necessary for the contracting officer to determine the reasonableness and affordability of the price.

E. The Government intends to make award based on the initial proposal submissions without conducting negotiations. However, the Government reserves the right to hold negotiations using Evaluation Notices (ENs) if, during the evaluation, it is determined to be in the best interest of the Government. Offeror responses to ENs will be considered in making the award decision. The Government may conduct negotiations with one, some, none, or all Vendors at its discretion.

F. Specific Instructions:

1. Part I - Complete RFP

(a) Complete blocks 12, 17, 23, 24, and 30 of SF 1449. In doing so, the offeror agrees to the contract terms and conditions as are written in the solicitation, with attachments. Additionally, the completed RFP shall consist of the completed and signed RFP, including acknowledgement of any amendments issued, with a cover letter delineating any exceptions taken to the RFP terms and conditions with accompanying rationale. Offerors are cautioned that any noncompliance with the terms and conditions of the RFP may cause their proposal to be determined not eligible for award. Offerors shall complete the Supplies or Services & Prices or Cost section of the RFP to include Unit Prices and Amount. Offerors shall ensure that all clauses and provisions that require "fill in" information are appropriately completed.

2. Part II - Price Proposal

(a) Submit one electronic copy of the completed Attachment 3 - JB Custodial Bid Schedule (electronic copies must be compatible with Microsoft excel). All empty cells highlighted in yellow within Attachment 3 - JB Custodial Bid Schedule must be completely filled-in. The proposal must be submitted for a base period, plus four (4) Option Years. Amounts entered must not exceed two decimal points and must be rounded to the nearest cent.

3. PART III – Technical Proposal

(a) Mission Essential Services Plan: The contractor shall submit a Mission Essential Services Plan to include the required elements IAW R-DFARS 252.237-7024, Notice of Continuation of Essential Contractor Services.

Address in the plan, at a minimum:

(i) Challenges associated with maintaining essential contractor services during an extended event, such as a pandemic that occurs in repeated waves;

(ii) The time lapse associated with the initiation of the acquisition of essential personnel and resources and their actual availability on site;

(iii) The components, processes, and requirements for the identification, training, and preparedness of personnel who are capable of relocating to alternate facilities or performing work from home;

(iv) Any established alert and notification procedures for mobilizing identified “essential contractor service” personnel; and

(v) The approach for communicating expectations to contractor employees regarding their roles and responsibilities during a crisis.

(b) Key Personnel: The Offeror shall submit a comprehensive narrative addressing the qualifications and capabilities of its proposed Key Personnel. These individuals are deemed critical to the successful performance of the contract and to achieving the Government's objectives. The Government will evaluate the depth and relevance of the proposed individuals' experience as part of the technical evaluation.

The narrative must, at a minimum, identify and describe the qualifications for the individuals proposed to fill the following three (3) positions: On-site Project Manager, Quality Control Manager, and at least one

(1) Lead Supervisor.

For each individual proposed, the Offeror shall provide a detailed description of their qualifications. This should include a discussion of their relevant experience on projects of similar size, scope, and complexity to include but not limited to: Total-Square Feet, Geographically Separated Sites, Multiple Shifts, Periodic Floor Cleaning Services, Quality Control Plan (QCP), Number of Level of Services, Fitness Centers, Secure Facilities requiring additional access requirements or escorts, Provide Restroom Supplies, Total Number of Facilities, Child Development and Youth Centers, Mission Essential Services, and Replacing Restroom Dispensers. The submission should demonstrate a history of successful performance in their respective roles. Furthermore, the narrative should address any relevant professional education, training, and certifications that uniquely qualify the individual for their proposed position. The Offeror must clearly articulate how each individual’s specific background and expertise will directly benefit the performance of this requirement and ensure a high standard of service delivery is maintained throughout the contract period of performance.

4. Part IV - Past Performance Information

(a) Only references for same or similar type contracts will be accepted. Provide at least three references of "Recent" and "Relevant" projects. “Recent” is defined as performance during the preceding three years from the date of issuance of this solicitation. "Relevant" is defined as performance effort involving similar scope and magnitude of effort and complexities this solicitation requires to include but not limited to:

Total-Square Feet, Geographically Separated Sites, Multiple Shifts, Periodic Floor Cleaning Services, Quality Control Plan (QCP), Number of Level of Services, Fitness Centers, Secure facilities requiring additional access requirements or escorts, Provide Restroom Supplies, Total Number of Facilities, Child Development and Youth Centers, Mission Essential Services, and Replacing Restroom Dispensers.

(b) The evaluation of past performance information will consider past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition.

(c) Furnish the following information for each contract referenced:

i. Company/Division name.

ii. Contracting Agency/Customer.

iii. Contract Number and Contract Type (e.g., Firm Fixed-Price, Time & Materials, etc.).

iv. Contract Dollar Value (Initial, final and an explanation of the difference).

v. Period of Performance.

vi. Verified, up-to-date name, address, email, and telephone number of the Contracting Officer or Contracting Officer Representative.

vii. Brief summary of the requirement, AND a copy of the PWS associated with the work.

viii. Comments regarding compliance with contract terms and conditions

ix. Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions.

(d) If a teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past performance information on previous teaming arrangements with same partner. If this is a first-time joint effort, each party to the arrangement must provide a list of past performance documentation that is both recent and relevant to this requirement.

(e) The Past Performance Questionnaire (see Attachment 4) will be one means used by the Government to obtain past performance information. The offeror shall send out and track the completion of the Past Performance Questionnaires. The responsibility to send out and track the completion of the Past Performance Questionnaires rests solely with the offeror - i.e., it shall not be delegated to any other entity. Exert your best effort to ensure that at least two Past Performance Questionnaire are completed and submitted directly to the Government no later than the date established in the RFP for receipt of proposals. Questionnaires sent directly from the offeror to the Government will not be accepted.

Completed Past Performance Questionnaire must be emailed to: stephanie.woods.7@us.af.mil.

G. General Information:

(a) Site Visit Information: Prior to submission of proposals, parties interested in responding to this RFP are required to attend a SITE VISIT CURRENTLY SCHEDULED FOR 7 May 2026. This requirement includes a wide variety of facilities, with varying levels of service, that are geographically separated with limited points of entry for contractor personnel. A site visit is critical for a comprehensive understanding of the requirement. Offers will only be considered responsive if a representative attends the site visit. No other Site Visit opportunities will be made available. Attendees are limited to two (2) personnel per offeror. Registrants shall submit request for attendance via email to Stephanie Woods, stephanie.woods.7@us.af.mil no later than Close of Business (COB), 23 April 2026. Upon registration, prospective offerors will receive detailed instructions for the Site Visit.

(b) Request for Information (RFI): Prospective offerors are required to submit in writing all questions and requests for clarifications no later than noon Eastern Standard Time, 11 May 2026. The decision whether to respond to questions and requests for clarification made after noon EST, 11 May 2026 shall be at the sole discretion of the contracting officer. Failure of a prospective offeror to submit any questions will be construed to mean that the prospective offeror fully understands all requirements of the solicitation. Questions must be emailed to: stephanie.woods.7@us.af.mil. If there are any issues call Stephanie Woods at (843) 963-4502.

(c) INFORMATION REGARDING SUBMISSION OF PROPOSALS: Response to this solicitation must be received via email by 27 May 2026, no later than 11:30 AM Eastern Standard Time. Proposals must be emailed electronically to stephanie.woods.7@us.af.mil and terry.harrelson.1@us.af.mil.

All companies must be registered in the System for Award Management at https://www.sam.gov to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.

(viii) Evaluation Factors for Award

RFO 52.215-1(f) applies to this acquisition and is amended as follows:

(a) This is a competitive best value – trade off acquisition following source selection procedures in accordance with (IAW) Revolutionary FAR Overhaul (RFO) Part 15. The Government intends to award to an 8(a) Small Business.

(b) The government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

(1) Price

(2) Technical

(3) Past Performance

Technical and Past Performance are significantly more important than price.

(c) A written notice of award or acceptance of an offer, emailed or otherwise furnished, to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract.

Before the offer's specified expiration time, the government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(d) Basis for Contract Award: This is a competitive best value source selection in which competing offerors technical and past performance history will be evaluated on a basis significantly more important than price. By submission of its offer in accordance with the instructions provided in RFO 52.215-1, Instructions to Offerors, the offeror accedes to the terms of this solicitation, and all such offers shall be treated equally except for their prices and performance records. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The evaluation process shall proceed as follows:

i. Price Evaluation. Initially, offers will be ordered according to price, from lowest to highest. The Total Evaluated Price (TEP) will be calculated by adding the base year price, plus all option year prices.

For price evaluation purposes, the Government will calculate an evaluated price for the RFO 52.217-8 six-month extension by pro-rating the Offeror’s proposed price for Option Year 4 to a six-month period.

This amount will be included in the Total Evaluated Price. Should the Government later exercise this option, the actual price will be determined by the contract prices in effect at the time of exercise, in accordance with RFO 52.217-8.An offeror’s proposed prices will be determined by multiplying the quantities by the unit prices identified in Attachment 3 – JB Custodial Bid Schedule for each item to confirm the extended amount for each line item. All sub-totals will then be added to confirm the total for the base and all option periods.

ii. Technical. For a proposal to be considered Technically Acceptable, it must satisfy two conditions: it must first receive an “Acceptable” rating on the Mission Essential Services Plan and then receive an “Acceptable” rating on Key Personnel.

The Government will first review the Offeror’s Mission Essential Services Plan on a “Accetpable” or “Unacceptable” basis. The purpose of this evaluation is to determine compliance with the requirements set forth in R-DFARS 252.237-7024, Notice of Continuation of Essential Contractor Services. To receive an “Acceptable” rating, the submitted plan must include and address all required elements outlined in the aforementioned R-DFARS clause. Proposals that receive an “Acceptable” rating will proceed to the second part of the Technical Evaluation. A proposal that fails to meet these requirements will be rated as “Unacceptable” and will not be considered further for award.

For proposals that receive an “Acceptable” rating on the Mission Essential Services Plan, the Government will then evaluate the proposed Key Personnel on an “Acceptable” or “Unacceptable” basis. This evaluation will assess the extent to which the proposed individuals possess the relevant qualifications, experience, and skills necessary to ensure successful contract performance.

To receive an “Acceptable” rating, the proposal must demonstrate a comprehensive and well-qualified team for the positions of On-site Project Manager, Quality Control Manager, and at least (1) Lead Supervisor. The Government will evaluate the depth and relevance of each individual’s experience on projects of similar size, scope, and complexity to include but not limited to: Total-Square Feet, Geographically Separated Sites, Multiple Shifts, Periodic Floor Cleaning Services, Quality Control Plan (QCP), Number of Level of Services, Fitness Centers, Secure facilities requiring additional access requirements or escorts, Provide Restroom Supplies, Total Number of Facilities, Child Development and Youth Centers, Mission Essential Services, and Replacing Restroom Dispensers. The assessment will also analyze the evidence provided of successful past performance and consider the value of any professional education, training, and certifications, particularly how these credentials relate to the successful execution of the required services. A proposal will be rated “Acceptable” only if it clearly and convincingly articulates how the unique background and expertise of each proposed individual will be leveraged to ensure high-quality service delivery.

A proposal that receives an “Acceptable” on the Mission Essential Services Plan and an “Acceptable” rating for Key Personnel will be considered Technically Acceptable and will advance to the Past Performance evaluation factor. A proposal that receives an “Unacceptable” rating for Key Personnel will not be considered further for award.

iii. Past Performance. Beginning with the lowest priced, technically acceptable offer, the contracting officer will seek recent and relevant performance information on all offers based on (1) the references provided by the offeror, (2) completed Past Performance Questionnaires, and (3) data independently obtained from other government and commercial sources.

Recent is defined as performance during the preceding three years from the date of issuance of this solicitation.

Relevant past performance includes performance of efforts providing management, tools, equipment, and labor for Custodial Services that involved similar scope and magnitude of effort and complexity as this solicitation requires. The Government will evaluate key elements of past performance to include but not limited to: Total-Square Feet, Geographically Separated Sites, Multiple Shifts, Periodic Floor Cleaning Services, Quality Control Plan (QCP), Number of Level of Services, Fitness Centers, Secure facilities requiring additional access requirements or escorts, Provide Restroom Supplies, Total Number of

Facilities, Child Development and Youth Centers, Mission Essential Services, and Replacing Restroom Dispensers.

The purpose of the past performance evaluation is to allow the government to assess the offeror’s probability of meeting the solicitation requirements based on the offeror’s demonstrated past performance.

The assessment process will result in an overall performance confidence assessment of Substantial Confidence, Satisfactory Confidence, Neutral Confidence, Limited Confidence, or No Confidence as defined in the table below.

Table 1. Past Performance Evaluation Rating Method

Rating Description Substantial Confidence Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Neutral Confidence No recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

Past performance regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement will not be rated as highly as past performance information for the principal offeror. Offerors with no recent/relevant performance history or if the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned shall receive the rating of “Neutral Confidence," meaning the rating is treated neither favorably nor unfavorably. Substantial and Satisfactory confidence are considered higher performance confidence assessments than Neutral confidence.

In evaluating past performance, the government reserves the right to give greater consideration to information on those contracts deemed most relevant to the effort described in this solicitation. The following table describes past performance relevancy ratings.

Table 2. Past Performance Relevancy Ratings Ratings Definitions Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

As described above, the Government intends to first order all proposals by price. Starting with the lowest priced proposal, the government will evaluate that offeror’s technical proposal, and if rated technically acceptable, the government will then perform a Past Performance Confidence evaluation. If the lowest priced evaluated offer is judged to be technically acceptable, and receives a “Substantial Confidence” rating, then that offer represents the best value for the government and the evaluation process stops at this point. Award shall be made to that offeror without further consideration of any other offers.

If the lowest priced, technically acceptable offeror is not judged to have a “Substantial Confidence” rating, the next lowest priced offeror will be evaluated, and the process will continue (in order of price lowest to highest) until an offeror is judged to be technically acceptable and have a “Substantial Confidence” rating or until all offerors are evaluated. The Source Selection Authority shall then make an integrated best value determination. Based on the integrated best value determination the government will make an award to the proposal providing the best value to the government.