CN-370000-CN333-T7CO1.pdf
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- Contract number
- CN333
- Issued by
- Florida
About this file
This is a Task Assignment Change Order Form issued by the Florida Department of Environmental Protection (FDEP) for Contract Number CN333, Task Assignment Number 07. The document authorizes a change order dated March 4, 2024, between FDEP and MRD Associates, Inc., a consulting firm specializing in coastal, marine, and water resources engineering. The project involves design, permitting, and construction documents for the Deer Lake State Park Beaches Project, located at Deer Lake State Park in Florida. Key personnel include Michael R. Dombrowski, P.E. from MRD Associates as the consultant representative and Ralph Perkins as the FDEP Contract Manager.
This change order adds $38,060.00 in fixed fee costs with no reimbursable expenses, bringing the total task amount to $57,380.00 across all change orders. The scope includes five subtasks: Subtask 2A (Preliminary Design, $7,240.00), Subtask 2B.1 (Pre-application Meeting, $2,220.00), Subtask 2B.2 (Permit Application Package, $10,300.00), Subtask 2B.3 (Permit Processing, $9,500.00), and Subtask 2C (Final Design and Construction Documents, $8,800.00). Services encompass design and permitting for native dune vegetation planting, Coastal Construction Control Line permit preparation and processing, and delivery of construction plans and technical specifications at 75%, 90%, and 100% completion levels. The project execution date remains July 26, 2023, with an end date of July 26, 2026. Payment will be made upon FDEP approval of deliverables for each subtask. The scope excludes environmental assessments and monitoring, surveying, cultural and historical resource assessments, contract documents, bidding and construction phase services, and post-construction monitoring.
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Florida Department of Environmental Protection
TASK ASSIGNMENT CHANGE ORDER FORM
( ) Page 1 of 1
Required Signatures: Adobe Signature
FDEP Contract No.: Task Assignment No.: Change Order No.: Project No.:
Project Location: Project Name:
Consultant Name:
Consultant Representative: Phone: Email:
FDEP Contract Manager: Phone: Email:
Description and Justification of Change:
Change in Task Amount:
Item Reimbursement Fixed Fee Total
Original Task Amount:
Task amount including all previous Change Orders:
Net increase/decrease in task amount for this Change Order:
Total Amounts with all Change Orders:
Change in Task Time:
Original Task Execution Date:
Original Task End Date:
Present Task End Date:
Net Change in Days:
New Task End Date:
Approval Signatures:
Budget Representative, FDEP Signature Date
Project Manager, FDEP Signature Date
Contract Manager, FDEP Signature Date
Consultant Signature Date
Contract Authority, FDEP Signature Date
Project # Grant # Org Code Cat/Year Fund Module Object Code EO Amount
29 Digit FLAIR Code: Total:
CN333 07 01 61459C
Deer Lake State Park Beaches Project
MRD Associates, Inc.
Michael R. Dombrowski, P.E. (850) 654-1555 md@mrd-associates.com
Ralph Perkins, or successor (850) 245-2460 Ralph.Perkins@FloridaDEP.gov
This Change Order is for the Design, Permitting and Construction Documents for the Deer Lake Beaches Project per Change Order dated 02/19/2024.
$ 0.00 $ 19,320.00 $ 19,320.00 $ 0.00 $ 19,320.00 $ 19,320.00 $ 0.00 $ 38,060.00 $ 38,060.00 $ 0.00 $ 57,380.00 $ 57,380.00
07/26/2023
07/26/2026
07/26/2026
07/26/2026
Tamika Bass Tamika Bass Digitally signed by Tamika Bass Date: 2024.03.04 10:50:20 -05'00'
Del Cobb Del Cobb Digitally signed by Del Cobb Date: 2024.03.04 11:48:38 -05'00'
Ralph Perkins Ralph M Perkins Digitally signed by Ralph M Perkins Date: 2024.03.04 15:10:30 -05'00'
Michael R. Dombrowski, P.E.
Digitally signed by Michael Dombrowski Date: 2024.03.04 15:45:49 -06'00'
Michael W. Foster Jr., P.E. Michael W. Foster Jr., P.E.
Digitally signed by Michael W.
Foster Jr., P.E.
Date: 2024.03.06 15:00:51 -05'00'
61459C 37501016248 080041/23 423001 U3200 131500 QK $ 38,060.00
$ 38,060.00
February 19, 2024
Mr. Del Cobb Project Manager – Engineering Specialist IV Division of Recreation and Parks Bureau of Design and Construction Florida Department of Environmental Protection 3800 Commonwealth Boulevard 260M, MS 520 Tallahassee, Florida 32399
RE: Contract Number 333, Task Assignment Number 07, Change Order Number 01 Deer Lake State Park Design, Permitting and Construction Documents
Dear Mr. Cobb;
For your review, MRD Associates, Inc., has provided a proposal summary and man-hour documentation for the services tasks identified below:
Please review the attached Proposal Summary, deliverables and fees. Should you have any questions regarding this matter, please contact me at 850.654.1555.
Sincerely, Michael R. Dombrowski, P.E.
Principal Engineer MDombrowski@CoastalProtectionEng.com
Deer Lake State Park Contract Number 333, Task Assignment Number 07, Change Order Number 01
Design, Permitting and Construction Documents
This Task Assessment is for design and permitting of a coastal restoration project consisting of native dune vegetation planting as recommended in the report entitled “Deer Lake State Park – Beaches Project, Pre-engineering Report”, dated February 7, 2024, prepared for the Florida Department of Environmental Protection, Bureau of Design and Construction, prepared by MRD Associates, Inc. (MRD).The best option includes vegetation planting at two (2) sites identified in the pre-engineering report. The project limits are within the Deer Lake State Park (Florida Department of Environmental Protection (DEP) Reference (R-) Monuments R-98 to R-101). MRD Associates, Inc. (MRD) will provide design and permitting phase services and develop construction documents for the Florida Department of Environmental Protection (DEP), Bureau of Design and Construction (BDC).
Subtask 2: Engineering, Design, and Permitting
Subtask 2A: Preliminary Design
Description: MRD will prepare planting layout for the installation of dune vegetation plantings that are native to Deer Lake State Park and this region. The design will include dimensioned construction layout in plan-view, and cross-sections, types and number of plant material, planting areas, plant specifications, irrigation and fertilization requirements, and success and replanting criteria. It will also include construction access and staging areas. The proposed dune planting plan views will be superimposed on existing aerials and topographic surveys.
MRD will deliver a digital PDF of the 75% complete Construction Plans and Technical Specifications to the BDC for review and comment. MRD will incorporate any necessary and reasonable modifications pursuant to the review of the 75% Construction Plans and Technical Specifications into the permit sketches and 90% complete.
Deliverable: Construction Plans and Technical Specifications (75% complete) prepared in 11" x 17" PDF format according to the BDC Drafting Standards for the construction of the dune and installation of vegetation prepared above.
Performance Measure: Deliverables will be reviewed by the DEP Project Manager to confirm they are complete, accurate, and timely.
Fixed Price Cost:
Subtask 2A
Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost
MRD Associates, Inc. Principal Engineer $190.00 8.0 $1,520.00 MRD Associates, Inc. Senior Engineer $140.00 8.0 $1,120.00 MRD Associates, Inc. Engineer II $115.00 40.0 $4,600.00 MRD Associates, Inc. Engineer Technician $100.00 0.0 $0.00 MRD Associates, Inc. Administrative/Clerical $65.00 0.0 $0.00
Subtask 2A Total: $7,240.00
Subtask 2B: Permitting Services
Description: MRD will act as the Department’s Agent responsible for requesting and processing an application for a Coastal Construction Control Line (CCCL) permit. MRD will prepare and submit a CCCL permit application and support information for the construction of the project. This task also includes coordination with the Florida Fish and Wildlife Conservation Commission (FWC) and U.S. Fish and Wildlife Service (USFWS). The permitting phase services will consist of:
Subtask 2B.1: Pre-application Meeting
Description: A pre-application meeting with the Florida Department of Environmental Protection (DEP), Bureau of Beaches and Coastal Systems in Tallahassee to present the project and address any concerns and issues to obtain the necessary permits. MRD will schedule and conduct the meeting that will be held via video conferencing.
Deliverables: A summary report of the pre-application meeting will be provided to the DEP Project Manager in PDF format.
Performance Measure: Deliverables will be reviewed by the DEP Project Manager to confirm they are complete, accurate, and timely.
Fixed Price Cost:
Subtask 2B.1
Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost
MRD Associates, Inc. Principal Engineer $190.00 4.0 $760.00 MRD Associates, Inc. Senior Engineer $140.00 1.0 $140.00 MRD Associates, Inc. Engineer II $115.00 8.0 $920.00 MRD Associates, Inc. Engineer Technician $100.00 4.0 $400.00 MRD Associates, Inc. Administrative/Clerical $65.00 0.0 $0.00
Subtask 2B.1 Total: $2,220.00
Subtask 2B.2 Permit Application Package
Description: The permit application package will include the signed and sealed 75% complete Construction Plans and Technical Specifications that will be used for permit sketches, permit application, supplemental information, and support documentation. The application and support information will be compiled in a single package and files and will be uploaded to DEP’s external FTP Site located at: ftp://ftp.dep.state.fl.us/pub/incoming/CCCL.
Deliverables: A copy of the permit application package will be provided to the DEP Project Manager in PDF format.
Performance Measure: Deliverables will be reviewed by the DEP Project Manager to confirm they are complete, accurate, and timely.
Fixed Price Cost:
Subtask 2B.2
Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost
MRD Associates, Inc. Principal Engineer $190.00 4.0 $760.00 MRD Associates, Inc. Senior Engineer $140.00 1.0 $140.00 MRD Associates, Inc. Engineer II $115.00 40.0 $4,600.00 MRD Associates, Inc. Engineer Technician $100.00 48.0 $4,800.00 MRD Associates, Inc. Administrative/Clerical $65.00 0.0 $0.00
Subtask 2B.2 Total: $10,300.00
Subtask 2B.3 Permit Processing
Description: MRD will process the permit application through the Department, that will include coordination to expedite the processing of the permit; provide written responses to address staff Requests for Additional Information (RIA); provide information to deem the permit application complete and negotiate the final permit conditions. It is expected that the information prepared and submitted will be sufficient to meet permit application requirements. However, the agencies may require additional surveys, studies, and/or analysis which are beyond this scope. These services may be provided under separate authorization, if necessary.
Deliverables: Copies of meeting minutes and responses to RAI will be provided to the DEP Project Manager in PDF format.
Performance Measure: Deliverables will be reviewed by the DEP Project Manager to confirm they are complete, accurate, and timely.
Fixed Price Cost:
Subtask 2B.3
Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost
MRD Associates, Inc. Principal Engineer $190.00 4.0 $760.00 MRD Associates, Inc. Senior Engineer $140.00 1.0 $140.00 MRD Associates, Inc. Engineer II $115.00 40.0 $4,600.00 MRD Associates, Inc. Engineer Technician $100.00 40.0 $4,000.00 MRD Associates, Inc. Administrative/Clerical $65.00 0.0 $0.00
Subtask 2B.3 Total: $9,500.00
Subtask 2C: Final Design and Construction Documents
Description: Based on the issued permit, MRD will prepare the final design and prepare 100% complete Construction Documents consisting of the plans and technical specifications. The final 100% plans will be superimposed on the most-recent scale-rectified aerials and existing contours, and include construction control points and layout, staging areas, construction access points, dune vegetation planting limits and species; and any significant geographical features or natural communities within the influence of the proposed activity, if identified during the permit processing. The dune vegetation planting limits, species, specifications, and environmental protection provisions necessary for the construction of the project will be included.
MRD will deliver a digital PDF of the 90% complete Construction Plans and Technical Specifications to the BDC for review and comment. MRD will incorporate any necessary and reasonable modifications into the 100% complete Construction Plans and Technical Specifications.
Deliverables: Construction Plans and Technical Specifications (90% and 100% complete) prepared in 11" x 17" PDF format according to the BDC Drafting Standards for the construction of the dune and installation of vegetation prepared above.
Performance Measure: Deliverables will be reviewed by the DEP Project Manager to confirm they are complete, accurate, and timely.
Fixed Price Cost:
Subtask 2C
Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost
MRD Associates, Inc. Principal Engineer $190.00 8.0 $1,520.00 MRD Associates, Inc. Senior Engineer $140.00 8.0 $1,120.00 MRD Associates, Inc. Engineer II $115.00 40.0 $4,600.00 MRD Associates, Inc. Engineer Technician $100.00 0.0 $0.00 MRD Associates, Inc. Administrative/Clerical $65.00 24.0 $1,560.00
Subtask 2C Total: $8,800.00
Project Schedule:
Activity Duration (Calendar Days)
Subtask 2A: Preliminary Design 45 days
Subtask 2B.1: Pre-application Meeting 60 days
Subtask 2B.2: Permit Application Package 75 days
Subtask 2B.3: Permit Processing (1) 100 days
Subtask 2C: Final Design and Construction Documents 120 days
(1) MRD makes no claim to the timing to obtain the DEP CCCL permit, only that MRD will work toward completion of Subtask 2B.3 Permitting Processing in an expeditious and timely manner.
Summary of Fees:
Subtask Description Subtask Fixed Price Cost
Subtask Reimbursable
Subtask 2A: Preliminary Design $7,240.00 $0.00
Subtask 2B.1: Pre-application Meeting $2,220.00 $0.00
Subtask 2B.2: Permit Application Package $10,300.00 $0.00
Subtask 2B.3: Permit Processing $9,500.00 $0.00
Subtask 2C: Final Design and Construction Documents $8,800.00 $0.00
Total Fixed Price Cost: $38,060.00
Total Reimbursable Cost: $0.00
Overall Total Cost: $38,060.00 Payment will be made upon approval of deliverables for each subtask by the FDEP in the amount specified. (Please do not alter this language)
EXCLUSIONS
Please note that this Task Assignment does not include the following, but these services can be provided under separate authorization: environmental assessments and monitoring, surveying, cultural and historical resource assessments, contract documents, bidding and construction phase services, and post-construction monitoring.
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