CN-370000-BS136-T2.pdf

ATTACHMENT C – TASK ASSIGNMENT FORM

DEP CONTRACT NO.BS136

Task Assignment Number: 1 Date: 10/19/20

Contractor Name: ATKINS

Contractor Representative: Charlotte Maddox

DEP Contract Manager: Avery Lehmann

Task Description (Use additional sheets if necessary): Work with AP and BP staff to develop a report that will assist with the inclusion of SLR as a performance measure in Management Plans (see Scope of Work).

Deliverables: Task 1: Interviewee list and questions. Task 2: Interview notes. Task 3: Report outline. Task 4: Draft report and reviewer feedback. Task 5: Final report. For details of each, see Scope of Work.

Performance Measures: Deliverables will be reviewed by DEP to confirm they are complete, accurate, and timely.

Financial Consequences: As per the Professional Services Contract BS136 between DEP and ATKINS.

Period of Performance: Execution of Task Assignment through September 30, 2021

TASK ASSIGNMENT TYPE AND NOT TO EXCEED AMOUNTS:

FIXED PRICE FEE SCHEDULE COST REIMBURSEMENT

$28,307.21

TOTAL TASK ASSIGNMENT VALUE $28,307.21

Funding Information:

Org. Code |E.O. |Object Code |Budget Entity |Special Category| Grant # |Year |Amount |

|37538010002 |LR |131300 |37500400 |140061 |CZ02X | 19 |$28,307.21 |

|37 | | | | | | |$ | |37 | | | | | | |$ |

CONTRACTOR FLORIDA DEPARTMENT OF

ENVIRONMENTAL PROTECTION

Contract Manager Date Project Manager Date

Contract Manager Date

APPROVED:

Budget Representative Date

Contractual Authority Date cc: Procurement Section (MS93) Bureau of Finance & Accounting (MS78) 2 copies

10/26/2020 10/ /2020

Avery Lehmann

Digitally signed by Avery Lehmann Date: 2020.11.09 15:29:41 -05'00'

Robert Brantly Digitally signed by Robert Brantly Date: 2020.11.17 08:10:55 -05'00'

Project #

CZ229

12/2/2020

____ 2

WS Atkins, Inc.

Registered office: 200 Westlake Park Blvd, Suite 1100, Houston, Texas 77079

Atkins 3522 Thomasville Road

5th Floor Tallahassee, FL 32309

Tel: +1 850 575 1800 Fax: +1 850 575 0105 atkinsglobal.com snclavalin.com

October 14, 2020

Avery Lehmann Government Operations Consultant Beach Management Funding Assistance Program Office of Resilience and Coastal Protection 2600 Blair Stone Road Tallahassee, FL 32399

RE: DEP WR Contract: BS136 Project Proposal - SLR in AP Incorporating the Effects of Sea Level Rise into Aquatic Preserve and Buffer Preserve Management Plan Objectives and Goals

Dear Avery, BACKGROUND

DEP has requested a proposal to work with Aquatic Preserve (AP) and Buffer Preserve (BP) staff to develop a report that will assist with inclusion of Sea Level Rise (SLR) and other related issues as performance measures in Preserve Management Plans. Because performance measures can vary from region to region, working in close coordination with field staff who are experts in their regions, who know best the resources most at risk from Sea Level Rise inundation, and can provide insights on effective mitigation strategies is most important. National Estuarine Research Reserves (NERR) have adapted similar measures in their Management Plans and will also be a useful resource. DEP would like Atkins to conduct interviews AP, BP and NERR staff to learn about SLR threats in their areas, and then seek input from AP and BP staff through review of the report. Questions for the interviews are to be developed in coordination with Office of Resilience and Coastal Protection (RCP) staff involved with either AP Management plans or Coastal Resilience issues.

SCOPE OF WORK

A report will be developed to provide suggestions on implementing adaptation strategies or other initiatives as part of the AP and BP Management Plans’ performance measures. The strategies/initiatives should help mitigate the effects of SLR on Preserve ecosystems and surrounding communities in a way that best fits the needs and resources of the APs and BPs while remaining within their authority. The resulting report will be organized by region to address the differences for each AP and BP area.

TASK 1

Atkins will meet with the DEP contract manager and other RCP staff involved with AP management plans to discuss scope of the report document and determine the interview questions (about 3-7 questions). Following the meeting, Atkins will develop the interview questions and submit to RCP for review.

Deliverable: Interview questions for the AP and BP managers and list of managers and field staff proposed for interviews.

Completion Date: One month after NTP

TASK 2

Atkins will conduct interviews with AP, BP, and NERR managers using the questions developed in Task 1. The goal of the interviews is to identify the potential impacts of SLR and determine potential adaptation strategies/related initiatives within the managers’ areas. It is expected 1 - 3 staff per region will be interviewed at one time with at least one interviewee being an AP manager.

Deliverables: Answers and notes from interviews with AP, BP, and NERR staff and managers.

Completion Date: Three and a half months after NTP

TASK 3

Atkins will develop a report outline using the information gathered from the interviews with the AP, BP, and NERR managers and submit to RCP staff for review and approval.

Deliverable: Report outline Completion Date: One month following completion of Task 2

TASK 4

On approval of the report outline, Atkins will prepare a draft report. The regional portions of the document will be submitted to the AP, BP and NERR staff interviewed for their review. The draft report will be submitted to the contract manager and other RCP staff identified for their review and feedback.

Deliverable: Draft report. List of AP and BP reviewers along with their feedback.

List of RCP reviewers with their feedback.

Completion Date: 30 days after receiving all feedback from AP and BP managers

TASK 5

Final report document, incorporating feedback from AP, BP, and NERR managers that was received in Task 4 reviews. Final PDF document would need to be ADA compliant to DEP specifications

Deliverable: Final report PDF document, in ADA compliant format Completion Date: One month after completion of Task 4

PROJECT COSTS AND DELIVERABLES

All deliverables will be digital and submitted in either Word or PDF format and are outlined in the Table below. The not to exceed project cost is $28,307.21 and is summarized by subtasks below. The task order is proposed on a lump sum basis and invoices will be prepared on a project percent complete basis. Attached is a breakdown of costs by labor hours and rates.

Table 1 Project Deliverables

Deliverable Due Date Cost Task 1: Coordination with

FCMP

1 month after NTP $ 1,797.04

Task 2: Manager Interviews 3.5 months after NTP $ 6,271.90 Task 3: Report Outline 4.5 months after NTP $ 1,531.68 Task 4: Draft Report with Managers Reviews

1 month after receiving manager feedback

$ 9,166.82

Task 5: Final Report 1 month following completion of Task 4 $9,539.76 Total $28,307.21

PROJECT SCHEDULE

The schedule described in the request for proposal is based on time from contract award and will be between six and seven months, depending on AP and BP staff availability for interviews, report review and feedback. A tentative schedule is provided below assuming an October start date. The proposed scope of work will begin immediately upon notice to proceed.

Table 2 Proposed Project Schedule

We hope this scope and fee meets with your approval. Should you have any questions or require any additional information please do not hesitate to contact me at your earliest convenience at 850.580.7947 or lizbeth.childs@atkinsglobal.com.

Sincerely, Lizbeth Childs Project Manager, Coastal Engineering

Resource Distribution & Billing Schedule Scheduled Finish Period Oct'20 Nov'20 Dec'20 Jan'21 Feb'21 Mar'21 Apr'21

Task ID WBS/Task Name Labor Hrs Duration 1 2 3 4 5 6 7

01 Kick off meeting with client 11.50 1 11.50 02 Interveiws 44.00 3 6.00 32.00 6.00 03 Report outline 11.00 1 11.00 04 Draft report 63.50 1 61.50 05 Final Report 59.50 3 10.00 40.00 9.50

Total 190 18 32 17 62 10 40 10

FLORIDA DEPARTMENT OF

Environmental Protection

Bob Martinez Center

2600 Blair Stone Road Tallahassee, FL 32399-2400

Ron DeSantis Governor

Jeanette Nuñez

Lt. Governor

Noah Valenstein Secretary

Memorandum

TO: Procurement FROM: Genita Alexander SUBJECT: Contract BS136 Task Assignment 2 DATE: November 9, 2020

I, Genita Alexander, delegate contract manager authority to Avery Lehmann for Department of Environmental Protection Contract BS136 Task Assignment 2.