CLDJ_JOC_Description_Specification_Work_Statement - Final.pdf

DESCRIPTION/SPECIFICATION/WORK STATEMENT

TABLE OF CONTENTS

Paragraph No. Title

C.1 GENERAL REQUIREMENTS

C.2 MANAGEMENT AND ADMINISTRATION

C.3 TASK ORDER PRICING

C.4 COEFFICIENTS

C.5 R. S. MEANS COST DATA

C.6 TOOLS AND EQUIPMENT

C.7 IDENTIFICATION OF WORK AND TASK ORDER PREPARATION

C.8 REVIEW OF CONTRACTOR PROPOSAL

C.9 ISSUANCE OF TASK ORDER

C.10 EXECUTION OF WORK

C.11 MINIMUM INSURANCE REQUIREMENTS

C.12 PERFORMANCE GUARANTEE OR BOND REQUIREMENTS

C.13 PARTNERING MEETINGS

C.14 WORK RESTRICTIONS

C.15 SCHEDULE

C.16 HEALTH AND SAFETY

C.17 QUALITY MANAGEMENT

C.18 TEMPORARY FACILITIES AND CONTROLS

C.19 ENVIRONMENTAL PROTECTION

C.20 ENVIRONMENTAL MANAGEMENT SYSTEM

C.21 FACILITY ELECTRONIC OPERATION AND MAINTENANCE SUPPORT INFORMATION

(eOMSI)

GENERAL REQUIREMENTS

C.1 General Information Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to perform renovations, repairs, maintenance, replacements, alterations, and demolition task orders awarded under this Firm Fixed-Price (FFP), Indefinite Delivery, Indefinite Quantity (IDIQ) Job Order Contract (JOC). Work will be performed within the NAVFAC Djibouti geographic area of responsibility which supports Naval Support Activity (NSA) Camp Lemonnier, Djibouti and Chabelley Air Field, Djibouti and US Government controlled sites throughout Somalia. Specific site locations shall be coordinated through the Resident Officer In Charge of Construction (ROICC) of the Public Works Department, Camp Lemonnier.

Individual Task Order requests will provide Government performance requirements and standards. The Contractor is required to comply with all applicable U.S. federal and local host nation laws and regulations. All work performed shall conform to the Naval Facilities Engineering Systems Command (NAVFACSYSCOM) Guide Specifications, standard industry work practices, and the provisions of this contract. In accordance with NAVFAC instructions, Whole Building Design Guide and (UFGS 01 78 24.00 20 and UFGS 01 78 23 electronic Operation and Maintenance Support Information (eOMSI) processes and data shall be provided for all applicable projects. Unless otherwise directed by the KO or his/her designated representative, all work must be in accordance with 2022 DOW Building Code (UFC 1-200-01) with changes to date and all referenced standards therein including 2021 International Building Code (IBC), 2021 International Existing Building Code (IEBC), and the latest versions of UFC 3-410-01, UFC 3-420-01, UFC 3-600-01, UFC 1-200-02, and UFC 3- 501-01. Standards referenced in the UFC are included by reference including the International Mechanical Code (IMC), International Plumbing Code (IPC), Fire Code (NFPA 1), Life Safety Code (NFPA 101), International Energy Conservation Code (IECC), International Green Construction Code (IgCC), National Electrical Code (NFPA 70) and International Residential Code (IRC), latest versions. In accordance with UFC 1-200-01, all work must be in accordance with the Core UFCs (Unified Facilities Criteria) as relevant to the individual task orders. All Core UFCs are identified in UFC 1-200-01 (DOW Building Code). All industrial references and standards referenced in Core UFCs are incorporated by reference. These Codes take precedence over all other direction provided herein or as part of individual Task Orders.

C.1.1 Contract Type and Term This is a Firm Fixed Price (FFP), Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract with a one-year base period plus four one-year option periods. The Government may exercise option periods at its discretion.

Individual FFP Task Orders issued hereunder shall specify delivery or performance requirements. Typically, projects will be within the minimum/ maximum dollar range of $2,000 to $8,000,000. Work ordered under this contract will not require the Contractor to provide designs. All Task Order work will require scope development by the Contractor. In select cases, the Government will provide design or basis for design. The Contractor may be required to provide narratives, sketches, material catalog cuts, and quantity take-off with each Task Order proposal to ensure common understanding. Pricing for each Task Order will be by pre-priced (R.S.MEANS Cost Data) and non-pre-priced methods.

C.1.2 Basic Principles of the JOC A major element of the JOC process is the use of applying a coefficient (multiplier) to proposal costs in order to calculate the proposed cost for a task order. The coefficient must include not only the Contractor’s overhead and profit, but also all other costs associated with doing business that are not represented in the R.

S. MEANS bare costs or in Subcontractor’s proposals.

For each project, the Government and the Contractor follow the same steps:

1. Conduct a Joint Scope Meeting at the site to review and discuss the work and the construction schedule;

2. Prepare a Detailed Scope of Work;

3. Government issues a Request for Proposal;

4. Contractor prepares a price proposal in the format requested and submits a proposed construction schedule, list of Subcontractors and other documents required by the Task Order;

5. Government reviews the proposal to ensure the right tasks and quantities were used;

6. Government and Contractor negotiate price and schedule

7. If Government is in agreement with price, schedule, Subcontractors, etc. it may issue a Task Order for the project.

C.1.3 Construction Permit and License Requirements The Contractor is required to understand and comply with all local host nation environmental and usage permit requirements. The Contractor shall, in select cases, obtain, at no additional expense to the Government, all appointments, licenses, any additional taxes, company registration fees, or fees related to employing foreign workers and permits required to perform work under this contract. The Contractor shall provide evidence of such permits and licenses to the KO before work commences and at other times as requested by the KO.

C.1.4 Performance Requirement The services provided by this contract are vital to the Government’s overall effort, and continuity must be maintained at a consistently high level without interruptions. The Contractor shall be mobilized and prepared to work onsite within 30 days of contract award. The Contractor is expected to meet full performance requirements from the start of the period of performance of the contract. The contractor shall receive and respond to Requests for Proposals, prepare estimates, receive and respond to task orders, and order material and prepare schedules for indefinite quantity work where the actual performance will begin after the contract start date.

C.2 MANAGEMENT AND ADMINISTRATION

C.2.1 Permits and Licenses The Contractor shall obtain all required permits, licenses, and authorizations to perform work under each individual task order and comply with all the applicable US Department of War (DoW) and host nation local laws and regulations. Individual Task Orders will identify permit requirements.

C.2.2 Directives, Instructions and References Applicable Department of War (DOW), Secretary of the Navy (SECNAV), Chief of Naval Operations (OPNAV), and other directives, instructions, codes and references may be provided in individual Task Orders.

C.2.3 Government Furnished Facilities, Equipment, Materials and Services In accordance with FAR 52.236-14 Availability and Use of Utility Services, the Government will furnish water and electricity at existing outlets required for the work to be performed under the contract at no cost to the Contractor. Information concerning the location of existing outlets may be secured from the Contracting Officer’s Representative. The Contractor shall provide and maintain, at its expense, the necessary service lines from the existing Government outlets to the work site and provide and maintain backflow prevention devices on connections to domestic water lines and electrical transformer provisions on connections to electric lines. Meet all US DOW, host nation local, and activity codes and regulations for backflow prevention devices and electrical transformer provisions. Services required by the Contractor, for which there are no available Government outlets, shall be provided by the Contractor at no cost to the Government.

1. Facilities. The Government will designate an area for contractor operations during the term of the contract to include Job Site Laydown areas and areas for Office space. The Contractor will be responsible for providing Administrative/Office Space. Additional Job Site Laydown Areas may be established for individual Task Orders as situations may require. The contractor will comply with all the installation's requirements for storing materials at the laydown area.

2. Material and Equipment. Infrequently the Government may provide materials or equipment to be installed by the Contractor. The labor and material costs necessary for the installation will be considered non-pre-priced items as described herein.

(a) The Contractor, with his/her own forces, shall transport all Government-furnished equipment/materials described on the Task Order at his/her own expense. The equipment/materials will be transported from the Government storage area to the work site indicated on the Task Order.

(b) The Contractor assumes the risk and responsibility for the loss or damage to Government-furnished property.

3. Availability of Utility Service. Pursuant to FAR 52.236-14, Availability and Use of Utility Services, Section I, reasonable amounts of water and electricity (at existing outlets) will be made available to the Contractor without charge, as soon as may be scheduled. The Contractor shall pay all costs incurred in connecting, converting and transferring the utilities from existing outlets to the work. The Contractor shall be responsible for making connections, providing transformer(s), etc., and making disconnection.

4. Liability and Government-Owned Property. The Contractor shall be held financially liable and responsible for any damage to Government property that is incurred due to his/her fault or negligence or the fault or negligence of his/her employees in the performance of this contract.

C.2.4 Contractor Furnished Items Except for items identified as Government Furnished, the Contractor shall provide all equipment, materials, parts, supplies, components, and facilities to perform the requirements of this contract. The KO or designated Government representative may inspect Contractor-furnished items for adequacy and compliance with contract requirements. Inadequate or unsafe items shall be removed and replaced by the Contractor at no cost to the Government. Materials containing asbestos, lead, and PCBs shall not be brought on site. The KO may at any time require Samples, Safety Data Sheets (SDS) or Manufacturer’s Data Cut Sheets of Materials used in this contract.

1. Equipment. The Contractor shall furnish administrative supplies and equipment. Items of equipment necessary to perform work as required or ordered under this contract shall be furnished, maintained and operated by the Contractor.

The Contractor shall cover equipment that is to remain in place within the area of contract operations and protect it against damage or loss. Equipment temporarily removed shall be protected, cleaned and replaced equal to its condition prior to starting work. Security for equipment or material that is to be reused and is removed for temporary storage shall be the sole responsibility of the Contractor.

2. Materials and Supplies. Materials and supplies procured by the Contractor shall meet the specifications, standards, and manuals listed in these specifications. The KO or COR may require test data showing that any materials or supplies procured by the contractor meets the specifications. The KO or COR may at any time require samples of materials to be used in work performed under this contract. If the quality of an item is not specified, it shall be of acceptable industrial grade and quality, equal to or better than the manufacturer's original and will be compatible with existing systems.

3. Parts. Replacement parts shall be new. If new parts are not available, the Contractor may request approval in writing from the KO to use rebuilt parts. All parts whether new or rebuilt shall carry the full warranty required by this contract.

4. Damage or Loss of Contractor's Supplies and Employee Property: The Government does not assume any liability from fire, theft, accident, or any other cause resulting in damage or loss of Contractor supplies or employees property.

C.2.5 Management The Contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards. Such management includes but is not limited to planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality control. The Contractor shall provide a staff with the necessary management expertise to assure performance objectives and standards are met.

C.2.6 Personnel Requirements

C.2.6.1 Key Personnel The Contractor shall provide the KO the List of Key Personnel and their qualifications. The Contractor shall submit this information within 15 calendar days of award of the contract. Other submittal requirements of this deliverable are posted in Section F – Deliveries or Performance. The KO shall approve any changes to key personnel. The Contractor will provide any additional information requested by the KO to certify their qualifications.

The Contractor shall submit to the KO a finalized Organizational Chart showing the lines of authority of the key personnel and on-site supervisor(s) for this contract. Submittal requirements for this deliverable are posted in Section F – Deliveries or Performance. The chart shall include names of personnel and their position title in this contract. At a minimum, include the Project Manager (PM), Quality Control Manager (QCM), Site Safety and Health Officer (SSHO), and on-site supervisor(s) and who they will report directly to for this contract.

The key personnel shall be revised as applicable for the contract. The Contractor shall have the ability for senior leadership to communicate directly with the Government in English, both written and verbal.

C.2.6.1.1 Project Manager (PM) The Contractor shall provide a PM who has relevant experience at a comparable level of responsibility in projects of similar size, scope and complexity. The PM must have the ability to be productive on multiple projects simultaneously at different locations. The PM shall have full authority to act for the Contractor on all contract matters relating to this contract.

C.2.6.1.2 Site Safety and Health Officer (SSHO) The Contractor shall provide a SSHO whose primary duty and responsibility is to prepare and enforce the Contractor’s safety program on this contract. The SSHO shall have fulfilled the following pre-requisite training and experiences before being hired as the SSHO under this contract:

The SSHO shall have completed five years of satisfactory experience in preparing and enforcing safety programs on contracts of similar size and complexity in the past, and have completed the OSHA 30-hour construction safety class or equivalent within the last five years and an average of at least 24 hours of safety training per year for the past five years. The SSHO shall serve as the SSHO solely and may not assume any additional organizational role for the Contractor. More specific qualification and performance requirements for the SSHO are detailed in paragraph C.16.6.

C.2.6.1.3 Quality Control Manager (QCM) The Contractor shall provide a QCM who shall have full authority and responsibility for assuring performance objectives and standards identified in Task Orders are met. The QCM may or may not be the same person as the PM, unless specified under requirements of individual Task Orders. In the case where an individual Task Order requires that a QCM cannot serve separate functions, such services shall be included as a non-pre-priced item in that Task Order. More specific qualification and performance requirements for the QCM are detailed in paragraph C.17.

C.2.6.2 Employee Requirements The Contractor shall provide experienced, qualified, and capable personnel to perform the work in this contract.

Personnel shall be fully knowledgeable of all safety and environmental requirements associated with the work they perform. Competent personnel shall be provided as required by each Task Order.

C.2.6.2.1 Employee Appearance The Contractor shall ensure that all employees present a professional appearance that is appropriate for their position. The KO reserves the right to determine the acceptability of any clothing worn. Employee identification shall not be substituted for station required passes or badges.

C.2.6.2.2 Employee Conduct

Contractor employees and Subcontractor employees shall conduct themselves in a proper, efficient, courteous and businesslike manner.

C.2.6.2.3 Removal of Employees The Contractor shall remove from the site any individual whose continued employment is deemed by the ROICC and/or KO to be contrary to the public interest or inconsistent with the best interests of National Security.

C.3 TASK ORDER PRICING

There are three separate pricing proposal methodologies for Task Orders that will be accepted on this contract.

They are, as follows:

1. Projects using R. S. MEANS , in which all items are pre-priced using the R. S. MEANS Data

Costing Workbook

2. Projects using non-pre-priced items (i.e., three competitive quotes or self-performed work)

3. Projects using a combination of R. S. MEANS and non-pre-priced items. Projects using this combination method must have at least 51% of the task order’s total value pre-priced through R. S.

Means.

Upon issuance of a Task Order Request for Proposal (RFP), the KO will specify whether or not the Task Order will use R. S. MEANS. If R. S. MEANS is specified, the Contractor will submit a proposal using either Pre- Priced Work alone, or a combination of pre-priced and non-pre-priced items, dependent upon the description of the work to be performed. The decision to use R. S. MEANS based pricing or non-pre-priced methods shall be determined solely by the Government. Any proposal that contradicts the pricing methodology instructed in the RFP will not be accepted.

Task Order specific requirements for items not included in the Contractor’s Coefficient will be addressed as a separate cost on the Task Order proposal.

Task orders will be issued in U. S. Dollars.

C.3.1 Pre-Priced Work Items/prices identified in R. S. MEANS Cost Data Books are referred to as “PRE-PRICED ITEMS”. When the Government instructs the Contractor to submit a proposal using R. S. Means, items shall be identical to or a reasonable equivalent to those found within the R. S. MEANS Cost Data Books. Pricing will be determined by using R. S. MEANS Cost Data Books and the Contractor’s Coefficient factor. The Contractor shall break down the work into individual work items, selecting the applicable Bare Cost Unit Pricing for material, labor, and equipment from R. S. MEANS Cost Data Books. The total price is calculated by multiplying the R. S. MEANS Bare cost sum to the Contractor’s applicable Coefficient factor. This total is then added to any applicable material sale/use taxes to obtain a grand total.

C.3.2 Non-Pre-Priced Work (Competitive Quote or Self-Performed Work) Non-pre-priced items are defined as construction materials, services, and work which are not listed by the R. S.

MEANS Cost Data Books, and that have not been added to a pre-priced items list via modification to the basic

JOC.

The Government will accept non-pre-priced work for materials or services when identical or similar items are not listed in the R. S. MEANS Cost Data books, or when it is deemed to be in the best interest of the Government. The Government reserves the right to request proposals based on non-pre-priced methodologies for any project. The Contractor shall determine whether to use Competitive Quotes or to self-perform the non-pre-priced Items. R. S. MEANS will not be used whatsoever in either of these pricing methodologies. Non-pre-priced items are subjected to the procedures described in the paragraphs below.

C.3.2.1 Competitive Quotes:

When using Competitive Quotes for non-pre-priced items, the Contractor shall provide the following for each Subcontractor quote for each component or task required:

1. Total amount for Fully Burdened Labor Hours

2. Total amount for Fully Burdened Material

3. Total amount for Fully Burdened Equipment

The Contractor need not have more than one quote for non-pre-priced line items under $10,000, provided that the Contractor ensures that fair and reasonable prices are obtained for services or materials. For services or materials in excess of $10,000, the Contractor will obtain a minimum of three quotes from qualified Subcontractors. Any circumstances precluding the minimum three quotes will be justified within the Contractor’s proposal. The Contractor shall maintain complete supporting documentation (including responsibility and responsive checks) necessary to provide a complete and accurate audit trail of all actions for the KO’s review. Upon receipt and review of the form by the KO, a coordination meeting may be initiated with the Contractor to resolve any discrepancies. Upon satisfactory review by the KO, the non-pre-priced work will be accepted as the negotiated price. The negotiated price shall include the fully burdened rate for labor, material, and equipment, multiplied by the appropriate coefficient for competitive quotes.

C.3.2.2 Self-Performed Work:

When the Contractor chooses to use in-house labor for non-pre-price items, the Contractor shall provide the following for each component or task required:

1. Item Description

2. Direct Labor Hours

3. Description of proposed material

4. Number of units of material

5. Cost per unit of material (direct/bare costs only)

6. Description of proposed equipment

7. Time for which equipment will be required

8. Rental rate for equipment (direct/bare costs only)

9. Profit and overhead, if applicable

The Contractor’s proposal for non-pre-priced line items will be considered, as submitted, for services or materials under $3,000, provided the Contractor ensures that fair and reasonable prices are obtained. For services or materials in excess of $3,000, the Contractor shall submit to the KO a detailed quote abstract for self-performance. The Contractor shall maintain complete supporting documentation (including responsibility and responsive checks) necessary to provide a complete and accurate audit trail of all actions for the KO’s review.

Upon receipt and review of the abstract by the KO, a coordination meeting may be initiated with the Contractor to resolve any discrepancies. Upon satisfactory review by the KO, the non-pre-priced work will be accepted as the negotiated price. The negotiated price shall include the fully burdened rate for labor, material, and equipment, multiplied by the Contractors Coefficient for Self-Performed work.

C.3.3 Combination Pricing for Pre-Priced and Non-Pre-Priced Items.

Pre-priced items shall fall under the pricing methodology for pre-priced work (see paragraph C.3.1). Non-pre-priced items shall fall under one of the pricing methodologies described for non-pre-priced work (see paragraph C.3.2).

Non-pre-priced Items cannot represent the majority of the Task Order value and therefore will not exceed 49% of the Task Order value. Projects that cannot show a minimum of 51% Task Order value in pre-priced work shall automatically fall under the pricing methodology of non-pre-priced work (see paragraph C.3.2).

C.4 COEFFICIENTS

C.4.1 The Contractor’s coefficient factor is a numerical factor that represents costs (generally indirect) not included as part of the R. S. MEANS Cost Data Books Bare Costs. All requirements of performance described in Section C shall be included in the coefficients unless specifically exempt elsewhere in this

C.4.2 The coefficient factor must include, but is not limited to the items listed below:

• General and Administrative Costs, Corporate Overhead, and Field Office Overhead, including but not limited to: salaries of personnel required to operate and manage the contract, Information Technology and computer equipment required to manage the contract, off base storage facilities, offices, administrative supplies, technical engineering services, job site supervision, vehicle operations and maintenance expenses and telephone charges.

• Disposition of waste materials.

• Daily and final site cleanup.

• Bond Premiums.

• Employee, Builder’s Risk and Public Liability Insurance costs.

• Costs for purchase of equipment and vehicles; tools of the trade.

• Office equipment and supplies.

• Compliance with safety laws, regulations, and standards.

• Compliance with security requirements.

• Compliance with environmental laws associated with performing work in compliance with:

o environmental laws/regulations/requirements, o individual Station regulations and reporting requirements, and o standard licenses, permits, and training (EXCEPT specialized licenses, permits, and training required specifically for a unique Task Order)

• The Contractor’s risk factor.

• Company officers and support staff.

• Superintendents.

• Quality control, including daily Quality Control Reports.

• Submittal preparation.

• Employer’s portion of payroll taxes and fringe benefits.

• Profit.

• All costs associated with computer hardware/software applications.

• Permits and Licenses

Because the foundation of pre-priced items is based on bare costs in the R. S. MEANS Costing Workbook, the Contractor’s Coefficient must include the mark-up percentage for a prime- Subcontractor relationship if the Contractor is planning to sub-contract any portion of pre-priced items. All Contractor task order bids attempting to utilize RS Means line item costs pre-burdened with overhead and profit will be returned for revision. The following illustrates acceptable and unacceptable proposals (this is an example only and is not indicative of a desired Coefficient or division of fees between subs and prime, as those are unique to each Contractor):

Scenario 1: Pre-Priced Line Items Scenario 2: Competitive Quotes Scenario 3: Self-Performed Works

R.S. Means Bare Cost $100

Selected proposal $100

Pre-Priced Line Items $50 Quote Abstract $50

Prime Contractor Coefficient 1

Prime Contractor's Coefficient 1.2

Pre-Priced Coeff. 1 Self-Performed Co-eff. 1.2

Sales/Use Taxes $10 Cost to Govt.

$120

Sales/Use Taxes on PP $5 Cost to Govt. $110 Cost to Govt. $115

Waste and excess quantities are included in Completed-in-Place construction quantities. All prices in R. S.

MEANS Cost Data Books are for Completed-in-Place construction unless explicitly described otherwise.

Quantities used on individual Task Order proposals shall be taken from field measurement or design plans, as appropriate, without allowance for waste.

The costs for preparation of Task Order proposals including scoping meetings shall be the responsibility of the Contractor and shall be included in the appropriate coefficient. Task Order proposal preparation is not directly reimbursable. Government requests for Task Order proposals shall not constitute an award or commitment.

C.4.3 Proposals for modifications shall be priced in the same manner as submitted under the original proposal.

C.4.4 The Contractor’s coefficient shall be a reflection of bare costs plus the cost of doing business.

The proposed Coefficient shall be a reflection of the Offeror’s business practices and objectives. The range may be less than or equal to the bare costs (e.g. .99) or a percentage increase (e.g. 1.2) to the direct (bare) unit prices listed in the R. S. MEANS Cost Data Books. The Coefficient Schedule is provided as an attachment in this Solicitation.

C.5 R. S. MEANS COST DATA

C.5.1 The Government will not provide the R. S. MEANS Cost Data books for Contractor use. The cost books contain pricing information for the description of work to be accomplished and for the unit of measure specified.

C.5.2 Currently the R. S. MEANS Cost Data Books are updated and republished by R. S. MEANS Company annually. Pricing for all Task Orders under this contract will be based on the annual book publication and will not be subject to periodic changes published, electronically or otherwise, during the year. For the purposes of pricing work under this contract, the new editions will become effective upon issuance, but not later than 31 January of each year. Cost proposals are to be prepared in a data base with an Excel transfer feature as the contract standard.

All electronic files are to have Task Order number, initials of estimator and date. The Contractor must purchase their own licenses for the databases annually and provide formal training to their own staff.

C.5.3 The order of precedence for use of the R. S. MEANS books is as follows:

1. Facilities Construction Cost Data;

2. Repair and Remodeling Cost Data;

C.6 TOOLS AND EQUIPMENT

This contract covers multi-trade renovation, repair, rehabilitation, demolition, and minor construction projects.

Below is a representative listing of tools and equipment that apply to the various trades. These items are indicative of, but not limited to, those that the Contractor is expected to provide, (to include usage and replacement as needed) as part of normal overhead cost covered in the Coefficient.

Airlines (drop line) All hand tools Awl Axes Brushes Barricades, Safety Bolt cutters Barrier tape Broom Cable cutters Cable pulling equipment (hand held) Cable pullers/Hoist (hand held) Can Opener Caulking/Yarning Irons Calking Gun Chalk line Chain Saw Chisels Clamps Cleaning Equipment (hand held) Compressor (sized as required to run tools) Conduit bender Crow Bars Dividers Drift Pins Drill, pneumatic Drill, pneumatic bits (up to 1 ¼ dia.) Drill, Motors (hand held) Drill, Bits Drill, Hole Saw Drill, Rotary hammer (up to 1 ¼ dia.) Extension Cords Files Fish tapes Gloves Flash Lights

Floats (hand held) Groover, Pipe (hand held) Hacksaws Hot Tap (hand held) Hammers, hand Hammers, chipping Hammer, Jack Industrial Vacuum and HEPA Vac Jack, Hydraulic (12 tons or less) Knives Ladders (step to 12’ and extension to 24’) Lead Pot and Ladle Levels Levels, Builders Level, laser Lighting, Temporary (up to 6 each) Nailer, Pneumatic Nail Sets Picks Planes (hand held) Planes, Electric (hand held) Pliers Power Actuated Fastening Tools Plumb Bob Pot Hook Personal Protective Equipment Punches Rake Rasps (files) Reinforcing steel, Shear and Bender (hand held) Rivet Sets (Light, hand held) Rollers-Flooring Rules Safety Equipment (Personal Protective Equipment) Sanders (hand held) Saws, Hand Saws, Electric Hand, Circular Saws, Electric Hand, Reciprocating Saws, Backsaws and Miter Box Saws, Power Miter Box Saw Horses Scaffolding, Portable, (8’ table height) Scrapers (hand held) Screw Drivers Screw Drivers, Electric Scribers Shears (hand held) Shovels Sledgehammers Squares Staplers, Air/Hand Steel Framing Tools, Lightweight Steel Framing Tampers (hand held, Tapelines non-powered) Tarpaulins (12’ X 24”, maximum of 5 each) Temporary Lighting (400 square feet) Tin Snips Torch, hand Torch Igniters Traffic delineator (cones or candle sticks) Trash Receptacles (35/gallon, 4 each) Trowels (non-powered, hand held) Tool Boxes (personal) Traffic cones Tubing Cutters (hand held, non-powered) Vacuum, wet/dry (5 gal) Vehicles (up to 1.5 ton) Vice Volt Meter, volt/ohm meter Warning Tape (Up to 100') Wheel Barrow (non-powered) Wire Strippers Wrenches

C.7 IDENTIFICATION OF WORK AND TASK ORDER PREPARATION

C.7.1 As the need exists for performance under the terms of this contract, the KO or authorized representative will notify the Contractor of an existing requirement. The Government’s Request for Task Order Work will address the following (as applicable):

1. Description of work

2. Sketches, specifications, and/or as-built drawings

3. Local environmental and usage permit requirements.

4. Special considerations

5. Meeting and submittal schedule requirements

6. Technical and contractual Points of Contact (POC)

7. The completion deadline/Period Of Performance (POP)

C.7.2 The Contractor shall respond to the Government’s request for Task Order work within two working days upon receipt of the requirement. The Government will schedule a job site visit between the Contractor and the KO or authorized representative, and the Contractor shall participate in a meeting to further define the scope.

C.7.3 After identification and determining the scope of work from the site visit, the KO will issue a Task Order RFP from which the Contractor shall prepare a proposal for accomplishment of the task. The Task Order RFP may include edited Unified Guide Specifications, additional station specific requirements, and any inspection criteria, environmental criteria, submittals, etc. that supplements or supersedes the requirements provided and referenced in the basic contract.

C.7.4 If the proposal is to be developed in R. S. MEANS, in accordance with the direction given in C.3, the Task Order RFP will direct the Contractor to provide a proposal based on R. S. MEANS or Competitive Quotes. The MEANS Cost Data books listed in paragraph C.5 shall serve as the basis for establishing the cost of work to be performed on a unit price basis. When the Request for Task Order Work includes direction to use competitive quotes, the Contractor shall use this method as opposed to Means Cost Data books.

C.7.5 The Contractor's proposal must be supported by necessary documentation to indicate that adequate planning has been done to accomplish the requirement, as identified in the Task Order RFP. Examples of documentation that might reasonably be expected would include: Contractor prepared drawings/sketches, catalog cuts, preliminary schedule indicating mobilization, submittals, material lead times, performance, phasing, etc. The Government may duplicate, use, and disclose in any manner and for any purpose, such documentation delivered under this contract.

C.7.6 Time allowed for preparation of Contractor’s proposal would depend on the complexity and urgency of the Task Order. The normal time for submittal of the Contractor's proposal will be 10 working days. In emergency situations, the Government may require quicker response from the Contractor and the proposal due date will be indicated on the Request for Proposal or as otherwise agreed upon by the KO and the Contractor.

C.8 REVIEW OF CONTRACTOR PROPOSAL

Upon receipt of the Contractor's proposal, the Government will review the proposal for completeness and reasonableness. The KO will arrange with the Contractor to negotiate any elements in question. Upon completion of negotiations, the KO will issue a Task Order to the Contractor. The Task Order will include changes to the scope of work (if applicable) as agreed upon in negotiations and the negotiated completion date.

C.9 ISSUANCE OF TASK ORDER

C.9.1 A Task Order is a document (DD Form 1155) prepared by the KO that is issued to the Contractor. Task Orders will be issued as necessary and may be modified on Standard Form (SF) 30. Task Orders will be firm fixed-priced with specific completion dates and shall clearly define the specific services to be performed or the performance desired. In the event that the Government and Contractor fail to agree (in whole or in part), on the MEANS line item quantities, or non-pre-priced items, the Government may issue a Firm Fixed-Price Task Order with the Contractor proceeding with the work and seeking resolution, in accordance with the FAR 52.233-1 "DISPUTES", ALTERNATE I Clause in Section I.

C.9.2 Order of Conflicting Task Order Documents. In the event of any conflict in the written direction provided to the Contractor in the Firm Fixed-Price Task Order documents, precedence will be as follows:

1. Scope of Work

2. Drawings/Sketches

3. Specifications

4. Catalog cuts

C.9.3 The Contractor shall complete all Task Orders by the required completion date agreed to in the negotiations. In accordance with FAR 52.236-2 – Differing Site Conditions - where unforeseen conditions cause delays, the completion date may be extended only as negotiated and modified in the Task Order. Upon Task Order completion and Government acceptance of the work, the Contractor shall complete a final release and submit it with a request for final payment.

C.9.4 Task Order Liquidated Damages The Government may include liquidated damages on individual Task Orders as determined by the KO. If the Contractor fails to complete work within the time specified in the Task Order, the Contractor shall pay liquidated damages to the Government for each calendar day of delay until the work is completed.

C.9.5 It is the responsibility of the Contractor to notify the Government of any potential errors or omissions from drawings or details of work received, if found.

C.10 EXECUTION OF WORK

Prior to commencing work under a Task Order, unless otherwise determined unnecessary, Contractor shall schedule a pre-construction conference with the Government Representative. The purpose of the meeting is to develop a mutual understanding relative to the scope of work, safety program, local environmental requirements, quality control procedures, and construction schedule. The Contractor shall confer with the KO or the Government Representative and agree on sequence of procedure; means of access to premises and building; space for storage of materials and equipment; delivery of materials and use of approaches; use of corridors, stairways, elevators, means of communications, the location of partitions, and rest rooms for Contractor's employees. The work shall be executed in a manner and at such times that will cause the least practicable disturbance to the occupants of the buildings and normal activities of the station. Before starting any work, the sequence of operations and the methods of conducting the work shall have been approved by the KO.

C.11 MINIMUM INSURANCE REQUIREMENTS

The Contractor shall furnish a Certificate of Insurance, as evidence of the existence of the following insurance coverage amounts not less than the amount specified below in accordance with Contract Clause “FAR 52.228- 5— Insurance—Work on a Government Installation”. Other requirements of this deliverable are posted in Section F – Deliveries or Performance. This insurance must be maintained during the entire performance period.

C.11.1 Certificate of Insurance The Certificate of Insurance shall provide for at least 30 calendar days written notice to the KO by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the aforementioned insurance clause.

C.11.2 Minimum Insurance Amounts The Contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance coverage:

1. Comprehensive General Liability: $500,000 per occurrence

2. Automobile Liability: $200,000 per person, $500,000 per occurrence for bodily injury, $20,000 per occurrence for property damage

3. Workmen’s Compensation: As required by Federal and State workers’ compensation and occupational disease laws.

4. Employer’s Liability Coverage: $100,000, except in States where workers compensation may not be written by private carriers.

5. Others as required by law.

The above insurance coverage is to extend to Contractor personnel operating Government-owned equipment and vehicles.

For projects which require removal of asbestos containing materials, the Asbestos Contractor or Subcontractor, as the case may be, shall provide occurrence-based liability insurance with asbestos coverage in an amount not less than $1,000,000 and shall name the Government as additional insured.

C.12 PERFORMANCE GUARANTEE OR BOND REQUIREMENTS

The Contractor shall provide a performance guarantee or payment and performance bonds for the duration of any and all active projects greater than $150,000 or as required by the KO. Performance guarantee or payment and performance bonds are returned or relieved at the successful completion of any warranty period in force.

C.12.1 Performance Guarantee If the Contractor chooses a bank letter of guarantee or other approved deposit, then the amount shall be no less than 10%. The following is an example of a letter of performance guarantee issued by a bank.

BANK LETTERHEAD

To: United States of America U.S. Department of Navy Naval Facilities Engineering Systems Command, Europe Africa Central Viale Porto, Box 51 Aeroporto Capodichino 80144, Napoli, Italia

Attention: Contracting Officer Date Bank Letter of Performance Guarantee No.

This is a letter of performance guarantee. I/We, the undersigned, acting as the duly authorized representative(s) of the Bank, declare that the Bank hereby guarantees and is jointly and severally liable as guarantor with the Contractor named below to effect payment to the Contracting Office that issued the contract stated below, by check made payable to the “United States of America by the U.S. Department of the Navy, Naval Facilities Engineering Systems Command, Europe Africa Central,” within five (5) calendar days after receipt of a simple written request by registered mail, return receipt, in amount up to sum of (Amount equal to ten (10%) percent of the contract amount in the currency stated in the contract), which represents the deposit required of the Contractor to guarantee fulfillment of his obligations for the satisfactory completion and timely performance of the work under Contract No. (insert contract number) for (insert description of services and location), in strict compliance with the terms, conditions and specifications of said contract entered into between the United States of America by the U.S. Department of Navy, Naval Facilities Engineering Systems Command, Europe Africa Central and the Contractor (insert name of Contractor) on (insert contract date), plus legal interest to be calculated from the date of receipt of the registered letter of request by the Contracting Officer to the date of actual payment, without any need for the Contracting Officer to take any legal action or obtain the prior consent of the Contractor, or for any other proof, action or decision by any other authority. The request by the Contracting Officer shall simply inform the Bank that the Contractor failed to comply with the terms and conditions of the contract, or did not fulfill his undertaking in whole or in part.

I/We agree and consent that said contract may be modified by change order or supplemental agreement affecting the amount or the period of performance of the contract without prior consent of the Bank and without affecting the validity of this guarantee; provided, however, that the amount of this guarantee shall remain unchanged.

This letter of performance guarantee will continue in effect without change in amount or terms until one year after the work has been finally accepted by the Government through its Contracting Officer’s legal representative.

(BANK NAME & ADDRESS) (CONTRACTOR NAME & ADDRESS)

Signed by: Signed by:

(Typed name) (Typed name)

(Title) (Title)

(This Performance Guarantee shall be accompanied by a notarized document authenticating the bank agent’s authority to sign the letter of performance guarantee for the bank company.)

C.13 PARTNERING MEETINGS

To most effectively accomplish the Job Order Contract as a whole, the Government requires the formation of a cohesive partnership with the Contractor and its key Subcontractors. This partnership is intended to establish a long-term collaborative commitment between the Government and Contractor personnel, referred to hereafter as partners, maximizing the effectiveness of each participant’s resources. Key Government personnel, including the Base Public Works Department (PWD) and the designated Contracting Officer’s Representative (COR) will be invited to participate in the partnering process. Key members of the JOC and Subcontractors teams, including senior management, must participate. The partnership will draw on the strength of each organization in an effort to achieve quality projects done right the first time, within budget, on schedule, and without any safety mishaps.

This contract will utilize NAVFAC’s standardized Informal Partnering process, led by the Government’s Construction Manager (CM) and the Contractor’s Project Manager (PM). A partnering meeting will be held during or following the pre- performance conference, but prior to the start of physical work. In preparation for the partnering meeting, the contract awardee shall meet with the Contracting Officer and key Government personnel to establish the agenda for the Partnering Meeting.

Throughout the contract, the partners shall discuss their relationship and assess the need to conduct follow-on partnering sessions. The purpose of these discussions and sessions shall be to ensure that common objectives are met. Future sessions shall be held by mutual consent of the partners.

C. 14 WORK RESTRICTIONS

The specific Task Order Request for Proposal shall identify any project work restrictions, which differ from the restrictions described in the contract. The Contractor's work shall not interfere with normal Government business. In those cases where some interference is unavoidable, the Contractor shall minimize the impact and effects of the interference. The Contractor shall immediately notify the KO and key Government personnel of the delay and obtain guidance from the KO on how to proceed. The Contractor shall provide advance access of all of its work schedules to the Government. The Contractor shall notify the KO of any difficulty in scheduling work due to Government controls.

C.14.1 Contractor Use of Premises

C.14.1.1 Activity Regulations Ensure that Contractor personnel employed on this contract become familiar with and obey CLDJ or Somali regulations depending on the site under consideration. Contractor personnel must remain situationally aware of the sensitive security environment on the installation and act appropriately; complying with all lawful directions from law enforcement and security personnel, and adjusting plans on short notice as required. Wear hard hats and other required PPE as applicable in designated areas and in compliance with EM-385-1-1. Do not enter any restricted areas unless required to do so and until cleared for such entry. The Contractor's equipment shall be conspicuously marked for identification.

C.14.1.2 Working Hours The Government's regular working hours are between the hours of 0730 and 1600 five days per week, Sunday through Thursday, except observed Federal holidays. Exceptions to the regular hours of operation will be stated in individual Task Orders. Further, should the Contractor require exceptions to the above hours, the Contractor shall seek approval from the KO 15 days in advance. Work hours not specifically authorized in this basic contract or in a Task Order require approval from the KO. The Contractor shall submit a request to the KO ten calendar days in advance, or as defined in an individual Task Order, to allow arrangement for a Government inspection of the work in progress.

C.14.1.3 Observed Federal Holidays

The Government observes the following holidays: New Year’s Day, Martin Luther King Junior’s Birthday, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day.

C.14.1.4 Work Outside Regular Hours Work, not specifically identified in the Task Order RFP, which is outside regular working hours as identified in C.14.1.2 requires KO approval. Submit requests 10 calendar days prior to such work to allow arrangements to be made by the Government for inspecting the work in progress.

C.14.1.5 Occupied Buildings The Task Order RFP may require the Contractor to work in or around existing building(s), which are occupied.

Do not enter the buildings without prior approval of the KO. When required by the specific Task Order RFP, the existing buildings and their contents shall be kept secure at all times. Provide temporary closures as required to maintain security as directed by the KO or COR. Provide dust covers or protective enclosures to protect existing work that remains and Government material located in existing facilities during the construction period.

C.14.1.6 Jobsite Lay Down Area Materials and equipment may not be stored at the jobsite lay down area after work hours unless approved in advance by the KO or COR. Office space is the responsibility of the Contractor and will be contained within the Contractor’s lay down containment area. Exceptions will be specified in individual Task orders if required.

C.14.2 Moving Furniture Furniture and portable office equipment in the immediate area will be moved by the Contractor as required to perform the work, protect the furniture, and will be replaced to original position. If the work required by the Task Order will not allow furniture and portable office equipment to be replaced to its original position, new locations will be designated by the COR for replacement by the Contractor. If the situation does not allow for the moving of office equipment, furniture, etc., the Contractor is required to cover/protect items identified. Leave attached equipment in place, and protect it against damage, or temporarily disconnect, relocate, protect, and reinstall it at the completion of the work. Definitions of items not to be moved and attached equipment shall be communicated prior to project start. Costs associated as a result of the Government requirement shall be identified as a separate, direct cost to the project.

C.14.3 Utility Cutovers and Interruptions Requests to disrupt service to any roads and/or utility…