Checklist_-Vendor_Checklist.pdf
PDF 258 KB Posted
- Solicitation number
- 26-8619
- Issued by
- Collier County, Florida
About this file
This is a vendor checklist prepared by Collier County's Procurement Services Division for the Uninterrupted Power Systems (UPS) Maintenance, Repairs, Replacement & Installation solicitation (No. 26-8619). The checklist outlines mandatory documentation and certifications required for bid submission through the County's online bidding system. Vendors must acknowledge and accept General Instructions and Collier County Purchase Order Terms and Conditions, execute the Vendor Declaration Statement and Conflict of Interest Certification, provide proof of Florida corporate status, demonstrate E-Verify enrollment, and submit the Immigration Certification form along with E-Verify documentation. For local vendor consideration, businesses with physical addresses in Collier or Lee County must submit the Local Business Certification and corresponding business tax receipt. Vendors must complete reference questionnaires for each requested reference, submit W-9 forms, provide copies of all requested licenses and certifications, sign all addenda, and acknowledge IT Technical Architecture Requirements if applicable. The County anticipates selecting Primary, Secondary, and Tertiary awardees for this three-year contract with a two-year renewal option, with bids due December 22, 2025, at 3:00 p.m.
Pricing will utilize unit rates for preventative maintenance and hourly billing for corrective maintenance, with strict markup limitations of 15 percent for materials and subcontractors and 10 percent for rental equipment. The County historically spends approximately $150,000 annually on UPS maintenance services, though actual usage may vary. Vendors must provide comprehensive insurance coverage, including general liability and workers' compensation, and warrant all replacement parts for one year or the manufacturer's maximum period. Mandatory background checks valid for five years are required for all service personnel. No specific set-aside designations for disadvantaged enterprises are mentioned; however, local vendor preference certification is available for eligible businesses. All vendors must be enrolled in the E-Verify program and comply with immigration laws as a condition of bid acceptance.
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Text version
Version 2 9.2.25
Procurement Services Division
Vendor Checklist
IMPORTANT: PLEASE REVIEW CAREFULLY AND SUBMIT WITH YOUR PROPOSAL/BID. ALL APPLICABLE
DOCUMENTS SHALL BE SUBMITTED ELECTRONICALLY THROUGH OPENGOV. VENDOR SHOULD
CHECKOFF EACH OF THE FOLLOWING ITEMS. ALL DOCUMENTS REQUIRING EXECUTION SHOULD BE EITHER BY WET SIGNATURES OR VERIFIABLE ELECTRONIC SIGNATURES. FAILURE TO PROVIDE THE
APPLICABLE DOCUMENTS MAY DEEM YOU NON-RESPONSIVE/NON-RESPONSIBLE.
General Instructions have been acknowledged and accepted.
Collier County Purchase Order Terms and Conditions have been acknowledged and accepted.
Form 1: Vendor Declaration Statement
Form 2: Conflict of Interest Certification
Proof of status from Division of Corporations - Florida Department of State (If work performed in the State) -http://dos.myflorida.com/sunbiz/ should be attached with your submittal.
Vendor MUST be enrolled in the E-Verify - https://www.e-verify.gov/ at the time of submission of the proposal/bid.
Form 3: Immigration Certification MUST be signed and attached with your submittal.
E-Verify Memorandum of Understanding or Company Profile page should be attached with your submittal.
Form 4: Certification for Claiming Status as a Local Business, if applicable, has been executed and returned. Collier or Lee County Business Tax Receipt should be attached with your submittal to be considered.
Form 5: Reference Questionnaire form must be fully completed for each requested reference, if applicable, are executed and should be included with your submittal. Not Applicable.
Form 6: Grant Provisions and Assurances package in its entirety, if applicable, are executed and should be included with your submittal. Not Applicable.
Vendor W-9 Form.
Vendor acknowledges Insurance Requirements and is prepared to produce the required insurance certificate(s) within five
(5) days of the County’s issuance of a Notice of Recommend Award.
The Bid Schedule has been completed and attached with your submittal, applicable to bids.
Copies of all requested licenses and/or certifications.
All addenda have been signed and attached.
County’s IT Technical Architecture Requirements have been acknowledged and accepted, if applicable.
Any and all supplemental requirements and terms have been acknowledged and accepted, if applicable.
http://dos.myflorida.com/sunbiz/ https://www.e-verify.gov/
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