Checklist_-Vendor_Checklist.pdf

This is a Vendor Checklist document issued by Collier County's Procurement Services Division in Florida for an Uninterrupted Power Systems (UPS) Maintenance, Repairs, Replacement & Installation contract (Solicitation No. 26-8619). The County seeks qualified vendors to provide comprehensive UPS maintenance services across County-owned facilities, including preventive and corrective maintenance, visual inspections, electrical checks, battery maintenance, system testing, and new installations for units ranging from 0-20 KVA to systems exceeding 81 KVA. Vendors must demonstrate manufacturer training or equivalent experience, comply with OSHA standards, and maintain technicians capable of servicing all specified equipment. Bids are due December 22, 2025, at 3:00 p.m., submitted electronically through OpenGov. The contract will have an initial three-year term with an optional two-year renewal, with the County intending to select Primary, Secondary, and Tertiary awardees to ensure service continuity. Evaluation criteria include vendor qualifications, references, pricing, and ability to meet service requirements with critical response times (two-hour acknowledgment and four-hour on-site for urgent requests).

Pricing will be structured with preventative maintenance at unit rates and corrective maintenance billed hourly, with strict markup limitations of 15 percent for materials and subcontractors and 10 percent for rental equipment. The County historically spends approximately $150,000 annually on these services, though actual usage may vary. Vendors must be enrolled in E-Verify at submission, comply with immigration laws, provide comprehensive insurance coverage including general liability and workers' compensation, and agree to warranty all replacement parts for one year or the manufacturer's maximum period. A Local Vendor Preference Certification is available for businesses with a physical address in Collier or Lee County. All service personnel must pass mandatory background checks valid for five years. Vendors must submit all required documentation including Form 1 (Vendor Declaration Statement), Form 2 (Conflict of Interest Certification), Form 3 (Immigration Certification), proof of Florida corporate status, E-Verify documentation, a completed W-9 Form, copies of required licenses and certifications, and acknowledgment of all addenda and County IT Technical Architecture Requirements. Failure to provide applicable documents may result in a non-responsive or non-responsible determination.