CHARLESTON INFRA SPECS_COMBINED_24JUN25.pdf

Rfp SPECIFICATIONS

FOR

UTILITY INFRASTRUCTURE, ROADS & CLINIC

AT

USCG BASE CHARLESTON, SC

PN 14085367

DEPARTMENT OF HOMELAND SECURITY

UNITED STATES COAST GUARD

FACILITIES DESIGN & CONSTRUCTION CENTER

FDCC Norfolk

5505 ROBIN HOOD ROAD SUITE K

NORFOLK, VIRGINIA 23513-2413

CHARLESTON UTILITY INFRASTRUCTURE, ROADS & CLINIC PN 14085367

BASE CHARLESTON, SC

PROJECT RFP REQUIREMENTS

Section Title

TOC TABLE OF CONTENTS

01110 01111

DESIGN-BUILD GENERAL PARAGRAPHS

SPECIAL PROJECT PROCEDURES

01115 DEDICATION PLAQUE

01200 01300

DESIGN-BUILD PROGRESS PAYMENTS

ADMINISTRATIVE REQUIREMENTS

01320 DESIGN-BUILD PROGRESS SCHEDULE (COMPLEX PROJECTS)

01330 DESIGN-BUILD SUBMITTAL PROCEDURES

01450 QUALITY CONTROL

01500 TEMPORARY COR FACILITIES AND EQUIPMENT

01781 OPERATION AND MAINTENANCE DATA DOCUMENTATION

01800 DESIGN-BUILD CRITERIA

1.1 GENERAL PROJECT REQUIREMENTS AND DESCRIPTION

1.2 ROLES OF RFP SPECIFICATIONS & DRAWINGS

1.3 SUSTAINABLE DESIGN AND LEED-NC CERTIFICATION

1.4 CIVIL AND SITE WORK

1.5 GEOTECHNICAL

1.6 LANDSCAPING

1.7 ARCHITECTURAL

1.8 STRUCTURAL

1.9 DEMOLITION

1.10 FIRE PROTECTION

1.11 PLUMBING

1.12 HEATING VENTILATING AND AIR CONDITIONING

1.13 ELECTRICAL

1.14 SECURITY SYSTEMS AND CCTV

1.15 CABLE TV

1.16 TELECOMMUNICATIONS AND PUBLIC ADDRESS

1.17 FF&E

1.18 ENVIRONMENTAL DESIGN, PERMITS, CONTROLS, AND PROTECTION

01802 CONSTRUCTION DESIGN DOCUMENTS

01803 RECORD DOCUMENTS AND DRAWINGS

01900 LIST OF RFP DRAWINGS

APPENDIX A COMPUTER GENERATED DRAWINGS

APPENDIX B CRITERIA FOR ELECTRONIC DELIVERABLES

APPENDIX C FDCC FILE NAMING

APPENDIX D DESIGN NARRATIVE

APPENDIX E INDUSTRY STANDARDS FOR CONSTRUCTION DOCUMENTS

APPENDIX F

APPENDIX G

APPENDIX H

(NOT USED)

O&M OPERATION AND MAINTENANCE

OUTFITTING ITEMS INFORMATION SHEETS

ATTACHMENT A HYDRANT FLOW TEST

ATTACHMENT B GEOTECHNICAL REPORT

ATTACHMENT C

ENVIRONMENTAL

ATTACHMENT D ELECTRICAL SERVICE DOCUMENTS

ATTACHMENT E REFERENCED DESIGN STANDARDS AND CSTOs

ATTACHMENT F BASE CHARLESTON CONSOLIDATED ADMINISTRATION FACILITY

RENDERING

ATTACHMENT G SOUTH CAROLINA PORTS AUTHORITY “ISSUED FOR

CONSTRUCTION” DRAWINGS FOR N. HOBSON AVE

RECONSTRUCTION AND EXTENSION

ATTACHMENT H BASE CHARLESTON – MECHANICAL FOR UMCS SYSTEM

ATTACHMENT I CHARLESTON NAVAL REDEVELOPMENT AUTHORITY SANITARY

SEWER AS-BUILT DRAWINGS

ATTACHMENT J

ATTACHMENT K

ATTACHMENT L

SANITARY SEWER AS-BUILT DRAWINGS

USCG-FLETC FENCE LINE MEMORANDUM OF UNDERSTANDING

FLETC DRIVER TRAINING FACILITY FINAL GRADING & DRAINAGE

PLAN

Section 01110 Page 1 of 7

SECTION 01110_DESIGN-BUILD GENERAL PARAGRAPHS

Part 1 GENERAL

1.1 SCOPE OF WORK

Base Bid: Design-build the Utility Infrastructure, Roads & Clinic at United States Coast Guard (USCG) Base Charleston; Charleston, SC. This project will include installation of a security perimeter fence/gates, construction of a new Entry Control Point/Main Gate to include a Guard House and Visitor's Check-In Center. This project will install new site utilities for the new facilities as indicated on the RFP Drawings and Specifications. Utilities are provided by Charleston Water System, North Charleston Sewer District, and Dominion Energy South Carolina, Inc. This project will also include the construction a Medical/Dental Facility to provide all Medical and Dental clinic functions, as well as offices and counseling areas for the Work Life staff. The ground floor of this facility shall be primarily open to allow storm surge to flow through the building's ground floor and minimize natural disaster damage.

All facilities required to be a sustainable in accordance with the Council on Environmental Quality (CEQ) Guiding Principles for Federal Buildings, Dec 2020. The Medical/Dental Clinic Building shall strive to incorporate the best in energy efficiency, environmental performance, and advanced controls using a “whole building” integrated design approach. This building shall employ High Performance and Sustainable Building (HPSB) technologies to the maximum extent practicable and comply with the Guiding Principles for Sustainable Federal Buildings (2020). . The Guiding Principles ensure Federal Buildings:

Employ Integrated Design Principles

Optimize Energy Performance

Protect and Conserve Water

Enhance the Indoor Environment

Reduce the Environmental Impact of Materials

Assess and Consider Building Resilience

See RFP Specification Section 01800, Paragraph 1.1.1 for a project description. Do the work according to this specification and as shown on the Government-accepted, Contractor-originated drawings.

Option Item 0001: Provide five (5) feet of fill over the area indicated on the RFP Drawings.

The area is roughly bounded by Halsey Street to the east, Dyess Avenue to the south, the Base Building project site to the west and South Hobson Avenue to the north.

1.2 ITEMS FURNISHED TO CONTRACTOR BY FDCC

(a) One electronic set of the final approved Contract documents at the time of award.

(b) One electronic copy of any changed document due to a Contract modification

(c) One electronic copy of all FD&CC forms referred to herein. Reproduce as necessary.

Section 01110 Page 2 of 7

(d) Publications incorporated into the technical provisions by reference will not be provided by the Government. Provide those references at the project site when necessary for clarification, or if required for reference to assist with quality control.

1.3 CONTRACTOR RESPONSIBILITY

This contract contains both prescriptive and performance-based criteria. The design and subsequent construction shall incorporate all ancillary components as necessary to provide a complete and functional facility for the intended purpose. Where direction is given, it is directed to the Contractor. In each case the meaning is as though written “the Contractor shall….”

1.3.1 The term "COR" is an abbreviation for "Contracting Officer's Representative." The Term “GCI” is an abbreviation for “Government Contracted Inspector.”

1.4 WORK HOURS

1.4.1 Work is authorized at the site from 0700 to 1700 Monday through Friday subject to local jurisdiction approval. No work is allowed on weekends or Federal holidays

1.5 CONTRACTOR USE OF PREMISES

1.5.1 All lay down or staging areas for materials, equipment and Contractor vehicle parking must be located within the indicated Contractor fenced staging area and site.

1.5.2 Shipments of equipment, materials, and supplies shall be addressed to the Contractor - not the Government. The Contractor must be on hand to accept shipments; the Government will not accept shipments.

1.6 DEFINITIONS

The following terms are defined as follows:

(a) Day(s): calendar day(s), unless otherwise noted

(b) FDCC: Facilities Design & Construction Center

(c) FE: Facility Engineer

(d) KO: Contracting Officer

(e) PM: FDCC Project Manager

(f) COR: FDCC Contracting Officer's Representative

(g) EIC: FDCC Engineer-in-Charge

(h) OR: FDCC Onsite Representative (Inspector)

(i) A/E: Architect-Engineering Firm

(j) GCI: Government Contracted Inspector

(k) QAM: Contractor's Quality Assurance Manager

(l) DOR: Contractor's Design Engineer of Record

(m) KR: Contractor

(n) DCR: Design Clarification Request to the Government clarifying contract/RFP requirements

Section 01110 Page 3 of 7

(o) RFI: Request for Information sent internally between Construction Contractor and the Contractors DOR clarifying design

1.7 REFERENCES AND ORDER OF PRECEDENCE

Where specifications or standards documents are referenced in these Contract documents, they apply as if they were incorporated into the contract, except if specifically noted otherwise. If there are differences between referenced documents and any contract documents the following precedence applies.

(a) Contract

(b) RFP Specification

(c) RFP Drawings

(d) References

(e) Applicable code or standard governing the work in question

1.8 SECURITY

USCG Base Charleston is a Federal facility. All personnel visiting the site will have to present valid picture identification from their state of residence. All personnel working on the project site must be legal to work in the United States of America. All vehicles entering the site must present and carry proof of insurance at all times. Provide a written list of expected workers with their driver’s license/identification card numbers and expected on site duration to the Facility Engineer a minimum of 7days prior to the personnel arriving.

1.9 OTHER STATION WORK

The Coast Guard and other contractors will be performing work at and adjacent to the project site during the time of this Contract. Cooperate and coordinate deliveries, access, and work with the Coast Guard and other contractors in accordance with Contract Clause FAR 52.236- 8.

1.10 NEW UTILITY SERVICES

Make all arrangements with the local utility providers and pay all fees, charges, and costs of any nature associated with establishing and installing new temporary (during construction) and subsequent permanent utility services required to ensure permanent and uninterrupted utility service at project completion. The contract documents may provide a conceptual plan for utility layouts. These plans shall be confirmed by the contractor during the bidding stage with the local utility provider to determine the exact materials, equipment placement, and other features that may be required by the specific utility provider. The term utility service includes, but is not limited to meters, mains, service lines, high voltage feeders, transformers, force mains, lift stations, tanks, etc. The Contractor is responsible for coordinating the work with the utility provider to ensure the utility connection to the site is completed and that there is no delay in the prosecution of the work or completion of the project. Utility services include electricity, water, sewer, natural gas, cable television and telephone. The local utility providers are as follows:

Utility Provider Service Telephone Number

Dominion Energy Electrical/Natural Gas 800-251-7234

Comcast Cable Provider 855-421-1739

Section 01110 Page 4 of 7

Charleston Water System (CWS) Water 843-727-6800

North Charleston Sewer District (NCSD) Sanitary Sewer 843-764-3072

1.10.1 Water

There will be no charge to connect to the Government water lines. Coordinate with utility provider for temporary connection fees.

1.10.2 Sewer

There will be no charge to connect to the Government sewer lines. Coordinate with utility provider for temporary connection fees.

1.10.3 Gas

Natural gas service to the Contractor’s trailer is available via Dominion Energy at the Contractor’s expense.

1.10.4 Telephone Service

Temporary telephone service to the Contractor’s trailer is available via the local telephone company at the contractor’s expense. There will be no charge to connect to the Government telephone lines for permanent telephone service to the new buildings.

1.10.5 Electrical

There will be no charge to connect to the Government electrical lines. Coordinate with utility provider for temporary connection fees.

1.11 PERMITS

Contractor’s responsibility for permits is discussed in Section I contract clause 52.236-7 “Permits and Responsibilities” and in Section 01800 paragraph 1.18 “Design Related Permits”. Section 01802 paragraph 1.7 “State and Local Government Consultation, Review and Inspection” provides additional guidance on coordination with state and local officials. In addition the contractor shall pay for and obtain all temporary permits for construction of this contract work. The Contractor shall comply with all terms and conditions of permits, whether the Contractor or the Government obtains the permit.

1.12 DRAWINGS FURNISHED

One compact disc (CD) of the plans and specifications will be furnished to the Contractor without charge.

1.13 WORK SEQUENCE

Refer to Sec 01111.

1.14 GOVERNMENT-FURNISHED ITEMS

None

1.15 RELOCATED EQUIPMENT AND ITEMS

1.15.1 None

1.16 UTILITY OUTAGES

Section 01110 Page 5 of 7

Before interrupting or shutting down any utility, make a request for the interruption to the Contracting Officer at least 5 days before the anticipated interruption. Identify the utility, reason for interruption, proposed time of interruption, and duration of interruption. Do not interrupt utilities until authorized by the Contracting Officer.

1.17 UNDERGROUND UTILITIES

The underground utility locations shown on the drawings are not exact. “Miss Utility” locator services are not available at US Coast Guard Facility Sector Charleston. Use a private utility locator service, at Contractor expense, to locate underground utilities. Notify the COR and the cognizant utility companies at least 48 hours before excavating. Mark the excavation route and intersecting utilities. Where excavation will cross an existing utility line, use hand tools to excavate for a distance of 5 feet on each side of the intersection location shown on the drawings. Once exposed, protect underground utilities from damage.

(a) Make utility cut-over and interruptions after the normal working hours or on Saturdays, Sundays, and Government holidays. Conform to procedures required in contract clause H.3 "Work outside Regular Work Hours.

(b) Ensure that new utility lines are complete, except for the connection, before interrupting existing service.

(c) Interruption to water, sanitary sewer, storm sewer, telephone service, electric service, air conditioning, heating, and fire alarm shall be considered utility cut-overs. All outages shall be restored prior to the start of normal working hours on the next work day as defined in contract clause H.3 "Work Outside Regular Work Hours." This time limit includes time for deactivation and reactivation.

(d) Operation of Base Charleston Utilities: The Contractor shall not operate nor disturb the setting of control devices in the Base utilities system, including water, sewer and, electrical services. The Government will operate the control devices as required for the normal conduct of the work. The Contractor shall notify the Contracting Officer giving reasonable advance notice when such operation is required.

1.18 CONTRACTOR USE OF PREMISES

Become familiar with and obey Base fire, traffic, and security regulations. Personnel shall not stray from the immediate area of work or direct avenues of ingress and egress unless authorized in advance by the Contracting Officer's Technical Representative. Contractor shall submit a list of all personnel who will be working on site for security reasons. The list shall include the following minimum items: Name of employee, current address, and social security number, date of birth, citizenship and gender. The list shall be submitted to the COR, a minimum of two weeks prior to starting work. The Contractor may submit a revised list at any time during the project. Only personnel on the approved listing will be allowed on the site.

All personnel shall carry proper identification (ID) when on site. Proper ID is defined as either the individual's driver's license, or a company issued ID. The identification must be laminated, and show a facial picture of the individual. Individuals without proper ID will be escorted off the Coast Guard premises.

1.19 WEATHER

Section 01110 Page 6 of 7

1.19.1 Delays caused by unusually severe weather (FAR Clause 52.249-10). Unusually severe weather will be considered unforeseeable and unusually severe if it is more severe than the statistical 3-year average for the appropriate weather parameters established by the National Weather Service. See Section 01320 “Anticipated Weather Delays” for additional requirements.

1.19.2 Should warnings of severe weather be issued, the Contractor shall take every practical precaution to minimize danger to persons, the work, and to adjacent property. Precautions shall include, but not limited to, closing all openings, removing all loose material, tools and equipment from exposed locations, and removing or securing scaffolding and other temporary work.

1.20 STORM PROTECTION

Should warnings of winds of gale force or stronger be issued, the Contractor shall take every practicable precaution to minimize danger to person, the work, and to adjacent property.

Precautions shall include, but not be limited to, closing all openings, removing all loose materials, tools and equipment from exposed locations, and removing or securing scaffolding and other temporary work.

1.21 MANUFACTURER'S INSTRUCTIONS

Particular items and products specified in the sections are to be provided and/or installed according to the manufacturer's printed instructions. For bidding and contract performance purposes, the contractor is deemed to be aware of the requirements of these instructions.

1.22 RECEIPT OF MATERIALS

Shipments of equipment, materials, and supplies shall be addressed to the Contractor - not the Government. The Contractor must be on hand to accept shipments; the Government will not accept shipments.

1.23 DELIVERY, STORAGE, AND HANDLING OF MATERIALS

Deliver, store, and handle products and materials according to the manufacturer's printed instructions and as follows:

(a) Deliver products and materials in manufacturer's original unopened packages or containers bearing manufacturer's labels.

(b) Store products subject to damage from the elements in weather tight enclosures; maintain temperature and humidity within the ranges stated in the manufacturer's printed instructions.

(c) Store fabricated products off the ground on platforms, blocking, or skids.

Cover or protect products that may discolor or deteriorate due to exposure to the elements. Provide ventilation to avoid condensation.

(d) Store loose granulated material on solid surfaces such as paving, plywood, or sheet material to prevent mixing with foreign matter. Provide drainage to prevent sheet material to prevent mixing with foreign matter. Provide drainage to prevent flow or ponding of rainwater. Prevent mixing of materials.

1.24 MINOR DEMOLITION, CUTTING, AND PATCHING

Section 01110 Page 7 of 7

1.24.1 None

1.25 CONTRACTING OFFICER'S AUTHORITY

In no event shall any understanding or agreement between the Contractor and any Government employee other than the Contracting Officer on any contract, modification, change order, letter or verbal direction to the Contractor be effective or binding upon the Government. All such actions must be formalized by a proper contractual document executed by an appointed Contracting Officer. The Contractor is hereby put on notice that in the event a Government employee, other than the Contracting Officer, directs a change in the work to be performed, or increases the scope of the work to be performed, it is the Contractor's responsibility to make inquiry to the Contracting Officer before making the deviation.

Payments will not be made without being authorized by an appointed Contracting Officer with the legal authority to bind the Government.

Part 2 PRODUCTS

NOT USED.

Part 3 EXECUTION

NOT USED.

END OF SECTION

Section 01111 Page 1 of 1

SECTION 01111_SPECIAL PROJECT PROCEDURES

1.1 PROJECT SEQUENCE

Refer to Paragraph 2.1.

Part 2 PRODUCT

2.1 CONSTRUCTION PHASING & CONSTRAINTS

Specific parts of the work must be completed according to a fixed timetable and sequence.

Those requirements are described in detail in the following paragraphs and on the Plans.

2.1.1 Locate the trailers in the Staging Area indicated on the RFP Drawings.

2.1.2 Fence the Contractor’s trailer and laydown area with a minimum 6’.0 high fence with a full covering of filter fabric.

2.1.3 All Contractor parking and lay down will be within this work area. Allow three parking spaces for the COR/CI.

2.1.4 Provide and maintain 4 parking spaces for Coast Guard personnel throughout this contract. Keep snow free and accessible.

2.2 CONSTRUCTION ACTIVITY CONSTRAINTS

2.2.1 Prior to any excavation provide an underground utility locate from a company licensed and commercially practicing these services. Refer to Specification Section 01110, Paragraph 1.17.

2.3 UTILITY OUTAGES AND NOTIFICATIONS

See Specification Section 01110, Paragraph 1.16.

2.4 NEW UTILITY SERVICES

See Specification Section 01110, Paragraph 1.10.

2.5 UNDERGROUND UTILITIES

See Specification Section 01110, Paragraph 1.17.

Part 3 Execution

Not Used

Section 01115 Page 1 of 1

SECTION 01115

DEDICATION PLAQUE

1 GENERAL

1.1 SCOPE OF WORK

Building dedication plaque: Furnish and install a 12 inch x 18 inch bronze plaque (one for the Guard House/Visitor Center and one for the Clinic). Plaque shall be at least 1/8 inch thick with 1/8 inch raised lettering and raised edges burnished to stand out. Plaque will have CG logo and dedication language similar to the sample plaque image shown below. The amount and sizing of lettering required will be similar, but not identical to the sample below. Mount plaque where directed by the COR. Mounting shall be at all 4 corners using stainless materials and a brass head to match plaque.

Coordinate with COR to identify changes in lettering and names.

Plaque Sample:

End of Section

SECTION 01200_DESIGN-BUILD PROGRESS PAYMENTS

This section covers the submittal requirements for design-build progress payments.

1.1 RELATED CONTRACT CLAUSE

Section I contract clause 52.232-5 "Payments under Fixed-Price Construction Contracts."

1.2 SUBMITTALS

(a) SD-01 Preconstruction Submittals

Schedule of Prices for permits, design, and construction activities.

1.3 DESIGN SUBMITTALS

See Section 01820 Construction Design Documents for additional submittal requirements.

(a) Permit (application and submission)

(b) Initial 35% Design Submittal

(c) 65% Design Submittal

(d) Final Design Submittal

(e) Construction Submittal Reviews

(f) Corrected Final Construction Design Submittal

(g) Site Visit Reports During Construction (see section 01802)

(h) Final Inspection Reports (see section 01802)

(i) As-Built Design Drawings (see section 01802)

1.4 SUBMITTALS DURING CONSTRUCTION

1.4.1 Request for Progress Payment

Payment requests during design may be made upon submission of each design submittal and will be based on the portion of the Base Bid for Design Services indicated in Part 3 of this section. Apply for progress payments using "Contractor's Monthly Estimate for Payment Voucher" which includes (form FDCC-4) and the required payment certification that are available from the Contracting Officer.

Electronic copies are available.

1.4.2 Documentation for Materials Delivered But Not Installed

Paid invoices for materials stored on site for which progress payments are requested shall accompany the application for payment. Requests for payment for materials stored offsite will normally not be approved.

Payment requests for services provided for construction submittal review, site visits during construction, and final inspections may be made monthly based on the portion of the Base Bid for Design Services indicated in Part 3 of this section.

Payment request for As-Built Design Drawings may be made upon submission of the as-built drawings (see Section 01802 Construction Design Documents) and will be based on the portion of the Base Bid for Design Services indicated in Part 3 of this section.

1.4.3 Required Schedule Updates

In accordance with FAR Clause 52.236-15, Schedules for Construction Contracts and section 01320, submit updated progress documentation along with the request for payment, including request for final payment.

1.5 TIMING FOR SUBMITTALS DURING CONSTRUCTION

1.5.1 Initial Submission

Submit an original schedule of prices with the progress documentation required by section 01320 for the Government's approval.

1.5.2 Progress Payments

Progress payment requests may be submitted once a month to coincide with the progress update.

Part 2 PRODUCTS

NOT USED.

Part 3 EXECUTION

3.1 SCHEDULE OF PRICES

3.1.1 The schedule of prices shall be prepared in conjunction with the development of the complete performance schedule. The contractor may elect to separate the design activities from the construction activities. However, the items listed on the schedule of prices (construction portion) shall match the activities listed on the complete network schedule. Additionally, the contractor is to separately summarize the construction and design costs associated with the following assets:

Project Management Data Sheet - This is a one-time requirement and shall be shown either on the Schedule of Prices form or a separate sheet attached to the Schedule of Prices form. Prepare and deliver to the Contracting Officer a schedule of prices on the forms furnished by the Government. Provide a detailed breakdown of the contract price, giving quantities for each of the various kinds of work, design phases, unit prices and extended prices therefore.

3.1.2 Design Phase Schedule of Prices during Design

(a) Initial Design Phase - The following design and permit sub-categories shall be included and values provided on the schedule of prices:

1. Draft Permit(s) for review

2. Final Permit (ready for signatures)

3. 35% Civil (if applicable see section 1802)

4. 65% Construction Design Submittal

5. Final Construction Design Documents Submittal

6. Corrected Final Construction Design Documents Submittal

7. Any Design Option

(b) Design Phase Schedule of Prices during Construction

The following design sub-categories shall be included and values provided on the schedule of prices:

1. Construction Submittal Reviews

2. Site Visits During Construction & Final Inspection*

3. As-Built Drawings

* See Section 01802, Construction Design Documents, paragraph [1.11] Site Visit Inspections, for Scope of Work for Site visits and inspections by the Designer of Record.

3.1.3 Construction Phase Schedule of Prices

a. As noted in paragraph 3.1, the schedule of prices shall be prepared in conjunction with the development of the complete performance schedule.

The items listed on the schedule of prices (construction portion) shall match the activities listed on the complete network schedule. Use unit prices for items when practical (provide quantities, units, labor and materials). Allocate overhead expenses such as field superintendent, temporary facilities and general conditions across all line items; do not show as individual expenses in the schedule of values. The bonds may be billed separately upon receipt by the government. Once approved, the values listed in the schedule of prices shall not be changed. The fields for the schedule of prices are defined below:

(b) ID # - The identification or activity number shall be obtained from the complete performance schedule. ID #’s shall not change after the schedule of prices is approved by the Government.

(c) Activity Description – The activity description shall be obtained from the complete performance schedule for the corresponding ID #.

3.1.4 Contract Modifications

Each contract modification shall be added to the end of the approved schedule of prices.

3.2 CONTRACTOR MONTHLY VOUCHER ESTIMATE

3.2.1 The contractor's monthly voucher estimate consists of the approved schedule of prices and the data elements below.

(a) Percent of Installation Complete To Date: Insert the percent complete value for this activity.

(b) Material Invoices Submitted To Date: The sum of the paid material invoices for the specific activity shall be placed in this field.

(c) Amount Payable To Date: The value in this field shall be automatically calculated and shall not be overtyped. The amount payable to date for stored material equals the greater of (1) the material invoices submitted to date column or (2) the material activity cost multiplied by the percent of installation complete to date value for the activity. The total amount shall not exceed the material activity cost. The labor value payable to date is calculated by multiplying the labor value activity cost by the percent of installation complete to date.

(d) Amount Payable to Date Last Month: The value in this field is carried over from the previous months approved invoice amount payable to date column.

(e) Amount Payable This Month: This value shall be automatically calculated and shall not be overtyped. The value is calculated by subtracting the amount payable to date last month value from the amount payable to date column. This value represents the amount earned for a specific activity without regard to retainage.

(f) Required Calculations: The last page of the contractor monthly voucher estimate shall include the following calculated values - (1) The Total Contract Value which is the sum of the activity cost field column values which shall also equal the current total contract price, including approved modifications;

(2) Subtotals of the amount payable columns (to date, to date last month, this month); (3) Percent Complete Based On Installed Material which is the sum of the activity cost labor column multiplied by the percent of installation complete to date and then divided by the sum of all of the values listed in the activity cost labor column; and, (4) Percent Earned To Date which is the total amount payable to date divided by the total contract value.

(g) Signature of Inspector: During construction phase, voucher should be reviewed (and signed) by Government’s inspector (if available) with contractor’s superintendent indicating agreement with requested percentage of work complete.

3.2.2 Payment for Stored Materials

Although Section I contract clause 52.232-5 does not require payment for materials received but not installed, the Contracting Officer may consider requests for, and may authorize payment for the cost of the material based on the lesser of the following: (1) The total value of all invoices submitted for the activity; and (2) The value listed in the material total cost field. In order for requests for payment to be considered, the material shall be per the approved submittal, on site, and properly stored or protected.

3.2.3 Material Invoices

Paid material invoices shall be legible and clearly document the type, quantity and cost of the materials covered by the invoice. The contractor shall clearly mark on each invoice the activity number which payment is being requested. For invoices covering more than one activity, the contractor shall indicate both the activity number and the percentage of the total invoice to be applied. Incomplete or unreadable invoices will not be considered when processing payment requests.

SECTION 01300 Page 1 of 4

SECTION 01300_ADMINISTRATIVE REQUIREMENTS

1.1 POST-AWARD/DESIGN KICKOFF (PAK) MEETING

The Post-Award/Design Kickoff Meeting will be primarily to familiarize project team members with each other and assist in the development of effective working relationships. Also discussed will be the project scope to ensure that there is reasonable alignment on the scope of work prior to the initial Design/Build submittal. The Preliminary Performance Schedule, as required under Section 01320, shall be submitted by the Contractor to the COR prior to this meeting for discussion/review purposes.

Immediately after award, coordinate with the Contracting Officer a time and place for the PAK Meeting. The PAK meeting must be held within 35 calendar days after contract award and prior to commencing work.

1.1.1 PAK Meeting Outcomes

(a) Integrate the Contractor and all client representatives into the project team.

(b) Achieve consensus from the project team on any issues and concerns with the Contractor's technical proposal and the User's functional requirements.

(c) Review the administrative requirements of the contract that are critical during the design phase.

(d) Establish clear lines of communication and points of contact for Government and Contractor team members.

(e) Obtain an acceptable conceptual design including floor and site plans, signed by the client, Contractor and other key team members.

(f) Review the project design schedule and design package requirement, design submittal packaging, and preliminary construction schedule.

Discuss design milestones and events that will be included in the Quality Control Communication Plan.

(g) Establish clear expectations and schedules for facility turnover, Guiding Principle Validation, Third Party Certification (if applicable), and training of Government maintenance personnel.

(h) Establish procedure for design packages reviews, Contractor's resolution to comments, and Government's role in review of packages.

(i) Establish RFI, Deviations, and Variations procedures.

(j) Establish Submittal Register and Site Visit Inspections requirements.

(k) Establish Progress Payments procedure and requirements

(l) PAK Meeting Contractor Attendees

The following Contractor personnel must attend the PAK meeting; Project Manager, Project Scheduler, Lead Designer-of-Record (DOR), Design Staff responsible for each architectural/engineering discipline when facility design is discussed, Superintendent, QC Manager, DQC Manager and the Commissioning Authority (CA). Optional attendees include:

Principal, Assistant Project Manager, major subcontractors and specialized supplemental QC personnel.

SECTION 01300 Page 2 of 4

1.2 STAKEHOLDER DESIGN PRESENTATION

Prior to the 65% design submittal, the Contractor and his design team shall meet at the project site and conduct a stakeholder design presentation to update the stakeholders on the design for the project. This presentation is not intended to be an interactive design charrette, although some critical design modifications may be identified through the course of the meeting which may be included later by contract modification. The design presentation shall be a refinement of the design presented in the technical proposal and shall include design modifications and betterments accepted in the contract award. The presentation shall include the building floor plans developed to approximately 35% design level, site plan and key site features, conceptual building elevations and a basic narrative description of the overall project/building systems, including GPFS, Environmental permitting, stormwater management (SWM), structural, mechanical, electrical, telecommunications and security systems for the project. The Contractor shall include an overall discussion of outfitting and finishes as applicable at this stage of the design. The Contractor shall prepare 12 sets of printed handouts showing key presentation highlights for the meeting. The actual time and location of the presentation shall be coordinated with the COR.

1.3 PRECONSTRUCTION CONFERENCE

1.3.1 General Requirements: The Preconstruction Meeting will be held at the site at a minimum of 30 calendar days prior to desired mobilization date. Attendees will include the following.

(a) Contractor's project management team

(b) Subcontractors, as deemed necessary by the contractor

(c) Government project management team

1.3.2 See Section 01330 for a description of required preconstruction submittals.

Preconstruction submittals must be received and approved prior to the Preconstruction Meeting. See Section 01330 for the required timing of those submittals.

1.3.3 On-site work and any request for progress payments depend on successful completion of the preconstruction requirements and the approval of preconstruction submittals by the Government.

1.3.4 Scope of Meeting Discussion will cover the following.

(a) Proposed Project Schedule

(b) List of Technical Submittals

(c) Contract administration Issues

(d) Request For Information process

(e) Any request for variance from original contract

1.3.5 Meeting Minutes: The Contractor will receive Government drafted minutes of the Preconstruction Meeting for review and agreement.

1.4 MOBILIZATION

Contractor shall mobilize to the jobsite upon completion of Preconstruction Meeting and COR approval. Mobilize is defined as having equipment AND having a physical presence of at least one person from the contractor's team on the jobsite.

1.5 WEEKLY PROGRESS UPDATES

SECTION 01300 Page 3 of 4

1.5.1 Submit a proposed method to impart information to the COR and receive COR input on a weekly basis. The proposed method shall provide and solicit input on safety, provide current status of RFI/DCRs, and CMRs, updates on submittal status and review quality assurance/control items. The proposed method shall include an update from the minutes of the previous weekly progress update and any open issues unresolved. The proposed method will be used to review status of the work and to discuss current concerns of the contractor and COR.

1.5.2 Proposed method shall include face-to-face participation of the following personnel:

(a) Contractor Superintendent

(b) QAM or other contractor personnel as required

(c) Subcontractors or suppliers as required

(d) COR/CI or other Government personnel as required

1.5.3 Proposed method shall occur during normal working hours and include concurrence on time by participants listed above.

1.5.4 Weekly Progress Update Minutes: Minutes of the progress updates shall be recorded by the contractor and approved by the COR/CI and distributed with daily reports by the contractor. Provide the minutes within two working days of the update.

1.5.5 Submit proposed method to the COR/CI for review and acceptance prior to the Preconstruction Conference.

1.6 MONTHLY PROGRESS MEETINGS (CONSTRUCTION)

1.6.1 Attend monthly coordination meetings at the COR/CI's on-site office. Meetings will be used to review the following.

(a) Project Schedule update

(b) Status of submittals/catalog cuts and RFI’s

(c) Pending modifications

(d) Request for Progress Payment

(e) Safety Issues

(f) Compliance issues

1.6.2 Pre-meeting Submissions

1.6.2.1 Comply with the following activity requirements to ensure a productive monthly meeting.

1.6.2.2 Three working days prior to the meeting complete/provide the following:

(a) Deliver the Project Schedule monthly up-date reports to the CM, COR/CI and your DE

(b) Review your Request for Progress Payment with the COR/CI, and deliver to the KO

1.6.2.3 Two days prior to the meeting notify the CM and COR/CI of any other agenda items for discussion.

1.7 LABOR INTERVIEWS

SECTION 01300 Page 4 of 4

The Government will conduct periodic Labor Standard interviews to ensure the on-site workers are being paid the Davis Bacon wage rates, and that the applicable wage rates are properly posted and accessible to the on-site work force. Ensure that access to employees and on-site trade personnel is provided upon request.

1.8 FACILITY TURNOVER PLANNING MEETINGS (RED ZONE MEETINGS)

Meet with the Government to identify strategies to ensure the project is carried to expeditious closure and turnover to the Client. Start planning the turnover process at the Pre- Construction Conference meeting with a discussion of the Red Zone process and convene at regularly scheduled meetings beginning at approximately 75 percent of project completion.

Include the following in the facility Turnover effort:

1.8.1 Red Zone Checklist

1.8.1.1 Contracting Officer's Representative (COR) will provide the Contractor a copy of the Red Zone Checklist template.

1.8.1.2 Prior to 75 percent completion, modify the Red Zone Checklist template by adding or deleting critical activities applicable to the project and assign planned completion dates for each activity. Submit the modified Red Zone Checklist to the Contracting Officer. The Contracting Officer may request additional activities be added to the Red Zone Checklist at any time as necessary.

1.8.2 Red Zone Meetings

1.8.2.1 Conduct regular Red Zone Meetings beginning at approximately 75 percent project completion, or three to six months prior to Beneficial Occupancy Date (BOD), whichever comes first.

1.8.2.2 The COR will establish the frequency of the meetings, which is expected to increase as the project completion draws nearer. At the beginning, Red Zone meetings may be every two weeks then increase to weekly towards the final month of the project.

1.8.2.3 Using the Red Zone Checklist as a Plan of Action and Milestones (POAM) and basis for discussion, review upcoming critical activities and strategies to ensure work is completed on time.

1.8.2.4 During the Red Zone Meetings discuss with the COR any upcoming activities that require Government involvement.

1.8.2.5 Maintain the Red Zone Checklist by documenting the actual completion dates as work is completed and update the Red Zone Checklist with revised planned completion dates as necessary to match progress. Distribute copies of the current Red Zone Checklist to attendees at each Red Zone Meeting.

Part 2 PRODUCTS

NOT USED

Part 3 EXECUTION

USED

Section 01320 Page 1 of 13

SECTION 01320_DESIGN-BUILD PROGRESS SCHEDULE

1.1 DESCRIPTION

Prepare a time-scaled construction performance schedule pursuant to the clause 52.236-15 "Schedules for Construction Contracts" of the Contract. Include scheduling of construction, creation of the network, production of the reports, execution of the plan described by the network, participation in meetings with the Construction Project Manager, and submission of progress updates and schedule revisions, as set forth below. Utilize conventional network analysis precedence diagram techniques.

1.2 SUMMARY

This Section specifies administrative and procedural requirements for various Design and Construction Progress Documentations required for proper performance of the Work.

(a) All costs incurred by Contractor to correctly implement and update the schedule shall be borne by Contractor and are part of this Contract.

(b) Schedules required include the following

1. Contract Construction Progress Schedule in Critical Path Method (CPM) format and related narrative.

2. Submittals Schedule.

3. Schedule of Tests and Inspections.

4. Record, As-Built CPM Schedule.

(c) Reports required include the following:

1. Daily Construction Reports.

2. Material Location Reports.

3. Field Correction Reports.

4. Special Reports.

5. Monthly Progress Reports.

1.3 DEFINITIONS

1.3.1 Preliminary Performance Schedule

Is defined as the planned operations during the first 90 days after the Contract Award. The preliminary performance schedule shall consist of a diagram as

Section 01320 Page 2 of 13 described elsewhere in this section. No progress payments will be processed until the complete performance schedule has been approved by the Government.

1.3.2 Complete Performance Schedule

Is defined as the planned operations for the entire contract as described by contract clause 52.236-15.a. The complete performance schedule shall consist of a chart and required reports as described elsewhere in this section.

1.3.3 Float and Slack

Is defined as the amount of time between the early start date and the late start date, or the early finish date and the late finish date of any of the activities in the network analysis schedule. Float or slack is not time for the exclusive use or benefit of either the Government or the contractor.

1.3.4 Schedule Update

A schedule update shall provide actual start, current percent complete, and actual finish field updates to the complete performance schedule. No other fields shall be changed as part of an update.

1.3.5 Schedule Revision

Schedule revisions consist of the addition of new activities, as well as, changes in the approved work schedule, in contract completion date, logic and/or duration of existing activities. Approved schedule revisions change the schedule baseline only from the effective date of the revision for incomplete activities.

1.3.6 Schedule Baseline

The Baseline Schedule is the current approved performance schedule prior to updates.

1.3.7 Activity Description

Each activity shall be described to clearly define the feature of work and its location (Example: Phase I, first floor rough electrical).

1.3.8 Responsibility Code

Field identifying the organization completing the specific activity (i.e. prime contractor, subcontractor's name, Government, etc.).

1.4 SUBMITTALS

1.4.1 General: Contractor shall provide all schedule submittals on computer disk media as well as tabular printouts, and 24-by-36-inch time-scaled logic diagrams. The latest version of, Primavera P6®, SureTrak® or an equally capable scheduling software shall be used. All costs incurred by Contractor to correctly implement, computerize and update the CPM Schedule shall be borne by Contractor and are included in the Contract Price. The number of copies of each submittal shall be as described in this Section or as may be requested by COR.

1.4.2 Contract CPM Schedule: The Contract CPM Schedule and its related narrative as described in this Section shall be submitted as early as practicable after the Notice to Proceed, but in no event later than 30 calendar days after the Notice to Proceed. Within 15 calendar days, COR will respond

Section 01320 Page 3 of 13 with approval or direction to change and Contractor shall resubmit within 10 calendar days, if required.

1.4.3 Daily Progress Report: Submit duplicate copies to COR by noon on the day following the date of actual progress.

1.4.4 Monthly Progress Report: All components of the Monthly Progress Report described in this Section shall be submitted as attachments to Contractor's monthly Application for Payment.

1.4.5 Record As-Built CPM Contract Schedule: A Record Contract Schedule accurately reflecting actual progress of Work shall be submitted, as part of this Contract's Record Documents. All activities shall have actual dates that are true and accurate.

Submit the following in accordance with section 01330 "Submittal Procedures":

1.4.6 SD-01 Preconstruction Submittals

(a) Preliminary Performance Schedule

Network Schedule Chart

(b) Original Complete Performance Schedule

Network Schedule Chart

Reports

(c) Monthly Updates

Electronic Network Schedule Chart

Progress Payments (See section 01200)

Reports

(d) Schedule Revisions

Revised Network Schedule Chart

Narrative description of changes to activity logic/duration

Reports

1.4.7 Submittal Requirements

For the above submissions submit the following: 3 color copies of all documents plus an electronic copy on CD-ROM except monthly updates of schedule charts may be submitted on the CD-ROM only. Submit both the original software file as well as a .PDF file.

1.5 TIMING

1.5.1 Preliminary Performance Schedule

Within 30 days after Notice of Award, submit a preliminary network defining the planned operations during the first 90 days after Contract Award.

1.5.2 Original Complete Performance Schedule

Section 01320 Page 4 of 13

Submit the complete network analysis, consisting of the network mathematical analysis and network charts, within 45 days after Notice of Award.

1.5.2.1 Resubmittals

Changes necessary as a result of this review shall be submitted for approval of the Contracting Officer within 15 days.

1.5.3 Monthly Updates

Shall be submitted each month along with the request for payment, see section 01200.

1.5.4 Schedule Revisions

Shall be submitted within 15 days of the Contracting Officer's request.

1.6 SOFTWARE

1.6.1 Software Description

The Contractor shall use a commercially available, windows based, scheduling software program to manage the project. The software package shall have the characteristics and be capable of producing the time-scaled charts and reports described elsewhere in this section. The program shall also be capable of accepting revised completion dates as modified by approved time extensions, actual activity start/completion dates, and recompilation of tabulation dates and float accordingly without deleting the original proposed activity dates.

1.6.2 Deliverables

1.6.2.1 For the schedule software utilized, provide the following:

1) Schedule familiarization shall be provided by your project scheduler or the individual responsible for updating and managing the inputs into this project. The schedule familiarization shall use the project baseline schedule for all examples and exercises.

2) Review all Activity names, durations and indicate what the item encompasses for the listed cost.

3) The meetings shall include creating, displaying and printing the schedule in conformance to the following contract requirements:

(a) Demonstrate the creation of the weekly look-ahead schedule from the Baseline schedule.

(b) Display and verify all activities are linked directly or indirectly to the award and completion dates of this contract.

(c) Identify RPUID sorts and display formats.

(d) Demonstrate how the activities will be updated; updates shall be done by the person who will perform the updates monthly. Identify file naming system used to identify updates for dissemination.

(e) Demonstrate from the updated schedule a sample of a complete monthly submission to the government. This shall include the written schedule analysis update.

Section 01320 Page 5 of 13

(f) Trace a minimum of 3 activities from material procurement through to installation to 100% completion. Review each step to include, Submittal review (who, time frame), Pre-installation (who, time frame), QA activities related (who, time frame).

(g) Create a 3 sample modifications on critical and non-critical activities for purposes of displaying a “fragnet” schedule that demonstrates time impacts to the schedule from a modification. Create modifications to display (increased contract duration, no effect and reduced contract duration)

(h) Demonstrate procedures for incorporating Changes to the project Baseline schedule.

Computerized schedule familiarization shall occur in conjunction with the preconstruction meeting.

1.6.3 Payment Requests

Payment request may be prepared for submission using programs other than the scheduling software. See section 01200, Progress Payments for specifics.

1.7 CONTRACT MODIFICATIONS

When change orders or delays are experienced by the Contractor and the Contractor requests an extension of time under one or more of the Contract clauses, the Contractor shall submit a written Time Impact Analysis (TIA) illustrating the influence of each change or delay on the Contract completion date or milestones, utilizing the current updated Project Schedule. Each TIA shall include a fragnet demonstrating how the Contactor proposes to incorporate the changes or delays into the Project Schedule. A fragnet is defined as a sequence of new activities and/or activity revisions that are proposed to be added to the existing schedule to demonstrate the influence of delay and the method for incorporating delays into the schedule as they are encountered.

The TIA shall be submitted with the cost proposal for each proposed change or delay. Incorporate contract modifications into subsequent monthly updates only after approval by the Contracting Officer. Contract Modifications shall be added as items posted at the bottom of the original schedule with new activity numbers.

Part 2…