CDBG-DR_HS004_New_Escambia_County_Area_Transit_(ECAT)_Facility.pdf

INVITATION TO BID

PD 26-27.004

CDBG-DR HS004 NEW ESCAMBIA COUNTY AREA TRANSIT (ECAT)

FACILITY

Escambia County

213 Palafox Place

Pensacola, FL 32502-5822

RELEASE DATE: October 23, 2026

DEADLINE FOR QUESTIONS: November 6, 2026

RESPONSE DEADLINE: November 23, 2026, 10:00 am

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/escambiacountyfl https://secure.procurenow.com/portal/%7bproject.government.code%7d

Escambia County

INVITATION TO BID

CDBG-DR HS004 New Escambia County Area Transit (ECAT) Facility

1. Introduction

2. Scope of Work

3. Solicitation Terms and Conditions

4. CDBG-DR Specific Provisions

5. General Terms & Conditions

6. Construction Terms

7. Standard Insurance Requirements and Certificates

8. Insurance for Construction Contracts-General

9. Insurance for Construction Contracts-Pollution Liability

10. Insurance for Construction Projects-Builders Risk

11. Insurance for Construction Contracts-Installation Floater

12. Insurance for Construction Projects-Moving & Rigging Floater

13. Evidence/Certificates of Insurance

14. Pricing Table

15. Vendor Submissions

Attachments:

A - Exhibit.FederalContractProvisions.HUD_10.22.26

B - Escambia_County_Section_3_Contract_Clause_CDBG-DR

C - Section-3-project-implementation-plan-template---forms-0-8

D - Escambia_County_Section_3_Business_Application_CDBG-DR

E - Building Construction Wage Determination_5.18.26

F - FDOT Liquidated-Damages-2026-2027

G - ECAT BP2 DRAWING SET - 00_SITE

H - ECAT BP2 DRAWING SET - 01_ADMINISTRATION BUILDING

I - ECAT BP2 DRAWING SET - 02_MAINTENANCE BUILDING

Invitation To Bid #PD 26-27.004 Title: CDBG-DR HS004 New Escambia County Area Transit (ECAT) Facility

J - ECAT BP2 DRAWING SET - 03_TRANSFER CENTER

K - ECAT BP2 DRAWING SET - 04_BUS WASH

L - ECAT BP2 DRAWING SET - 05_FUEL STATION

M - ECAT BP2 PROJECT MANUAL - VOLUME ONE

N - ECAT BP2 PROJECT MANUAL - VOLUME TWO

1. Introduction

1.1. Summary

This project is to provide construction services to build five structures (Administration Building, Maintenance Building, Passenger Terminal Transfer Center, Bus Wash, and Fuel Station) along Clarinda

Lane in Pensacola, Florida.

1.2. Background

The Escambia County Area Transit (ECAT) service area consists of Escambia County, City of Pensacola, and a few stops in the City of Gulf Breeze. During the lifespan of the existing ECAT facility, it has suffered flooding damage during every declared emergency event that involved significant rainfall, with the latest flooding occurring on September 16, 2020, when Hurricane Sally made landfall in the Florida Panhandle, near Pensacola, leaving a significant amount of damage in its wake. Hurricane Sally brought heavy rainfall and flooding, causing damage to housing, businesses, and infrastructure in our entire ECAT service area. The high velocity winds, wind-blown debris, and wind driven rain of Hurricane Sally damaged the ECAT buildings including the Administration Building, Bus Wash, Fuel Depot, and Satellite

Service Building.

Escambia County requested funding through Rebuild Florida for a new state-of-the-art, energy-efficient and resilient facility for transit operations that will include fixed route and disadvantaged paratransit services. By relocating the facility and operations out of its current flood zone, the new building will be designed and constructed according to the Enhanced Hurricane Protection Area (EHPA) specifications, that will allow it to function as an emergency shelter if the need arises. This project will also mitigate flooding in the area by adding a regional stormwater pond and transportation services to assist in evacuations as needed. In 2024, Escambia County received Community Development Block Grant-

Disaster Recovery (CDBG-DR) funding through the U.S. Department of Housing and Urban Development

(HUD).

1.3. Contact Information

Travis Simmons

Purchasing Grant Coordinator

213 Palafox Place

Pensacola, FL 32502

Email: rtsimmons@myescambia.com

Phone: (850) 595-4918

Department:

Purchasing

1.4. Timeline

Release Project Date October 23, 2026 mailto:rtsimmons@myescambia.com tel:(850)595-4918

Pre-Bid Meeting (Non-Mandatory) October 29, 2026, 10:00am

Office of Purchasing

213 Palafox Pl. 2nd Floor

Pensacola, Fl 32502

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Bid Opening November 23, 2026, 10:00am

Office of Purchasing

213 Palafox Pl. 2nd Floor

Pensacola, Fl 32502

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2. Scope of Work

2.1. Overall Scope of Work

The following individual scopes are intended to be read together with the complete Bid Package 2 (BP2) Contract Documents and Project Manual.

BP2 encompasses architectural work, fire protection, plumbing, HVAC, electrical, safety/security systems, earthwork with exterior improvements, together with the applicable procurement, contracting and general requirements.

For each facility, the Contractor shall furnish and coordinate all incidental work reasonably necessary for a complete installation, whether specifically itemized or required by the drawings, specifications, codes, manufacturers’ requirements or authorities having jurisdiction.

Work shall include required submittals and shop drawings, coordination drawings, testing and balancing, system commissioning, equipment start-up, demonstrations and training, warranties, O&M data and record documents. The Project Manual specifically requires final O&M manuals before Substantial Completion and organization of the manuals by systems, subsystems and equipment.

2.2. Lot 1: Administration Building - Scope of Work

The Work associated with the Administration Building consists of furnishing all labor, supervision, materials, equipment, tools, transportation, permits, testing, inspections, https://teams.microsoft.com/meet/2279370629616088?p=aei7n7EsVT8wR4Jgjy https://teams.microsoft.com/meet/2279370629616088?p=aei7n7EsVT8wR4Jgjy coordination, and incidentals necessary to complete construction of the new Escambia County Area Transit Administration Building at 20 Clarinda Lane, Pensacola, Florida, in accordance with the Contract Documents.

The Project includes, but is not limited to, complete construction of a two-story administrative and operations facility, together with the associated architectural, structural, mechanical, electrical, plumbing, fire protection, communications, technology, security, and life-safety systems necessary to provide a complete and fully operational facility. The building is identified as Business occupancy on the first floor with Assembly occupancy associated with the second floor training area.

The facility shall include, at a minimum:

• Public lobby, vestibules, reception and administrative reception areas;

• Call Center;

• Radio Room and Dispatch functions;

• Safety Manager offices, Chief Safety Officer office, Program Manager office, ADA office and related administrative/support offices;

• Accounting, Finance, Grants and management offices;

• Division Manager, Deputy Director, Director and Director’s Aide offices;

• Conference Room, Meeting Room, and associated presentation areas;

• Simulation area;

• Breakroom and employee support spaces;

• Breakroom and employee support spaces;

• Mother’s Room and Quiet Room;

• Men’s and women’s locker rooms;

• Men’s, women’s and ADA toilet facilities;

• Office supplies, janitor, general storage and support spaces;

• IT, electrical, mechanical and plumbing support areas;

• Second-floor Training Room configured for large-group training and presentations;

• Second-floor storage, restrooms, corridors and mechanical/support areas;

• Elevator and stair systems providing vertical circulation between floors;

• Interior partitions, rated assemblies, ceilings, flooring, wall finishes, millwork, countertops, casework and specialties;

• Exterior wall assemblies, glazing, doors, entrances, roof assemblies, flashing, drainage components and associated weatherproofing;

• Structural foundations, slabs, masonry, structural steel, elevated floor framing, roof framing and associated structural components;

• Complete HVAC systems, ventilation, exhaust, controls and associated mechanical equipment;

• Domestic water, sanitary waste and vent systems, plumbing fixtures, water heating and associated plumbing specialties;

• Automatic fire sprinkler/fire-protection systems and associated fire-protection equipment;

• Complete electrical service and distribution, panelboards, branch circuitry, receptacles, equipment connections, interior and exterior lighting, emergency lighting, exit signage, grounding, lightning protection and associated controls;

• Fire alarm and life-safety systems;

• Telecommunications pathways, cabling infrastructure, MDF/IDF infrastructure and equipment connections;

• Access-control infrastructure, card readers, electric locking interfaces, door contacts, request-to-exit devices and associated security systems;

• Interior and exterior CCTV infrastructure and cameras as indicated;

• Mass-notification/paging infrastructure and associated speakers;

• Code Blue/emergency communication infrastructure where indicated;

• Digital signage and transit-message-board infrastructure where indicated;

• Audio/visual infrastructure for the Training Room, Conference Room and Meeting Room, including floor boxes, presentation connections and associated pathways as indicated in the Contract Documents; and

• All other architectural, structural, mechanical, electrical, plumbing, fire protection, technology, communications, and specialty work necessary for a complete Administration Building.

The drawings specifically identify technology provisions for access control, CCTV, mass notification/paging, Code Blue stations, digital signage, training/conference/meeting-room AV systems, and presentation connections for spaces including Radio, Call Center, Accounting, Finance and management offices. Certain AV equipment is identified for coordination with the Owner/Owner’s vendor; the Contractor shall provide the infrastructure and work assigned to the Contractor by the Contract Documents and coordinate all Owner-furnished systems.

The Contractor shall provide all work necessary to deliver a complete, code-compliant, fully tested, balanced, commissioned and operational Administration Building, including equipment start-up, controls integration, system testing, inspections, demonstrations, Owner training, warranties, operation and maintenance manuals, record documents, closeout documentation and final acceptance in accordance with the Contract Documents.

If you bid on this lot by itself, then the work included in this lot shall be substantially completed within Three Hundred Thirty-Five(335) consecutive calendar days from the date of the written Notice to Proceed. The bidder has an additional Thirty (30) consecutive calendar days from the date of substantial completion for a total number of Three Hundred Sixty-Five(365) consecutive calendar days to Final Completion. The number of days allowed does not include an allowance for calendar days missed due to weather. Extension of time will be allowed for delays due to weather if properly documented and reported to the Engineer.

Liquidated Damages will be calculated based on bid amount and FDOT Liquidated Damages 26- 27 in the attachments.

2.3. Lot 2: Maintenance Building - Scope of Work

The Work associated with the Maintenance Building consists of furnishing all labor, supervision, materials, equipment, tools, transportation, permits, testing, inspections, coordination, and incidentals necessary to construct the new Vehicle Maintenance Building for the Escambia County Area Transit Facility at 20 Clarinda Lane, Pensacola, Florida.

The Project includes, but is not limited to, complete construction of a transit-vehicle maintenance and service facility containing heavy bus-maintenance bays, small-vehicle service bays, parts and equipment storage, specialty maintenance rooms, fluid distribution systems, employee support areas, offices and mezzanine storage, together with all architectural, structural, mechanical, electrical, plumbing, fire protection, technology and specialty systems necessary for a complete vehicle-maintenance operation.

The facility shall include, at a minimum:

• Seven (7) bus maintenance bays under the Base Bid configuration;

• Eight (8) small-vehicle service bays under the Base Bid configuration

• Tire Storage;

• Maintenance Supervisor office;

• Maintenance Manager office;

• Facility Manager office;

• Inventory Manager office;

• Parts Room and Parts Counter;

• Company Tool storage;

• Personal Tool storage;

• Mechanical/Facility Storage;

• Tire Storage;

• Fluid Storage/Compressor Room;

• Clean Room;

• Battery Storage room;

• Breakroom;

• Men’s and women’s locker/restroom facilities;

• IT room;

• Janitor space;

• Mechanical yard;

• Vestibules, corridors and supporting circulation;

• Mezzanine storage;

• Receiving/service functions and associated overhead doors;

• Heavy-duty and small-vehicle service-bay doors;

• Structural foundations, slabs, masonry, structural steel and roof framing;

• Mezzanine framing and concrete-on-metal-deck construction;

• Special rated construction around hazardous areas, including Battery Storage;

• Exterior wall, roof, flashing and drainage systems;

• Interior partitions, ceilings and finishes appropriate to office, employee and industrial/service areas;

• Vehicle-maintenance equipment infrastructure and utility connections;

• Compressed-air distribution and hose-reel systems;

• Motor oil distribution;

• Gear-oil distribution;

• Transmission-fluid distribution;

• Antifreeze distribution;

• Grease and water reels where indicated;

• Waste-oil and waste-antifreeze collection/distribution infrastructure as indicated;

• Specialty service hose reels mounted from the pre-engineered metal-building framing;

• Emergency eyewash/wash stations;

• Domestic water, sanitary, waste, vent and plumbing-fixture systems;

• Floor drains, trench/service drainage and associated oil/service-area drainage provisions where indicated;

• Mechanical ventilation and vehicle/service-area exhaust systems;

• HVAC systems serving offices, locker rooms, support areas and specialty spaces;

• Building automation and mechanical controls;

• Complete automatic fire-sprinkler system;

• Fire-alarm and life-safety systems;

• Electrical service and distribution;

• Equipment connections for maintenance equipment, compressors, bay equipment, overhead doors and specialty systems;

• High-bay lighting for maintenance/service spaces;

• Office/support-area lighting and controls;

• Emergency lighting and exit signage;

• Grounding and lightning protection;

• Telecommunications and data infrastructure, including service provisions for maintenance operations;

• Access-control, CCTV, intercom, paging and security infrastructure as indicated;

• Technology systems and equipment pathways;

• All supports, hangers, curbs, pads, sleeves, penetrations, access provisions and coordination required for equipment installation; and

• All other architectural, structural, mechanical, electrical, plumbing, fire-protection, technology and specialty systems necessary for a complete and fully operational vehicle-maintenance facility.

The project specifically identifies Maintenance Supervisor, Maintenance Manager, Facility Manager and Inventory Manager offices; Parts Room and Parts Counter; locker/restrooms;

Breakroom; IT; Fluid Storage/Compressors; Tire Storage; Clean Room; Battery Storage; Personal Tool Storage; Company Tools; Mechanical/Facility Storage; seven bus bays and eight small-vehicle bays.

The Maintenance Building contains multiple occupancy/use conditions associated with the maintenance operation. The drawings classify Battery Storage as H-2 high hazard; the bus garage, small-vehicle garage, fluid-storage/compressor room and tire storage as S-1; open shop/parts/delivery/mezzanine areas as S-2; and the entry, breakroom and locker areas as Business occupancy. The building is one story with a mezzanine and is protected by an automatic sprinkler system and fire-alarm system.

Specialty fluid-service infrastructure shall include the hose-reel systems indicated for the maintenance bays. The drawings identify motor oil, gear oil, transmission fluid, antifreeze, compressed air, water and grease services at various maintenance locations, with hose reels supported from the pre-engineered metal-building bents.

The Base Bid includes seven bus bays and eight small-vehicle bays. The Contract Documents also identify a deductive alternate reducing the bus-bay area to five bays and the small-vehicle area to six bays; if accepted, the affected exterior construction is to accommodate the conditions shown for future expansion.

The Contractor shall provide all work necessary to deliver a complete, code-compliant, fully tested, balanced, commissioned and operational Maintenance Building, including coordination and start-up of specialty maintenance systems, testing of MEP and life-safety systems, controls integration, inspections, Owner demonstrations and training, warranties, O&M manuals, record drawings, closeout documentation and final acceptance.

If you bid on this lot by itself, then the work included in this lot shall be substantially completed within Three Hundred Thirty-Five(300) consecutive calendar days from the date of the written Notice to Proceed. The bidder has an additional Thirty (30) consecutive calendar days from the date of substantial completion for a total number of Three Hundred Sixty-Five(365) consecutive calendar days to Final Completion. The number of days allowed does not include an allowance for calendar days missed due to weather. Extension of time will be allowed for delays due to weather if properly documented and reported to the Engineer.

Liquidated Damages will be calculated based on bid amount and FDOT Liquidated Damages 26- 27 in the attachments.

2.4. Lot 3: Passenger Terminal Transfer Center - Scope of Work

The Work associated with the Transfer Building / Transfer Center consists of furnishing all labor, supervision, materials, equipment, tools, transportation, permits, testing, inspections, coordination, and incidentals necessary to complete construction of the new Escambia County Area Transit Transfer Center at 20 Clarinda Lane, Pensacola, Florida, in accordance with the Contract Documents.

The Project includes, but is not limited to, construction of the passenger transfer facility, customer-service/ticketing building, public restroom facilities, passenger waiting areas and associated covered canopies, together with all architectural, structural, mechanical, electrical, plumbing, technology, security and life-safety systems required for a complete transit facility.

The drawings identify the outdoor passenger waiting area as an S-2 use and the enclosed administrative/customer-service functions as Business occupancy.

The facility shall include, at a minimum:

• Customer Service area and ticketing/service functions;

• Customer-service office;

• Secure safe area;

• Public-facing ticket/transaction windows and associated counters;

• Impact- and ballistic-resistant exterior transaction-window assemblies as indicated;

• Men’s and women’s public restrooms;

• Vestibule and controlled public/staff entrances;

• Breakroom and employee support areas;

• Men’s and women’s public restrooms;

• ADA toilet facilities;

• Janitor/service rooms;

• Mechanical/IT room and dedicated HVAC/support areas;

• Public passenger waiting areas;

• Covered passenger-loading and waiting canopies;

• Structural canopy framing, columns, foundations and associated roof construction;

• Roof systems, roof drainage, gutters and downspouts;

• Exterior wall systems, impact-resistant storefront/glazing, exterior doors and associated weather-resistant construction;

• Interior partitions, finishes, ceilings, casework, counters and toilet accessories;

• Structural foundations, slabs, masonry and structural-steel framing;

• Complete HVAC systems serving enclosed occupied and support spaces;

• Domestic water, sanitary waste and vent piping, plumbing fixtures, water heating, floor drains, backflow protection and associated plumbing specialties;

• Electrical service and distribution, lighting, receptacles, equipment connections and controls;

• Extensive canopy lighting and exterior passenger-area lighting;

• Emergency lighting and exit signage;

• Grounding and lightning-protection systems serving the building and canopies;

• Fire alarm and life-safety systems;

• Telecommunications and network infrastructure;

• Wireless access-point infrastructure;

• Security/access-control systems and associated door hardware interfaces;

• CCTV/security-camera infrastructure;

• Paging, mass-notification and passenger-information infrastructure where indicated;

• Intercom and emergency communication systems where indicated; and

• All associated architectural, structural, mechanical, electrical, plumbing, technology and specialty systems necessary to provide a complete and operational transit transfer facility.

The drawings specifically identify Customer Service, Safe, Customer Service Office, Break Room, Mechanical/IT, ADA toilets, public men’s and women’s restrooms, janitor and HVAC spaces. The facility also incorporates substantial covered passenger areas; the roof plan identifies multiple canopy sections and associated roof drainage systems.

Exterior ticket windows shall include the complete transaction-window assemblies required by the Contract Documents, including framing, glazing, transaction hardware and accessories. The drawings call for impact-resistant construction and UL 752 Level 3 ballistic resistance at the specified ticket windows.

The Contractor shall provide all work necessary to deliver a complete, accessible, code-compliant, fully tested, commissioned and operational Transfer Center, including start-up, testing, controls verification, inspections, Owner training, warranties, operation and maintenance manuals, record documents, closeout documentation and final acceptance.

If you bid on this lot by itself, then the work included in this lot shall be substantially completed within Three Hundred Thirty-Five(270) consecutive calendar days from the date of the written Notice to Proceed. The bidder has an additional Thirty (30) consecutive calendar days from the date of substantial completion for a total number of Three Hundred Sixty-Five(365) consecutive calendar days to Final Completion. The number of days allowed does not include an allowance for calendar days missed due to weather. Extension of time will be allowed for delays due to weather if properly documented and reported to the Engineer.

Liquidated Damages will be calculated based on bid amount and FDOT Liquidated Damages 26- 27 in the attachments.

2.5. Lot 4: Bus Wash - Scope of Work

The Work associated with the Bus Wash consists of furnishing all labor, supervision, materials, equipment, tools, transportation, permits, testing, inspections, coordination, and incidentals necessary to construct the new Bus Wash facility for the Escambia County Area Transit Facility at 100 Clarinda Lane, Pensacola, Florida.

The Project includes, but is not limited to, construction of the enclosed bus-wash building, associated equipment/support areas, fare-processing functions, vacuum facility, staff restroom and all infrastructure necessary to support the Owner’s bus-washing and vehicle-cleaning operations. The project is new construction housing bus-wash equipment, a cash vault/fare-processing function and staff toilet room, together with a separate vacuum-station function.

The facility shall include, at a minimum:

• Bus Wash Bay;

• Bus-wash equipment support and coordination;

• Equipment Room;

• Fare Processing room;

• Fare Entrance;

• Cash/fare-handling support infrastructure;

• Vacuum station/building;

• ADA staff restroom;

• Structural foundations, slabs, walls and roof framing;

• Concrete masonry construction and associated structural systems;

• Precast concrete roof construction where indicated;

• Exterior wall and roof assemblies;

• Doors, openings, louvers and related architectural components;

• Interior finishes and accessories appropriate to wet/service environments;

• Equipment housekeeping pads, curbs and supports;

• Wash-water supply and associated piping;

• Domestic cold-water and service-water piping;

• Sanitary waste and vent piping;

• Floor drains, floor sinks, cleanouts and drainage systems;

• Water-heating equipment;

• Water-softening equipment and associated connections where indicated;

• Plumbing fixtures and ADA restroom fixtures;

• Wash-equipment plumbing connections and coordination;

• Natural-gas service and distribution for heating equipment;

• Gas-fired radiant tube heaters serving the Wash Bay;

• Gas furnace and associated condensing unit;

• Equipment-room unit heater;

• Exhaust and ventilation systems;

• Mechanical controls and associated equipment;

• Electrical service and distribution;

• Dedicated wash-equipment power connections;

• Power for air compressor, water heater, water softener and other equipment;

• Interior, exterior and wash-bay lighting;

• Emergency lighting and exit signage;

• Grounding, bonding and lightning-protection systems;

• Technology/communications infrastructure and IT rack provisions;

• Security and monitoring infrastructure where indicated;

• Equipment-control interfaces and emergency controls;

• Site utility connections and coordination with the surrounding Wash/Fuel Station site work; and

• All architectural, structural, mechanical, electrical, plumbing, technology and specialty systems necessary to provide a complete and operational Bus Wash facility.

The principal spaces are the Wash Bay, Equipment Room, ADA Restroom, Fare Processing, Fare Entrance, and the Vacuum.

Mechanical systems include a gas furnace/condensing unit, an electric unit heater and two gas-fired radiant tube heaters serving the Wash Bay. The drawings specifically require coordination of mechanical equipment locations and clearances with the bus-wash equipment.

Plumbing work shall be closely coordinated with the wash-equipment requirements and includes service/cold-water distribution, sanitary systems, floor drainage and equipment connections. Electrical work includes dedicated connections for the wash facility’s air compressor, water heater, water softener, radiant heaters, HVAC equipment and IT rack, in addition to general building power and lighting.

The Contractor shall coordinate the bus-wash equipment with the building structure, MEP systems, equipment clearances, drains, utility rough-ins, controls and electrical connections and shall provide all infrastructure assigned to the Contractor by the Contract Documents.

The Contractor shall provide all work necessary to deliver a complete, code-compliant, tested and operational Bus Wash, including equipment start-up and coordination, system testing, balancing, controls verification, inspections, demonstrations, Owner training, warranties, O&M manuals, record documents, closeout documentation and final acceptance.

If you bid on this lot by itself, then the work included in this lot shall be substantially completed within Three Hundred Thirty-Five(270) consecutive calendar days from the date of the written Notice to Proceed. The bidder has an additional Thirty (30) consecutive calendar days from the date of substantial completion for a total number of Three Hundred Sixty-Five(300) consecutive calendar days to Final Completion. The number of days allowed does not include an allowance for calendar days missed due to weather. Extension of time will be allowed for delays due to weather if properly documented and reported to the Engineer.

Liquidated Damages will be calculated based on bid amount and FDOT Liquidated Damages 26- 27 in the attachments.

2.6. Lot 5: Fuel Station - Scope of Work

The Work associated with the Fuel Station consists of furnishing all labor, supervision, materials, equipment, tools, transportation, permits, testing, inspections, coordination, and incidentals necessary to construct the new fueling station and canopies for the Escambia County Area Transit Facility at 100 Clarinda Lane, Pensacola, Florida.

The Project includes, but is not limited to, construction of the fuel-island canopies, foundations, fueling-area infrastructure, electrical systems, fuel piping connections, controls, monitoring interfaces, emergency shutoff provisions, grounding, lightning protection and associated civil/site improvements necessary to provide a complete operational fueling facility.

The facility shall include, at a minimum:

• Fueling-island canopy structures;

• Manufacturer-designed canopy framing and roofing systems;

• Canopy columns and spread footings;

• Concrete foundations, stem walls, equipment pads, islands and associated structural work;

• Vehicular concrete paving and fueling-area pavement interfaces;

• Fuel dispensing locations and associated equipment interfaces;

• Fuel tank interfaces and associated connections, with fuel tanks furnished/installed as assigned by the Contract Documents;

• Fuel piping, tubing, fittings, valves and specialties;

• Fuel-storage-tank piping specialties;

• Fuel transfer and pumping interfaces;

• Fuel maintenance system;

• Liquid-level gauging;

• Leak-detection and monitoring systems;

• Tank and piping monitoring infrastructure;

• Mechanical sleeve seals and associated penetrations;

• Power to fueling pumps, fuel tanks, controls and associated equipment;

• Dedicated conduits for fueling-area power and control wiring;

• Emergency Power Off (EPO) system for fueling pumps;

• Clearly identified emergency-shutoff stations and signage;

• Fuel-control/management system infrastructure and Owner-equipment interfaces as indicated;

• Canopy and fueling-area lighting;

• Electrical panels, branch circuits, disconnects and equipment connections;

• Hazardous-location wiring methods and electrical equipment suitable for the classified fueling environment;

• Grounding, bonding and lightning-protection systems;

• Surge-protection equipment associated with the lightning-protection system;

• Communications and technology pathways serving fuel-system monitoring and control equipment as indicated;

• Bollards, equipment protection and associated accessories where indicated;

• Site utilities and utility connections serving the fueling facility; and

• All associated structural, architectural, electrical, plumbing, technology, specialty and site work necessary to provide a complete fueling facility.

The structural drawings indicate that the canopy structure and foundations are to be designed by the canopy manufacturer. The drawings also identify three fuel tanks as “by others,” requiring coordination of the supporting construction and utility/electrical interfaces with the tank supplier.

Fuel-system work includes fuel piping and fittings, valves, horizontal steel aboveground storage tanks where assigned to the Contractor, tank accessories, fuel maintenance equipment, liquid-level gauging, leak detection/monitoring, mechanical seals and concrete bases. Where tanks are Owner-furnished or otherwise identified as “by others” on the drawings, the Contractor shall coordinate and provide the infrastructure and connections assigned by the Contract Documents.

Electrical construction within the classified fueling area shall comply with the hazardous-location requirements indicated in the drawings. Wiring, raceways and boxes under the canopy or within 20 feet of fuel pumps are specifically required to comply with NEC Article 514 Class I, Division 2 requirements. The electrical scope also includes EPO controls for fueling pumps, dedicated power/control conduits and coordination of final power and control wiring with the Owner’s fueling equipment.

The Contractor shall perform required fuel-system testing and inspections, including tank and piping testing where applicable, correct deficiencies and provide a complete operational system. The Project Manual requires field testing of tanks and fuel distribution/double-containment piping.

The Contractor shall provide all required start-up, testing, calibration, inspections, Owner training, warranties, O&M information, record documents and final acceptance necessary to deliver a safe, code-compliant and fully operational Fuel Station.

If you bid on this lot by itself, then the work included in this lot shall be substantially completed within Three Hundred Thirty-Five(180) consecutive calendar days from the date of the written Notice to Proceed. The bidder has an additional Thirty (30) consecutive calendar days from the date of substantial completion for a total number of Three Hundred Sixty-Five(210) consecutive calendar days to Final Completion. The number of days allowed does not include an allowance for calendar days missed due to weather. Extension of time will be allowed for delays due to weather if properly documented and reported to the Engineer.

Liquidated Damages will be calculated based on bid amount and FDOT Liquidated Damages 26- 27 in the attachments.

2.7. Lot 6: ECAT Facility Site/Civil Construction - Scope of Work

Contractor shall furnish and coordinate all incidental work reasonably necessary for a complete installation, whether specifically itemized or required by the drawings, specifications, codes, manufacturers’ requirements or authorities having jurisdiction.

Work shall include, but not be limited to, required submittals, stabilized subgrade, base material, asphalt paving, concrete paving, sidewalks, curb and gutter, striping, and miscellaneous drainage connections.

If you bid on this lot by itself, then the work included in this lot shall be substantially completed within Three Hundred Thirty-Five(30) consecutive calendar days from the date of the written Notice to Proceed. The bidder has an additional Thirty (30) consecutive calendar days from the date of substantial completion for a total number of Sixty (6365) consecutive calendar days to Final Completion. The number of days allowed does not include an allowance for calendar days missed due to weather. Extension of time will be allowed for delays due to weather if properly documented and reported to the Engineer.

Liquidated Damages will be calculated based on bid amount and FDOT Liquidated Damages 26- 27 in the attachments.

2.8. Lot 7: Complete Complex Bid

This bid shall include pricing for each individual lot and encompass the entire ECAT Facility, as applicable to the scope of work, plans, and drawings identified in the bid documents.

The work included in this agreement shall be substantially completed within Three Hundred Thirty-Five

(335) consecutive calendar days from the date of the written Notice to Proceed. The bidder has an additional Thirty (30) consecutive calendar days from the date of substantial completion for a total number of Three Hundred Sixty-Five (365) consecutive calendar days to Final Completion. The number of days allowed does not include an allowance for calendar days missed due to weather. Extension of time will be allowed for delays due to weather if properly documented and reported to the Engineer.

2.9. General

Fire Protection, Code & Accessibility Coordination Coordinate and provide all fire-protection, code-compliance, accessibility, and rated-construction work assigned by the Contract Documents. Work shall be fully coordinated with architectural, structural, mechanical, plumbing, electrical, communications, and security systems.

• Automatic fire-sprinkler work and coordination where required, including approved shop drawings, piping routing, supports, penetrations, flow/tamper devices, testing, and acceptance;

• Fire extinguishers, cabinets, identification signage, and required mounting/blocking;

• Fire-rated wall, floor, roof, shaft, and opening protection, including rated access panels and listed firestopping systems at penetrations;

• Accessible routes, clearances, mounting heights, toilet/locker-room accessibility, door maneuvering clearances, and accessible hardware as indicated;

• Coordination with authorities having jurisdiction for permits, inspections, testing, and certificates required for final occupancy.

Construction Coordination, Temporary Controls & Closeout

The Contractor shall manage and coordinate the Work as a single prime contract and shall be responsible for sequencing, supervision, quality control, temporary facilities, safety, protection, and complete integration of all subcontractor work.

• Field verification of existing conditions, dimensions, utility locations, access, equipment clearances, and interfaces before fabrication or installation;

• Weekly job-progress and coordination meetings, including participation by affected subcontractors and notification/invitation of the Architect and Owner’s Representative;

• Coordinated shop drawings for structural steel, HVAC, plumbing, fire sprinkler, electrical, security, and communications work before installation in congested areas;

• Construction schedule/critical-path planning and coordination with Owner vendors, security-system installers, furniture installers, and other separate suppliers;

• Temporary utilities, field office, sanitary facilities, barriers, screened construction fencing, security, access control, traffic/parking management, and protection of the public and existing facilities;

• Construction waste management, daily/periodic cleaning, protection of completed work, and final cleaning;

• Required product data, samples, shop drawings, delegated-design documents, testing reports, inspection reports, certificates, and regulatory submittals;

• Start-up, functional testing, controls verification, testing and balancing, commissioning, correction of deficiencies, and final system demonstrations;

• Owner training, warranties, spare/replacement items where specified, O&M manuals, record drawings, closeout submittals, punch-list completion, and final acceptance.

The Contract duration is 240 calendar days from Notice to Proceed to Substantial Completion, plus 30 calendar days for punch-list completion. The Contractor shall coordinate all Work, inspections, testing, closeout activities, and punch-list completion to meet the required Contract schedule.

Alternates, Unit Prices, & Allowances The Contractor shall include and separately identify all allowances, unit prices, and alternates required by the Bid Form and Project Manual. Acceptance or rejection of alternates is at the Owner’s option, and accepted alternates shall be fully coordinated with surrounding work.

• Alternate Bid No. 1: (DEDUCTIVE) ADMINISTRATION BUILDING Partially build out/partially unfinish second floor per sheet A111 and associated engineering/building systems sheets. See drawing set.

• Alternate Bid No. 2: (DEDUCTIVE) MAINTENANCE BUILDING Reduce two (2) structural bays (two stalls) from the bus garage and reduce one (1) structural bay (two stalls) from the small vehicle garage. At the bus garage, engineer the west end wall and exterior canopy to allow for a future expansion of two (2) structural bays at the west end. See drawing set.

• Include unit-price work and base-bid quantities required by Section 01 2200, including applicable asphalt-pavement and masonry-tuckpointing quantities, and obtain required Architect notification/verification before performing quantity-adjusted work;

• Coordinate all accepted alternates, allowances, and unit-price work with the Base Bids so the completed facility remains fully functional, code-compliant, and finished.

• Enter a negative number into each Deductive Alternate pricing tables.

Overall Requirement This Scope of Work is intended as a detailed summary and shall be read together with the complete Bid Package 2 drawings, Project Manual, addenda, bid forms, approved substitutions, accepted alternates, and other Contract Documents. It does not limit the Contractor’s obligation to provide work reasonably inferable as necessary for a complete installation.

The Contractor shall furnish and coordinate all incidental work necessary to deliver this facility as a complete, safe, accessible, weather-tight, code-compliant, fully tested, commissioned, and operational facility. Where a conflict or ambiguity exists between this summary and the Contract Documents, the most stringent shall govern.

2.10. Owner Direct Purchasing (ODP) Notification

The County intends to utilize ODP for materials to be installed by the contractor. Materials expected to be purchased under this contract to include, but not limited to, clean fill material (dirt), stormwater structures, concrete pipe, and polyvinyl chloride (PVC) pipe.

The following steps are minimum requirements and may be enhanced based on individual project circumstances:

1. Material suppliers must be selected by the contractor using competitive bidding/proposals.

Supply contracts must be awarded by the contractor to the supplier whose bid/proposal is most advantageous to the County, price and other aspects considered.

2. The contractor must include the price for all construction materials/equipment in lump sum price in his bid. The Contractor’s bid must also include all Florida State sales and other taxes normally applicable to such material and equipment. The County may consider purchasing any item but does not expect to issue purchase orders for less than $15,000.00. The purchase of selected construction materials must be administered on a deductive change order basis.

3. The contractor must provide the County with a list of all intended suppliers for consideration as

ODP. This list must be submitted at the same time as the preliminary schedule of values and the project’s Critical Path Method (CPM) schedule. Along with the list, the contractor must include the price quotes from the suppliers, including any terms and conditions negotiated with the suppliers. The contractor must also supply the County with a description of materials/equipment to be supplied along with the quantities and prices. The contractor is responsible for selecting the supplier, specifications, material receipt, inspecting shipments, and ensuring that the material or service paid for by the County is appropriate for the construction.

The contractor retains all responsibility for an acceptable finished project.

4. The contractor must be responsible for maintaining the project schedule and the execution of the terms and conditions of the ODP purchase order, including expediting the suppliers' delivery schedules.

5. The purchase order form used for ODP(s) must be a County issued purchase order. The purchase order package must include the County's Certificate of Entitlement (OF0195), as an attachment per Rule 12A-1.094, Florida Administrative Code.

6. The contract must require the County to retain legal title to all ODP from the time ownership title changes from the seller to the buyer until it is incorporated into the project or consumed in completion of the project.

7. The County must remit payment directly to the suppliers of the ODP.

8. The County must provide insurance to cover all risk of loss or damage to the ODP.

9. The Contract Administrator must provide the County Risk Manager the following information required to procure the necessary Builders Risk Insurance Coverage for the project:

A. Type of project (ultimate occupancy).

B. Term of the project (e.g.: 20 months, 3 weeks)

C. Construction Type II per Florida Building Code (e.g.: Concrete Masonry Exterior, Steel

Structure).

D. Protection (sprinklers, wind mitigation, etc.)

E. Construction timeline

F. Complete listing of related projects with values

G. Determination that $10 – 15M limit covers all exposure

10. The contractor must be responsible for receipt and inspection of goods received and accompanying shipping documents under the ODP process, insuring they conform to specifications.

11. The contractor must notify the County of any goods received that are damaged or not in compliance with the specifications and facilitate a timely replacement.

12. The suppliers must directly invoice the County for the ODP, but the contractor must be responsible for approving receiving reports for goods that were received in accordance with the specifications and forwarding them to the Clerk of the Court/Accounts Payable to be processed for payment. The County must pay the ODP suppliers directly.

13. The contractor must maintain records of all ODP received and be incorporated into the work and provide the County with a monthly accounting.

14. The contractor must be responsible for obtaining and managing all warranties and guarantees for all materials and products specified in the contract documents.

2.11. Contractor Requirements

1. The successful Contractor shall possess a current and valid Florida General Contractor (CGC) license or Underground Utility and Excavation Contractor (CUC) license, as applicable to the

Work.

2. Prior to commencing construction, the Contractor shall submit digital photographs and/or video documenting existing site conditions. The documentation shall establish baseline conditions for all areas that may be affected by construction activities.

3. The Contractor shall furnish, install, and maintain a Job Board at a location approved by the

County. The Job Board shall display all project documentation required by the Contract

Documents throughout the duration of the project.

4. The Contractor shall furnish all labor, materials, equipment, permits, supervision, and incidentals necessary to complete the Work.

5. All work must be completed in accordance with the project specifications, Escambia County

Technical Specifications, and the Florida Green Book. In the event a conflict arises between these documents, the most stringent shall apply.

6. The Contractor shall prepare and submit a Quality Control (QC) Plan to the County within 10 days of receiving the Notice to Proceed (NTP).

7. Not less than fourteen (14) calendar days prior to any subcontractor commencing work, the

Contractor shall provide the County with fully executed subcontract agreements.

8. The Contractor shall be responsible for the performance of all subcontractors. Subcontractors shall comply with the requirements of the Contract Documents.

9. The Contractor shall be responsible for maintaining a clean and orderly project site and shall properly dispose of all construction debris and waste in accordance with applicable federal, state, and local regulations.

10. All requests for changes to the Work shall be submitted in writing and approved by the County prior to commencement of the changed work. No additional work shall proceed without written authorization from the County.

11. The successful Contractor shall coordinate all activities with the County. The Contractor shall sequence its work to maximize production and to comply with all scheduling and requirements established by the County.

12. The Contractor acknowledges that the project is intentionally phased to meet the County's required completion schedule. All costs associated with mobilization, coordination with other contractors, scheduling, supervision, and maintaining continuity of the Work shall be included in the Contractor's bid. No additional compensation will be provided for these activities unless specifically authorized by a written Change Order.

13. Davis-Beacon will apply for all work completed through this contract, including all subcontractor work.

14. If awarded, the selected contractor will be required to submit a Schedule of Values (SOV) within

3 days.

2.12. Schedule of Values Requirements (Award Condition)

The apparent lowest responsive and responsible bidder shall submit a detailed Schedule of Values (SOV) for the project within three (3) business days following the bid opening. The Schedule of Values shall provide a complete itemized breakdown of the bidder's submitted bid and shall be in sufficient detail to support the proposed pricing and facilitate review by the Florida Department of Commerce (FDOC).

FDOC will review the submitted Schedule of Values to determine its acceptability. If FDOC requests additional information, clarification, or a more detailed breakdown, the bidder shall promptly provide the requested information within the timeframe specified by FDOC or the County.

No contract award shall be made until FDOC has completed its review of the Schedule of Values and has provided written approval authorizing the County to proceed with the award. The County reserves the right to reject a bid if the apparent lowest responsive and responsible bidder fails to timely submit an acceptable Schedule of Values or otherwise fails to satisfy FDOC's review requirements.

3. Solicitation Terms and Conditions

Normal ITB

3.1. Solicitation Terms and Conditions

Submission of a bid in accordance with these Terms and Conditions and the General Terms and

Conditions provided in Section IV below constitutes a binding offer from the bidder. The Terms and

Conditions incorporated herein will become a part of the written agreement between the parties.

Pre-Bid Inquiries

All inquiries concerning the solicitation, including, but not limited to, the scope of work, specifications, additional requirements, attachments, general or supplemental terms and conditions, must be submitted to the Office of Purchasing via email through the e-procurement portal hosted by OpenGov, Attention: Travis Simmons, Purchasing Grant Coordinator, rtsimmons@myescambia.com.

All questions or inquiries must be received no later than the last day for questions stated on the cover page of the solicitation.