C260461_PS_JLedits.pdf

This interoffice memo documents the procurement schedule for RFP 260461 issued by the Orange County Transportation Authority (OCTA) for hydrogen mobile fuelers designed for 40-foot hydrogen fuel cell buses. The RFP was issued on August 17, 2026, with public notices posted in the OC Register on August 17 and August 24, 2026. A pre-proposal conference is scheduled for August 25, 2026, at 2:00 p.m. in a hybrid format at Room 09, followed by mandatory site visits on August 26, 2026, at the Santa Ana Base (9:30 a.m.) and Garden Grove Base (11:00 a.m.). Written questions from prospective bidders are due by 5:00 p.m. on August 27, 2026, with OCTA's responses posted to OpenGov by September 3, 2026. Proposals are due by 2:00 p.m. on September 15, 2026, followed by a pre-evaluation meeting on the same date via Microsoft Teams. The evaluation committee will convene on September 29, 2026, with interviews and final evaluation scheduled for October 6, 2026, via Microsoft Teams. A Best and Final Offer (BAFO) will be issued on October 13, 2026, with responses due by October 16, 2026, and post-BAFO evaluation on October 20, 2026. Final approval is expected through the CAMM Board of Directors presentation on November 5, 2026, Transit Committee on December 10, 2026, and Board of Directors recommendation on December 14, 2026, with contract execution targeted for January 1, 2027.

The project budget is $5,872,800 for a one-year initial term. The memo includes editorial comments questioning the accuracy of the dates listed for the Transit Committee and Board of Directors recommendation, suggesting these dates may be in error and should be confirmed as December 10, 2026, and December 14, 2026, respectively, rather than December 2027 and January 2027. No other pricing terms, set-asides, incumbent information, or funding source details are provided in this schedule document.