C260461_PP_JLedits.pdf

Revised: 07/20/2010

INTEROFFICE MEMO

Date: July 24, 2026

To: Sunil Chettiar, Senior Section Manager, Transit Technical

Services

From: Ellis Hoskin, Senior Contract Administrator, CAMM

Subject: Procurement Plan for Release, Selection and Award

RFP 260461 “Hydrogen Mobile Fueler for 40-Foot Hydrogen Fuel Cell Buses”

Please review the procurement plan for the subject RFP and advise your concurrence with the evaluation criteria and contract elements. Include suggested evaluation team members and/or comments. Thanks.

Procurement Type: RFP IFB

A Request for Proposals (RFP) is issued as the nature of the procurement demands that evaluation criteria, in addition to price, be used to select a firm.

Evaluation Criteria:

PROPOSAL WEIGHT

Qualifications of the Firm 30% Staffing/Project Organization 20% Work Plan 25% Cost 25% Justification:

Qualifications of the firm criterion is weighted at 30 percent as the proposing firms must demonstrate a proven history in successfully completing similar projects. Staffing and project organization criterion is weighted at 20 percent as the firm must demonstrate the proposed key personnel have specific skillsets in order to complete the services required in the scope of work. Work Plan is weighted at 25 percent to ensure proposals address each section of the work plan in sufficient detail to demonstrate a clear understanding of the scope of work. Cost and price criterion is weighted at 25 percent to ensure OCTA receives fair and competitive pricing for the services provided.

Procurement Plan, RFP 260461

Revised: 0720/2010

Contract Type: Time & Expense CTO-Based Firm Fixed Price

Justification (Explain the rationale for using the particular contract type):

A time and expense contract is appropriate for this procurement as firms are required to provide services on an as-needed basis at a firm-fixed rate.

Retention: Yes No N/A

Prevailing Wages: Yes $ No N/A

Liquidated Damages:

Yes $250.00/day No N/A

Procurement Schedule: Attached

Internal Evaluators:

Ellis Hoskin, Senior Contractor Administrator, Contracts Administration and Materials Management

Olivia Salters, Senior Health, Safety and Environmental Compliance (HSEC) Specialist, HSEC

Robert Fernandez, Department Manager, Maintenance Administration

Sunil Chettiar, Senior Section Manager, Transit Technical Services

Trevor Johnson, Section Manager III, Facilities Maintenance Administration

Contract Term: One (1) year initial term with two, one (1)-year option term

Funding Source: Local Measure M Federal (CMAQ)

Dollar Amount: Initial Term $5,872,800.00

First Option Term $5,872,800.00 Second Option Term $5,872,800.00

Independent Cost Estimate Received: Yes No

Requisition Received: Yes Req. R002501

DBE Goal: Yes No

Javier Lopez Jr Comment on Text Firm fixed or time and expense?

Javier Lopez Jr Cross-Out Contract

Javier Lopez Jr Comment on Text two (2), one-year option terms

Procurement Plan, RFP 260461

Revised: 0720/2010

Project Manager Concurrence:

Sunil Chettiar, Senior Section Manager, Transit Technical Services Date

CAMM Section/Department Manager Concurrence:

Javier Lopez, Section Manager II, Contracts and Procurement Date

07/24/2026