C260461_ICE.pdf
PDF 390 KB Posted
- Solicitation number
- 260461
- Issued by
- Orange County, California
About this file
This is an Independent Cost Estimate (ICE) document prepared by the Orange County Transportation Authority (OCTA) for the procurement of two mobile hydrogen fueling stations. The project involves deploying one mobile fueler at the Garden Grove Base and one at the Santa Ana Base to support OCTA's fleet of hydrogen fuel cell electric buses (FCEBs). The procurement is for two mobile fuelers with a one-year initial term and two one-year option terms. The cost estimate was prepared by Sunil Chettiar, Section Manager, with a Purchase Requisition Number R002501 and an effective date of July 1, 2026. This procurement addresses an interim fueling solution while permanent hydrogen fueling stations are being procured; currently, the Santa Ana hydrogen fuel station is out of service and Garden Grove is in the process of acquiring a new hydrogen fueling station.
The total estimated annual cost for this procurement is $5,872,800, which is based on servicing 30 buses with hydrogen fuel. The cost estimate includes three primary components: fuel costs of $4,354,800 (calculated at an average rate of $19.1 per kilogram with 400-kilogram deliveries), equipment lease and operations and maintenance costs of $1,248,000 annually, and installation costs of $270,000. The pricing is substantiated using executed contracts from Victor Valley Transit and OCTA RFP 250236, with a 10 percent inflation adjustment applied. OCTA currently operates ten FCEBs and plans to acquire an additional forty buses for a total fleet of fifty FCEBs; however, the cost estimate acknowledges that the likelihood of the mobile fuelers servicing all fifty buses is very low. The estimate assumes fueling demand will grow progressively from thirty-eight buses in October 2026 to fifty buses by January 2027, with ten full months of fueling operations projected for the initial contract year.
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INDEPENDENT COST ESTIMATE (ICE)
FA-CAMM-006.docm (04/30/13) Page 1 of 3
INSTRUCTIONS
Complete and submit all three pages to Contracts Administration & Materials Management (CAMM), along with your requisition and scope of work. CAMM will not start the procurement until all three documents have been received.
PART I – GENERAL INFORMATION
Project Description: Procurement of two (2) mobile fueler for Garden Grove and Santa Ana Bases for one-year term and two, one-year option term.
SHADED AREA FOR PROCUREMENT USE ONLY
Assigned Buyer No.:
D/M/WBE%:
Purchase Requisition No.: R002501
New Contract / Procurement
Contract Amendment Contract / PO No.:
Contract Task Order Contract / PO No.:
Option Term Contract / PO No.:
Date: 07/01/2026
Requestor: Sunil Chettiar Section Manager Sr. Phone Ext.: 4539 Name Title
Signature:
Cost Estimate: $ 5,872,800.00 (include shipping, handling and taxes, if applicable)
PART II – ESTIMATE GUIDE
Please substantiate the estimate using the following information.
Estimate Type Items to Include Where to Find Supporting Information
Services (Other than A&E)
1. Tasks you want done
2. Types of people needed (i.e., supervisor, administrative assistant, other)
3. Positions required (i.e., Project Manager, Deputy PM, Senior Engineer / Planner, other)
4. Estimated hours by position
5. Salary / billing rates applied
6. Prevailing wage rate category applied
7. Profit / applied fee
8. Direct expenses
9. Completion schedule
1. Current or past contracts for similar services
2. Other properties / departments doing similar work
3. Historical price and cost data
Estimate Guide Continued
FA-CAMM-006.docm (04/30/13) Page 2 of 3
Estimate Type Items to Include Where to Find Supporting Information
Architects, Engineers, Designers
1. Tasks you want done
2. Types of people needed (i.e., engineers, administrative assistant, other)
3. Positions (Project Manager, Deputy PM, Senior Engineer / Planner, other)
4. Estimated hours by position
5. Salary / billing rates applied
6. Profit / applied fee
7. Overhead rate (%)
8. Direct expenses
9. Completion schedule
1. Current or past contracts for similar services
2. Other properties / departments doing similar work
3. Historical price and cost data
Goods/Equipment 1. Product needed
2. Quantity
3. Unit price
4. Markups, overhead, profit
5. Delivery schedule desired
6. Warranty
1. Vendor survey / market survey
2. Current or past contracts for the same or similar product
3. Historical price and cost data
4. Various published indices
Construction 1. Product needed
2. Labor (at a minimum use Davis Bacon)
3. Materials
4. Bonds
5. Insurance
6. Mobilization
7. Equipment
8. Markups, fringes, overheads, profit
9. Completion schedule
1. “Means Book”
2. “Blue Book”
3. Davis Bacon wage rates / prevailing wages
4. Current or past contracts for the same project
5. Historical price and cost data
Additional Information: Currently, SA hydrogen fuel station is out of service. GG is in the process of procuring a new hydrogen fueling station, which is currently in the procurement phase. OCTA operates ten (10) FCEBs and plans to acquire an additional forty (40), for a total fleet of fifty (50) FCEBs.To support fueling operations during this period, and in the absence of an available permanent fueling station, there is a need for an interim fueling solution. As a result, OCTA is procuring mobile hydrogen fueling stations. This procurement is for two (2) mobile fuelers—one to be deployed at the Garden Grove Base and one at the Santa Ana Base. Estimated pricing is based on executed contract at Victor Valley Transit and OCTA RFP 250236. It includes 10% inflation cost.
The contract will be for one (1) year with two (2), one-year option terms.
The likelihood that the mobile fuelers will be able to fuel all 50 buses is very low. Therefore, the cost estimate is based on servicing 30 buses. The total estimated annual cost for fueling 30 buses is $5,872,800..
FA-CAMM-006.docm (04/30/13) Page 3 of 3
PART III – INDEPENDENT COST ESTIMATE
Using the information provided in Part II, prepare the ICE for your procurement.
Use any or all of the categories listed below.
Prepared By: Sunil Chettiar Date: 07/01/2026
Signature:
DESCRIPTION OF COST ELEMENTS
1. DIRECT LABOR
(List of Labor Categories)
Estimated Hours
Rate Per Hour ($)
Estimated Cost ($)
Total Est.
Cost ($)
$ $ 0.00 $ $ 0.00 $ $ 0.00 $ $ 0.00 $ $ 0.00 $ $ 0.00
Total Direct Labor: $ 0.00
2. OVERHEAD
Rate (%)
(use decimal input)
Total Labor ($)
Estimated Cost ($)
Total Est.
Cost ($)
% $ 0.00 $ 0.00 $ 0.00
3. MATERIALS/SERVICES (Excluding Information Technology [IT]) Estimated Cost ($)
Total Est.
Cost ($)
Procurement of two (2) mobile fueler for Garden Grove and Santa Ana Bases $ 5,872,800.00 $ 5,872,800.00
4. INFORMATION TECHNOLOGY SUPPORT Estimated Cost ($)
Total Est.
Cost ($)
Total IT Support: $ 0.00
5. TRAVEL Estimated Cost ($)
Total Est.
Cost ($)
$ $ 0.00
6. SUBCONTRACTOR(S) / CONSULTANT(S) Estimated Cost ($)
Total Est.
Cost ($)
Total Subcontractor(s) / Consultant(s): $ 0.00
7. OTHER DIRECT COSTS Estimated Cost ($)
Total Est.
Cost ($)
$ $ 0.00
8. TOTAL ESTIMATED COST: $ 5,872,800.00
Fuel
2025 VVTA
Price/kg Previous single source Air product pricing /kg Current shell third party filling/kg Shell recent quote for mobile fueler /kg Avg cost Estimated cost (400kg per delivery) H2 $12 $12 $21 $25 $18 $18
Delivery $400 NA NA NA $440 $440 (adding 10% inflation)
$19.1/kg
Buses Months Months Fueling months Assuing 25kgs/bus Cost to fill
30 buses 30 buses Oct-26 1 0 38 buses Nov-26 1 0 45 buses Dec-26 1 1 $444,075 50 buses Jan- Sept 2027 9 9 $3,910,725
12 months 10 months $4,354,800
VVTA cost Adding 10 % inflation (Used on cancelled bid) Recent OCTA bid Cost 1 year Installation (fixed) $18,000 21,600 $135,000 $270,000 Equipmnet lease O&M 38000 45,600 $104,000 $1,248,000
No. of buses 30 buses Total cost for 1 year Fuel cost $4,354,800
Equipment lease (O&M) $1,248,000 Installation (fixed) $270,000 Total $5,872,800
Fuel
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