C250236_PM_Correspondence.pdf

Ellis Hoskin

From: Sunil Chettiar Sent: Monday, February 23, 2026 11:28 AM To: Ellis Hoskin Subject: RE: RFP 250236 Hydrogen Mobile Fueler for 40-Foot Hydrogen Fuel Cell Buses - Questions/Clarifications Attachments: ICE - Mobile fueler.pdf

Ellis, Please see attached updated ICE.

Please see below answers.

Thanks

From: Ellis Hoskin <ehoskin@octa.net> Sent: Monday, February 23, 2026 8:36 AM To: Sunil Chettiar <schettiar@octa.net> Subject: RE: RFP 250236 Hydrogen Mobile Fueler for 40-Foot Hydrogen Fuel Cell Buses - Questions/Clarifications

Hi Sunil, A few follow ups, please provide today:

1. Please confirm the below jusƟficaƟon is sufficient, it was leŌ unchanged, so I updated as needed: Confirmed. Proceed with below jusƟficaƟon.

Evaluation Criteria:

PROPOSAL WEIGHT

Qualifications of the Firm 30% Staffing/Project Organization 20% Work Plan 25% Cost 25% Justification:

Qualifications of the firm criterion is weighted at 30 percent as the proposing firms must demonstrate a proven history in successfully completing similar projects. Staffing and project organization criterion is weighted at 20 percent as the firm must demonstrate the proposed key personnel have specific skillsets in order to complete the services required in the scope of work. Work Plan is weighted at 25 percent to ensure proposals address each section of the work plan in sufficient detail to demonstrate a clear understanding of the scope of work. Cost and price criterion is weighted at 25 percent to ensure OCTA receives fair and competitive pricing for the services provided.

2. Please confirm the budget. RequisiƟon No. R001397 states $6,779,429.70. The budget you proposed is $6,778,509. Updated ICE aƩached. Correct $$ amount 6,779,429.70. Same amount for opƟon year.

3. Since Cliff is your direct report, he cannot be an evaluaƟon commiƩee member. Please provide an alternaƟve commiƩee member. Please replace Cliff with Olivia Salters.

Thank you, Ellis Hoskin | Senior Contract Administrator Contracts Administration and Materials Management Orange County Transportation Authority

(714) 560-5551 550 South Main Street | PO Box 14184 | Orange, CA 92863-1584 CAMM - Procurement with Integrity

From: Sunil Chettiar <schettiar@octa.net> Sent: Sunday, February 22, 2026 1:13 PM To: Ellis Hoskin <ehoskin@octa.net> Subject: RE: RFP 250236 Hydrogen Mobile Fueler for 40-Foot Hydrogen Fuel Cell Buses - Questions/Clarifications

Ellis, Please see my answers below.

Thanks

From: Ellis Hoskin <ehoskin@octa.net> Sent: Friday, February 20, 2026 4:26 PM

To: Sunil Chettiar <schettiar@octa.net> Subject: RE: RFP 250236 Hydrogen Mobile Fueler for 40-Foot Hydrogen Fuel Cell Buses - Questions/Clarifications

Hi Sunil, Answers to the below clarificaƟons are needed Monday morning, February 23, 2026, as that is the date I will need to submit this staff report to Georgia for review.

To meet the Board Date of April 13, Staff Report is due to Director March 9.

Ellis Hoskin | Senior Contract Administrator Contracts Administration and Materials Management Orange County Transportation Authority

(714) 560-5551

From: Ellis Hoskin Sent: Tuesday, February 17, 2026 4:39 PM To: Sunil Chettiar <schettiar@octa.net> Subject: RE: RFP 250236 Hydrogen Mobile Fueler for 40-Foot Hydrogen Fuel Cell Buses - Questions/Clarifications

Thank you for confirming Sunil.

In addiƟon, please address the below:

1. Please complete the below indicaƟng your proposed evaluaƟon criteria weights and include the jusƟficaƟon below. I have included an example to adjust accordingly for this procurement, please note, Cost can not be the lowest weight. Good with below %

PROPOSAL WEIGHT

Qualifications of the Firm 30% Staffing/Project Organization 20% Work Plan 25% Cost 25% Justification:

Qualifications of the firm criterion is weighted at 30 percent as the proposing firms must demonstrate a proven history in successfully completing similar

2. Will the monthly cost be needed every month of the contract, if so this will be firm-fixed. If the monthly cost is to be proposed as-needed, this will be Ɵme-and-expense, please confirm which is applicable. It will be Ɵme-and-expense contract.

3. If firm-fixed, please provide the retenƟon %. - None

4. Please provide your evaluaƟon commiƩee members, given this is a Board-Item, 5 members are required. I will be one of them. Sunil Cheƫar, Robert Fernandez, Trevor Johnson, Cliff Thorne

5. Given the IniƟal Term 1 year budget will be $6,778,509. Please confirm the 1 year opƟon term budgets, will they also be $6,778,509 each? – Based on PS, this project will be finalized in fiscal year 2027, I have to check with Finance how much money they will move from FY26 to FY 27. Currently Finance allocated funding for 3 months in FY2025-26. I will update you the correct amount by Monday morning and update ICE..

6. What contractor licenses are required for this RFP, if any? None

7. Please confirm the Ɵtle for this procurement: Hydrogen Mobile Fueler for 40-Foot Hydrogen Fuel Cell Buses - Yes

8. Please review the aƩached procurement schedule and advise you agree to move forward with it. - yes projects and having the required licensing and experience in the application of pesticides and detail bus cleaning requirements. Staffing and project organization criterion is weighted at 20 percent as the firm must demonstrate the proposed key personnel have specific skillsets in order to complete the services required in the scope of work. Work Plan is weighted at 25 percent to ensure proposals address each section of the work plan in sufficient detail to demonstrate a clear understanding of the scope of work and must demonstrate the firm’s understanding and ability to provide extensive cleaning and pesticide bait application. Cost and price criterion is weighted at 25 percent to ensure OCTA receives fair and competitive pricing for the services provided.

9. Please confirm this is funded locally. - Yes

Contracts Administration and Materials Management Orange County Transportation Authority

(714) 560-5551

From: Sunil Chettiar <schettiar@octa.net> Sent: Tuesday, February 17, 2026 4:28 PM To: Ellis Hoskin <ehoskin@octa.net> Subject: RE: RFP 250236 Hydrogen Mobile Fueler for 40-Foot Hydrogen Fuel Cell Buses - Questions/Clarifications

Ellis, Yes, all apply.

Thanks

From: Ellis Hoskin <ehoskin@octa.net> Sent: Tuesday, February 17, 2026 3:14 PM To: Sunil Chettiar <schettiar@octa.net> Subject: RE: RFP 250236 Hydrogen Mobile Fueler for 40-Foot Hydrogen Fuel Cell Buses - Questions/Clarifications

In addiƟon, please confirm the below category codes are applicable, if not let’s review and modify as needed:

Contracts Administration and Materials Management Orange County Transportation Authority

(714) 560-5551

Sent: Tuesday, February 17, 2026 3:09 PM To: Sunil Chettiar <schettiar@octa.net> Subject: FW: RFP 250236 Hydrogen Mobile Fueler for 40-Foot Hydrogen Fuel Cell Buses - Questions/Clarifications

Hi Sunil, Please address the below and see updated procurement schedule now that I have secured a conference room for the pre-proposal.

Thank you, Ellis Hoskin | Senior Contract Administrator Contracts Administration and Materials Management Orange County Transportation Authority

(714) 560-5551

Sent: Tuesday, February 17, 2026 2:55 PM To: Sunil Chettiar <schettiar@octa.net> Subject: RFP 250236 Hydrogen Mobile Fueler for 40-Foot Hydrogen Fuel Cell Buses - Questions/Clarifications

I am finalizing RFP 250236 “Hydrogen Mobile Fueler for 40-Foot Hydrogen Fuel Cell Buses” please address the following:

1. Please complete the below indicaƟng your proposed evaluaƟon criteria weights and include the jusƟficaƟon below. I have included an example to adjust accordingly for this procurement, please note, Cost can not be the lowest weight.

2. Will the monthly cost be needed every month of the contract, if so this will be firm-fixed. If the monthly cost is to be proposed as-needed, this will be

Ɵme-and-expense, please confirm which is applicable.

PROPOSAL WEIGHT

Qualifications of the Firm 30% Staffing/Project Organization 20% Work Plan 25% Cost 25% Justification:

Qualifications of the firm criterion is weighted at 30 percent as the proposing firms must demonstrate a proven history in successfully completing similar projects and having the required licensing and experience in the application of pesticides and detail bus cleaning requirements. Staffing and project organization criterion is weighted at 20 percent as the firm must demonstrate the proposed key personnel have specific skillsets in order to complete the services required in the scope of work. Work Plan is weighted at 25 percent to ensure proposals address each section of the work plan in sufficient detail to demonstrate a clear understanding of the scope of work and must demonstrate the firm’s understanding and ability to provide extensive cleaning and pesticide bait application. Cost and price criterion is weighted at 25 percent to ensure OCTA receives fair and competitive pricing for the services provided.

3. If firm-fixed, please provide the retenƟon %.

4. Please provide your evaluaƟon commiƩee members, given this is a Board-Item, 5 members are required. I will be one of them.

5. Given the IniƟal Term 1 year budget will be $6,778,509. Please confirm the 1 year opƟon term budgets, will they also be $6,778,509 each?

6. What contractor licenses are required for this RFP, if any?

7. Please confirm the Ɵtle for this procurement: Hydrogen Mobile Fueler for 40-Foot Hydrogen Fuel Cell Buses

8. Please review the aƩached procurement schedule and advise you agree to move forward with it.

9. Please confirm this is funded locally.

Contracts Administration and Materials Management Orange County Transportation Authority

(714) 560-5551