C250236_ICE.pdf
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- Solicitation number
- 250236
- Issued by
- Orange County, California
About this file
This is an Independent Cost Estimate (ICE) prepared by the Orange County Transportation Authority (OCTA) for the procurement of two mobile hydrogen fueling stations. The project seeks to provide interim fueling solutions for OCTA's fleet of hydrogen fuel cell electric buses (FCEVs), with one mobile fueler to be deployed at the Garden Grove Base and one at the Santa Ana Base. The procurement is structured as a one-year initial term with two optional one-year renewal terms. The cost estimate was prepared on January 15, 2026, by Sunil Chettiar, Section Manager, with Purchase Requisition Number R001397.
The total estimated cost for the one-year initial term is $6,779,429.70, which comprises the entire procurement cost for the two mobile fuelers including all associated services and delivery. This estimate is based on an executed contract with Victor Valley Transit and includes a 10% inflation adjustment. The estimate was developed as OCTA currently operates ten FCEVs and plans to expand to fifty total vehicles, requiring adequate fueling infrastructure during the transition period while new permanent hydrogen fueling stations are being procured. The Santa Ana hydrogen fuel station is currently out of service, and the Garden Grove site is in the procurement phase for a new fueling station, making the mobile fuelers a critical interim solution for operational continuity.
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Text version
INDEPENDENT COST ESTIMATE (ICE)
FA-CAMM-006.docm (04/30/13) Page 1 of 3
INSTRUCTIONS
Complete and submit all three pages to Contracts Administration & Materials Management (CAMM), along with your requisition and scope of work. CAMM will not start the procurement until all three documents have been received.
PART I – GENERAL INFORMATION
Project Description: Procurement of two (2) mobile fueler for Garden Grove and Santa Ana Bases for one-year term and two, one-year option term.
SHADED AREA FOR PROCUREMENT USE ONLY
Assigned Buyer No.:
D/M/WBE%:
Purchase Requisition No.: R001397
New Contract / Procurement
Contract Amendment Contract / PO No.:
Contract Task Order Contract / PO No.:
Option Term Contract / PO No.:
Date: 1/15/2026
Requestor: Sunil Chettiar Section Manager Sr. Phone Ext.: 4539 Name Title
Signature:
Cost Estimate: $ $6,779,429.70 (include shipping, handling and taxes, if applicable)
PART II – ESTIMATE GUIDE
Please substantiate the estimate using the following information.
Estimate Type Items to Include Where to Find Supporting Information
Services (Other than A&E)
1. Tasks you want done
2. Types of people needed (i.e., supervisor, administrative assistant, other)
3. Positions required (i.e., Project Manager, Deputy PM, Senior Engineer / Planner, other)
4. Estimated hours by position
5. Salary / billing rates applied
6. Prevailing wage rate category applied
7. Profit / applied fee
8. Direct expenses
9. Completion schedule
1. Current or past contracts for similar services
2. Other properties / departments doing similar work
3. Historical price and cost data
Estimate Guide Continued
FA-CAMM-006.docm (04/30/13) Page 2 of 3
Estimate Type Items to Include Where to Find Supporting Information
Architects, Engineers, Designers
1. Tasks you want done
2. Types of people needed (i.e., engineers, administrative assistant, other)
3. Positions (Project Manager, Deputy PM, Senior Engineer / Planner, other)
4. Estimated hours by position
5. Salary / billing rates applied
6. Profit / applied fee
7. Overhead rate (%)
8. Direct expenses
9. Completion schedule
1. Current or past contracts for similar services
2. Other properties / departments doing similar work
3. Historical price and cost data
Goods/Equipment 1. Product needed
2. Quantity
3. Unit price
4. Markups, overhead, profit
5. Delivery schedule desired
6. Warranty
1. Vendor survey / market survey
2. Current or past contracts for the same or similar product
3. Historical price and cost data
4. Various published indices
Construction 1. Product needed
2. Labor (at a minimum use Davis Bacon)
3. Materials
4. Bonds
5. Insurance
6. Mobilization
7. Equipment
8. Markups, fringes, overheads, profit
9. Completion schedule
1. “Means Book”
2. “Blue Book”
3. Davis Bacon wage rates / prevailing wages
4. Current or past contracts for the same project
5. Historical price and cost data
Additional Information: Currently, SA hydrogen fuel station is out of service. GG is in the process of procuring a new hydrogen fueling station, which is currently in the procurement phase. OCTA operates ten (10) FCEBs and plans to acquire an additional forty (40), for a total fleet of fifty (50) FCEBs.To support fueling operations during this period, and in the absence of an available permanent fueling station, there is a need for an interim fueling solution. As a result, OCTA is procuring mobile hydrogen fueling stations. This procurement is for two (2) mobile fuelers—one to be deployed at the Garden Grove Base and one at the Santa Ana Base. Estimated pricing is based on executed contract at Victor Valley Transit. It includes 10% inflation cost.
The contract will be for one (1) year with two (2), one-year option terms. .
Total estimated cost for one (1) year will be $6,779,429.70
FA-CAMM-006.docm (04/30/13) Page 3 of 3
PART III – INDEPENDENT COST ESTIMATE
Using the information provided in Part II, prepare the ICE for your procurement.
Use any or all of the categories listed below.
Prepared By: Sunil Chettiar Date: 01/15/2026
Signature:
DESCRIPTION OF COST ELEMENTS
1. DIRECT LABOR
(List of Labor Categories) Estimated
Hours Rate Per Hour ($)
Estimated Cost ($)
Total Est.
Cost ($)
$ $ 0.00 $ $ 0.00 $ $ 0.00 $ $ 0.00 $ $ 0.00 $ $ 0.00
Total Direct Labor: $ 0.00
2. OVERHEAD
Rate (%)
(use decimal input)
Total Labor ($)
Estimated Cost ($)
Total Est.
Cost ($)
% $ 0.00 $ 0.00 $ 0.00
3. MATERIALS/SERVICES (Excluding Information Technology [IT]) Estimated Cost ($)
Total Est.
Cost ($)
Procurement of two (2) mobile fueler for Garden Grove and Santa Ana Bases $ 6,779,429.70 $ 6,779,429.70
4. INFORMATION TECHNOLOGY SUPPORT Estimated
Cost ($) Total Est.
Cost ($)
Total IT Support: $ 0.00
5. TRAVEL Estimated Cost ($)
Total Est.
Cost ($)
$ $ 0.00
6. SUBCONTRACTOR(S) / CONSULTANT(S) Estimated Cost ($)
Total Est.
Cost ($)
Total Subcontractor(s) / Consultant(s): $ 0.00
7. OTHER DIRECT COSTS Estimated Cost ($)
Total Est.
Cost ($)
$ $ 0.00
8. TOTAL ESTIMATED COST: $ 6,779,429.70
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