C250200_PS_2026_01_22.pdf

This is an interoffice memorandum from the Orange County Transportation Authority (OCTA) Senior Buyer to the Contracts Analyst outlining the procurement schedule for Invitation for Bid (IFB) 250200 for Heating, Ventilation and Air Conditioning (HVAC) duct cleaning maintenance, service and repairs. The IFB will be issued on February 12, 2026, with a job walk and pre-bid meeting scheduled for February 19, 2026. Written questions from bidders are due by 5:00 p.m. on March 2, 2026, with OCTA's responses provided by March 5, 2026. Bids are due on March 12, 2026, at 11:00 a.m., with a Blanket Purchase Order award anticipated on April 1, 2026. The contract is for an initial three-year term.

The contract budget is $300,000 for the three-year initial term. This is a prevailing wage contract, which will apply to all work performed under the agreement. The procurement schedule reflects standard competitive bidding procedures with adequate time allocated for contractor review, questions, and OCTA response before the final bid submission deadline.