C250200_PP_2026_01_22_GMEDITS.pdf
PDF 235 KB Posted
- Attached to
- Heating, Ventilation and Air Conditioning (HVAC) Duct Cleaning Maintenance, Service and Repairs
- Solicitation number
- 250200
- Issued by
- Orange County, California
About this file
This procurement plan memorandum from the Orange County Transportation Authority (OCTA) outlines an Invitation for Bid (IFB) for Heating, Ventilation and Air Conditioning (HVAC) duct cleaning maintenance, service and repairs. The procurement will be conducted as a sealed bid process with award based on the lowest responsive, responsible bidder. The contract will establish a three-year initial term with one two-year optional renewal period, providing ongoing HVAC duct cleaning and maintenance services on an as-needed basis. No specific response dates, site visits, or bidder's meetings are detailed in this procurement plan document.
The contract is structured as a time and expense agreement with a firm-fixed hourly rate, with a total budget of $300,000 allocated for the initial three-year term. This is designated as a prevailing wage contract, requiring compliance with wage and hour regulations. The project is funded through local sources identified as Measure M and Federal CMAQ funding. An independent cost estimate has been received, and a DBE (Disadvantaged Business Enterprise) goal applies to this procurement. The contract is subject to prevailing wage requirements, though specific liquidated damages provisions are referenced but not detailed in this planning document.
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Text version
Revised: 07/20/2010
INTEROFFICE MEMO
Date:
To:
From:
Subject:
January 22, 2026
Christine Herrera, Contracts Analyst, Maintenance Resource Management
Susan Rosenkranz, Senior Buyer, CAMM
PROCUREMENT PLAN - IFB 250200 “Heating, Ventilation and Air Conditioning (HVAC) Duct Cleaning Maintenance, Service and Repairs”
Please review the procurement plan for the subject IFB and advise your concurrence with the contract elements. Include suggested evaluation team members and/or comments. Thanks.
Procurement Type: RFP IFB
Justification (explain the rationale for using the particular procurement type):
An IFB procurement approach is applicable as the selection is based on the lowest responsive, responsible bidder to provide heating, ventilation and air conditioning (HVAC) duct cleaning service.
Evaluation Criteria:
PROPOSAL WEIGHT
Qualifications of the Firm N/A Staffing/Project Organization N/A Work Plan N/A Cost 100% Justification:
Award is based on the lowest responsive, responsible bidder.
Contract Type: Time & Expense CTO-Based Firm Fixed Price
Justification (Explain the rationale for using the particular contract type):
A time and expense contract is appropriate for this procurement as firms are required to provide services on an as-needed basis at a firm-fixed hourly rate.
Retention: Yes No N/A
Prevailing Wages: Yes $ No N/A
Procurement Plan, IFB 250178
Revised: 0720/2010
Liquidated Damages: Yes $ No N/A
Procurement Schedule: Attached
Internal Evaluators: N/A
Contract Term: Three (3)-year initial term with One, Two-Year Option Term.
LocalFunding Source: Measure M Federal (CMAQ)
Dollar Amount: Term $300,000.00
Independent Cost Estimate Received: Yes No
Requisition Received: Yes Req. R000696
DBE Goal: Yes No
Project Manager Concurrence:
Christine Herrera, Contracts Analyst, Maintenance Resource Management Date
CAMM Section/Department Manager Concurrence:
Georgia Martinez, Department Manager, Contracts and Procurement Date
1/22/2026
Georgia Martinez Oval identify this as the "initial term"
File details come from the government source that posted it. Updated .