C_-_26-02-ITB_-_Tree_Inventory_and_Condition_Assessment_Pre-Bid_Meeting_Power_Point.pdf

This is a Pre-Bid Meeting PowerPoint presentation for the City of Sebastian, Florida, regarding Invitation to Bid (ITB) 26-02 for Tree Inventory and Condition Assessment services. The City of Sebastian is seeking a qualified contractor to conduct a public tree inventory at municipal parks and City Hall, funded through a grant from the Florida Department of Agriculture and Consumer Services. The pre-bid meeting was held on October 21, 2025, and covered agenda items including authorized signers, scheduling, minimum qualifications, scope of work requirements, bid submittal procedures, and responses to contractor questions. The presentation referenced the City's terms and conditions and directed vendors to submit bids through myvendorlink.com and direct procurement inquiries to procurement@cityofsebastian.org.

The City of Sebastian requires contractors to demonstrate past performance and experience providing public tree inventories or urban tree canopy assessments. Contractors must comply with liquidated damages provisions of One Hundred Dollars ($100.00) per calendar day for work not completed by the stipulated deadline. Insurance requirements and authorized signatory procedures were discussed during the pre-bid meeting. Detailed bid documents, minimum qualifications, and the complete scope of work were provided to potential bidders. Contractors should consult the City's official terms and conditions webpage and the myvendorlink.com portal for complete bidding requirements, submission deadlines, and evaluation criteria.