Business Visitor Registration Instructions and Directions.pdf
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- Solicitation number
- ESH_351002_DA
About this file
This is a business visitor registration instructions document for attending a Pre-Proposal Meeting and Site Visit at Fermi National Accelerator Laboratory on January 7, 2025 at 1:00 P.M. for a solicitation regarding the installation of bedrock wells at the Booster Neutrino Beam facility.
The document provides detailed access requirements and directions to the Aspen East Welcome & Access Center for badging, followed by directions to the MI-12/BNB building for the meeting. All attendees must submit an Access Request form by December 31, 2024, with preference given to U.S. citizens. The process includes specific requirements for non-U.S. citizens, who must complete additional steps through the Foreign National Access Program office. Visitors must present a valid REAL ID and QR code (provided after access approval) at the security gate. The document includes a detailed site map showing the locations of Aspen East and the MI-12/BNB building, along with step-by-step form completion instructions covering personal information, contact details, and company information requirements.
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BUSINESS VISITOR REGISTRATION INSTRUCTIONS & DIRECTIONS
As indicated in Section 3, Pre-Proposal Meeting/Site Visit in the Request for Proposal (RFP) Instruction to Offerors document, the Pre-Proposal Meeting and Site Visit will be held on Tuesday, January 7, 2025 at 1:00 P.M. at Aspen East (for badging). From there, we will go to the MI-12/BNB building.
Directions (See attached Site Map) to Aspen East (Badging) then to the MI-12/BNB building (Pre-Proposal Meeting)
West Gate – Pine Street Entrance
1. Go East on Pine Street
2. Take Pine Street to Batavia Road to the Aspen East Welcome & Access Center. See Site Map, circled in red, on North Side of Batavia Road.
3. After Receiving Visitor Badge, we will go to the MI-12/BNB building (circled in red).
East Gate – Batavia Street Entrance
1. Go West on Batavia Road
2. Aspen East Welcome and Access Center. See Site Map, circled in red, on North Side of
Batavia Road.
3. After Receiving Visitor Badge, we will go to the MI-12/BNB building (circled in red).
Completing Business Visitor Form
Except those already having a badge, anyone attending the Pre-Proposal Meeting and Site Visit is required to fill out an Access Request form (see link below) no later than Tuesday, December 31, 2024 and preferably be a U.S. Citizen. Onsite access approvals are dependent on citizenship status and the location(s) being visited.
https://fermi.servicenowservices.com/expert_shell.do?sysparm_sys_id=63f9f6a8dbd148104e65ff621f961
General Information
1. Fill out the Site Access and Badging form.
• Once submitted, the access request will need to be approved by the POC.
• In addition, non-U.S. citizens’ requests will also be routed to the Foreign National Access
Program (FNAP) office and Export Control for verification and approval.
• If you have questions about the status of your request, contact access@fnal.gov.
2. Once access is approved:
• Non-U.S. citizens will be sent an email to complete onboarding in WorkDay. This step must be completed in order for the access request to be fully processed.
• Onsite visitors will receive an informal letter with a QR Code, which must be presented at the security gate upon arrival.
• Business visitors are also required to show a valid REAL ID at the security gate https://fermi.servicenowservices.com/expert_shell.do?sysparm_sys_id=63f9f6a8dbd148104e65ff621f961975 https://fermi.servicenowservices.com/expert_shell.do?sysparm_sys_id=63f9f6a8dbd148104e65ff621f961975
• Once through the gate, BVs will proceed to the Fermilab Welcome and Access Center to get their BV badge/sticker.
• In addition to the informal letter, onsite non-U.S. visitors will receive a formal invitation letter that can be used, if needed, in the visa process
Helpful Information for Completing the Form
Access Request
Reason for Access Request
Previous Account
Yes or No
Access
What Fermilab Affiliation will you be visiting?
Point of Contact Purpose of Visit Description Request for Onsite Access From To Fermilab Business Site What Building
Business Visitor
Finance Danielle Amico Procurement Meeting Pre-Proposal Meeting & Site Visit Onsite January 7, 2025 January 7, 2025 Batavia, Illinois
MI-65
Personal Information
Self-Explanatory County of Citizenship County of Birth Region of Birth
Primary Contact Information
Primary email address Confirm primary email address Primary Phone Device Primary country phone code
Primary Home Institution
Company/Home Institution Country State Address City Postal Code
Community Standard Agreement Check Box I Agree
Include YOUR company's country, state, address, city, and postal code
INCLUDE THE COMPANY YOU ARE REPRESENTING!
Publicly accessible path
Butterfield Rd
Pine St Entrance Open to the public
Pine St
Pine St
Batavia Rd
Tevatron Collider Decommissioned
Main Injector Particle Accelerator
Restored Prairie and Savanna
Robert F. Betz Prairie
Fermilab Village
Prairie, Woodlands and Wetlands
Lake Logo
Casey’s Pond
Andy’s Pond
Main Ring Lake
Nepese Marsh
Wilson St
Disc ove ry R d
K ir k R d
B R o ad
Fa rn sw o rt h
A ve t o
I-
Batavia Rd to Rt-59
R t-t o I-
Rt-5 9Wilson St
Pine St
Gate for Truck Deliveries Limited Hours of Operation Closed to the public
Restored Prairie
SavannaSavanna
E o la R d
Batavia Rd Entrance Open to the public
Aspen East
Building 327
A.E. Sea
Publicly accessible path
Publicly accessible path
Pine St
On Pine St there are two pullouts on the side of the road for short-term parking. Additional parking is available at building 327.
Public Access Road Sculpture
Drinking Water
Parking
Scenic View
Restrooms Handicap Access
Bird Watching
Hiking
Nature Trails
Bicycle Trail Walking/ Jogging
Legend www.fnal.gov Fermi National Accelerator Laboratory
A.E. SEA NATURE AREA
Bike Path
Butterfield Rd
Main Entrance (Open to All Visitors)
Pine St
Batavia Rd
Tevatron Collider (Decommissioned)
Main Injector Particle Accelerator
Restored Prairie and Savanna
Robert F. Betz Prairie
Fermilab Village
Prairie, Woodlands and Wetlands
Lake Logo
Casey’s Pond
Andy’s Pond
Main Ring Lake
Nepese Marsh
Wilson St
Disc ove ry R d
K ir k R d
B R o a d
F a rn sw o rt h A ve t o I
-8
Batavia Rd to Rt-59
R t-to I-
Rt-5 9Wilson St
Pine St
Gate for Truck Deliveries (Limited Hours of Operation)
Restored Prairie
Savanna
E o la R d
Pine St
On Pine Street there are two pullouts on the side of the road for short-term parking
A.E. Sea
Swan Lake
BISON PASTURE AND
VIEWING
Bike Path
Butterfield Rd
Main Entrance (Open to All Visitors)
Pine St
Batavia Rd
Tevatron Collider (Decommissioned)
Main Injector Particle Accelerator
Restored Prairie and Savanna
Robert F. Betz Prairie
Fermilab Village
Prairie, Woodlands and Wetlands
Lake Logo
Casey’s Pond
Andy’s Pond
Main Ring Lake
Nepese Marsh
Wilson St
Disc ove ry R d
K ir k R d
B R o ad
Fa rn sw o rt h
A ve t o
I-
Batavia Rd to Rt-59
R t-to
I-
Rt-5 9Wilson St
Pine St
Gate for Truck Deliveries (Limited Hours of Operation)
Restored Prairie
Savanna
E o la R d
Bike Path
Bike Path
Pine St
Bison Barn
Bison Pasture
Bison Pasture
On Pine St there are two pullouts on the side of the road for short-term parking. Additional parking is available at building 327.
LEDERMAN SCIENCE CENTER
AND OUTDOOR AREA
Bike Path
Butterfield Rd
Main Entrance (Open to All Visitors)
Pine St
Batavia Rd
Tevatron Collider (Decommissioned)
Main Injector Particle Accelerator
Restored Prairie and Savanna
Robert F. Betz Prairie
Fermilab Village
Prairie, Woodlands and Wetlands
Lake Logo
Casey’s Pond
Andy’s Pond
Main Ring Lake
Nepese Marsh
Wilson St
Disc ove ry R d
K ir k R d
B R o ad
Fa rn sw o rt h
A ve t o
I-
Batavia Rd to Rt-59
R t-to
I-
Rt-5 9Wilson St
Pine St
Gate for Truck Deliveries (Limited Hours of Operation)
Restored Prairie
Savanna
E o la R d
Pine St
On Pine Street there are two pullouts on the side of the road for short-term parking
A.E. Sea
Swan Lake
Lederman Science Center
Interpretive Trail
WILSON HALL, OPEN FOR ESCORTED
PUBLIC TOURS ONLY
Bike Path
Butterfield Rd
Main Entrance (Open to All Visitors)
Pine St
Batavia Rd
Tevatron Collider (Decommissioned)
Main Injector Particle Accelerator
Restored Prairie and Savanna
Robert F. Betz Prairie
Fermilab Village
Prairie, Woodlands and Wetlands
Lake Logo
Casey’s Pond
Andy’s Pond
Main Ring Lake
Nepese Marsh
Wilson St
Disc ove ry R d
K ir k R d
B R o ad
Fa rn sw o rt h
A ve t o
I-
Batavia Rd to Rt-59
R t-to
I-
Rt-5 9Wilson St
Pine St
Gate for Truck Deliveries (Limited Hours of Operation)
Restored Prairie
Savanna
E o la R d
Pine St
On Pine Street there are two pullouts on the side of the road for short-term parking
A.E. Sea
Swan Lake
Discover Fermilab The public is invited to visit the Fermilab site to enjoy the following permitted activities: observing the bison herd, walking, hiking, bicycling, running, rollerblading, skateboarding, roller-skating, cross-country skiing, snow shoeing, bird watching, interpretive trails, photography, and painting. Additional parking to view the bison herd is available at Building 327. For more information on tours and things to do at Fermilab go to www.fnal.gov/pub/visiting
Public Accessible Shelters Emergency Dispatch Operator 630 840 3131
Wilson Hall damico Oval damico Oval damico Line damico Line damico Text Box
MI-12 BNB
damico Text Box Aspen East
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