Business Visitor Registration Instructions and Directions.pdf
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- Attached to
- Fire House Generator and ATS Replacement
- Solicitation number
- ISD_363232_DA
About this file
This is a Business Visitor Registration Instructions document for attending a Pre-Proposal Meeting and Site Visit at Fermi National Accelerator Laboratory on December 11, 2024, at 9:00 A.M. for the Fire House Generator and ATS Replacement project.
The document provides detailed access instructions for visitors, requiring completion of an Access Request form by December 4, 2024. Key requirements include: preferably being a U.S. citizen, obtaining POC approval, additional verification for non-U.S. citizens through FNAP office and Export Control, presenting a valid REAL ID and QR code at security gate, and proceeding to specific badging locations (Aspen East Welcome & Access Center). The document includes specific directions from both West Gate (Pine Street) and East Gate (Batavia Street) entrances to reach the badging location and Fire House. It also provides detailed guidance for completing the access request form, including required fields such as visit purpose, dates (December 11, 2024), location (Site 38 Fire Dept, Batavia, Illinois), and point of contact (Danielle Amico, Finance).
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BUSINESS VISITOR REGISTRATION INSTRUCTIONS & DIRECTIONS
As indicated in Section 3, Pre-Proposal Meeting/Site Visit in the Request for Proposal (RFP) Instruction to Offerors document, the Pre-Proposal Meeting and Site Visit will be held on Wednesday, December 11, 2024 at 9:00 A.M. at Aspen East (for badging). From there, we will go to the Fire House.
Directions (See Site Map) to Aspen East (Badging) then to the Fire House (Pre-Proposal Meeting)
West Gate – Pine Street Entrance
1. Go East on Pine Street
2. Take Pine Street to Batavia Road to the Aspen East Welcome & Access Center. See Site Map, circled in red, on North Side of Batavia Road.
3. After Receiving Visitor Badge, we will go to the Fire House (circled in red).
East Gate – Batavia Street Entrance
1. Go West on Batavia Road
2. Aspen East Welcome and Access Center. See Site Map, circled in red, on North Side of
Batavia Road.
3. After Receiving Visitor Badge, we will go to the Fire House (circled in red).
Completing Business Visitor Form
Except those already having a badge, anyone attending the Pre-Proposal Meeting and Site Visit is required to fill out an Access Request form (see link below) no later than Wednesday, December 4, 2024 and preferably be a U.S. Citizen. Onsite access approvals are dependent on citizenship status and the location(s) being visited.
https://fermi.servicenowservices.com/expert_shell.do?sysparm_sys_id=63f9f6a8dbd148104e65ff621f961
General Information
1. Fill out the Site Access and Badging form.
• Once submitted, the access request will need to be approved by the POC.
• In addition, non-U.S. citizens’ requests will also be routed to the Foreign National Access
Program (FNAP) office and Export Control for verification and approval.
• If you have questions about the status of your request, contact access@fnal.gov.
2. Once access is approved:
• Non-U.S. citizens will be sent an email to complete onboarding in WorkDay. This step must be completed in order for the access request to be fully processed.
• Onsite visitors will receive an informal letter with a QR Code, which must be presented at the security gate upon arrival.
• Business visitors are also required to show a valid REAL ID at the security gate https://fermi.servicenowservices.com/expert_shell.do?sysparm_sys_id=63f9f6a8dbd148104e65ff621f961975 https://fermi.servicenowservices.com/expert_shell.do?sysparm_sys_id=63f9f6a8dbd148104e65ff621f961975
• Once through the gate, BVs will proceed to the Fermilab Welcome and Access Center to get their BV badge/sticker.
• In addition to the informal letter, onsite non-U.S. visitors will receive a formal invitation letter that can be used, if needed, in the visa process
Helpful Information for Completing the Form
Access Request
Reason for Access Request
Previous Account
Yes or No
Access
What Fermilab Affiliation will you be visiting?
Point of Contact Purpose of Visit Description Request for Onsite Access From To Fermilab Business Site What Building
Business Visitor
Finance Danielle Amico Procurement Meeting Pre-Proposal Meeting & Site Visit Onsite December 11, 2024 December 11, 2024 Batavia, Illinois Site 38 Fire Dept
Personal Information
Self-Explanatory County of Citizenship County of Birth Region of Birth
Primary Contact Information
Primary email address Confirm primary email address Primary Phone Device Primary country phone code
Primary Home Institution
Company/Home Institution Country State Address City Postal Code
Community Standard Agreement Check Box I Agree
Include YOUR company's country, state, address, city, and postal code
INCLUDE THE COMPANY YOU ARE REPRESENTING!
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