OTC BTSS FY26-31 PWS Final 14MAY25.pdf

PERFORMANCE WORK STATEMENT (PWS)

(Includes associated Performance Requirements Summary (PRS)

Operational Test Command (OTC) BASE AND TEST SUPPORT SERVICES (BTSS) FY26-31

16 MARCH 25

(POP 1 APRIL 26 – 31 MARCH 31)

Part 1 General Information

1. General: This is a non-personal services contract to provide data management, document preparation, data collection, database development, data entry, reports, off- the-shelf instrumentation, and logistics support to operational tests events conducted by the U. S. Army Operational Test Command (OTC). The Government shall not exercise any supervision or control over the contract service providers performing the services herein.

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1.1 Description of Services/Introduction: The Contractor shall be required to perform field test support, data collection, data base management, data entry, and technical input to some test planning documents in support of operational test mission that includes:

- Preparation and maintenance of test sites, supplies, and use of Government Furnished Property (GFP) provide to the Contractor and Inventory Management List (IML) made available to the contractor in, and Inventory Management List (IML) made available to the contractor TE

J CDRL 008.

- Maintenance, dispatch services, recovery, and operators for test support vehicles, generators and other equipment required.

- Providing data entry, and data visualization.

- Operating Government provided off-the-shelf instrumentation.

- Perform supply actions in support of the contracted mission and testing.

Primary locations of performance are Fort Cavazos, Texas, Airborne and Special Operations Test Directorate (ABNSOTD) at Fort Bragg, North Carolina, with additional support for motor pool operations at Fort Bliss, TX. Additional locations will be identified in individual Task Order Request for Proposal’s (TO-RFPs), and may require the delivery of test support services at locations within both the Continental United States (CONUS) and Outside the Continental United States (OCONUS). Requirements will be issued IAW the procedures set forth in the Government’s TO-RFP/ Task Order Proposal (TOP) process.

1.2 Background: The OTC mission is to plan for, conduct, and report on independent operational tests, experiments, and assessments of Army materiel and information mission area systems to inform acquisition and fielding decisions for Army and select multi-service Warfighting systems.

1.2.1 OTC is headquartered at Fort Cavazos, Texas and is a subordinate command of the U.S. Army Test and Evaluation Command (ATEC) located at Aberdeen Proving Ground, Maryland.

1.2.2 Testing of materiel and major acquisition systems is complex. Operational testing involves a major effort in the integration of data management, data collection, logistics and field services documentation support. Operational testing requires the flexibility and depth of professional and technical expertise, professional managers with a technical staff capable of modifying and operating complex databases.

1.3 Scope: The Contractor shall provide all labor, management, supervision, supplies, materials, equipment, training, and tools, not otherwise provided as Government Furnished Property (GFP), to perform non-personal services required to support the operational test, data collection, and experimentation mission of OTC.

1.3.1. Period of Performance: The period of performance shall be a five-year ordering period with a six (6) moth extension period only. The Period of Performance reads as follows:

Order Period: 01 April 2026 – 01 March 2031 + 2 March 2031 – 30 Sep 31

1.4 Objectives: The Contractor shall provide specific technical requirements in support of data management, data collection, logistics, and field operations to support the test missions of OTC to include Joint and Multi-Service tests, combined Developmental and Operational Test, training activities, and other Department of Defense (DoD) Organizations.

1.5 General Information:

1.5.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed IAW this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract.

The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (KO) through the Contracting Officer’s Representative (COR) for review within thirty (30) days of after contract award.

The Government will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within 20 calendar days prior to the effective date of the change. If the Government has provided comments, the Contractor shall then have 5 calendar days to submit a Final QCP. After receipt of the Final QCP, the Contractor may receive the Contracting Officer’s acceptance in writing. Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the Contracting Officer no later than calendar days prior to the anticipated change and before implementation by the Contractor.

The timeline noted above will apply for review and acceptance for proposed changes. At a minimum, the QCP must include and answer the following to be acceptable:

(a) A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team;

(b) How the Contractor will monitor work to ensure performance complies with all deliverables (etc. timelines, deadlines, and goals);

(c) How the Contractor will monitor work to ensure performance complies with all specifications and requirements of the contract, including the contract’s clauses;

(d) How the Contractor will monitor and ensure staff qualifications remain current and valid including Department of Defense (DoD) Contractor Personnel Office (DOCPER) processes/approvals throughout contract performance;

(e) How the Contractor will ensure all keys issued will remain controlled items

(Paragraph 1.7 Key Control);

(f) How the Contractor will inventory and track maintenance of all Government Provided

Equipment / Materials;

(g) How the Contractor will identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future; and

(h) How the Contractor will file and save all Quality Control related documents for the life of the contract plus 5 years.

1.5.1.1 An Analysis of Quality Control and Timeliness of Submittals (i.e. deliverables) shall be provided to the COR within 30 calendar days upon completion of each option period or Task Order.

1.5.1.2 The Contractor shall inform the COR of issues or potential issues that might affect the performance within 72 hours of identifying those issues. Verbal reports shall be followed up by written reports within 2 working days.

1.5.2 Quality Assurance: Quality assurance is the responsibility of the Government. The COR will evaluate the Contractor’s performance under this contract IAW the Performance Requirements Summary (PRS) and Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed IAW the performance standards and that contract quality requirements are met.

“Contract quality requirements” means the technical requirements in the contract relating to the quality of the product or service and those contract clauses prescribing inspection, and other quality controls incumbent on the Contractor, to ensure the product or service conforms to the contractual requirements. It defines how the performance standards will be applied, the frequency of surveillance, the performance threshold, and deductions, if applicable.

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.)

deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline for submittal.

1.5.3.1 U.S. Holidays: Work shall not be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer.

When a U.S. holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

New Year’s Day January 1st M.L. King Memorial Day 3rd Monday in Jan Presidents Day 3rd Monday in February Memorial Day last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.5.3.2 Reserved

1.5.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

1.5.4.1 Government Facility Office Hours: The Government facility office hours are Monday through Friday 0730 to 1630 except U.S. Holidays identified in paragraph 1.5.3.1 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.5.4.2 Government Facility Operating Hours: The Government facility operating hours are Monday through Friday 0730 to 1630. The Government facility is closed for operations during the recognized U.S. Holidays identified in paragraph 1.6.3.1 above. The Government facility may close due to local or national emergencies, administrative closings, or similar Government directed facility closings and will be communicated by the Contracting Officer to the Contractor.

1.5.4.3 Contractor Support Hours: Continuous Contractor service may be required for one or more test operations, running sequentially or concurrently, day or night, or in any combination. The Government may require the Contractor to provide services on weekends or holidays and may require an extended workday that could require two or more work shifts or adjusted workweeks. Overtime may be required for one or more of the shifts. The Contractor shall maintain an adequate workforce at all times, for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce is essential. For other than firm fixed price contracts, the Contractor will not be reimbursed when the Government facility is closed for the above reasons.

1.5.4.3.1 Contractor Work Plan: The Contractor shall prepare and maintain a Work Plan.

The plan, as a minimum, shall identify regularly scheduled work (to include location, work to be completed, timeline, etc.) If the need for overtime is anticipated, the Contractor must receive approval from the Contracting Officer at a minimum seven (7) calendar days prior to execution.

The Contractor’s proposed Work Plan shall be submitted to the Contracting Officer via the COR for review within 30 work days after date of contract award. The Government will review and either accept or return their comments to the Contractor within seven (7) days. The Contractor shall then have three (3) days to submit a Final Work Plan. Any proposed change to the accepted Final Work Plan is required to be resubmitted via the COR for review and acceptance by the Contracting Officer at a minimum thirty (30) days prior to implementation.

The timeline noted above shall apply for review and acceptance for proposed changes.

1.5.5 Training Holidays: Workday designated by the Command, normally preceding a federal holiday. Only applicable to active-duty military members. These are typically combined with regular holiday leave schedules (for example, Christmas half days or day on day off schedules). Training holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday. However, announced training holidays or exodus of military personnel may provide the Contractor with an opportunity for unrestricted access to facilities and areas. The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

1.5.6 Place of Performance: The work to be performed under this contract will be performed at Fort Cavazos, Texas, with test support operations for Fort Bragg, North Carolina. Other locations will be identified in individual TO-RFP and may require the delivery of test support services at locations CONUS and OCONUS.

1.6 Security Requirements: Contractor personnel or any representative of the Contractor entering Fort Cavazos, Texas shall abide by all security regulations and shall be subject to security checks.

1.6.1 Operations Security (OPSEC): The Contractor shall comply with OTC OPSEC guidance of OTC Memorandum 530-1 and all applicable DoD security regulations and procedures during the performance of this contract (See Section 6.0 for location of memorandums and policies). The Contractor shall not disclose and must safeguard procurement sensitive information, computer systems and data, Privacy Act data, and Government personnel work products that are obtained or generated in the performance of this contract.

1.6.1.1 If the Contractor, or a sub-Contractor, or employees of disclose any information that disrupts or harms the Government's operations or activities, then the KO retains the right to exclude any employee from performance of duties under this contract. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. By way of example, personnel shall not sketch or take photos of

Government facilities or activities, unless related to service to be provided. All Government paper products and removable digital storage material that is received, generated, or stored during the contract will be destroyed completely when no longer needed to preclude recognition of information.

1.6.1.2 The Contractor shall implement and maintain an OPSEC program for preventing the disclosure of critical information or sensitive information that could jeopardize the Government’s ability to execute its mission or to adequately protect its personnel and/or equipment. The Contractor shall develop an OPSEC and Physical Security Standing Operating Procedure (SOP) within thirty (30) calendar days of contract award IAW CDRL A012, OPSEC Physical Security (TE N) and provide it to the COR for approval by the OPSEC officer IAW AR 530-1, 2-3a (3). See Section 6.0 for location of memorandums and policies.

The SOP must contain a training plan that includes an initial OPSEC brief, continuous awareness, and annual OPSEC training. Awareness/training includes, but is not limited to information disclosure via letters, conversations, photographs, resumes, electronic mail (e-mail), social media/networking sites, dissemination of information and documents disposal.

Certificates shall be provided to the COR upon completion of courses. OPSEC Program shall fully comply with the provisions of AR 530-1, Operations Security. In addition, the Contractor shall identify an individual who will be an OPSEC Coordinator. The Contractor shall ensure this individual becomes OPSEC Level II certified per AR 530-1 and all reviews for the release of ATEC information shall be provided to the OTC OPSEC Manager for OPSEC and Public Affairs Office (PAO) review prior to release.

1.6.2 Search and Seizure: Contractor personnel or any representative of the Contractor entering Fort Cavazos, Texas, or other military installation designated as a performance location shall abide by all security regulations and shall be subject to security checks.

Contractor personnel and property shall be subject to search and seizure upon entering and leaving the confines of any DoD facility or installations.

1.6.3 Personnel: The Government’s minimum requirement is to contract for a workforce of sufficient experience and depth to handle current and projected workload and test surge requirements. The Contractor shall provide personnel with the necessary skills, knowledge, and training to perform the required support and services of this contract. The personnel performing work under this contract shall remain employees of the Contractor and shall not be considered employees of the Government.

1.6.4 Personnel Security Facility Clearance Requirements: When the services and support being performed require access to security controlled or classified information, the Contractor shall obtain and provide personnel with the appropriate security clearance. The classification of the work to be performed and the items to be delivered under this contract will be determined and handled IAW the DD Form 254 pertaining to this contract. Contractor personnel shall comply with AR 25-2 and AR 380-5 to include the security training requirements in AR 380-5, paragraph 9-7, and AR 380-49, Chapter 3, Section 3, as mandatory training for Contractor employees who handle classified materials. The Contractor shall also comply with the Industrial Security Program IAW DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM). See Section 6.0 for location of memorandums and policies. The Contract Security Classification Specification, DD Form 254 (TE R) will be incorporated as part of this contract.

1.6.4.1 The Program Manager (PM), Logistics Manager (LM) and Security Manager shall possess a Top- Secret clearance. The Information Technology Lead shall possess a Secret clearance. Other personnel may require clearances based upon classification of test events being supported and positions held in this contract. Contractor shall be prepared to provide personnel with clearances when required by a task order to handle classified information to include Top Secret. At a minimum, interim clearances shall be required at contract start date for key personnel and for those personnel required to support tests. A request for clearance shall be made within five (5) working days after hiring and shall contain a request for an interim clearance. It is the responsibility of the Contractor to ensure updates are provided to the KO and COR once appropriate security clearances have been obtained. Compliance by the Contractor’s personnel with AR 25-2 and AR 380-5 is required. The Contractor shall also comply with the Industrial Security Program IAW DoD 5220.22-M. See Section 6.0 for location of memorandums and policies. As stated, the approved DD Form 254 will be incorporated as part of this contract 1.21.

1.6.4.2 All personnel hired under this contract who do not require a security clearance must have a Tier 1 (T1), formerly known as National Agency Check with Inquiries (NACI). IAW AR 25-2, “Contractor personnel without a security clearance shall have a favorable investigation on file, a favorable review of local personnel, base and military, medical, other security records as appropriate, and have a T1 investigation initiated or on file (Contractor) for access to the Government computer network.”

1.6.4.3 Denial of Access. Contractor personnel who have not received required security clearance shall not be granted access to classified information nor allowed to perform classified work.

1.6.4.4 Tier III or Tier III-R LAN Access Requirement. All Contractor personnel requiring access to the OTC LAN and other Information Technology (IT) systems involving sensitive information with higher-level access shall be required to have a Tier III.

1.6.5 Contractor Common Access Cards (CAC): Contr Mission Partner Identity, Credential and Access Management (MP ICAM). The CAC will be issued for a period not to exceed three

(3) years from the date of issuance. If the contract is for a period of one year, then the CAC shall only be issued for one year. New CACs will be issued for the remaining performance periods that are longer than three years. All Contractor employees requiring a CAC must have at least a Tier 1 for minimum access (previously the National Agency Check with Inquiries or NACI) trustworthy investigation submitted through the Office of Personnel Management to receive a CAC through the MP ICAM. National Agency Check investigations with current/valid dates are accepted investigations for Contractor employees requiring a CAC.

Industry/Company background investigations are unacceptable to receive a CAC or to have access to the LAN. The Contractor employee will be issued a CAC only if duties involve one of the following:

(1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely

(2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures

(3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD. All Contractor personnel requiring access to the OTC LAN and other IT systems shall have a favorable background investigation for trustworthiness determination initiated or on file as verified on the digitally signed DD Form 2875 by an appointed Security Manager IAW AR 25-2 and Cyber Security for USAOTC, OTC Memorandum 25-2.

1.6.5.1 Instalation Access: The Contractor shall be responsible for assuring all Contractor personnel authorized to perform work under this contract obtain installation access. The Contractor and all associated sub-contractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures IAW OTC Memorandum 190-2. See Section 6.0 for location of memorandums and policies. Employees performing services under this contract shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Directorate of Emergency Services, Security Office, or the host nation equivalent. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Governments Security Officer may require changes in Contractor security matters or processes. The CAC shall be returned to the COR or Acquisition Specialist when the employee no longer performs work for the Contractor under this contract.

1.6.5.2 Access to Government Information Systems (IS): All Contractor and sub- Contractor employees performing services under this contract, who have access to a Government information system, must be registered in the Army Training Certification Tracking System (ATCTS) at commencement of services, and must have successfully completed the DoD Cyber Awareness Challenge training prior to access to the information system and then annually thereafter. Additional requirements are included in paragraph 1.6.44. and 1.6.45.

1.6.5.3 Identification Badges/Access Roster: The Contractor shall provide all employees working on this contract with identification badges. As a minimum, badges shall include Contractor name, contract number, employee photograph, employee's name, and appropriate code for security clearance access. The badge shall be worn at all times while the employee is on duty and shall be clearly visible.

1.6.5.3.1 The Contractor shall include company name in all e-mail addresses, on facsimiles, and in written correspondence. When presenting briefings, conducting or attending meetings/seminars, Contractor employees shall wear identification and introduce themselves as “Contractor employees.”

1.6.5.3.2 Access Roster: Personnel whose contracts exceed 180 days in duration are required to be processed for a CAC if required. Personnel whose contract is less than 180 days in duration will receive a personnel pass valid until the expiration of the contract or business venture date. The Access Roster at a minimum will contain the individual’s name, date of birth, contract number, duration of visit, and point of contact for access and submitted to the COR.

1.6.5.4 Vehicle Registration: Contractor or Contractor employee’s motor vehicles entering Fort Cavazos, Texas, or other military installations designated as a performance location shall have a valid state license and shall comply with military installation vehicle registration requirements as applicable. Contractor personnel shall return visitor passes, when applicable, to the Provost Marshal office immediately upon conclusion of the conduct of business authorized on the installation. In the event installation decals are issued, Contractor personnel shall comply with installation regulations pertaining to the return or destruction of registration decals after termination or completion of work, when state license is no longer valid, and upon sale of vehicle.

1.6.5.4.1 Vehicle Operation: Contractor personnel operating motor vehicles on the installation shall have a valid state operator’s license for the category of vehicle being operated and shall comply with installation vehicle operation directives regarding motor vehicle use on the installation. State license, registration, and insurance shall be maintained current during the time the vehicle is in use on military installations. The Contractor shall ensure its personnel have self-registered in Global Combat Support System – Army (GCSS-Army), to obtain licenses and dispatch Government- owned vehicles, for contractor use

1.6.6 Local Nationals and Third Country Nationals: Local national and third country national Contractors that work with or teach youths under the age of 18 years are subject to background checks as determined by the Requiring Activity Manager. As a minimum prior to beginning performance, Contractors employing local national and third country nationals shall furnish the Contracting Officer via the COR and the Requiring Activity Manager current documents required for working on a US installation, no later than five (5) days after contract award. Forwarding correspondence from the Contractors shall identify the associated contract number.

1.6.7 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. The Contractor shall implement and maintain a Physical Security SOP. The Physical Security SOP shall be submitted to the COR for KO review and approval within thirty (30) calendar days of contract award. Changes to the SOP shall be submitted to the KO for review and acceptance not later than ten (10) working days prior to the effective date of change. The Physical Security SOP must be capable of responding to both internal and external attack situations in the realm of physical security and shall provide the maximum elements necessary to ensure the safety and security of the facilities and the critical assets within, without interfering with day-to-day operational procedures. It shall address critical elements, such as Deterrence, Detection, Response, and Recovery. The Physical Security SOP will be IAW all OTC policies, ATEC, III Corps, and Fort Cavazos Physical Security procedures and regulations. All Government facilities, equipment, and materials shall be secured at all times in compliance with the Badge Access System installed on the facilities.

1.6.7.1 Access and General Protection/Security Policy and Procedures: Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures IAW OTC Memorandum 190-2. The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Directorate of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON at any individual facility or installation change, the Governments Security Officer may require changes in Contractor security matters or processes.

1.6.7.2 Handling or Access to Classified Information: The Contractor shall comply with FAR 52.204-2, Security Requirements. This clause involves access to information classified “Confidential,” “Secret,” or “Top Secret” and requires Contractors to comply with:

(1) The Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DoD 5220.22-M); any revisions to DoD 5220.22-M.

(2) The Contract Security Classification Specification (DD Form 254), and

(3) AR 380-5, Department of the Army Information Security Program. The Contractor shall immediately report the loss or possible compromise of classified information or material to the COR and OTC Security Manager.

1.6.7.3 Reports of Adverse Information: The Contractor shall report to the COR all adverse information on Contractor personnel, such as security violations, arrests, bankruptcy, and denial, suspension, or revocation of security clearances. Employees may be denied access into restricted areas by the OTC Security Manager based upon the adverse information.

1.6.7.4 Conduct of Personnel: The KO may require the Contractor to remove from the job site any employee for reasons of misconduct, security, or who is found to be or suspected to be under the influence of alcohol, drugs, or other incapacitating agents. Contractor employees shall be subject to removal from the premises upon determination by the KO that such action is necessary in the interest of the Government. IAW Military Installation regulations and 18 U.S.C. 1382, the installation commander has the authority to bar individuals from the installation. The removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the required services.

1.7 Key Control: The Contractor shall be 100% accountable for keys provided by the Governments Key Control Officer. The Contractor’s key control program established by an appointed Key Control Officer IAW OTC Physical Security Plan, ATEC, III Corps, and Army regulations shall develop procedures covering key control that shall be included in the QCP. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall report any occurrence of duplicated, misplaced, or lost keys to the COR within one (1) duty day after discovery of occurrence and submit a written report to the COR by close of business the next duty day.

The COR will submit the documentation to the KO. The written report shall provide complete details relating to the duplicated, misplaced, or lost key. In the event an entrance key is duplicated, misplaced, or lost, the Government Security Team will replace all locks and keys for that system. The Contractor shall reimburse the Government for the replacement of locks or re-keying and all GFP lost or stolen because of keys being duplicated, misplaced, or lost by the Contractor. The Contractor shall prohibit the use of Government issued keys/ keycards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas or personnel authorized entrance by the KO.

1.7.1 Lock Combinations: The Contractor shall establish and implement methods of ensuring that no lock combinations are revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s QCP.

1.8 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office IAW FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance.

At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.8.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter.

Meetings may start or end outside of regular duty hours.

1.9 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.10 Key Personnel: Skilled/experienced professional and/or technical personnel are essential for successful Contractor accomplishment of the work to be performed under this contract. Key personnel are those individuals designated by the Government and/or Contractor as persons in the Contractor’s organization who provide in-depth operational testing and management experience. The following personnel are considered key personnel by the Government: Program Manager (PM), Security Manager, Logistics Manager (LM). The Contractor shall provide a PM who shall have full autonomy and shall be responsible for the total management and coordination of the contract. The PM shall act as the central point of contact for the Contractor with the KO and COR on all contractual matters relating to the daily operation of the contract. In the absence of any employee classified as key personnel, another employee shall be designated as the acting PM with a notification provided to the KO and the COR indicating absence duration. The key personnel or any employee designated as acting PM shall have full authority to act for the Contractor on all contract matters relating to daily operation and shall be available between 0730 and 1630, Monday through Friday except federal holidays or when the Government facility is closed for administrative reasons:

a. Program Manager: The PM shall possess a minimum of a bachelor’s degree plus ten (10) years’ experience with military systems and five (5) years’ experience in operational test and evaluation. This position must hold a Top-Secret security clearance.

b. Logistics Manager: The LM shall possess a minimum of a bachelor’s degree plus ten (10) years of experience in logistics operations management. Knowledgeable of and ability to work a variety of automated systems, processes and procedures and database formats to include Global Combat Support Systems - Army (GCSS-Army). This position must hold a Top- Secret security clearance.

c. Security Manager: The Security Manager shall possess a bachelor’s degree and a minimum of five (5) years of related work experience. Must possess practical knowledge of and experience with JPAS and e-QIP. Must have experience with personnel security, and security management. This position must hold a Top-Secret security clearance.

1.10.1 The Contractor shall notify the KO, in writing, at least two (2) weeks in advance of replacing Key Personnel. Review of replacement personnel qualifications shall occur prior to employment/utilization on the duties of the key personnel being replaced. All requests for approval of substitutions hereunder shall be in writing with a detailed explanation of the circumstances necessitating the proposed substitution(s). The request shall contain a complete resume for the proposed substitute, and any other information requested by the KO to approve or disapprove the proposed substitution. The KO will evaluate such requests and promptly notify the Contractor of the approval or disapproval thereof in writing before key personnel are removed, reassigned, or replaced. A temporary replacement shall be assigned when Key Personnel are unavailable for a continuous period expected to exceed fifteen (15) workdays or reassigned to different work within the contract for a continuous period expected to exceed fifteen (15) workdays. The Contractor shall provide an Emergency Contact List for key personnel upon contract award and provide updates quarterly IAW CDRL A005 Emergency Contact List (TE G).

1.11 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties must identify themselves, to include proper marking of signature blocks in correspondence, to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports, produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.11.1 Appearance of Personnel: Contractor personnel working under this contract shall practice high standards of personal hygiene and maintain a clean, neat appearance while on duty.

1.11.2 Head Protection: The use of Kevlar helmets shall be worn by all personnel operating or riding as a passenger in Army tactical vehicles whenever they are outside the motor maintenance facility. This head protection requirement applies regardless of the installation of assignment or TDY status.

1.12.1 Contractor workspace (staging site, on-site office, desk or work area, etc.) shall contain a sign signifying the space is occupied by Contractor employee(s) to ensure that Government employees and the public know that they are not Government employees. The proposed sign shall be submitted to the Contracting Officer via the COR for review and acceptance recommend (10) calendar days) after contract award. Workspace sign location shall be coordinated with the COR. Contractor employees shall identify themselves by name and company affiliation when answering the telephone, presenting briefings, conducting or attending meetings, and seminars. All Contractor correspondence (written, facsimile, and email display) shall include their company name.

1.13 Contractor Travel: The Contractor shall be required to travel during the performance of this contract to attend meetings, conferences, support test execution at various locations, and training for other DoD test/training ranges/sites from CONUS to OCONUS as defined in a TO- RFP. The Contractor shall be required to travel to off-site training locations and to ship training aides to these locations in support of this PWS. All travel requests require COR concurrence prior to receiving approval/authorization by the KO. The Contractor is authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR), IAW FAR Part 31.205-46, and the limitation of funds specified in this contract/TO-RFP. The Contractor shall be required to make all travel arrangements to include transmitting clearances/visit requests, arranging for transportation, lodging, and any other necessary arrangements to meet the travel requirement IAW the JTR. All travel requires Government approval and authorization seven (7) prior to scheduled travel.

1.14 Other Direct Costs (ODCs): This includes travel, materials, and supplies associated with the PWS, and test TO-RFPs. The Contractor shall obtain approval from the KO and concurrence from the COR for these costs. This category includes, shipping expenses associated with repairs, upgrades, and visits to Contractor facilities.

1.15 Data Rights: The KO retains the authority to release or deny access to the information.

The Contractor shall be responsible for search and submission of records under the Contractors control upon the KO or COR request. The Contractor shall provide the Government with unlimited rights in all work, including, but not limited to, intellectual property and data rights produced under this contract.

The Contractor shall deliver data and software (with applicable data rights) as set forth in Table

9. In accordance with DFARS 252.227-7013, 7014, 7016, 7017,7019, 7028, 7030, 7037 and DFARS 252.227-7103.6, the Government obtains under this TO “Unlimited Rights” to all non-commercial computer software, software source code, computer software documentation, enhancements, technical data, and similar non-commercial data developed exclusively at Government expense and delivered to the Government under this contract. “Unlimited Rights” means rights to use, modify, reproduce, release, perform, display, or disclose in whole or in part, in any manner and for any purpose whatsoever, and to have the ability to authorize others to do so.

For all non-commercial software provided by contractor, contractor shall ensure that any individual who creates any of the computer software provides an assignment of any and all proprietary rights in the computer software including all copyrights and patent rights to the software so that the Government has the unlimited rights to the software specified above. It is the contractor's obligation to ensure compliance with all open source covenants or requirements if any open source software is included in any deliverable.

The Contractor shall embed the following Code Header in all software components delivered to the Government:

/// SECURITY CLASSIFICATION: UNCLASSIFIED

/// UNLIMITED RIGHTS

/// DFARS Clause reference: 252.227-7013 (a)(16) and 252.227-7014 (a)(16) /// Unlimited Rights. The Government has the right to use, modify, reproduce, release, /// perform, display or disclose this (technical data or computer software) in whole or in /// part, in any manner, and for any purpose whatsoever, and to have or authorize others /// to do so.

/// Distribution Statement D. Distribution authorized to the Department of Defense and /// U.S. DoD contractors only in support of US DoD efforts. Other requests shall be /// referred to the Program Executive Officer, USTRANSCOM.

/// Warning: This document contains data whose export is restricted by the Arms Export /// Control Act (Title 22, U.S.C., Section 2751, et seq.) as amended, or the Export

/// Administration Act (Title 50, U.S.C., App 2401 et seq.) as amended. Violations of /// these export laws are subject to severe criminal and civil penalties. Disseminate in /// accordance with provisions of DoD Directive 5230.25.

The Contractor agrees that regardless of how Contractor-provided data/software is developed or modified during Task Order performance, the Contractor shall deliver data/software marked IAW requirements in DFARS 252.227-7013, 252.277-7014, or other applicable DFARS references. All documentation provided under this TO is a deliverable to the Government, and the Government has Unlimited Rights to said documentation.

For commercial data delivered under this contract, the Government has the right to use, modify, reproduce, release, display, or disclose, in whole or in part, in any manner and for any purpose whatsoever, and to have or authorize others to do so. (Refer to DFARS 252.227-7015 Technical Data, Commercial Items). All deliverables shall be made electronically via email to transcom.scott.tcaq.mbx.cm@mail.mil. If a delivery is submitted via email and the size or the firewall prevents its delivery, the Contractor shall provide a Secure File Transfer Protocol site that allows the Government CM to download the deliverable. If a site is not available or not feasible, the Government will make one available to the Contractor. In case no sites are available, the Contractor shall deliver via compact disk/digital videodisk (CD/DVD). The CD/DVD must be properly labeled to identify the content to include classification, version number, and date.

Table 9 identifies contract deliverables for this PWS. Data items shall be prepared in accordance with the most recent version of the applicable DID, tailored when approved by the Government. DIDs are available on the “Assist Quick Search” website, http://quicksearch.dla.mil/qsSearch.aspx.

The Contract Data Requirements List (CDRL) associated DID is contained in Appendix E.

Where not specified by the Government, the Contractor shall prepare deliverables in Contractor format.

1.15.1 Controlled Unclassified Information (CUI): Information provided under this contract shall be safeguarded IAW AR 380-5 for protecting material. For most activities, Controlled Unclassified Information (CUI) computers shall be used. For selected activities, as denoted by the Government Security Office, classified level computers shall be used. Classified data shall only be processed on specifically approved and marked terminals and workstations for the appropriate security level(s).a Technical CUI is export controlled and must be marked with the export control warning statement cited in DoDI 5230.24 (and AR 380-5). The Contractor shall not disclose or release the content of any Government software, procedures or information provided to the Contractor to other than Government-authorized persons or activities.

1.16 Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. The Contractor and Contractor personnel, shall not divulge or release data or information developed, or obtained under performance of this PWS, except to authorized Government personnel or upon written approval of the Contracting Officer. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a. All inquiries the Contractor receives for information relative to the Freedom of Information Act (FOIA) shall be directed to the Contracting Officer for evaluation.

1.16.1 The Contracting Officer retains the authority to release or deny access to the information. The Contractor shall be responsible for search and submission of records under the Contractors control upon the KO or COR request. The Contractor shall provide the Government with unlimited rights in all work, including, but not limited to, intellectual property and data rights produced under this contract.

1.17 Protection of Government and Contract Information: Per Public Use Notice of Limitations stated by Defense imagery Management operations Center and contained at www.dimoc.mil/resources/limitations/ , the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools to include its company website.

1.18 Non-Disclosure Statements: (If applicable) The Contractor shall provide signed non-disclosure agreements to the Government no later than {Insert number of days} {Insert Deliverable #} prior to commencement of work under the contract. Disclosure of information by Contractor personnel may result in removal of Contractor personnel from performance under this contract.

1.19 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5.