BFMS W GEN Specs UPDATED.pdf

Benjamin Franklin Middle School West

WHOLE BUILDING GENERATOR

FOR

BENJAMIN FRANKLIN MIDDLE SCHOOL WEST

May 5, 2026

Invitation to Bid No. 06022026-1400

Set No. ________

STRATUS Comm. #2025-0087

05.11.2026

BENJAMIN FRANKLIN MIDDLE SCHOOL WEST

ROCKY MOUNT, VIRGINIA

INVITATION TO BID Page 1 of 2

INVITATION TO BID

Sealed bids, in duplicate, are invited for the construction of Whole Building Generator Installation for the Benjamin Frankling Middle School West, Rocky Mount, VA.

The project is generally described as installing a Whole Building Generator System consisting of 1,000 KVA Diesel Generator, Enclosure, Lights, Panelboard, Receptacle, Belly Tank, Fuel Polisher, Control Kit to upgrade an existing Manual Transfer Switchgear to and Automatic Unit, Concrete Pad, Feeder Circuits, Branch Circuits, Conduits, grounding, interconnections, control equipment, grading, seeding, diesel fuel, testing and etc. The Contractor shall make all interconnections for equipment and bolt that equipment to the pads, provide all diesel fuel, control equipment and wiring, all conduits, grading, trenching, backfill, main pad and pads, all 480V, 277V, and 120V wiring, secondary wiring, generator lights, generator receptacle, generator panel, labels, setup testing and etc. BID No. 06022026-1400

Sealed bids will be received at Franklin County Finance Office, 1255 Franklin Street, Suite 111, Rocky Mount, Virginia 24151, to attention of Mr. Corey White – Assistant Director of Finance with the subject line "Whole Building Generator BFMS West Bid". The deadline for submitting bids is 2:00 P.M. local time, on June 2, 2026. The bids will be opened publicly and read aloud immediately following the deadline, at the same location. No phone or fax or late bids will be accepted.

The bids will be opened publicly and read aloud beginning at 2:00 P.M., on June 2, 2026, at the same location.

A Bid Bond must accompany each bid and be equal to at least five (5) percent of the amount of the bid submitted. Details are contained in the Instructions to Bidders.

Procedures for submitting a bid, claiming an error, withdrawal of bids and other pertinent information are contained in the Instructions to Bidders. The Owner reserves right to accept, or reject any or all bids.

A mandatory pre-bid conference followed by site visit to Maintenance Building will be held at 10:00 A.M. local prevailing time on May 19, 2026 at Benjamin Franklin Middle School at the back of the building next to the power company transformer. Attendance at the pre-bid conference shall be mandatory for those submitting a bid. The site visit will start following completion of the pre-bid conference. See Instruction to Bidders for location address.

The contract shall be awarded on a lump sum basis.

The bidder is required under Title 54, Chapter 7, Code of Virginia (1950), as amended; to furnish evidence of being a licensed contractor qualified to perform a project of this magnitude. The bidder shall place on the outside of the envelope containing the bid and shall place in the bid over his signature, the following notation:

“Licensed Virginia Contractor No. Class A”

License requirements for contractors are contained in Title 54, Chapter 7, Code of Virginia (1950), as amended. Additional specific qualifications are contained in the Instructions to Bidders. FAILURE TO

PROVIDE ANY REQUIRED INFORMATION OR GIVING FALSE INFORMATION MAY RESULT IN THE

DISQUALIFICATION OF THE BIDDER.

The Contract Documents (electronic form) for the above project, including the drawings and the specifications containing the information necessary for bidding, may be obtained from the Frankling County Web site https://www.franklincountyva.gov/bids.aspx, and eVA. beginning May 12, 2026.

INVITATION TO BID Page 2 of 2

Bidders are encouraged to familiarize themselves with the existing condition of the site. The Owner will facilitate access to all sites by appointment for interested bidders after the Pre-Bid conference. Contact Mr.

Josh Turner (540) 529-4321 for scheduling.

Franklin County Schools does not unlawfully discriminate on the basis of race, color, national origin, disability, gender or age in employment or in its educational programs and activities.

CONTRACT TIME: Work of the Contract shall begin no later than seven (7) days after receipt of the Notice to Proceed. Substantial Completion shall be no later than January 7, 2027. Final completion shall be no later than January 14, 2027.

The Instructions to Bidders shall be considered a part of the Invitation to Bid as if included herein.

Authorized By: Franklin County School Board

END OF SECTION

TABLE OF CONTENTS

NOTE: This index is for convenience only. Its accuracy and completeness are not guaranteed and it is not to be considered as part of the specifications. In case of discrepancy between the index and the specifications, the specifications shall govern.

BIDDING REQUIREMENTS

INVITATION TO BID

00 10 00 INSTRUCTIONS TO BIDDERS

00 30 00 BID FORM

00 50 00 STANDARD FORM OF AGREEMENT

CONTRACT FORMS

00 41 00 BID BOND

00 61 00 PERFORMANCE BOND

00 62 00 PAYMENT BOND

00 68 00 APPLICATION FOR PAYMENT

GENERAL CONDITIONS

00 70 00 GENERAL CONDITIONS

00 80 00 SUPPLEMENTARY GENERAL CONDITIONS

SPECIFICATIONS

DIVISION 0 - SPECIAL CONDITIONS AND DRAWING INDEX

00 82 00 SPECIAL CONDITIONS

00 85 00 DRAWING INDEX

DIVISION 1 - GENERAL REQUIREMENTS

01 01 00 SUMMARY OF THE WORK

01 01 50 CONTRACTOR’S USE OF THE PREMISES

01 02 00 GENERAL SITEWORK REQUIREMENTS

01 04 50 CUTTING AND PATCHING

01 20 00 PROJECT MEETINGS

01 20 60 GENERAL CONTRACTOR’S WORK

01 21 00 ALLOWANCES

01 30 00 SUBMITTALS

01 50 00 TEMPORARY FACILITIES AND CONTROLS

01 60 50 PRODUCTS AND SUBSTITUTIONS

01 64 00 PRODUCT HANDLING

01 70 00 PROJECT CLOSEOUT

01 71 00 CLEANING

01 72 00 PROJECT RECORD DOCUMENTS

01 73 00 OPERATION AND MAINTENANCE

DIVISION 2 – EXISTING CONDITIONS

02 41 13 SELECTIVE SITE DEMOLITION

DIVISION 3 – CONCRETE

03 30 00 CAST-IN-PLACE CONCRETE

DIVISION 26 – ELECTRICAL

26 05 00 COMMON WORK RESULTS FOR ELECTRICAL

26 05 19 LOW-VOLTAGE ELECTRICAL POWER CONDUCTORS AND CABLES

26 05 23 CONTROL VOLTAGE ELECTRICAL POWER CABLES

26 05 26 GROUNDING AND BONDING FOR ELECTRICAL SYSTEMS

26 05 33 RACEWAY AND BOXES FOR ELECTRICAL SYSTEMS

26 05 43 UNDERGROUND DUCTS AND RACEWAYS FOR ELECTRICAL SYSTEMS

26 05 53 IDENTIFICATION FOR ELECTRICAL SYSTEMS

26 20 00 LOW-VOLTAGE ELECTRICAL DISTRIBUTION

26 32 13 ENGINE GENERATORS

DIVISION 31 – EARTHWORK

31 10 00 SITE CLEARING

31 20 00 EARTHWORK

31 25 00 EROSION & SEDIMENT CONTROL

DIVISION 32 – EXTERIOR IMPROVEMENTS

32 13 13 SITE CONCRETE

32 92 00 LAWNS AND GRASSES

INSTRUCTIONS TO BIDDERS

Prepared by

ENGINEERS JOINT CONTRACT DOCUMENTS COMMITTEE

and

Issued and Published Jointly By

PROFESSIONAL ENGINEERS IN PRIVATE PRACTICE

a practice division of the

NATIONAL SOCIETY OF PROFESSIONAL ENGINEERS

AMERICAN CONSULTING ENGINEERS COUNCIL

AMERICAN SOCIETY OF CIVIL ENGINEERS

This document has been approved and endorsed by

The Associated General Contractors of America

Construction Specifications Institute

EJCDC No. 1910-12 (1996 Edition)

Copyright 8 1996

National Society of Professional Engineers 1420 King Street, Alexandria, VA 22314-2715

American Consulting Engineers Council 1015 15th Street, N.W., Washington, DC 20005

American Society of Civil Engineers 345 East 47th Street, New York, NY 10017

INSTRUCTIONS TO BIDDERS 00 10 00 - i

INSTRUCTIONS TO BIDDERS

TABLE OF CONTENTS

ARTICLE 1 - DEFINED TERMS

ARTICLE 2 - COPIES OF BIDDING DOCUMENTS

ARTICLE 3 - QUALIFICATIONS OF BIDDERS

ARTICLE 4 - EXAMINATION OF BIDDING DOCUMENTS, OTHER RELATED DATA, AND SITE

ARTICLE 5 - PRE-BID CONFERENCE

ARTICLE 6 - SITE AND OTHER AREAS

ARTICLE 7 - INTERPRETATIONS AND ADDENDA

ARTICLE 8 - BID SECURITY

ARTICLE 9 - CONTRACT TIMES

ARTICLE 10 - LIQUIDATED DAMAGES

ARTICLE 11 - SUBSTITUTE AND "OR-EQUAL" ITEMS

ARTICLE 12 - SUBCONTRACTORS, SUPPLIERS, AND OTHERS

ARTICLE 13 - PREPARATION OF BID

ARTICLE 14 - BASIS OF BID

ARTICLE 15 - SUBMITTAL OF BID

ARTICLE 16 - MODIFICATION AND WITHDRAWAL OF BID

ARTICLE 17 - OPENING OF BIDS

ARTICLE 18 - BIDS TO REMAIN SUBJECT TO ACCEPTANCE

ARTICLE 19 - AWARD OF CONTRACT

ARTICLE 20 - CONTRACT SECURITY AND INSURANCE

ARTICLE 21 - SIGNING OF AGREEMENT

ARTICLE 22 - EQUAL EMPLOYMENT OPPERTUNITY

INSTRUCTIONS TO BIDDERS 00 10 00 - ii

TABLE OF ARTICLES (Alphabetical by Subject)

Subject Article

Award of Contract

Basis of Bid

Bid Security

Bids to Remain Subject to Acceptance

Contract Security and Insurance

Contract Times

Copies of Bidding Documents

Defined Terms

Examination of Bidding Documents, Other Related Data, and Site

Equal Employment Opportunity

Interpretations and Addenda

Liquidated Damages

Modification and Withdrawal of Bid

Opening of Bids

Pre-Bid Conference

Preparation of Bid

Qualifications of Bidders

Signing of Agreement

Site and Other Areas

Subcontractors, Suppliers and Others

Submittal of Bid

Substitute or “Or-Equal” Items

INSTRUCTIONS TO BIDDERS 00 10 00 - 3

ARTICLE 1 - DEFINED TERMS

1.01 Terms used in these Instructions to Bidders will have the meanings indicated in the General Conditions and Supplementary Conditions. Additional terms used in these Instructions to Bidders have the meanings indicated below which are applicable to both the singular and plural thereof:

A. Bidder--The individual or entity who submits a Bid directly to OWNER.

B. Issuing Office--The office from which the Bidding Documents are to be issued and where the bidding procedures are to be administered.

C. Successful Bidder--The lowest responsible Bidder submitting a responsive Bid to whom

OWNER (on the basis of OWNER’s evaluation as hereinafter provided) makes an award.

ARTICLE 2 - COPIES OF BIDDING DOCUMENTS

2.01 Complete sets of the Bidding Documents in the number and for the deposit sum, if any, stated in the Advertisement or Invitation to Bid may be obtained from the Issuing Office. The deposit will be refunded to each document holder of record who returns a complete set of Bidding Documents in good condition within 30 days after opening of Bids.

2.02 Complete sets of Bidding Documents must be used in preparing Bids; neither OWNER nor ENGINEER assumes any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

2.03 OWNER and ENGINEER in making copies of Bidding Documents available on the above terms do so only for the purpose of obtaining Bids for the Work and do not confer a license or grant for any other use.

ARTICLE 3 - QUALIFICATIONS OF BIDDERS

3.01 To demonstrate Bidder’s qualifications to perform the Work, Bidder shall submit written evidence such as financial data, previous experience, present commitments, and such other data as may be called for below FAILURE TO PROVIDE ANY REQUIRED INFORMATION OR GIVING FALSE

INFORMATION MAY RESULT IN THE DISQUALIFICATION OF THE BIDDER.

A. The bidder is required under Title 54, Chapter 7, Code of Virginia (1950), as amended, to provide evidence of being a “Licensed Contractor”. The bidder shall place on the outside of the envelope containing the bid and shall place in the bid over his signature the following notation:

Licensed Virginia Contractor No. Class “A”

INSTRUCTIONS TO BIDDERS 00 10 00 - 4

B. The Bidder shall submit with the Bid Proposal two (2) completed copies of its most recent independently audited financial statement setting forth its total current assets, net fixed assets, and other tangible assets as listed in paragraph 5.1.1 of AIA Document A-305 (1986 edition) “Contractor’s Qualification Statement.” The Bidder’s total current assets, net fixed assets and other tangible assets must equal or exceed one million dollars ($1,000,000.00) in order to qualify for this bid.

ARTICLE 4 - EXAMINATION OF BIDDING DOCUMENTS, OTHER RELATED DATA, AND SITE

4.01 On request, OWNER will provide Bidder access to the Site to conduct such examinations, investigations, explorations, tests, and studies, as Bidder deems necessary for submission of a Bid. Bidder shall fill all holes and clean up and restore the Site to its former condition upon completion of such explorations, investigations, tests, and studies.

4.02 It is the responsibility of each Bidder before submitting a Bid to:

A. examine and carefully study the Bidding Documents, including any Addenda and the other related data identified in the Bidding Documents;

B. visit the Site and become familiar with and satisfy Bidder as to the existing, general, local, and Site conditions that may affect cost, progress, and performance of the Work and accept such conditions;

C. become familiar with and satisfy Bidder as to all federal, state, and local Laws and Regulations that may affect cost, progress, or performance of the Work;

D. become aware of the general nature of the work to be performed by OWNER and others at the Site that relates to the Work as indicated in the Bidding Documents;

E. promptly give ENGINEER written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder discovers in the Bidding Documents and confirm that the written resolution thereof by ENGINEER is acceptable to Bidder; and

F. determine that the Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance of the Work.

4.03 The submission of a Bid will constitute an incontrovertible representation by Bidder that Bidder has complied with every requirement of this Article 4, that without exception the Bid is premised upon performing and furnishing the Work required by the Bidding Documents and applying any specific means, methods, techniques, sequences, and procedures of construction that may be shown or indicated or expressly required by the Bidding Documents, that Bidder has given ENGINEER written notice of all conflicts, errors, ambiguities, and discrepancies that Bidder has discovered in the Bidding Documents and the written resolutions thereof by ENGINEER are acceptable to Bidder, and that the Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performing and furnishing the Work.

ARTICLE 5 - PRE-BID CONFERENCE

5.01 A mandatory pre-bid conference followed by site visit to Maintenance Building will be held at 10:00 A.M. local prevailing time on May 19, 2026 at Benjamin Franklin Middle School in the back next to the power company transformer. Attendance at the pre-bid conference shall be mandatory for those submitting a bid. The building address is – 225 Middle School Rd, Rocky Mount, VA 24151. The site visit will start following completion of the Pre-Bid. Representatives of OWNER and ENGINEER will be present to discuss the Project. ENGINEER will transmit to all prospective Bidders of record such Addenda, as

INSTRUCTIONS TO BIDDERS 00 10 00 - 5

ENGINEER considers necessary in response to questions arising at the conference. Oral statements may not be relied upon and will not be binding or legally effective.

ARTICLE 6 - SITE AND OTHER AREAS

6.01 The Site is identified in the Bidding Documents. All additional land and access thereto required for temporary construction facilities, construction equipment, or storage of materials and equipment to be incorporated in the Work is to be obtained and paid for by CONTRACTOR. Easements for permanent structures or permanent changes in existing facilities are to be obtained and paid for by OWNER unless otherwise provided in the Bidding Documents.

ARTICLE 7 - INTERPRETATIONS AND ADDENDA

7.01 All questions about the meaning or intent of the Bidding Documents are to be submitted to ENGINEER in writing. Interpretations or clarifications considered necessary by ENGINEER in response to such questions will be issued by Addenda mailed or delivered to all parties recorded by ENGINEER as having received the Bidding Documents. Questions received less than ten days prior to the date for opening of Bids may not be answered. Only questions answered by Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect.

7.02 Addenda may be issued to clarify, correct, or change the Bidding Documents as deemed advisable by OWNER or ENGINEER.

ARTICLE 8 - BID SECURITY

8.01 A Bid must be accompanied by Bid security made payable to OWNER in an amount of 5% of Bidder’s maximum Bid price and in the form of a certified or bank check or a Bid Bond on the form attached issued by a surety.

8.02 The Bid security of the Successful Bidder will be retained until such Bidder has executed the Contract Documents, furnished the required contract security and met the other conditions of the Notice of Award, whereupon the Bid security will be returned. If the Successful Bidder fails to execute and deliver the Contract Documents and furnish the required contract security within 10 days after the Notice of Award, OWNER may annul the Notice of Award and the Bid security of that Bidder will be forfeited. The Bid security of other Bidders whom OWNER believes to have a reasonable chance of receiving the award may be retained by OWNER until the earlier of seven days after the Effective Date of the Agreement or 61 days after the Bid opening, whereupon Bid security furnished by such Bidders will be returned.

8.03 Bid security of other Bidders whom OWNER believes do not have a reasonable chance of receiving the award will be returned within seven days after the Bid opening.

ARTICLE 9 - CONTRACT TIMES

9.01 The number of days within which, or the dates by which, the Work is to be (a) Substantially Completed and (b) also completed and ready for final payment are set forth in the Agreement.

ARTICLE 10 - LIQUIDATED DAMAGES

10.01 Provisions for liquidated damages, if any, are set forth in the Agreement.

ARTICLE 11 - SUBSTITUTE AND “OR-EQUAL” ITEMS

INSTRUCTIONS TO BIDDERS 00 10 00 - 6

11.01 The Contract, if awarded, will be on the basis of materials and equipment specified or described in the Bidding Documents without consideration of possible substitute or “or-equal” items. Whenever it is specified or described in the Bidding Documents that a substitute or “or-equal” item of material or equipment may be furnished or used by CONTRACTOR if acceptable to ENGINEER, application for such acceptance will not be considered by ENGINEER until after the Effective Date of the Agreement. The procedure for submission of any such application by CONTRACTOR and consideration by ENGINEER is set forth in the Specifications.

ARTICLE 12 - SUBCONTRACTORS, SUPPLIERS, AND OTHERS

12.01 If the General Conditions require the identity of certain Subcontractors, Suppliers, individuals, or entities to be submitted to OWNER in advance of a specified date prior to the Effective Date of the Agreement, the apparent Successful Bidder, and any other Bidder so requested, shall within five days after Bid opening, submit to OWNER a list of all such Subcontractors, Suppliers, individuals, or entities proposed for those portions of the Work for which such identification is required. Such list shall be accompanied by an experience statement with pertinent information regarding similar projects and other evidence of qualification for each such Subcontractor, Supplier, individual, or entity if requested by OWNER. If OWNER or ENGINEER, after due investigation, has reasonable objection to any proposed Subcontractor, Supplier, individual, or entity, OWNER may, before the Notice of Award is given, request apparent Successful Bidder to submit a substitute,

12.02 If apparent Successful Bidder declines to make any such substitution, OWNER may award the Contract to the next lowest Bidder that proposes to use acceptable Subcontractors, Suppliers, individuals, or entities that are Pre-Qualified. Declining to make requested substitutions will not constitute grounds for forfeiture of the Bid security of any Bidder. Any Subcontractor, Supplier, individual, or entity so listed and against which OWNER or ENGINEER makes no written objection prior to the giving of the Notice of Award will be deemed acceptable to OWNER and ENGINEER subject to revocation of such acceptance after the Effective Date of the Agreement as provided in paragraph 5.2 of the General Conditions.

12.03 CONTRACTOR shall not be required to employ any Subcontractor, Supplier, individual, or entity against whom CONTRACTOR has reasonable objection.

ARTICLE 13 - PREPARATION OF BID

13.01 The Bid form is included with the Bidding Documents. Additional copies may be obtained from

ENGINEER.

13.02 All blanks on the Bid form shall be completed by printing in ink or by typewriter and the Bid signed. A Bid price shall be indicated for each Bid item, and breakout item listed therein, or the words “No Bid,” “No Change,” or “Not Applicable” entered.

13.03 A Bid by a corporation shall be executed in the corporate name by the president or a vice-president or other corporate officer accompanied by evidence of authority to sign. The corporate seal shall be affixed and attested by the secretary or an assistant secretary. The corporate address and state of incorporation shall be shown below the signature.

13.04 A Bid by a partnership shall be executed in the partnership name and signed by a partner (whose title must appear under the signature), accompanied by evidence of authority to sign. The official address of the partnership shall be shown below the signature.

13.05 A Bid by a limited liability company shall be executed in the name of the firm by a member and accompanied by evidence of authority to sign. The state of formation of the firm and the official address of the firm must be shown below the signature.

13.06 A Bid by an individual shall show the Bidder’s name and official address.

INSTRUCTIONS TO BIDDERS 00 10 00 - 7

13.07 A Bid by a joint venture shall be executed by each joint venturer in the manner indicated on the Bid form. The official address of the joint venture must be shown below the signature.

13.08 All names shall be typed or printed in ink below the signatures.

13.09 The Bid shall contain an acknowledgment of receipt of all Addenda, the numbers of which shall be filled in on the Bid form.

13.10 The address and telephone number for communications regarding the Bid shall be shown.

13.11 The Bid shall contain evidence of Bidder’s authority and qualification to do business in the state where the Project is located or covenant to obtain such qualification prior to award of the Contract. Bidder’s state contractor license number for the state of the Project, if any, shall also be shown on the Bid form.

ARTICLE 14 - BASIS OF BID

14.01 Lump Sum

A. Bidders shall submit a Bid on a lump sum basis as set forth in the Bid Form.

ARTICLE 15 - SUBMITTAL OF BID

15.01 Each prospective Bidder is furnished one copy of the Bidding Documents with one copy each of the Bid form and the Bid Bond. The unbound copy of the Bid form is to be completed and submitted with the Bid security and the following data:

A. Bidders Qualifications as described in Article 3.

15.02 A Bid shall be submitted no later than the date and time prescribed and at the place indicated in the advertisement or invitation to Bid and shall be enclosed in an opaque sealed envelope plainly marked with the Project title, Bid Number 06022026 -1400 clearly printed in the lower left corner of the envelope, the name and address of Bidder, and shall be accompanied by the Bid security and other required documents. If a Bid is sent by mail or other delivery system, the sealed envelope containing the Bid shall be enclosed in a separate envelope plainly marked on the outside with the notation “BID ENCLOSED” with the Bid Number. A mailed Bid shall be addressed to:

Franklin County Finance Office

Attn: Mr. Corey White – Assistant Director of Finance 1255 Franklin Street, Suite 111, Rocky Mount, Virginia 24151

ARTICLE 16 - MODIFICATION AND WITHDRAWAL OF BID

16.01 A Bid may be modified or withdrawn by an appropriate document duly executed in the manner that a Bid must be executed and delivered to the place where Bids are to be submitted prior to the date and time for the opening of Bids.

16.02 For the withdrawal of bids after the bid opening procedure has been completed, the OWNER has elected to use the procedure for Bid withdrawal numbered (1) contained in Code Section 11-54 of the Code of Virginia (1950), as amended, which reads as follows:

“The Bidder must give notice in writing of his claim of right to withdraw his bid within two (2) business days after the conclusion of the bid opening procedure.”

INSTRUCTIONS TO BIDDERS 00 10 00 - 8

ARTICLE 17 - OPENING OF BIDS

17.01 Bids will be opened at the time and place indicated in the advertisement or invitation to Bid and, unless obviously non-responsive, read aloud publicly. An abstract of the amounts of the base Bids and major alternates, if any, will be made available to Bidders after the opening of Bids.

ARTICLE 18 - BIDS TO REMAIN SUBJECT TO ACCEPTANCE

18.01 All Bids will remain subject to acceptance for the period of time stated in the Bid form, but OWNER may, in its sole discretion, release any Bid and return the Bid security prior to the end of this period.

ARTICLE 19 - AWARD OF CONTRACT

19.01 OWNER reserves the right to reject any or all Bids, including without limitation, nonconforming, nonresponsive, unbalanced, or conditional Bids. OWNER further reserves the right to reject the Bid of any Bidder whom it finds, after reasonable inquiry and evaluation, to be non-responsible. OWNER may also reject the Bid of any Bidder if OWNER believes that it would not be in the best interest of the Project to make an award to that Bidder. OWNER also reserves the right to waive all informalities not involving price, time, or changes in the Work and to negotiate contract terms with the Successful Bidder.

19.02 More than one Bid for the same Work from an individual or entity under the same or different names will not be considered. Reasonable grounds for believing that any Bidder has an interest in more than one Bid for the Work may be cause for disqualification of that Bidder and the rejection of all Bids in which that Bidder has an interest.

19.03 In evaluating Bids, OWNER will consider whether or not the Bids comply with the prescribed requirements, and such alternates, unit prices and other data, as may be requested in the Bid Form or prior to the Notice of Award.

19.04 In evaluating Bidders, OWNER will consider the qualifications of Bidders and may consider the qualifications and experience of Subcontractors, Suppliers, and other individuals or entities proposed for those portions of the Work for which the identity of Subcontractors, Suppliers, and other individuals or entities must be submitted as provided in the General Conditions.

19.05 OWNER may conduct such investigations as OWNER deems necessary to establish the responsibility, qualifications, and financial ability of Bidders, proposed Subcontractors, Suppliers, individuals, or entities to perform the Work in accordance with the Contract Documents.

19.06 If the Contract is to be awarded, OWNER will award the Contract to the Bidder whose Bid is in the best interests of the Project.

ARTICLE 20 - CONTRACT SECURITY AND INSURANCE

20.01 Article 11 of the General Conditions, sets forth OWNER’s requirements as to performance and payment Bonds and insurance. When the Successful Bidder delivers the executed Agreement to OWNER, it must be accompanied by such Bonds.

INSTRUCTIONS TO BIDDERS 00 10 00 - 9

ARTICLE 21 - SIGNING OF AGREEMENT

21.01 When OWNER gives a Notice of Award to the Successful Bidder, it shall be accompanied by the required number of unsigned counterparts of the Agreement with the other Contract Documents, which are identified in the Agreement as attached thereto. Within seven (7) days thereafter, Successful Bidder shall sign and deliver the required number of counterparts of the Agreement and attached documents to OWNER.

Within ten (10) days thereafter, OWNER shall deliver one fully signed counterpart to Successful Bidder with a complete set of the Drawings with appropriate identification.

ARTICLE 22 - EQUAL EMPLOYMENT OPPORTUNITY

22.01 EMPLOYMENT DISCRIMINATION: During the performance of this contract, the Contractor agrees as follows:

A. The Contractor will not discriminate against any employee or applicant for employment because of race, religion, color, sex, age, handicap or natural origin, except where race, religion, color, sex, age, handicap or national origin is a bona fide occupational qualification reasonably necessary to the normal operation of the Contractor. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause.

B. The Contractor, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, will state that such contractor is an equal opportunity employer.

C. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section.

D. The Contractor will include the provisions of the foregoing paragraph a, b, and c in every subcontract of over $10,000 so that the provisions will be binding upon each subcontractor or vendor.

END OF SECTION 00 10 00

INSTRUCTIONS TO BIDDERS 00 10 00 - 10

BID FORM 00 30 00 - 1

BID FORM

PROJECT IDENTIFICATION:

Whole Building Generator Installation for the Benjamin Frankling Middle School West

BID NO. 06022026 - 1400

Franklin County Public Schools Rocky Mount, VA.

CONTRACT IDENTIFICATION AND NUMBER:

Whole Building Generator Installation for the Benjamin Frankling Middle School West

BID NO. 06022026 - 1400

Stratus Comm. No. 2025-0087

THIS BID IS SUBMITTED TO:

Franklin County Finance Office

Attn: Mr. Corey White – Assistant Director of Finance 1255 Franklin Street, Suite 111,

1.01 The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with OWNER in the form included in the Bidding Documents to perform all Work as specified or indicated in the Bidding Documents for the prices and within the times indicated in this Bid and in accordance with the other terms and conditions of the Bidding Documents.

2.01 Bidder accepts all of the terms and conditions of the Advertisement or Invitation to Bid and Instructions to Bidders, including without limitation those dealing with the disposition of Bid security.

The Bid will remain subject to acceptance for 60 days after the Bid opening, or for such longer period of time that Bidder may agree to in writing upon request of OWNER.

3.01 In submitting this Bid, Bidder represents, as set forth in the Agreement, that:

A. Bidder has examined and carefully studied the Bidding Documents, the other related data identified in the Bidding Documents, and the following Addenda, receipt of all, which is hereby acknowledged.

Addendum No. Addendum Date

B. Bidder has visited the site and become familiar with and is satisfied as to the general, local and Site conditions that may affect cost, progress, and performance of the Work. The Bidder agrees that the existing condition do not appear to be in conflict with the work shown on the documents.

C. Bidder is familiar with and is satisfied as to all federal, state and local Laws and

Regulations that may affect cost, progress and performance of the Work.

D. Bidder does not consider that any further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of this Bid for

BID FORM 00 30 00 - 2

performance of the Work at the price(s) bid and within the times and in accordance with the other terms and conditions of the Bidding Documents.

E. Bidder is aware of the general nature of work to be performed by OWNER and others at the Site that relates to the Work as indicated in the Bidding Documents.

F. Bidder has correlated the information known to Bidder, information and observations obtained from visits to the Site, reports and drawings identified in the Bidding Documents, and all additional examinations, investigations, explorations, tests, studies, and data with the Bidding Documents.

G. Bidder has given ENGINEER written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder has discovered in the Bidding Documents, and the written resolution thereof by ENGINEER is acceptable to Bidder.

H. The Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance of the Work for which this Bid is submitted.

I. The Bidder understands that the wiring pathways indicated on the drawings are only suggested pathways. Bidder shall make every effort to coordinate actual pathways with existing equipment and construction.

4.01 Bidder further represents that this Bid is genuine and not made in the interest of or on behalf of any undisclosed individual or entity and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation; Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid; Bidder has not solicited or induced any individual or entity to refrain from bidding; and Bidder has not sought by collusion to obtain for itself any advantage over any other Bidder or over OWNER.

5.01 Bidder will complete the Work in accordance with the Contract Documents for the following price(s):

TOTAL BASE BID AMOUNT:

For the Whole Building Generator System - The Contractor's costs plus allowance shall include all 1,000 KVA Diesel Generator, Enclosure, Lights, Panelboard, Receptacle, Belly Tank, Fuel Polisher, Control Kit to upgrade an existing Manual Transfer Switchgear to and Automatic Unit, Concrete Pad, Feeder Circuits, Branch Circuits, Conduits, grounding, interconnections, control equipment, grading, seeding, diesel fuel, testing and etc. The Contractor shall make all interconnections for equipment and bolt that equipment to the pads, provide all diesel fuel, control equipment and wiring, all conduits, grading, trenching, backfill, main pad and pads, all 480V, 277V, and 120V wiring, secondary wiring, generator lights, generator receptacle, generator panel, labels, setup testing and etc. BID No.

06022026-1400

TOTAL BASE BID include Allowance(s) =

(use words)

Contract award will be based on the TOTAL BASE BID AMOUNT shown above (including any properly submitted bid modifications). The bids shall be indicated in words and numbers. In case of discrepancy, the words shall govern.

BID FORM 00 30 00 - 3

6.01 Bidder agrees that the Work will begin within (7) days of receipt of the Notice to proceed, and will be substantially completed on or before January 7, 2027 and completed and ready for final payment in accordance with paragraph 9.10.1 of the General Conditions on or before January 14, 2027.

6.02 Bidder accepts the provisions of the Agreement as to liquidated damages in the event of failure to complete the Work within the times specified above, which shall be stated in the Agreement.

7.01 The following documents are attached to and made a condition of this Bid:

A. Required Bid security in the form of ;

B. A tabulation of Subcontractors, Suppliers [and other] individuals and entities required to be identified in this Bid;

C. Required bidder qualifications statement with supporting data; and

BID FORM 00 30 00 - 4

8.01 The undersigned understands that the OWNER reserves the right to reject any or all Proposals or to waive any formality or technicality in any Proposal in the interest of the OWNER.

9.01 The terms used in this Bid with initial capital letters have the meanings indicated in the Instructions to Bidders, the General Conditions, and the Supplementary Conditions.

SUBMITTED on , 20 .

State Contractor License No. .

CONTRACTOR

BY DATE

TITLE

BUSINESS ADDRESS

CITY STATE ZIP CODE

TELEPHONE NUMBER FAX NUMBER

STANDARD FORM OF AGREEMENT

BETWEEN OWNER AND CONTRACTOR

ON THE BASIS OF A STIPULATED PRICE

THIS AGREEMENT is by and between Franklin County Board of Supervisors, Franklin County, VA (hereinafter called OWNER) and . (hereinafter called CONTRACTOR).

OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows:

ARTICLE 1 - WORK

1.01 CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents. The

Work is generally described as follows:

The project is generally described as installing a Whole Building Generator System consisting of 1,000 KVA Diesel Generator, Enclosure, Lights, Panelboard, Receptacle, Belly Tank, Fuel Polisher, Control Kit to upgrade an existing Manual Transfer Switchgear to and Automatic Unit, Concrete Pad, Feeder Circuits, Branch Circuits, Conduits, grounding, interconnections, control equipment, grading, seeding, diesel fuel, testing and etc. The Contractor shall make all interconnections for equipment and bolt that equipment to the pads, provide all diesel fuel, control equipment and wiring, all conduits, grading, trenching, backfill, main pad and pads, all 480V, 277V, and 120V wiring, secondary wiring, generator lights, generator receptacle, generator panel, labels, setup testing and etc. BID No. 06022026-1400

ARTICLE 2 - THE PROJECT

2.01 The Project for which the Work under the Contract Documents shall be the whole is generally described as follows:

The project is generally described as installing a Whole Building Generator System consisting of 1,000 KVA Diesel Generator, Enclosure, Lights, Panelboard, Receptacle, Belly Tank, Fuel Polisher, Control Kit to upgrade an existing Manual Transfer Switchgear to and Automatic Unit, Concrete Pad, Feeder Circuits, Branch Circuits, Conduits, grounding, interconnections, control equipment, grading, seeding, diesel fuel, testing and etc. The Contractor shall make all interconnections for equipment and bolt that equipment to the pads, provide all diesel fuel, control equipment and wiring, all conduits, grading, trenching, backfill, main pad

ARTICLE 3 - ENGINEER

3.01 The Project has been designed by Stratus, who is hereinafter called ENGINEER and who is to act as OWNER’s representative, assume all duties and responsibilities, and have the rights and authority assigned to ENGINEER in the Contract Documents in connection with the completion of the Work in accordance with the Contract Documents.

ARTICLE 4 - CONTRACT TIMES

4.01 Time of the Essence

A. All time limits for Milestones, if any, Substantial Completion, and completion and readiness for final payment as stated in the Contract Documents and below are of the essence of the Contract.

4.02 Dates for Substantial Completion and Final Payment

A. The Work associated with the project will be substantially completed on or before January 07, 2027, and will be fully completed with all systems fully operational, all punchlist work completed and the work fully acceptable to the Owner and ready for final payment in accordance with paragraph 14.07 of the General Conditions on or before January 14, 2027.

4.03 Liquidated Damages

A. CONTRACTOR and OWNER recognize that time is of the essence of this Agreement and that OWNER will suffer financial loss if the Work is not completed within the times specified in paragraph 4.02 above, plus any extensions thereof allowed in accordance with Articles 9, 10, 14 of the General Conditions.

The parties also recognize the delays, expense, and difficulties involved in proving in a legal or arbitration proceeding the actual loss suffered by OWNER if the Work is not completed on time. Accordingly, instead of requiring any such proof, OWNER and CONTRACTOR agree that as liquidated damages for delay (but not as a penalty), CONTRACTOR shall pay OWNER $1,000.00 for each day that expires after the time specified in paragraph 4.02 for Substantial Completion until the Work is substantially complete. After Substantial Completion, if CONTRACTOR shall neglect, refuse, or fail to complete the remaining Work within the Contract Time or any proper extension thereof granted by OWNER, CONTRACTOR shall pay OWNER $1,000.00 for each day that expires after the time specified in paragraph 4.02 for final completion and readiness for final payment until the Work is completed and ready for final payment.

ARTICLE 5 - CONTRACT PRICE

5.01 OWNER shall pay CONTRACTOR for completion of the Work in accordance with the Contract Documents an amount in current funds equal to the sum of the amounts determined pursuant to paragraph 5.01.A below:

A. For all Work, at the prices stated in CONTRACTOR’S Bid, attached hereto as an exhibit.

ARTICLE 6 - PAYMENT PROCEDURES

6.01 Submittal and Processing of Payments

A. CONTRACTOR shall submit Applications for Payment in accordance with Article 14 of the General Conditions. Applications for Payment will be processed by ENGINEER as provided in the General Conditions.

6.02 Progress Payments; Retainage

A. OWNER shall make progress payments on account of the Contract Price on the basis of CONTRACTOR’S Applications for Payment reviewed on or about the third Thursday of each month with payment following in the next month during performance of the Work as provided in paragraphs 6.02.A.1 and 6.02.A.2 below. All such payments will be measured by the schedule of values established in paragraph

14.01 of the General Conditions or, in the event there is no schedule of values, as provided in the General Requirements:

1. Prior to Substantial Completion, progress payments will be made in an amount equal to the percentage indicated below but, in each case, less the aggregate of payments previously made and less such amounts as ENGINEER may determine or OWNER may withhold (for unsettled claims, liquidated damages, extended administration fees or other costs relating to items in paragraph 14.02 of the General Conditions), in accordance with Article 14 of the General Conditions:

a. 95% of Work completed (with the balance being retainage) ; and

b. 0% of cost of materials and equipment not incorporated in the Work and stored off site.

2. Upon Substantial Completion, OWNER shall pay an amount sufficient to increase total payments to CONTRACTOR to 95% of the Work completed, less such amounts as ENGINEER or OWNER shall determine in accordance with paragraph 14.02 of the General Conditions, or for unsettled claims, liquidated damages pursuant to above paragraph 4.03, or other grounds under the Contract Documents for which Owner is entitled to withhold payment, and less 100% of ENGINEER’s estimate of the value of Work to be completed or corrected as shown on the tentative list of items to be completed or corrected attached to the certificate of Substantial Completion.

6.03 Final Payment

A. Upon final completion and acceptance of the Work in accordance with paragraphs of 14.07 of the General Conditions, including the Contractor’s having corrected all work that was nonconforming as provided by Article 13 of the General Conditions, OWNER shall pay the remainder of the Contract Price as recommended by ENGINEER as provided in said paragraphs of 14.02, unless Owner has grounds under the Contract Documents to withhold payments.

ARTICLE 7 - INTEREST

7.01 All moneys not paid when due as provided in Article 14 of the General Conditions shall bear interest at the rate of 6% per annum.

ARTICLE 8 – CONTRACTOR’S REPRESENTATIONS

8.01 In order to induce OWNER to enter into this Agreement CONTRACTOR makes the following representations:

A. CONTRACTOR has examined and carefully studied the Contract Documents and the other related data identified in the Bidding Documents.

B. CONTRACTOR has visited the Site and become familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work.

C. CONTRACTOR is familiar with and is satisfied as to all federal, state, and local Laws and Regulations that may affect cost, progress, and performance of the Work.

D. CONTRACTOR has obtained and carefully studied (or assumes responsibility for having done so) all additional or supplementary examinations, investigations, explorations, tests, studies, and data concerning conditions (surface, subsurface, and Underground Facilities) at or contiguous to the Site which may affect cost, progress, or performance of the Work or which relate to any aspect of the means, methods, techniques, sequences, and procedures of construction to be employed by CONTRACTOR, including applying the specific means, methods, techniques, sequences, and procedures of construction, if any, expressly required by the Contract Documents to be employed by CONTRACTOR, and safety precautions and programs incident thereto.

E. CONTRACTOR does not consider that any further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the Work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract Documents.

F. CONTRACTOR is aware of the general nature of work to be performed by OWNER and others at the Site that relates to the Work as indicated in the Contract Documents.

G. CONTRACTOR has correlated the information known to CONTRACTOR, information and observations obtained from visits to the Site, reports and drawings identified in the Contract Documents, and all additional examinations, investigations, explorations, tests, studies, and data with the Contract Documents.

H. CONTRACTOR has given ENGINEER written notice of all conflicts, errors, ambiguities, or discrepancies that CONTRACTOR has discovered in the Contract Documents, and the written resolution thereof by ENGINEER is acceptable to CONTRACTOR.

I. The Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work.

8.02 Costs and Attorney’s Fees: Contractor agrees to pay Owner reasonable attorney’s fees and costs incurred due to Contractor’s breach of any of the terms of the Contract Documents.

ARTICLE 9 - CONTRACT DOCUMENTS

9.01 Contents

A. The Contract Documents consist of the following:

1. This Agreement (pages 1 to 6, inclusive);

2. Performance Bond (pages 1 to 3, inclusive);

3. Payment Bond (pages 1 to 4 inclusive);

4. General Conditions of the Contract for Construction, (pages 1 to 42, inclusive);

5. Supplementary General Conditions (pages 1 to 4, inclusive);

6. Special Conditions (pages 1 to 4, inclusive);

7. Specifications as listed in the table of contents of the Project Manual;

8. Drawings consisting of a cover sheet and sheets as listed in the Drawing Index.

9. Exhibits to this Agreement (enumerated as follows):

a. Notice to Proceed

b. CONTRACTOR’s Bid

c. Documentation submitted by CONTRACTOR prior to Notice of Award and the Bid package.

d. Addendum #.

10. Invitation to Bid (including all requirements and terms set forth therein);

11. The following which may be delivered or issued on or after the Effective Date of the Agreement and are not attached hereto:

a. Written Amendments

b. Work Change Directives

c. Change Order(s).

B. The documents listed in paragraph 9.01.A are attached to this Agreement (except as expressly noted otherwise above), or incorporated herein by reference.

C. There are no Contract Documents other than those listed above in this Article 9.

D. The Contract Documents may only be amended, modified, or supplemented as provided in paragraph 3.04 of the General Conditions.

ARTICLE 10 - MISCELLANEOUS

10.01 Terms

A. Terms used in this Agreement will have the meanings indicated in the General Conditions.

10.02 Assignment of Contract

A. No assignment by a party hereto of any rights under or interests in the Contract will be binding on another party hereto without the written consent of the party sought to be bound; and, specifically but without limitation, moneys that may become due and moneys that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents.

10.03 Successors and Assigns

A. OWNER and CONTRACTOR each binds itself, its partners, successors, assigns, and legal representatives to the other party hereto, its partners, successors, assigns, and legal representatives in respect to all covenants, agreements, and obligations contained in the Contract Documents.

10.04 Severability

A. Any provision or part of the Contract Documents held to be void or unenforceable under any Law or Regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon OWNER and CONTRACTOR, who agree that the Contract Documents shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision.

10.05 Other Provisions

IN WITNESS WHEREOF, OWNER and CONTRACTOR have signed this Agreement in duplicate. One counterpart each has been delivered to OWNER and CONTRACTOR. All portions of the Contract Documents have been signed or identified by OWNER and CONTRACTOR or on their behalf.

This Agreement will be effective on . (which is the Effective Date of the Agreement).

OWNER: FRANKLIN COUNTY BOARD OF SUPERVISORS CONTRACTOR:

By: By:

[CORPORATE SEAL] [CORPORATE SEAL]

Attest Attest

Address for giving notices: Address for giving notices:

Franklin County Public Schools .

Rocky Mount, VA 24151 .

(If OWNER is a corporation , attach evidence of authority to sign. If OWNER is a public body, License No .

attach evidence of authority to sign and resolution (Where applicable) or other documents authorizing execution of OWNER-CONTRACTOR Agreement.) Agent for service of process:

(If CONTRACTOR is a corporation or a partnership, attach evidence of authority to sign.)

Designated Representative: Designated Representative:

Name: Name: .

Title: Title: .

Address: Address: .

Phone: Phone: .

Facsimile: Facsimile: .

BID BOND 00 41 00 - 1

BID BOND

BIDDER ( ):

SURETY ( ):

OWNER ( ):

Franklin Couty Public Schools

BID

BID DUE DATE: June 02, 2026, 2:00 P.M. Eastern Standard Time at the Franklin County Finance Office, 1255 Franklin Street, Suite 111, Rocky Mount, Virginia 24151

PROJECT:

The project is generally described as installing a Whole Building…