CALL Announcement.docx

BROAD AGENCY ANNOUNCEMENT

BAA-RV-10-01

Air Force Research Laboratory/Space Vehicles Directorate

PROPOSAL CALL ANNOUNCEMENT (CALL) 013

NOTE: THIS IS A RESOLICITATION OF BAA-RV-10-01, CALL 007 THAT WAS CANCELLED ON 28 OCTOBER 2010.

THIS CALL EXCLUDES THE REQUIREMENTS FOR OPTIONS. REFERENCE THIS CALL NUMBER 013 WHEN SUBMITTING A PROPOSAL.

BROAD AGENCY ANNOUNCEMENT TITLE: AFRL Space Vehicles Directorate, Battlespace Environment Division – BAA-RV-10-01.

BROAD AGENCY ANNOUNCEMENT NUMBER: BAA-RV-10-01 (Full Text, 10 Nov 09 attached) Topic 1: Space Weather

PROPOSAL CALL ANNOUCEMENT (CALL) TITLE: Wave Particle Interactions Program

PROPOSAL CALL ANNOUNCEMENT (CALL) NUMBER: 013

NOTE! This CALL supersedes CALL 007 posted on 20 July 2010.

TECHNICAL POINT OF CONTACT: The technical point of contact for this CALL is Dr. Michael J Starks, PE, AFRL/RVBXR, Bldg 570, 3550 Aberdeen Ave SE, Kirtland AFB, NM, Phone 505-846-5881, email michael.starks@us.af.mil

CONTRACTING POINTS OF CONTACT: The contracting points of contact for this CALL are:

Contract Specialist: Brittany Blevins, Det 8 AFRL/RVKB, Kirtland AFB, NM, Phone 505-846-9391, Fax 505-846-0945, Email brittany.blevins@kirtland.af.mil

Contracting Officer: Jean A Barnes, Det 8 AFRL/RVKB, Kirtland AFB, NM, Phone 505-846-4695, Fax 505-846-0945, Email jean.barnes@kirtland.af.mil

REQUIREMENT DESCRIPTION:

Recent model validation efforts have uncovered the need for a better understanding of the trapping and loss processes controlling the Earth’s inner radiation belt. Previous reconciliations of observed lifetimes with known loss mechanisms have come into question. Specifically, the primacy which current radiation belt dynamics models give to terrestrial very low frequency (VLF) transmitters as a loss driver at L < 2.0 must now be reevaluated and an additional (or underestimated existing) loss term identified. The influence of lightning on the inner radiation belt and slot region electrons via the generation of VLF radio waves is likely underestimated. Currently available models of this important contributor lack the required detail and validation; particularly regarding spectral content and average wave intensity in space. In addition, the VLF source function and the ionospheric attenuation incurred in the first 500 km of upward propagation are not well-characterized. This region is especially important because the wave normal distribution of the VLF radiation with respect to the geomagnetic field is a critical parameter in determining its effectiveness at pitch-angle scattering of electrons.

AFRL/RVBX requires research and development efforts targeted at increasing the fidelity of existing models of lightning effects on the Earth’s radiation belts. The research of interest combines full-wave modeling of known lightning source events with the exploitation of unique, newly-obtained or previously underutilized ground-, rocket- and satellite-based VLF measurement data sets. A successful effort shall produce, within two years, a validated model of VLF attenuation incurred from ground level to approximately 500 km altitude for frequencies between 1 and 20 kHz, inclusive, or some useful subset thereof. It shall also consider, at least in a statistical sense, the role of ducting in producing observed VLF wave normal distributions in space. This representation must be suitable for incorporation into a model of the flux of lightning-generated VLF radio waves into the inner magnetosphere.

ANTICIPATED FUNDING: Anticipated funding for this CALL (not per contract or award) is: FY 11: $85K; FY 12: $85K. This funding profile is an estimate only. All funding is subject to change due to government discretion and availability. Funding for this effort is uncertain at this time and will be largely dependent on the next government fiscal year budget that has yet to be established. In view of the foregoing budgetary considerations and possible impact to this effort, the Government reserves the right to award none, some or all of the contract instruments set forth in this solicitation.

PERIOD OF PERFORMANCE: The anticipated period of performance for individual awards resulting from this CALL is 27 months in duration. There will be no options anticipated.

PROPOSAL DUE DATE AND TIME: The due date for proposals submitted in response to this CALL is no later than 12:00, Noon MDT on 13 September 2011. Proposals for any other technology area identified in the baseline BAA will not be accepted at this time unless a CALL for proposals in that specific area is open. Proposals received after the due dates and times shall be governed by the provisions of FAR 52.215-1(c)(3).

CALL AMENDMENTS: Offerors should monitor FedBizOps/EPS http://www.fbo.gov for any additional notices to this CALL that may permit extensions to the proposal submission date or otherwise modify this announcement.

ANTICIPATED TYPE OF CONTRACTS/INSTRUMENTS: The Air Force anticipates awarding a Cost Plus Fixed Fee as a result of this CALL but reserves the right to award the instrument best suited to the nature of research proposed.

ANTICIPATED NUMBER OF AWARDS: The Air Force anticipates awarding one or two contracts. However, the Air Force does reserve the right to make multiple awards or no awards pursuant to this CALL.

ANTICIPATED AWARD DATE: 28 October 2011

INTENT TO PROPOSE: Potential offerors are requested to advise the contracting point of contact if they intend to submit a proposal in response to this CALL. Such notification is merely a courtesy and is not a commitment by the offeror to submit a proposal.

DELIVERABLES ITEMS: Reports

OTHER RELEVANT INFORMATION:

1. Program security classification for this CALL is non-classified.

2. ITAR Information produced during this effort will not be restricted by International Traffic in Arms Regulations (ITAR)

3. Government Furnished Property will not be provided for this effort.

4. Base Support: The Government will NOT be providing the contractor base support throughout the course of this contractual effort.

5. Proprietary Information: Administrative access to proprietary information may be necessary throughout completion of this effort. The Government may exercise the use of non-Government advisors and administrators in service roles. Service contracts contain an organizational conflict of interest clause that requires the service Contractors to protect the data and prohibits the service Contractors from using the data for any purpose other than for which the data was presented. Offerors will be required to sign and submit the provision consent form associated with this CALL; objections may also be indicated on the consent form. Describe any anticipated contracts between the Air Force and contractors that will require administrative access to proprietary information.

6. Foreign participation will be permitted on behalf of the contractor.

7. The government requests UNLIMITED data rights.

8. Other: Please see Attachment #1 for Cost Proposal Instructions

APPLICABILITY OF BASELINE BAA: All requirements of BAA-RV-10-01 apply unless specifically amended and addressed in this CALL. For complete information regarding BAA-RV-10-01, refer to the initial opened-ended BAA. It contains information applicable to all CALLS issued under the BAA and provides information on the overall program, proposal preparation and submission requirements, proposal review and evaluation criteria, award administration, agency contacts, etc. Direct questions to the points of contact identified above.

PROPOSAL SUBMISSION:

(1) Please prepare your proposals in accordance with (IAW) the Det 8 Air Force Research Laboratory AFRL/PK dated 2 Nov 10, which are incorporated in this CALL Announcement below pursuant to FAR 15.408 in the Table format outlined in the instructions. Please submit Management (Business), Technical, and Cost Proposals.

(2) Two copies and an original of your proposal is requested. In addition, include an electronic copy of your proposal on a compact disk (CD-R), this shall also include a Microsoft Excel 2007 or earlier compatible cost proposal. Proposals are due to this office no later than 12:00, Noon MST, 13 September 2011. Please note, allow enough time to mail handler’s to get through security. Also, it is the offeror’s responsibility to ensure that their proposal’s arrive by the due date and time.

Submit your proposal to the following address:

Air Force Research Laboratory Det 8 AFRL/RVKB ATTN: (Contracting Officer) or (Contract Specialist) 2251 Maxwell St., SE, Bldg. 424 Kirtland AFB NM 87117-5773

(3) Submission of proposal(s) are not an authorization to commence work or to incur any costs to perform the work described above. Work is not to be implemented until appropriate contractual action is taken to add the work to the contract. Any work performed or expense incurred prior to that time (including bid and proposal costs) will be at your own risk.

3 Attachments:

1. Proposal Instructions, 2 Nov 2010

2. BAA-RV-10-01, Full Text, 10 Nov 2009

3. Section K

Det 8, AIR FORCE RESEARCH LABORATORY AFRL/PK

(FAR CONTRACTS)

1. Offerors shall:

a. Ensure the attached DET 8 AFRL Air Force Adequacy Checklist (AFPAC) be completed and submitted as part of your proposal. In addition, it is highly recommended that you flow this checklist to your subcontractors/affiliates where certified cost and pricing data is required and that you use the elements of the AFPAC to evaluate the adequacy of a subcontractor/affiliate proposal.

You are advised that the contracting officer may determine costs associated with revising/reworking inadequate cost proposals as unreasonable, and must consider the nature and extend of any proposal inadequacies when assessing/negotiating profit.

b. Prepare and submit cost or pricing data and supporting attachments in accordance with Table 15-2 of FAR 15.408. Further, the offeror shall (1) include the attached Air Force Proposal Adequacy checklist (AFPAC) in pre-submission proposal quality reviews, and (2) furnish the completed checklist as part of their proposal submission.

c. Provide these Cost Proposal Instructions to all subcontractors. Proprietary subcontractor data may be submitted directly to the Government in accordance with Proposal Preparation Instructions in this announcement.

d. Furnish Tables 1 thru 4 (examples attached) for the entire performance period (supported by rationale required by paragraph 2) in hard copy and on CD as IBM PC compatible, Microsoft Excel, to include all cell formulas. Include a separate Cost Element Summary by Offeror Fiscal Year (OFY) for the basic and each option or task order as proposed. Identify when the OFY begins and ends.

e. Ensure that all rate data and estimating factors used in the proposal have been submitted for review to the cognizant Defense Contract Audit Agency (DCAA) and Defense Contract Management Agency (DCMA) prior to cost proposal submission.

f. Provide copies of recent audits or Forward Pricing Rate Recommendations (FPRRs), Forward Pricing Rate Agreements (FPRAs) etc. to support proposed rates and factors and evidence to support the adequacy of accounting, estimating, and purchasing systems as applicable.

2. Using the format in Table 1, submit a cost element summary by major cost element by OFY for each contract line item (CLIN) (i.e. basic period of performance and each option (if applicable) and/or Task, etc.). The detail required for each major cost element is described below. Address all cost elements applicable to the proposed effort and provide a narrative to support the basis of estimate.

b. Indirect Cost Rates and/or Factors. As part of Table 1, list the proposed base, rate/factor and calculated amount for each indirect cost by OFY, by CLIN. As part of the basis of estimate narrative, identify all indirect cost rates/factors (such as fringe benefits, labor overhead, material overhead, G&A, Cost of Money (COM), etc.) and applicable allocation bases by OFY. If composite rates are used, provide the calculations used in deriving the composite rates. Identify the basis of proposed rates (e.g., FPRA and date of agreement, bidding rates and submission date, actual rates and effective date, billing rates and approval date, etc.).

c. Subcontracts/Interorganizational Transfers (IOTs). As part of Table 1, list each subcontractor/IOT cost separately by OFY by CLIN. Obtain fully disclosed cost proposals from each subcontractor and IOT (those actually performing labor hours) using the same cost element breakout required for Table 1 by OFY for each CLIN. Provide a list of anticipated subcontractors/IOTs using Table 2. As part of the basis of estimate narrative, IAW FAR 15.404-3(b) perform and provide evaluation results of cost/price analysis for each subcontract proposal. If subcontractors were selected on a sole-source basis, provide the rationale for this decision. Differences between the subcontractor/IOT proposed amounts and the prime contractor proposed amounts must be fully explained. If decrement factors are used, explain their development and application. If the proposed subcontractor’s fee rate is higher than the Prime’s fee, provide rationale as to why the subcontractor’s risk is greater than the Prime’s. NOTE: Fully disclosed Subcontractor/IOT proposals (including Tables 1 thru 4) are due by the closing date identified in this announcement.

In accordance with FAR 52.215-22, Limitations on Pass-Through Charges - Identification of Subcontract Effort: The contractor shall utilize Table 2 to identify the cost of work to be performed by each subcontractor by contract or task order as applicable. If the offeror subcontracts more than 70 percent of the total cost of work to be performed the contractor must comply with the requirements of the provision.

f. Other Direct Costs (ODCs). As part of Table 1, list ODC costs by OFY by CLIN. As part of the basis of estimate narrative, separately identify other direct costs to include consultants. Provide rationale for proposed other direct costs. Also, provide the source, quantity, price, and rationale for each of the proposed ODCs. If proposing consultants, provide consultant agreements to validate proposed rates and a determination by the offeror that the rate proposed is comparable to other consultant rates for work of similar nature. Substantiate the need for proposed consultant services.

g. Cost of Money (COM). Reference paragraph 2b above. Also, refer to FAR 52.215-16, Facilities Capital Cost of Money. Provide form CASB-CMF which contains proposed cost of money (COM) factors, if applicable, to include a display of all individual bases for the COM amounts. A DD Form 1861 for each OFY must be submitted if proposing COM.

h. Fee. Reference paragraph 2b above. Identify proposed fee base and rate.

i. New Mexico Gross Receipts Tax (NMGRT). Reference paragraph 2b above. NMGRT may be applicable to the proposed effort. For assistance in determining the extent to which NMGRT may apply and applicable rates, contact the New Mexico Taxation and Revenue Department, 5301 Central Ave., NE, PO Box 8485, Albuquerque, NM 87198, (505) 841-6200, http://www.tax.newmexico.gov/All-Taxes/Pages/Gross-Receipts-Tax.aspx. Identify the cost elements and amounts included in the NMGRT base, if applicable. Demonstrate the method of calculating total tax dollars included in the proposal.

ATCH: Det 8 AFRL AFPAC

TABLE 1

COST ELEMENT SUMMARY

NOTE: THIS IS A SAMPLE TABLE - ALL OFFERORS SHOULD PROPOSE IN ACCORDANCE WITH THEIR APPROVED ACCOUNTING PRACTICES.

COST ELEMENT

OFY 1

BASE

OFY 1

RATE

OFY 1

AMT

OFY 2

BASE

OFY 2

RATE

OFY 2

AMT

TOTAL

BASE

AMOUNT

TOTAL

PROPOSED

AMOUNT

DIRECT LABOR

(List each direct labor category separately.)

SUBCONTRACTS, IOTS

(List Separately)

XXXX

MATERIAL

XXXX

TRAVEL

XXXX

ODCs (List consultants separately)

XXXX

SUBTOTAL COSTS

XXXX

COST OF MONEY

(See DD Form 1861)

TOTAL COST & FEE

XXXX

TOTAL PRICE

XXXX

*Submit a cost element summary by OFY for each CLIN, basic, option and each Task Order, as appropriate, for each year of performance.

TABLE 2

SUBCONTRACT/INTERORGANIZATIONAL TRANSFERS & CONSULTANTS

PRICE SUMMARY

TOTALS

**Identify Statement of Work or Work Breakdown Structure or provide a narrative explanation as an addendum.

TABLE 3

TRAVEL SUMMARY

TABLE 4

BILL OF MATERIALS/EQUIPMENT

Air Force Proposal Adequacy Checklist (AFPAC)

REFERENCE

or N/A

Are all cost element breakdowns provided using TABLE 1?

FAR 15.408, Table 15-2

MATERIAL

SUBCONTRACTS (Purchased material or services)

difference fully explained?

INTERORGANIZATIONAL TRANSFERS

ADEQUATE PRICE COMPETITION

COMMERCIAL ITEM DETERMINATIONS

FAR 15.403-1 (b)(3) or (b)(5)

A. Of a type customarily available in the commercial marketplace (FAR 2.101 commercial item sub-definition (3)(i)) or

B. A minor modification (FAR 2.101 commercial item sub-definition (3)(ii)) of a type not customarily available in the commercial marketplace made to meet Federal Government requirements not exceeding the thresholds in FAR 15.403-1(c)(3)(iii)(B)? (see note below)

FAR 2.101

FAR 15.403-1

A. Information/data related to competition (refer to checklist item 15), B. Information/data related to prices (sales data, market price assessments, etc.), C. cost data (cost elemental breakdown and supporting documentation not subject to certification in accordance with FAR 15.406-2), and D. for subcontractor assertions, the prime contractor’s price analysis/price reasonableness determination?

FAR 15.402(a)(2), FAR 15.403-1(c)(3)(ii), FAR 15.403-3(c), FAR 15.404-3(b) FAR 15.404-3(c)

FAR 15.406-2

LABOR

OTHER DIRECT COSTS

NEW CONTRACTS (INCLUDING LETTER CONTRACTS)

CHANGE ORDERS, MODIFICATIONS AND CLAIMS

PRICE REVISIONS/REDETERMINATIONS

FACILITIES COST OR MONEY

RATES AND FACTORS

OTHER

w

image1.gif