BA26-017 Bidders Worksheet.xlsx

This is a Bidders Worksheet for the New York State Department of Transportation (NYSDOT) solicitation BA26-017 for strategic reserves of road salt across five regions. The solicitation covers Regions 1, 3, 5, 7, and 9, with delivery locations distributed across multiple counties within each region. The total quantities vary by region: Region 1 contains approximately 10,000 tons, Region 3 contains 27,500 tons, Region 5 contains 27,500 tons, Region 7 contains 27,500 tons, and Region 9 contains 10,000 tons. All road salt reserves must be physically available for delivery by January 1, 2027, and the Department will complete all deliveries by March 31, 2027. Bidders may submit bids for one or more lots and must provide a bid price per ton delivered for every county within a lot to be considered for an award. The worksheet includes delivery locations and addresses for each county, along with delivery assumptions for bidding purposes that range from 5% to 100% depending on the specific location.

Bid prices must not exceed two decimal places and will be calculated on a per-ton-delivered basis. The worksheet automatically calculates the Grand Total Bid Amount for each lot, which bidders must transfer to the formal Bid Proposal document. Bidders are required to sign, date, and submit the completed worksheet with their bid proposal. The delivery assumptions specified in the worksheet represent the percentage of the regional tonnage expected to be delivered to each location during the fulfillment period. This strategic reserve procurement ensures NYSDOT has dedicated salt supplies positioned across five geographic regions for winter maintenance operations, with delivery dispersed across numerous county-level facilities including sub-headquarters, residencies, bridge maintenance shops, and storage facilities.