B.08 Solicitation W912HN24Q5008.pdf

Section A - Solicitation/Contract Form

COMBINED SYNOPSIS/SOLICITATION

This notice is being posted as an avenue to provide Request for Quotes, W912HN24Q5008. This is a combined synopsis/solicitation for commercial services in accordance with the format in FAR Subpart 12.6 as supplemented with additional information in this notice. THIS ANNOUNCEMENT CONSTITUTES THE ONLY

SOLICITATION: QUOTES ARE BEING REQUESTED AND A WRITTEN SOLICTATION WILL NOT BE

ISSUED. This is issued for Full and Open Competition. The NAICS Code is 333914 – Measuring, Dispensing, and

Other Pumping Equipment Manufacturing with a size standard of 750 Employees. This solicitation document incorporates provisions and clauses in effect through Federal Acquisition Circular 2024-03.

TITLE OF REQUIREMENT: DISSOLVED OXYGEN VERTICAL TURBINE PUMPS (VTP)

REFURBISHMENT SERVICES

Description of Requirement: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform

Dissolved Oxygen Vertical Turbine Pumps (VTP) Refurbishment Services as defined in this Performance Work

Statement (PWS). Submission Requirements: Fill out and return pages 3 and 6 through 11 of this document.

Follow submission instructions under the Basis for Award section.

Due Date: Quotes shall be submitted no later than 3 May 2024 at 11:00 a.m. Eastern Daylight Saving time.

Quotes shall be submitted via email to the Contract Specialist Amy L. Collins at Amy.L.Collins@usace.army.mil.

and CC the Contracting Officer Glenda Canty at Glenda.A.Canty@usace.army.mil. These are the only two individuals authorized to receive your proposal. It is inappropriate and further prohibited to furnish your proposal or discuss its contents with anyone other than contracting personnel.

Basis for Award: The Government has the right to reject any and all offers. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The most advantageous offer will be the one that is the lowest price and receives an acceptable rating for all other factors. The following factors shall be used to evaluate offers:

Offerors must achieve an acceptable rating for past performance and technical capability.

• PAST PERFORMANCE: In order to receive an acceptable rating, the Contractor shall provide

Contractual evidence within the last five (5) years from the issue date of this solicitation that the Offeror has rebuilt a minimum of five (5) ITT/Gould VTPs like those listed in Appendix A intended to operate in a saltwater environment. This information shall not exceed five (5) pages in length and shall include a description of the work performed, a description of corrosion protection strategies utilized, and customer reference Point of Contact information to include the name, title, email address and phone number of the customer reference Point of Contact. Please submit in Adobe format.

• TECHNICAL CAPABILITY: Specifications have been defined in the Performance Work Statement

(PWS). In order to achieve an acceptable rating, the offeror shall submit a proposal that meets or exceeds all specifications identified in the PWS. The proposed technical approach shall demonstrate a thorough understanding of the requirements and provide a viable plan and means for successful completion of the work identified in the PWS, and quality assurance procedures. The proposal shall demonstrate that the contractor has employed a corrosion protection specialist that will participate in the evaluation of the cathodic protection components of the pumps as described in the PWS. The proposal shall also include proposed schedule demonstrating an understanding of all terms of the contract including the limitations related to the plant run schedules. Schedule shall include milestones such as mobilization, removal of pumps, transportation, rebuild effort, transportation back to site, reinstallation, and testing and commissioning. Please submit in Adobe format.

mailto:Amy.L.Collins@usace.army.mil mailto:Glenda.A.Canty@usace.army.mil

AND

• PRICE: The offeror shall submit a Firm Fixed Price (FFP) for this effort. The offeror will provide pricing for each task. Each task will be totaled in the total proposed price. Award will be made to the lowest price offeror who receives an acceptable rating for both past performance and technical capability.

A copy of the price breakout shall be supplemented with an Excel document detailing an itemized list of the total price calculation breakout. This information shall include labor categories, labor mix and proposed number of hours per labor category.

Offerors are required to submit a price proposal per the pricing schedule established in the CLIN

Structure. The offeror shall include totals for all tasks and breakout per item in a separate excel document. The Government may require submission of other than certified cost or pricing data to the extent necessary to determine a fair and reasonable price.

Failure to provide the requested information with the quote submission by the quote due date and time will render the quote as non-responsive and it will not be considered for award. The award will be made to the lowest priced offeror who is deemed technically acceptable with an acceptable past performance rating.

Any submission not conforming to the above requirements will not be considered.

The Government reserves the right to cancel this solicitation.

REQUEST FOR PROPOSAL

US Army Corps of Engineers – Savannah District

POC: Amy L. Collins

Phone: (912) 652-5505

Email: Amy.L.Collins@usace.army.mil

CONTRACTOR:

UNIQUE ENTITY IDENTIFIR NO.:

CAGE CODE:

TAX ID NO.:

E-MAIL:

PHONE NO.:

DATE OF QUOTE:

PREPARED AND CERTIFIED BY:

(Printed Name and Title)

The Contractor, by signing this document, understands and complies with the requirements listed in the Statement of Work (SOW) and shall provide services meeting the requirements.

NOTES TO OFFEROR

Note 1: Quotes shall meet the specifications in the Statement of Work to be eligible for an award. PARTIES INTERESTED IN RESPONDING TO THIS RFQ may submit their Quote in accordance with standard commercial practice (i.e. Quote form, letterhead, etc.) and MUST INCLUDE THE FOLLOWING INFORMATION: Solicitation number;

offeror's complete mailing and remittance addresses; discount terms, UEI number, and Tax Identification Number. Any prospective awardee shall be registered and active in the SAM database prior to any award of a contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation. Offerors may obtain information on registration and annual confirmation requirements via the Internet at http://www.acquisition.gov or by calling 866-606-8220.

Note 2: All questions are to be directed no later than 11:00 a.m. Eastern time 4 business days prior to quote due date to Amy L. Collins at Amy.L.Collins@usace.army.mil. Please courtesy copy Glenda A. Canty at Glenda.A.Canty@usace.army.mil.

Note 3: The Taxpayer Identification Number may be used by the Government to collect and report on any delinquent amounts arising out of the contractor’s relationship with the Government.

Note 4: This acquisition will utilize Simplified Acquisition Procedures pursuant to FAR 13.5.

Note 5: SCHEDULE B INSTRUCTIONS: Include a unit price and a total for each Item No.

Note 6: SITE VISIT INFORMATION: A site visit will be held on 19 April at 10:00 am at the:

Corps of Engineers Depot 99 Grand Prize of America Avenue Savannah, Georgia 31401

Immediately following the pre-bid meeting there will be site visits to each dissolved oxygen facility.

There are 2 (two) locations associated with this work:

Down River DO Facility Up River DO Facility 30 COE Hutchinson Island Road 975 Old Augusta Rd Central Savannah, GA 31421 Rincon, GA 31326

GPS: 32.1163,-81,1258 GPS: 32.3498, -81.1624

Special Instructions: Due to the restricted access to the worksite at the Up River DO Facility which lies within the Georgia Power McIntosh Plant, each attendee must pre-register for this site visit NLT noon on Thursday 18 April 2024. No more than two attendees for any organization should be present. To pre-register, attendees must contact Bruce Bennett, Dissolved Oxygen Facility Manager, at 912-655-0820 or http://www.acquisition.gov/ mailto:Glenda.A.Canty@usace.army.mil bruce.s.bennett@usace.army.mil, and provide ONLY their first name, last name, and last four digits of social security number for submittal to Georgia Power.

Upon arrival, each attendee must show a photo ID as well as SSN card or W2 or W4 form that displays their full SSN to Georgia Power Security to receive an access badge.

Required PPE (hard hats, safety shoes, safety vests) will be worn at both of the Dissolved Oxygen (DO) Injection System sites during the site visit.

mailto:bruce.s.bennett@usace.army.mil

Section B - Supplies or Services and Prices

CLIN BREAKOUT STRUCTURE NOTE

Enter prices where space is provided for ALL items. Ensure to take note of the QUANTITY listed per each

CLIN and include the UNIT PRICE AND TOTAL AMOUNT per all CLIN Items.

Failure to follow this instruction may render the quote nonresponsive and the bid will not be considered for award.

**Priced line items must be two (2) decimal places (i.e. $100.00)**

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 10 Job

CLIN 0001 FFP

Removal of pumps from installed location and transportation to an off-site facility

FOB: Destination

PSC CD: J043

NET AMT

0002 4 Each

CLIN 0002 FFP

Refurbishment of One Vertical Turbine Pump, Intake Pump DP-1, DP-2, DP-3 &

DP-4

0003 2 Each

CLIN 0003 FFP

Refurbishment of One Vertical Turbine Pump, High Pressure Pump DP-5 & DP-8

0004 2 Each

CLIN 0004 FFP

Refurbishment of One Vertical Turbine Pump, Mixing Water Pump DP-6 & DP-9

0005 2 Each

CLIN 0005 FFP

Refurbishment of One Vertical Turbine Pump, Low Pressure Pump DP-7 & DP-10

0006 10 Each

CLIN 0006 FFP

Transportation and Reinstallation of One Vertical Turbine Pump Downriver

0007 9 Each

OPTION CLIN 0007 FFP

OPTION: Removal of pumps from installed location Upriver and transportation to an off-site facility.

0008 3 Each

OPTION CLIN 0008 FFP

OPTION: Refurbishment of One Vertical Turbine Pump, Intake Pump UP-1, UP-

2, & UP-3

0009 2 Each

OPTION CLIN 0009 FFP

OPTION: Refurbishment of One Vertical Turbine Pump, High Pressure Pump UP-

4 & UP-7

0010 2 Each

OPTION CLIN 0010 FFP

OPTION: Refurbishment of One Vertical Turbine Pump, Mixing Water Pump UP-

5 & UP-8

0011 2 Each

OPTION CLIN 0011 FFP

OPTION: Refurbishment of One Vertical Turbine Pump, Low Pressure Pump UP-

6 & UP-9

0012 9 Each

OPTION CLIN 0012 FFP

OPTION: Transportation and Reinstallation of One Vertical Turbine Pump to

Upriver

0013 1 Each

OPTION CLIN 0013 FFP

OPTION: Emergency Call - PRIORITIZATION of Removal, Transportation, Re-installation, and Refurbishment of One VTP

CLIN ITEM TOTALS

TOTAL (CLINS 0001 through 0013) $

TOTAL BASE CLINS (CLIN 0001 through 0006) $

TOTAL OPTION CLINS (CLIN 0007 through 0013) $

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

DISSOLVED OXYGEN INJECTION SYSTEM

VERTICAL TURBINE PUMP REFURBISHMENT

CHATHAM COUNTY AND EFFINGHAM COUNTY, GEORGIA

1. Purpose: To perform maintenance on the Vertical Turbine Pumps of the Dissolved Oxygen Injection System in accordance with the requirements of the manufacturer’s operations and maintenance documentation.

2. Scope: Contractor shall furnish all labor, equipment, materials, and tools to fulfill the requirements of this contract. The contract will include refurbishment of ten (10) Vertical Turbine Pumps (VTP) for the Dissolved

Oxygen (DO) Injection System facilities at the Down River (DR) site and, as OPTIONs. up to nine (9) VTP at the

Up River Site. Ten (10) pumps are located at the DR site and nine (9) pumps are at the UR site for a total of 19 pumps. This contract shall include removal of each pump from their installed location, transportation of the pumps to an off-site facility, disassembly, inspection, replacement of worn components, reassembly, transportation of the pumps back to the DO facilities, and reinstallation. The contractor shall be responsible to ensure that the plants are returned to the same operational condition as they were at the time of removal. Specifications regarding each task required are detailed below.

3. Period of Performance: All work shall be completed by 30 April 2025.

4. Background: The Dissolved Oxygen Injection System was constructed as a mitigation feature for the

Savannah Harbor Expansion Project. The system consists of two facilities. The Down River Facility is located in

Chatham County, GA on Hutchinson Island adjacent to Downtown Savannah and the Up River Facility is located in

Effingham County, GA at Georgia Power’s Plant McIntosh adjacent to the city of Rincon. The addresses of each facility are as follows:

Down River DO Facility

30 COE Hutchinson Island Road

Savannah, GA 31421

GPS: 32.1163,-81,1258

Up River DO Facility

975 Old Augusta Rd Central

Rincon, GA 31326

GPS: 32.3498, -81.1624

The DO facilities are in “in-season” operations from June 1 to September 30 annually and “off-season” for the remainder of the year. During the in-season period, 24/7 operations are required to achieve specified oxygen injection rates. The off-season period typically consists of scheduled preventative maintenance and system repairs.

5. Performance Objectives: All work performed under this contract must not interfere with in-season operations with the exception of executing the optional CLIN 0013. Pumps shall be serviced during the off-season and all work under this contract shall be complete by 30 April 2025. A summary of the tasks associated with each contract line item number (CLIN) is described below.

Salient information for each type of VTP can be found in Appendix A.

Manufacturer’s operations and maintenance manuals for the VTPs can be found in Appendix B (Down River) and

Appendix C (Up River).

Updated shop drawings of revised VTP lubrication system can be found in Appendix D.

6. Tasks

CLIN 0001

Removal of DR VTPs from installed location and transportation to an off-site facility

The contractor shall disconnect all existing electrical, controls, mechanical and lubrication system components from each VTP necessary for uninstallation, separate the electric motor, and remove each vertical turbine pump from its installed location. Store the motors at a location on site specified by the Government. Motors shall be protected from the weather while the pump is removed and stored in a manner that allows Contractor to perform preventative maintenance and manual rotation in accordance with manufacturer’s guidance. The contractor shall be responsible for storing the motors in accordance with Manufacturer’s recommendations, including but not limited to ensuring the winding heaters are connected and energized. The Contractor shall be responsible to ensure all maintenance of the electric motors while separated from the pumps is performed in accordance with the Manufactures guidance.

Contractor shall ensure that all electrical connections removed in relation to this contract are properly labeled to aid reconnection upon return of the pumps. Coordinate with the existing facility maintenance contractor to ensure all existing electrical, controls, mechanical and lubrication systems serving the uninstalled pump and motors are safeguarded from operations while the units are removed. Maintain all parts, hardware and components removed during uninstallation of the electric motors and pumps for reuse during reinstallation. Load removed pumps onto transportation and deliver to the contractor’s designated off-site facility.

CLIN 0002 - CLIN 0005

Disassembly, inspection, refurbishment and reassembly – DR VTPs The contractor shall disassemble each pump at the designated off-site facility per manufacturer’s guidance. Provide the Government seven (7) calendar days’ notice in advance of the disassembly of each pump so that a Government representative may access the off-site facility for witnessing of the disassembly and inspection process. Fully inspect all components for wear beyond acceptable conditions identified in manufacturer’s specifications and document all findings. All pumps are designed to operate in a brackish salt-water environment with sacrificial anodes to provide cathodic protection. Any components requiring replacement shall be either of same or better material for the environment and operational conditions as the material being replaced. Sacrificial anodes showing more than 10% material reduction from new shall be replaced. All sacrificial anodes shall be evaluated for proper connection and function. Repair or replace all components worn beyond acceptable conditions as described by manufacturer’s documentation with new components. Provide the Government seven (7) calendar days’ notice in advance of the reassembly of each pump so that a Government representative may access the off-site facility for witnessing of the reassembly process. The pumps shall be rebuilt to a “like-new” condition prior to being returned to the site.

CLIN 0006

Transportation back to DR DO facility, reinstallation and testing.

The contractor shall load refurbished pumps onto transportation and deliver back to the DR DO Facility. Reinstall the pumps to their respective positions and reinstall each electric motor to the pumps. Reattach all electrical, controls, mechanical and lubrication system components previously disconnected during the removal process. The

Contractor shall be responsible for all final connections to ensure pumps are returned to a complete and usable condition, per the manufacturer’s requirements. Provide personnel on site to perform startup and testing of each pump after reinstallation. The Government and existing facility maintenance contractor will assist in the operation of each pump for testing under this contract. However, the Contractor shall be responsible for developing a testing/commissioning plan in accordance with the Manufacturer’s guidance. The contractor shall submit the testing/recommission plan and schedule no later than 30 calendar days after award of this contract to the contracting officer for review and approval. The contracting officer shall provide comments within 14 calendar days of receiving the plan and schedule.

Document inspections, startup procedures and testing results in a written report and deliver to the Government after completion. Include any updates to manufacturer’s documentation in the event worn components have been replaced with recommended components updated from the manufacturer’s documentation provided. Maintain accurate actual materials, labor and service cost data throughout the performance of this contract and provide a final breakdown of completed costs to refurbish each pump. The total costs included in the breakdown should match the total contract value.

CLIN 0007 - OPTION

Removal of UR VTPs from installed location and transportation to an off-site facility

All work performed under this CLIN shall be performed in accordance with the description of CLIN 0001. Exercise of CLIN 0007 will be tied to any one or a combination of CLINS 0008 – 0011 AND CLIN 0012.

CLIN 0008 – CLIN 00011 - OPTIONS

Disassembly, inspection, refurbishment and reassembly – UR VTPs

All work performed under this CLIN shall be performed in accordance with the description of CLIN 0002 – CLIN

0005.

CLIN 0012 - OPTION

Transportation back to UR DO facilities, reinstallation and testing

All work performed under this CLIN shall be performed in accordance with the description of CLIN 0006.

CLIN 0013 - OPTION

Emergency removal, transportation and reinstallation during run season

In the event that any of the existing nineteen VTPs associated with this contract, not yet refurbished, become inoperable during the CY2024 run season, the Government may direct the contractor to perform the refurbishment immediately, during the run season. The costs associated with this CLIN shall be only for the prioritization and acceleration required to perform the refurbishment out of sequence and with urgency. All other costs shall be as identified in the CLINs above as appropriate for any pump affected by execution of this option. Upon exercise of this option, the Contracting Officer will notify the Contractor of the necessity for emergency mobilization within 48 hours. The Contractor would respond onsite within 7 calendar days to remove VTP. Refurbishment and reinstallation would be complete 21 days afterward.

7. General Requirements

7.1 Access and General Protection/Security Policy and Procedures: Contractor and all associated sub-contractor’s employees shall comply with adjudication standards and procedures using the National Crime

Information Center Interstate Identification Index (NCIC-III) and Terrorism Screening Database (TSDB) (Army

Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

The Up River facility is located on Plant McIntosh property which is owned and operated by Georgia Power

Company (GPC). All security procedures and requirements set forth by GPC to access Plant McIntosh must be met in order to access the Up River facility.

7.2 General security requirements and guidance:

The security requirements described below apply to all contract personnel (including employees of the prime

Contractor ("Contractor") and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer

Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army

Corps of Engineers (USAGE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within

30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative.

Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism

Measures (commonly referred to as "RAMs"), and Health Protection Condition (HPCON) measures. The

Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures --this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

7.3 Antiterrorism (AT) Level I training:

All contract personnel requiring routine access to Army installations, facilities, and controlled access areas, or requiring network access shall complete initial and annual refresher AT Level I awareness training. Online AT

Level I awareness training is available at https://jko.jten.mil/ (website subject to change).

7.4 Physical security and access control requirements:

All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost

Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-

Interstate Identification Index (commonly referred to as "NCIC-I11") and Terrorist Screening Database

(commonly referred to as "TSDB"). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USAGE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

7.5 Suspicious Activity Reporting training (e.g. iWATCH, CorpsWatch, or See

Something, Say Something):

All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

7.6 Pre-screen candidates using E-Verify Program:

Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility

Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1 (i). An initial list of verified/ eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form 1-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

http://www.e-verify.gov/)

1. INTRODUCTION

This Quality Assurance Surveillance Plan (QASP) sets forth procedures and guidelines that the U.S. Army Corps of Engineers (USACE) and its designated agents will use in evaluating the technical and safety performance of the contractor, pursuant to the requirements of the Technical Provisions (TP’s) outlined in the awarded Contract. A copy of this plan will be furnished to the contractor as part of the contract award documents so that the contractor will be aware of the methods that the Government will employ in evaluating performance on this contract and address any concerns that the contractor may have prior to initiating work.

2. CONTRACT DESCRIPTION

Contract Number: W912HN23P50XX Contractor’s Name: TBD Contract Location: Savannah, Georgia Contract Amount: TBD Award Date: TBD Completion Date: 30Apr2025

3. PURPOSE OF THE QASP

a) Define the roles and responsibilities of participating Government officials;

b) Define the types of work to be performed with required end results (i.e. work orders, preventive maintenance, safety, etc.), and confirm that the actions are conducted utilizing proper procedures and in accordance with the approved work and safety plans;

c) Document the evaluation methods that will be employed by the Government in assessing the contractor’s performance.

d) Provide copies of the Quality Assurance Report (Attachment A) that will be used by the Government in documenting and evaluating the contractor’s performance;

and

e) Describe the process of performance documentation.

4. ROLES AND RESPONSIBILITIES OF PARTICIPATING GOVERNMENT

OFFICIALS

The participating Government officials will be responsible for performing the following duties:

a) Review vouchers for payment action based on completion of designated milestones.

i. Reports problems or discrepancies to the Contracting Officer as soon as possible.

ii. Oversees the implementation of the QASP.

iii. Reviews contractor submittals.

b) Initiate periodic contractor evaluations for submission to the Contracting Office.

c) Provide periodic site assessment to ensure compliance with the Performance

Work Statement (PWS).

d) Periodically review contractor performance relative to the contract schedule and budget.

e) Provide overall guidance to the contractor when necessary or requested for purposes of PWS clarification.

f) Reviews contractor’s Technical Management Plan (if applicable).

The following personnel shall oversee and coordinate the surveillance activities:

a) Contracting Officer (KO) - The KO shall ensure performance of all necessary actions for effective contracting, ensure compliance with the contract terms, and shall safeguard the interests of the United States in the contractual relationship.

The KO shall also assure that the contractor receives impartial, fair, and equitable treatment under this contract. The KO is ultimately responsible for the final determination of the adequacy of the contractor’s performance.

Assigned KO: Glenda Canty Organization or Agency: US Army Corps of Engineers, Savannah District Telephone: 912-652-5030 Email: glenda.a.canty@usace.army.mil

b) Contract Specialist (CS) - The CS acts as an acquisition consultant and serves as liaison between the Operations Division and the supporting contracting office.

Assigned CS: Amy Collins

Telephone: 912-652-5505 Email: amy.l.collins@usace.army.mil

c) Contracting Officer’s Representative (COR) - The COR is responsible for technical administration of the contract and shall assure proper Government surveillance of the contractor’s performance. The COR shall keep a quality assurance file. At the conclusion of the contract or when requested by the KO, the COR shall provide documentation to the KO. The COR is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The contractor shall refer any changes they deem may affect contract price, terms, or conditions to the KO for action.

Assigned COR: Bruce Bennett

Telephone: 912-652-5058 Email: bruce.s.bennett@usace.army.mil

5. METHODS OF SURVEILLANCE AND INSPECTIONS TO BE USED TO MONITOR

THE CONTRACTOR’S PERFORMANCE

Even though the Government will be monitoring the contractor’s performance on a continuing basis, the volume of tasks performed by the contractor makes inspections of every task and step impractical. USACE will use Quality Assurance Reports (QAR) found in Attachment A as the basis for monitoring and documenting the contractor’s performance under this contract. These QARs will note contractor mailto:glenda.a.canty@usace.army.mil mailto:amy.l.collins@usace.army.mil mailto:bruce.s.bennett@usace.army.mil activities, deficiencies, safety compliance, etc. The work to be evaluated and the frequency of inspections will be identified by the Contract Officer Representative (COR) and discussed with the contractor. The Government’s role is to determine how much it should inspect to insure the effectiveness of the contractor’s Quality Control program.

6. QUALITY ASSURANCE PROGRAM AND INSPECTIONS

The Quality Assurance program will consist of random inspections of various sites and contractor operations. The intent will be to ensure all work is performed within contract specification guidelines and that safety requirements with regards to the USACE Safety Manual, EM-385-1-1, are complied with. The results of these inspections will be documented in QARs, which will be used to determine contractor compliance with the contract.

a) Inspection Objectives:

i. Ensure that the required performance level is being achieved.

ii. Ensure that costs are controlled, purchasing is competitive and materials used are acceptable.

iii. Provide feedback to the contractor that enhances communication, cooperation, and effective and efficient contract administration.

iv. Ensure that the Government receives the highest level of quality obtainable at a reasonable cost.

v. Recognize and encourage effective and efficient operations while discouraging waste, pilferage and mismanagement.

vi. Document contractor performance and Government administration.

b) Inspection Methods:

i. Evaluate and approve contractor’s long-range and weekly work schedules.

ii. Review contractor’s monthly pay requests, vendor statements, journal vouchers, and cost/schedule analysis by random inspection to verify installation of materials and supplies.

iii. Inspect work in progress by randomly selecting tasks from the contractor’s work schedule and ongoing projects. Inspect completed work.

iv. Perform random inspection of repetitive work completed at scheduled intervals, or as needed.

v. Monitor contractor’s budgeting and cost records for efficiency and control.

vi. Evaluate comments from Government employees on the contractor’s performance.

7. PERFORMANCE REQUIREMENTS

The contractor will be evaluated on how well work is performed for each task described in the Performance Requirements Summary found in Attachment B.

Evaluation will be based on contract specifications and associated requirements. The COR will review all Quality Assurance Reports regarding contract activity and share them with the contractor on a routine basis. Costs incurred by the Contractor under the fixed price line items will be reviewed and paid monthly.

The work under this contract must be completed by 30Apr2025 so that the dissolved oxygen (DO) injection system will be operational in time for the 2025 DO Run-Season (15Jun-30Sep2025). Successful completion of the entire PWS by the required completion date will be a major element of the Contractor’s evaluation as well as adherence to the Contractor’s approved schedule. The Contractor’s schedule shall, at a minimum, describe the following milestone dates:

• Removal of VTP’s and transportation to KTR facility

• Disassembly of VTP’s, Inspection/Refurbishment/Assembly of VTPs

• Transportation/Reinstallation/Electrical Connections complete

• Test/Recommissioning of VTPs.

The Contractor’s schedule shall not plan to begin removal activities of the VTPs until after 2 OCT2024. The only exception to this shall be if the Government chooses to exercise the emergency removal option of any VTPs during the run season.

a) ACCEPTABLE PERFORMANCE. The Government shall document positive performance. Any report may become a part of the supporting documentation for payments, contractor evaluations or other actions.

b) UNACCEPTABLE PERFORMANCE. When unacceptable performance occurs, the COR shall inform the contractor. This will normally be in writing unless circumstances necessitate verbal communication. In any case the COR shall document the discussion and place it in the COR file. The COR will specify if the contractor is required to prepare a corrective action plan to document how the contractor shall correct the unacceptable performance and avoid a recurrence. The Government shall review the contractor's corrective action plan to determine acceptability.

QUALITY ASSURANCE REPORT

ENGINEERS DEPOT MAINTENANCE SERVICES

REPORT NO.:

CONTRACT NUMBER: CONTRACTOR: DATE:

QUALITY ASSURANCE REPRESENTATIVE:

FOLLOW-UP INSPECTION OF PERFORMANCE:

EQUIPMENT IN USE/ON SITE:

QUALITY CONTROL INVOLVEMENT:

MANAGEMENT INVOLVEMENT:

COORDINATION WITH CONTRACTOR:

SAFETY COMMENTS:

QA REPRESENTATIVE SIGNATURE: COR SIGNATURE:

Attachment B

The contract requirements listed in this Performance Requirements Summary (PRS) summarize specific tasks that are to be performed under this contract.

The performance requirements associated with each contract requirement are as shown in the PRS and include:

A. Task or Work Requirements: A series of tasks associated with particular contract requirements are listed in column 1.

B. Performance Standards: Specific measures and standards associated with each work requirement are listed in column 2.

C. Acceptable Quality Level: Column 3 identifies measurement of the maximum number of deficiencies or defects that are considered acceptable per specific task performed under this contract. Deficiencies will be based on inadequate work order completion, inadequate work initiated by the contractor and/or valid internal and external customer complaints.

D. Method of Assessment: Column 4 outlines the evaluation tools and techniques utilized to assess contractor performance of work requirements based on established measures and standards. The Government is not limited to the tools and techniques listed; others may be implemented as required.

E. Consequence of non-performance or underperformance: Column 5 describes the disincentive or control measures for non-performance or underperformance of tasks associated with each contract requirement.

Task Performance Standard

Acceptable Quality Level

Method of Assessment

Consequence of non-performance or underperformance

Protecting Government Property

Implement security measures to safeguard Government property and comply with all USACE security and safety regulations.

Replace damaged

100% compliance no deviations.

Perform random and routine inspections.

Witness completion of work at Contractor’s facility.

Monitor & document in

Non‐compliance will result in deduction in pay, and a negative performance evaluation.

Contracting Officer may require payment of damaged equipment or property due to contractor’s negligence.

Government equipment due to negligence.

writing contractor’s performance.

Communication Establish a line of communication within 15 days of contract award.

Maintain an open line of communication between the contract supervisor and

COR.

100% compliance no deviations.

Monitor & document in writing contractor’s performance.

Non‐compliance will result in a negative performance evaluation.

Contracting Officer may reject contractor’s submittal(s).

Supervision Provide competent supervision staff that can effectively plan and manage on-site work.

100% compliance no deviations.

Monitor superintendent performance, to include scheduling of work, budgeting and staffing.

Contractor may be required to take corrective action and may result in a negative performance evaluation.

Invoicing and Expenditure Records

Maintain timely and accurate budget, actual costs and other work-related records.

Submit accurate invoices as necessary with all required supporting information included.

100% compliance no deviations.

Ensure contractor is providing timely & accurate records.

Document in writing any unacceptable performance.

Non‐compliance will result in rejection of submitted invoices/records and require resubmitting at Contractor’s expense.

Potential negative performance evaluation.

Accident Prevention

Establish, implement, & maintain a comprehensive safety program.

Comply with all

OSHA &

Receive no

OSHA

reportable violation resulting from contractor’s action or inaction.

Monitor safety compliance.

Document violations in writing.

Save all documentation

Non‐compliance will result in negative contractor performance evaluations.

Stop work order may be issued for negligent violations.

USACE safety regulations.

Ensure public safety.

for performance review.

VTP

Maintenance, Refurbishment

Perform maintenance and inspections per contract requirements.

Provide quality repairs with industry standard workmanship, comply with manufacturer’s tolerances, and meet the scheduled deadlines and milestones.

The contractor will be required to submit a Quality Control Plan with the proposal and will implement that plan.

Receive no more than three (3) observed deficiencies total for all pump repairs.

Random inspections performed no less than once per pump repair.

Provide Government contract management and contract oversight.

Document deficiencies in writing.

Non‐compliance will result in work being redone at contractor’s expense and a negative performance evaluation.

Not meeting the completion date requirement of 30Apr2025 will result in a negative performance evaluation.

Schedules & Milestones

Submit draft work schedule with proposal, work schedule within 15 days of award of contract, and updated schedules every month

100% compliance no deviations.

Monitor and document Contractor’s performance in writing.

Non‐compliance will result in a negative performance evaluation.

Removal of VTPs and transportation to

100% compliance no deviations.

Monitor and document Contractor’s

Non-compliance by scheduled date will result in a marginal rating in CPARs.

KTR facility by scheduled date performance in writing.

Non-compliance by scheduled date + 3 (three) business days will result in unsatisfactory rating in CPARS.

Disassembly of VTPs by scheduled date

100% compliance no deviations.

Monitor and document Contractor’s performance in writing.

Non-compliance by scheduled date will result in a marginal rating in CPARs.

Non-compliance by scheduled date + 5 (five) business days will result in an unsatisfactory rating in CPARS.

Inspection/Refur bishment/Assem bly of VTPs by scheduled date

100% compliance no deviations.

Monitor and document Contractor’s performance in writing.

Non-compliance by scheduled date will result in a marginal rating in CPARs.

Non-compliance by scheduled date + 5 (five) business days will result in unsatisfactory rating in CPARS.

Transportation/R einstallation/Ele ctrical Connections complete by scheduled date

100% compliance no deviations.

Monitor and document Contractor’s performance in writing.

Non-compliance by scheduled date will result in a marginal rating in CPARs.

Non-compliance by scheduled date + 5 (five) business days will result in unsatisfactory rating in CPARS.

Test/Recommiss ioning of VTPs by 30 April

100% compliance no deviations.

Monitor and document Contractor’s performance in writing.

Non-compliance by scheduled date will result in an unsatisfactory rating in CPARS.

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 30-APR-2025 10 SEE SCHEDULE

SEE SCHEDULE

SEE SCHEDULE

SCHEDULE GA 99999

999-999-9999

FOB: Destination

W912HN

0002 30-APR-2025 4 (SAME AS PREVIOUS LOCATION)

FOB: Destination

W912HN

0003 30-APR-2025 2 (SAME AS PREVIOUS LOCATION)

FOB: Destination

W912HN

0004 30-APR-2025 2 (SAME AS PREVIOUS LOCATION)

FOB: Destination

W912HN

0005 30-APR-2025 2 (SAME AS PREVIOUS LOCATION)

FOB: Destination

W912HN

0006 30-APR-2025 10 (SAME AS PREVIOUS LOCATION)

FOB: Destination

W912HN

0007 30-APR-2025 9 (SAME AS PREVIOUS LOCATION)

FOB: Destination

W912HN

0008 30-APR-2025 3 (SAME AS PREVIOUS LOCATION)

FOB: Destination

W912HN

0009 30-APR-2025 2 (SAME AS PREVIOUS LOCATION)

FOB: Destination

W912HN

0010 30-APR-2025 2 (SAME AS PREVIOUS LOCATION)

FOB: Destination

W912HN

0011 30-APR-2025 2 (SAME AS PREVIOUS LOCATION)

FOB: Destination

W912HN

0012 30-APR-2025 9 (SAME AS PREVIOUS LOCATION)

FOB: Destination

W912HN

0013 30-APR-2025 1 (SAME AS PREVIOUS LOCATION)

W912HN

CLAUSES INCORPORATED BY REFERENCE

52.242-17 Government Delay Of Work APR 1984 52.246-4 Inspection Of Services--Fixed Price AUG 1996

Section G - Contract Administration Data

252.232-7006 Wide Area WorkFlow Payment Instructions JAN 2023

Section H - Special Contract Requirements

WAGE DETERMINATION

In accordance with FAR Clause 52.222-41 Service Contract Act Wage Determinations are applicable to this task order. It is a requirement that all service employees providing services on this requirement are paid in accordance with the Department of Labor’s wage determinations.

Wage Determination: Wage Determination No.: 2015-4491 (Rev 25) was posted on https://www.sam.gov. date of last revision: 12/26/2023 for the counties of Bryan, Chatham, and

Effingham in the state of Georgia.

http://www.sam.gov/

Section I - Contract Clauses

52.202-1 Definitions JUN 2020

52.203-3 Gratuities APR 1984

52.203-6 Alt I Restrictions On Subcontractor Sales To The Government NOV 2021 (JUN 2020) -- Alternate I

52.203-12 Limitation On Payments To Influence Certain Federal JUN 2020 Transactions

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber MAY 2011 Content Paper

52.204-13 System for Award Management Maintenance OCT 2018

52.204-18 Commercial and Government Entity Code Maintenance AUG 2020

52.204-19 Incorporation by Reference of Representations and DEC 2014 Certifications.

52.204-21 Basic Safeguarding of Covered Contractor Information NOV 2021 Systems

52.204-24 Representation Regarding Certain Telecommunications and NOV 2021 Video Surveillance Services or Equipment

52.212-3 Alt I Offeror Representations and Certifications--Commercial OCT 2014 Products and Commercial Services (NOV 2023) Alternate I

52.223-5 Pollution Prevention and Right-to-Know Information MAY 2011

52.223-6 Drug-Free Workplace MAY 2001

52.223-10 Waste Reduction Program MAY 2011

52.228-5 Insurance - Work On A Government Installation JAN 1997

52.229-3 Federal, State And Local Taxes FEB 2013

52.232-1 Payments APR 1984

52.232-8 Discounts For Prompt Payment FEB 2002

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013

52.232-40 Providing Accelerated Payments to Small Business MAR 2023 Subcontractors

52.236-12 Cleaning Up APR 1984

52.236-13 Accident Prevention NOV 1991

52.236-13 Alt I Accident Prevention (Nov 1991) - Alternate I NOV 1991

52.237-2 Protection Of Government Buildings, Equipment, And APR 1984 Vegetation

52.237-3 Continuity Of Services JAN 1991

52.242-13 Bankruptcy JUL 1995

52.243-1 Alt I Changes--Fixed Price (Aug 1987) - Alternate I APR 1984

52.247-4 Inspection of Shipping and Receiving Facilities APR 1984

52.247-5 Familiarization With Conditions APR 1984

52.247-12 Supervision, Labor, or Materials APR 1984

52.247-15 Contractor Responsibility for Loading and Unloading APR 1984

52.247-21 Contractor Liability for Personal Injury and/or Property APR 1984 Damage

52.247-22 Contractor Liability for Loss of and/or Damage to Freight APR 1984 Other Than Household Goods

52.247-34 F.O.B. Destination NOV 1991

52.249-2 Termination For Convenience Of The Government (Fixed- APR 2012 Price)

52.249-8 Default (Fixed-Price Supply & Service) APR 1984

52.249-14 Excusable Delays APR 1984

52.252-4 Alterations in Contract APR 1984 252.201-7000 Contracting Officer's Representative DEC 1991

252.203-7000 Requirements Relating to Compensation of Former DoD Officials

SEP 2011

252.203-7001 Prohibition On Persons Convicted of Fraud or Other Defense- Contract-Related Felonies

JAN 2023

252.203-7002 Requirement to Inform Employees of Whistleblower Rights DEC 2022

252.203-7003 Agency Office of the Inspector General AUG 2019

252.204-7003 Control Of Government Personnel Work Product APR 1992

252.204-7004 Antiterrorism Awareness Training for Contractors JAN 2023

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

JAN 2023

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

JAN 2023

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

JAN 2023

252.204-7020 NIST SP 800-171 DoD Assessment Requirements NOV 2023

252.204-7024 Notice on the Use of the Supplier Performance Risk System MAR 2023

252.205-7000 Provision Of Information To Cooperative Agreement Holders JUN 2023

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By

The Government of a Country that is a State Sponsor of Terrorism

MAY 2019

252.219-7003 Small Business Subcontracting Plan (DOD Contracts) DEC 2019

252.222-7006 Restrictions on the Use of Mandatory Arbitration Agreements JAN 2023

252.223-7006 Prohibition On Storage, Treatment, and Disposal of Toxic or Hazardous Materials

SEP 2014

252.223-7008 Prohibition of Hexavalent Chromium JAN 2023

252.225-7001 Buy American And Balance Of Payments Program--Basic JAN 2023

252.225-7001 Alt I Buy American and Balance of Payments Program (JAN 2023) Alternate I

JAN 2023

252.225-7002 Qualifying Country Sources As Subcontractors MAR 2022

252.225-7012 Preference For Certain Domestic Commodities APR 2022

252.225-7048 Export-Controlled Items JUN 2013

252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime

JAN 2023

252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region

JUN 2023

252.225-7061 Restriction on the Acquisition of Personal Protective

Equipment and Certain Other Items from Non-Allied Foreign Nations

JAN 2023

252.225-7972 (Dev) Prohibition on the Procurement of Foreign-Made Unmanned Aircraft Systems (DEVIATION 2020-O0015)

MAY 2020

252.226-7001 Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns

JAN 2023

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006

252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel

JAN 2023

252.237-7023 Continuation of Essential Contractor Services OCT 2010

252.243-7001 Pricing Of Contract Modifications DEC 1991

252.243-7002 Requests for Equitable Adjustment DEC 2022

252.243-7999 (Dev) Section 3610 Reimbursement. (DEVIATION 2020-O0021) AUG 2020

252.244-7000 Subcontracts for Commercial Products or Commercial Services

NOV 2023

252.244-7001 Contractor Purchasing System Administration MAY 2014 252.246-7003 Notification of Potential Safety Issues JAN 2023

CLAUSES INCORPORATED BY FULL TEXT

52.212-4 CONTRACT TERMS AND CONDITIONS--COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements…