Attendee List, Meeting Agenda & Q & A's- Community Behavioral Health Evals @ Multi Regions- 26-MULTI-CS-BH-001.pdf

Department of Juvenile Services

Pre-Bid Meeting Attendee Sign-In Sheet Solicitation #: BPM053561

Project Name: Community Based Behavioral Health Evaluations @ Multiple Regions Meeting Date: March 18, 2026 @ 11:00 AM

Name Company Email Address

Shenika Jackson Department of Juvenile Services Shenika.jackson3@maryland.gov Erica Stuckey Department of Juvenile Services Erica.stuckey1@maryland.gov Ronald Colbert Department of Juvenile Services Ronald.colbert@maryland.gov Jennifer Green Department of Juvenile Services Jennifer.green@maryland.gov Stephanie Johnson Cognitive Solutions LLC -------- Patricia Bunting Volunteers of America Chesapeake & Carolinas pbunting@voaches.org Margaret Kirumbuyo Healthlincs. Maggie@healthlincs.org Francis Alu Well Beyond prestinewellbeyond@gmail.com Enole Adapoyi Prestine Well Beyond Prestinewellbeyond@gmail.com Dr.Samantha Knox Aya Behavioral Health LLC samanthaknoxlpc@gmail.com Kemi Pacesetter Healthcare Resources pacesetterhealthcareresources@gmail.com Segun Olatunji GreatLight Homecare, LLC segun.olatunji@greatlighthomecare.com Ransome-Danielsn Akogwu. Prestine Well Beyond rakogwu@gmail.com Oba Pace Cognitive Solutions LLC -------- Kelvin Iloanya Interdynamics kiloanya@interdynamicsinc.com Enie Nwankwo MERENDIS, LLC info@merendis.com Mark Bickerstaff Interdynamics, Inc mbickerstaffjr@interdynamicsinc.com Katie Bennett Shore Staffing, Inc. katie@shorestaffing.com Robert Cephas Support By Design mailto:Shenika.jackson3@maryland.gov mailto:Erica.stuckey1@maryland.gov mailto:Ronald.colbert@maryland.gov mailto:Jennifer.green@maryland.gov mailto:pbunting@voaches.org mailto:Maggie@healthlincs.org mailto:prestinewellbeyond@gmail.com mailto:Prestinewellbeyond@gmail.com mailto:samanthaknoxlpc@gmail.com mailto:pacesetterhealthcareresources@gmail.com mailto:segun.olatunji@greatlighthomecare.com mailto:rakogwu@gmail.com mailto:kiloanya@interdynamicsinc.com mailto:info@merendis.com mailto:mbickerstaffjr@interdynamicsinc.com mailto:katie@shorestaffing.com

217 East Redwood Street Baltimore, MD 21202

Aruna Miller Wes Moore Betsy Fox Tolentino

Lt. Governor Governor Secretary

Phone: 410-230-3100 Toll Free: 1-888-639-7499 TDD: 1-800-735-2258

Pre-Bid Meeting Agenda

Community Service Behavioral Health Evaluations @ Multiple Locations

D.J.S. Agency Control No: 26-MULTI-CS-BH-001 eMMA Solicitation No: BPM053561

March 18, 2026 | 11:00 AM

1. Welcome and Introductions

Procurement Officer introduction

Agency program representatives

Purpose of the pre-bid meeting

2. Procurement Overview

Solicitation title and number- Community Service Behavioral Health Evaluations @ Multiple Regions-

26-MULTI-CS-BH-001. eMMA Solicitation number- BPM053561

Procurement type- Invitation for Bids

Key dates in the procurement schedule- Questions regarding the solicitation is due March 25, 2026 @

2pm and Bids due date is April 1, 2026 @ 2pm.

3. Scope of Work Overview

Overview of required Behavioral Health Evaluation services

Service locations and populations served

Contractor responsibilities

4. Contract Term and Option Years

Contract term- 5 years beginning 6/1/2026- 5/31/2031

Option renewal periods- None

5. Minimum Qualifications / Vendor Requirements-

Licensing or certification requirements

Required experience or staffing qualifications

Phone: 410-230-3100 Toll Free: 1-888-639-7499 TDD: 1-800-735-2258

6. Bid Submission Requirements

• All bids are to be submitted online via the eMMA portal by or before the due date- 4/1/2026 @ 2pm

• Late bid policy- LATE BIDS ARE NOT ACCEPTED.

• Required forms and attachments- To be a fully responsive bid, please complete and upload the Bid

Form, Bid Proposal, Contract Affidavit, Conflict of Interest Affidavit, Bidder/ Offeror Info Sheet including any Addendum(s) that are attached to the solicitation.

• This solicitation does have a 5% MBE goal, so please consider this in your bid submission.

• Bid responses should be uploaded to the last (or most current) round. For example: Lot 1, Round 4 is the most current round which includes any addendums/ amendments, pre-bid meeting minutes and attendee list.)

7. Evaluation and Award

• Award basis for this IFB is typically the lowest responsive and responsible bidder.

• Responsiveness and responsibility requirements are that all documents are signed, dated and completed in its entirety, that all solicitation requirements are met and please enter your bid amounts on the eMMA spreadsheet to make the bid amount visible once the bid closes. (This should match what’s listed on your bid form.)

8. Questions and Clarifications

• Vendors may ask questions regarding the solicitation

• Reminder that all official answers will be issued through a written addendum and uploaded to eMMA.

Please sign the addendum and upload it with your bid response submission documents.

9. Closing Remarks

• Reminder of key deadlines- solicitation questions are due by 3/25/26 @ 2pm and bids are due by 4/1/26

@ 2pm

• For submitting additional written questions- This can be done using the eMMA portal or emailing me directly at Shenika.jackson3@maryland.gov.

Meeting Adjourned @ 11:55am.

mailto:Shenika.jackson3@maryland.gov

217 East Redwood Street

Baltimore, MD 21202

Aruna Miller Wes Moore Betsy Fox Tolentino

Lt. Governor Governor Secretary

Pre-bid Meeting Questions & Answers

Community Based Behavioral Health Evaluations @ Multiple Regions Project #26-MULTI-CS-BH-001

Solicitation #BPM053561

Pre-bid Meeting Questions & Answers

Q1.) How current would the criminal background check need to be?

A1.) State and Federal Criminal Background checks should not be older than 60 days.

Q2.) Explanation of the difference between virtual vs in person evaluating.

A2.) DJS's preference is in person however they will accept virtual evaluations at a 20% reduction in the bid price. We feel you are able to obtain a more thorough evaluation by conducting it in person. We have youth at multiple adult facilities that only permit in-person evaluations.

Q3.) What if you are interested in only bidding on a certain part of the state?

A3.) The IFB is broken down into three regions, Eastern, CapSouth and Western. The state will accept a total of three (3) bids, one for each region. If you bid on that region, you must cover all its counties.

Q4.) If you want to bid on all three regions, do you have to submit three separate proposals?

A4.) The bid sheet has three separate pages, one for each region. If you complete all three pages, you have bid on all three regions. If there is a region you do not want to bid on, leave that page blank. Only one proposal is needed to bid on all three regions.

Q5.) Can you explain what an "Updated Psychological Evaluation" would consist of? Would we need to reassess the youth and repeat the testing?

A5.) Often, youth face two separate charges and only one is tried at a time. A court order will request an evaluation; however, we strongly advocate against over-evaluating our youth. If the prior evaluation was completed within the last twelve (12) months, we may ask a provider to review the new supporting documents and determine if their original recommendation has changed. The provider would write a memo to the court stating there are no changes and the recommendation stays the same. There are other times when you would only need to update the case # on your original report if the youth has not been adjudicated on the prior charges.

Q6.) If the bidder is an MBE, do they still need an MBE subcontractor?

A6.) Yes, there is a 5% MBE sub-goal.

Q7.) MBE, If the bidder is an MBE, they often permit a credit so that the sub goal is not the full amount. Is that the case with this one?

A7.) Yes, if the bidder is an MBE, they would take the 2.5% and the MBE Subcontractor would take 2.5%.

Q8.) Can you share previous proposed pricing?

A8.) No, but it can be accessed on Board of Public Works (BPW) or Public Information Act (PIA) via request.

Q9.) In terms of the MBE Goal, can the primary vendor serve the entire 5%?

A9.) No, the primary vendor cannot fulfill the entire 5% MBE goal on its own. The MBE goal is intended to be met through participation by certified MBE subcontractors. It is acceptable if the prime is a certified firm through MDOT to do 2.5%, but the other 2.5% must be achieved through participation by certified MBE subcontractors.

Q10.) What is the potential start date if awarded, as we have seen other agencies across the state having delays once awarded?

A10.) The contract term is tentatively June 1, 2025- May 31, 2031

Q11.) What all is encompassed in the evaluation?

A11.) This is an Invitation for Bids (IFB), proposals are not evaluated using a technical scoring process. Bids will be reviewed to determine responsiveness to the requirements of the solicitation and bidder responsibility. Award will be made to the lowest responsive and responsible bidder in accordance with the IFB.

Q12.) Is there any historical pricing benchmark or incumbent rate range the Department can share for prior contracts of similar scope?

A12.) In accordance with Maryland procurement regulations, the State limits the information that may be disclosed during active procurements. Specifically, pricing and proposal details from prior or current procurements. Information related to prior contract awards may be available by request through the Maryland Public Information Act or through publicly posted contract award notices in eMaryland Marketplace Advantage (eMMA) and/ or Board of Public Works (BPW) Agenda items.

Q13.) So you have to have MBE to participate?

A13.) No, a vendor does not have to be a certified MBE to participate in this solicitation.

However, offerors are required to meet the established MBE participation goal through certified MBE subcontractors. Please refer to the MBE section of the solicitation for additional details.

Q14.) For youth residing in the community (e.g., on probation), are evaluations expected to occur in the youth’s home, a DJS office, or another designated location?

A14.) Evaluations can occur at the vendor's office, the youth's home or a local DJS office (with approval).

Q15.) Is there an expectation for dedicated staff per region, or can staff be shared across regions?

A15.) If the vendor bids on multiple regions, their staff can provide services across those regions. A dedicated staff member per region is unnecessary.

Q16.) Are services expected to be provided strictly on a referral/on-demand basis, or are there anticipated minimum weekly service hours or structured scheduling expectations per region?

A16.) Services are referral based only. There is no guarantee how many referrals one will receive in a week. It tends to come in waves strictly based on court proceedings.

Contract Term: June 1, 2026- May 31, 2031 All Questions are due by: March 25, 2026 @ 2pm Bids Due: April 1, 2026 @ 2pm

Note: The Questions & Answers are made as part of the solicitation. Please sign and date the Q & A’s to acknowledge and submit with your bid response documents.

Name of Person Signing Date

Company Name