Appendix 8 DJS Policy List - Community Evaluation Contract.pdf

This document is Appendix 8 of an Invitation for Bids issued by the Maryland Department of Juvenile Services for Community-Based Behavioral Health Evaluations for Multiple Regions (Solicitation #25-Multi-CS-BH-001). The Department seeks to procure behavioral health evaluation contractors serving three geographic regions (Eastern, Capital South, and Western) across Maryland to provide psychological evaluations, psychiatric evaluations, Certificate of Need evaluations, psychosexual evaluations, consultations, and court appearances for adjudicated and pre-adjudicated delinquent youth ages 12-20 referred through court order. Estimated annual volumes include 150 psychological evaluations, 20-50 updated evaluations by region, 15 psychological and psychiatric consultations each, 5 court appearances, 5 Certificate of Need psychiatric evaluations, 3 updated Certificate of Need evaluations, 50 psychosexual evaluations, and 100 missed appointments. A virtual pre-bid conference is scheduled for March 18, 2026 at 11:00 a.m., with written questions due March 25, 2026 at 2:00 p.m., and bids due April 1, 2026 at 2:00 p.m. via eMMA. The Department intends to make up to three awards, one per region, with a contract term of five years from June 1, 2026 through May 31, 2031, with no renewal options.

The document presented is a policy list appendix specifying the Department of Juvenile Services policies that contractors must comply with, organized by category including Behavioral Health, Information Technology, Management, Operations, Health Care, and Residential Facilities policies. Contractor personnel must hold current Maryland licenses with specified experience requirements: psychologists require at least two years post-doctoral experience evaluating adolescents, and psychiatrists require at least two years post-fellowship experience. Bidders must demonstrate two years of community-based mental health evaluation experience with court-involved youth within the past five years, supported by three reference letters. A 5% Minority Business Enterprise subcontracting participation goal has been established; MBE-certified prime contractors may self-perform 2.5% with the remaining 2.5% fulfilled by subcontractors. Virtual evaluations will be billed at a 20% reduction from the set fee; in-person evaluations will be billed at the full rate. Insurance requirements include Commercial General Liability ($1 million per occurrence / $3 million aggregate), Professional Liability ($1 million per claim / $3 million aggregate), Cyber Security/Data Breach ($5 million per occurrence), and Workers' Compensation. No federal funding is involved, and travel is not reimbursed. All contractor personnel must complete CJIS criminal background checks prior to assignment, with prohibitions for individuals with convictions for crimes against property, theft, fraud, crimes against public administration, or violence.