Attch 2_SOW Walk-In Coolers_Freezer 15 Apr 24_Redacted.pdf

2.2 Unless otherwise agreed upon by the Government, the Contractor shall provide PM on a quarterly basis per fiscal year.

2.3 Unless otherwise agreed upon by the Government, the Contractor shall provide a PM schedule within seven (7) business days of contract award and notify the Government ten (10) business days in advance of any schedule changes.

3. Corrective Maintenance:

3.1 The contractor shall provide a written service report on the operational status and recommendations after each preventative maintenance inspection. The contractor shall provide a written quote detailing what work is to be accomplished, and separate labor and materials costs for any additional maintenance and/or repairs outside the scope of PM as identified in paragraph

1.3. The quote for repair shall be provided no later than five (5) business days after date of service.

3.2 The government will only authorize if there’s sufficient funds on the contract. The government reserves the right to add additional funds to the contract for corrective maintenance if required.

3.3 The Contractor shall provide amounts of refrigerant loss and amount added to equipment when applicable.

4. Invoicing:

4.1 Unless otherwise agreed upon by the Government, the Contractor shall invoice within ten

(10) business days after submitting a service report.

4.2 Unless otherwise agreed upon by the Government, the Contractor shall invoice within Procurement Integrated Enterprise Environment (PIEE), Wide Area Work Flow (WAWF).

4.3 The government reserves the right to add or remove CLIN’s. The government reserves the right to increase or decrease quantities on each CLIN.

5. GENERAL INFORMATION:

5.1 The Contractor shall be responsible to keep the work area neat, clean, and free of all debris to meet the Government’s satisfaction.

5.2 The Government shall inspect and evaluate the Contractor's performance to ensure services are received in accordance with requirements set forth in this contract. The Contracting Officer or Government Point of Contact (POC) may inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether performance meets the standards contained in this SOW.

5.3 Performance of Service during a Crisis (Declared by the Secretary of Defense or Overseas Combatant Commander). All services to be performed under this contract have been determined to be nonessential for performance during a crisis according to Department of Defense Instruction (DODI) 3020.37 and Air Force implementation thereof, unless otherwise directed by the CO.

6. GOVERNMENT FURNISHED UTILITIES:

The Contractor may have use of Government electrical and water supplies that, in nearly all cases, are available at each site. If the Contractor needs additional utilities, special connectors, etc., the Contractor will need to provide and install these at their own expense.

7. GOVERNMENT FURNISHED EQUIPMENT:

No government furnished equipment will be provided on this contract.

8. ENVIRONMENTAL AND SAFETY CONTROLS

8.1. Environment Management System (EMS) Policy. Scott Air Force Base (AFB) is committed to excellence in all aspects of environmental stewardship activities using the Air Force Environmental Management System (EMS). This commitment and use of EMS applies to all activities, products and services associated with Scott AFB partner units and Contractors.

8.2 Contractor’s personnel shall work under this contract in a manner that is consistent with Scott AFB EMS and conforms to all applicable environmental laws, regulations, and policies. Upon awarding of the contract, the Contractor shall review the Scott AFB, EMS Environmental Policy Letter.

8.3 Waste Management.

8.3.1 The Contractor is responsible for the analysis, characterization and proper handling of waste generated by their operation. If hazardous wastes are generated, the Contractor shall properly contain the waste and it will be Government’s responsibility to properly dispose. The Contractor shall anticipate 375 C audits to ensure their hazardous waste program is compliant with requirements.

8.3.2 Under no circumstances shall the Contractor remove any waste from Scott Air Force Base without ensuring complete and full compliance with all applicable existing environmental laws and regulations. A.II shipments must be prepared in accordance with Department of Transportation Regulations (40 CFR 172).

8.3.3 The Contractor shall notify 375 C of all chemical materials brought on base, to include quantity and the Safety Data Sheets.

8.5 Notification of Environmental Spills.

8.5.1 If the Contractor spills or releases any hazardous substance that contacts or has the potential to contact water, soil, or any drain (sanitary or storm) the Contractor shall call 911 ( utilizing telephone on base) then the CO immediately. The Contractor shall be liable for reimbursement of containment and environmental clean-up of the spill or release of such substance.

8.5.2 Spill Response: The Contractor shall be responsible for the clean-up and disposal of all spilled materials. This includes all materials used to contain and absorb the spill. Spilled material must be cleaned-up promptly and reported to the CO. If any amount of spilled material contacts or has the potential to contact water, soil, or any drain (sanitary or storm), the Contractor shall call 911 if utilizing telephone on base) immediately. Spills of HAZMAT or hazardous waste shall be managed in accordance with the current 375 CES Wing Integrated Contingency Plan for Oil and Hazardous Substances Spill Prevention and Response for Scott AFB. Disposal of wastes generated from spill clean-up shall be the Contractor's responsibility. The Contractor shall be liable for reimbursement of containment and environmental clean-up of the spills.

8.5.3 Training: The Contractor is responsible to train their employees regarding Environmental and Hazardous Materials Handling. The Contractor is also required to have and maintain Safety Data Sheets for all materials used by the Contractor in accordance with but not and/or regulations limited to federal and state laws.

8.6 Fire Safety: The Contractor shall obtain a burning permit from the Scott AFB Fire Department building prior to welding, burning, or cutting operations each day they anticipate performing this type of work. A.II welding and burning operations necessary for the completion of the OWS shall be accomplished in strict compliance with fire safety and applicable standards. The Contractor shall provide and maintain fire extinguishers in accordance with NFPA standards during all welding and burning operations.

9. SECURITY REQUIREMENTS

This contract does not require the need for a contractor issued Common Access Card (CAC) nor will the contractor require access a Government Information System or network access. This contract also does not require an OPSEC Standing Operating Procedure/Plan or Training. This contract does not require the handling or access of Unclassified/Classified Information.

9.1. Contractor Responsibilities: The Contractor will be responsible for the conduct of all employees working their control for this contract. This includes any subcontractors used to fulfill contract requirements.

9.2 Contractor Consent to Background Checks: The Contractor and, as applicable, subcontractor shall not employ persons for work on this contract if such employee is identified as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population, nor shall the Contractor or subcontractor employ persons under this contract who have an outstanding criminal warrant as identified by Law Enforcement Agency Data System (LEADS) through the National Crime Information Center. LEADS checks will verify if a person is wanted by local, state, and federal agencies. All Contractor and subcontractor personnel must consent to LEADS background checks. Contractor and subcontractor personnel who do not consent to a LEADS check will be denied access to the installation. Information required to conduct a LEADS check includes full name, driver’s license number, and/or social security number, date of birth of the person entering the installation, and completion of a background check questionnaire. The Contractor shall provide this information using the Scott AFB Form 21, Contractors Consent for Background Check, and shall submit it in conjunction with the Contractor’s request for either base or vehicle passes. Completion of a successful LEADS check does not invalidate the requirement for an escort when Contractor or subcontractor personnel are working within controlled or restricted areas. All identifying credentials will be compliant with the REAL ID Act.

9.3 Contractors shall ensure their employees and those of their subcontracts have the proper credentials allowing them to work in the United States. Persons later found to be undocumented or illegal aliens will be remanded to the proper authorities. The Contractor shall not be entitled to any compensation for delays or expenses associated with complying with the provisions of this clause. Furthermore, nothing in this clause shall excuse the Contractor from proceeding with the contract as required.

9.4 Badges: The Contractor is required to provide identification badges for their employees. All Contractor personnel shall wear these badges while on duty on the Government site. Badges are required to identify the individual, company name, and be clearly and distinctly marked as Contractor. Size, color, style, etc. are to be mutually agreed to by Contractor and Government.

The Contractor’s identification badge will not be used as an entry requirement for installation entry or into any Government designated controlled or restricted area.

NOTE: All DBIDS cards/passes will be turned into the Dixon Visitor Control Center upon expiration of pass and/or completion of contract.

9.5 Contractor Registration of Vehicles on Scott AFB: All Contractor or Contractor employees’ vehicles used for the performance of this contract shall comply with all local, state, and federal regulations. Additionally, any pass shall be surrendered to Security Forces upon demand to positively identify a person’s need to be on Scott AFB.

9.6 Access to Installation during Force Protection Conditions (FPCONs):

Contractors will be assigned a mission essential designation IAW requirements contained in SAFBI 31-101/Installation Security Instruction. Only the installation commander or the unit commander requesting contract support will assign the mission essential designation.

9.7 Safeguarding Classified or Unclassified Information: This contract does not require the handling or access to Unclassified/Classified Information.

9.8 Contractors Working in Controlled or Restricted Areas.

This contract does not require the contractor to work in a Controlled or Restricted Area nor access a facility with a Controlled or Restricted Area.

9.9 EAGLE EYES Training:

The Eagle Eyes program is a DAF AT initiative that enlists the eyes and ears of all DAF military, civilians, contractors, and dependents. The Eagle Eyes program is a reporting mechanism for the base community on how to report suspicious behavior or possible terrorist activity. Each installation shall outline procedures in the installation AT plan on how to receive and log suspicious activity reports and suspicious incident reports and to pass those reports expeditiously to their servicing Office of Special Investigations (OSI) detachment for appropriate action. (T-3) OSI provides threat data to the installation commander, the vice commander, and the DFC as appropriate to ensure an optimal common operating picture and an AT/Base Defense (BD) posture for the given installation’s area of responsibility (AOR) in accordance with Air Force Mission Directive (AFMD) 39, Air Force Office of Special Investigations (AFOSI) and Air Force Policy Directive (AFPD) 71-1, Criminal Investigations and Counterintelligence. This program implements the spirit and intent of DoDI 2000.26, DoD Use of the Federal Bureau of Investigation (FBI) eGuardian System.

10. NON-PERSONAL SERVICES AND/OR INHERENTLY

GOVERNMENTAL SERVICES:

The Government will neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the Contractor feels that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor’s responsibility to notify the PCO immediately. These services shall not be used to perform work of a policy/decision making or management nature, (e.g., inherently Governmental functions). All decisions relative to programs supported by the Contractor shall be the sole responsibility of the Government.

11. ADMINISTRATION:

11.1 The total amount of this order shall be a “not-to-exceed” amount and the services shall not exceed the dollar limitations specified on the contract without prior approval from the Government Contracting Officer. Services provided more than the “not-to-exceed” amount without prior approval from the Contracting Officer are done at the Contractor’s risk and subject to non-payment.

11.2 The Government reserves the right to add additional CLIN’s or funds to each CLIN if the situation or conditions warrant such a need.

11.3 The Government reserves the right to purchase urgently required services from another source should the Contractor be unable to provide the services to meet the accelerated delivery requirement.

11.4 The Contractor is not required to provide service on weekends or federal holidays, except in emergency situations. Federal holidays are as follows:

New Year's Day - 1 January Martin Luther King Day - 3rd Monday in January President’s Day - 3rd Monday in February Memorial Day - Last Monday in May Juneteenth Day – 20 June Independence Day - 4 July Labor Day -1st Monday in September Columbus Day - 2nd Monday in October Veteran's Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day post the holiday observance.

11.5 Base Closures: Work scheduled but not accomplished because of base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening the base.