Attachment L Travel Authorization Request (TAR) Updated Template 02-02-2022.xlsx
XLSX spreadsheet 36 KB Posted
- Solicitation number
- 47QFCA23R0050
About this file
This document provides a template for a Travel Authorization Request (TAR) used by contractors to obtain approval and funding for travel related to a federal contract. The template includes fields for the contractor and client names, dates, project details, names and travel itineraries of travelers, and cost estimates for airfare, per diem, hotels, and other expenses. Contractors must submit a separate TAR for each traveler. Estimated travel costs are tracked against the applicable Contract Line Item Number to ensure costs do not exceed available funding from clients. Travel costs will be reimbursed according to Federal, Joint, or State Department travel regulations. Contractors should contact the identified Federal Systems Integration and Management Center contracting officer representative if they have any concerns or questions regarding use of the template.
The related federal contract opportunity is a Request for Proposal from the General Services Administration to provide services for the Sesame Street for Military Families program. Details included are the solicitation number, name of the opportunity, type as a solicitation, and the involved federal agency. No further information is provided on the scope of work, response deadline, or other requirements of the contract.
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Text version
Individual TAR #
| Attachment X (Tailor Attachment letter) |
| If additional requirements are added to the TOR requirements, make sure that the TAR sample attached is updated accordingly. |
| TRAVEL AUTHORIZATION REQUEST (TAR) |
| Contractor: | TAR Number: | |
| Client: | Date: | NOTE: If you have multiple clients or multiple funding sources, you may want to use the structure below (ORANGE text). Cut and paste the ORANGE text to Columns F and G, Rows 11 through 21 to track funding at the Contract Line Item Number (CLIN) and client level to ensure you don't exceed the client's portion of the funding on the CLIN. If you only have one funding source, or don't require the level of detail below, delete the ORANGE text below and use the structure provided to the left. |
| Project Name: | ||
| Project/Interagency Agreement (IA) Number: | ||
| Associated Line of Accounting: | ||
| Task Order Number: |
| Last Invoice Submitted: | Last Invoice Submitted: | ||||
| TO: | (Insert First and Last Name), FEDSIM Contracting Officer Representative (COR) | CLIN X00X VALUE: | $ - 0 | CLIN X00X VALUE: | $ - 0 |
| CUMULATIVE AMOUNT BILLED: | $ - 0 | CUMULATIVE AMOUNT BILLED: | $ - 0 | ||
| FROM: | (Insert First and Last Name of requestor) | CURRENT CLIN X00X BALANCE: | $ - 0 | CURRENT CLIN X00X BALANCE: | $ - 0 |
| THROUGH: | (Insert client organization and First and Last Name) Technical Point of Contact (TPOC) | TAR ESTIMATE: | $ - 0 | ||
| NEW CLIN X00X BALANCE: | $ - 0 | TOTAL CLIENT FUNDING ON CLIN X00X: | $ - 0 | ||
| SUBJECT: | Travel Authorization Request # (insert number) | CURRENT CLIN X00X FUNDING AVAILABLE: | $ - 0 |
| DATE: | (Insert date) | TAR ESTIMATE: | $ - 0 |
| NEW CLIN X00X BALANCE: | $ - 0 | ||
| NEW CLIENT CLIN X00X BALANCE: | $ - 0 |
PURPOSE/JUSTIFICATION OF REQUEST:
Traveler: Name Company
| Travel Itinerary: | |||||
| Departure: | Date | Origin/Destination | Return: | Date | Origin/Destination |
| Leave | Leave | ||||
| Arrive | Arrive | ||||
| Leave | Leave | ||||
| Arrive | Arrive |
| Estimated Cost | |
| Travel (CLIN X00X) | $ - 0 |
| Airfare: @ | $ - 0 |
| Per Diem: @ | $ - 0 |
| Hotel: @ | $ - 0 |
| Other: (insert as appropriate; i.e. car rental) | $ - 0 |
| Other Direct Costs (CLIN X00X) | |
| (Insert as appropriate) | $ - 0 |
Subtotal Amount $ - 0
| Indirect Handling Cost | $ - 0 |
| General & Administrative (G&A) Cost | $ - 0 |
| Total Travel Cost (CLIN X00X) | $ - 0 |
| Total ODC Cost (CLIN X00X) | $ - 0 |
| Total Trip Cost NTE | $ - 0 |
Remarks: The estimated cost of travel must represent the contractor's best estimate. The amount obligated for this line item may be increased unilaterally by the Government if such action is deemed advantageous. Travel costs shall be reimbursed in accordance with Federal Travel Regulations (FTR), Joint Travel Regulations (JTR), or the Department of State Standardized Regulations (DSSR) (choose appropriate one(s)). Please note that a separate TAR should be submitted for each individual traveler.
Please contact me at (area code) 000-0000 (insert requestor's phone number) if you have any concerns or questions.
Contractor Requestor: FEDSIM COR Approval: Client (insert client organization) TPOC Acceptance:
Signature Date Signature Date Date Signature Date Date
&"Times New Roman,Regular"&G &G
&"Times New Roman,Italic"FEDSIM is a Client Support Center housed within GSA, FAS, AAS&"Times New Roman,Regular" Template Version 02-02-2022
Group TAR #
| Attachment X (Tailor Attachment letter) |
| TRAVEL AUTHORIZATION REQUEST (TAR) |
| Contractor: | TAR Number: | |
| Client: | Date: | NOTE: If you have multiple clients or multiple funding sources, use the structure below (ORANGE text). Cut and paste the ORANGE text to Columns F and G, Rows 11 through 21 to track funding at the Contract Line Item Number (CLIN) and client level to ensure you don't exceed the client's portion of the funding on the CLIN. If you only have one funding source, or don't require the level of detail below, delete the ORANGE text below and use the structure provided to the left. |
| Project Name: | ||
| Project/IA Number: | ||
| Associated Line of Accounting: | ||
| Task Order Number: |
| Last Invoice submitted: | Last Invoice submitted: | ||||
| TO: | (Insert First and Last Name), FEDSIM Contracting Officer Representative (COR) | CLIN X00X VALUE: | $ - 0 | CLIN X00X VALUE: | $ - 0 |
| CUMULATIVE AMOUNT BILLED: | $ - 0 | CUMULATIVE AMOUNT BILLED: | $ - 0 | ||
| FROM: | (Insert First and Last Name of requestor) | CURRENT CLIN X00X BALANCE: | $ - 0 | CURRENT CLIN X00X BALANCE: | $ - 0 |
| THROUGH: | (Insert client organization and First and Last Name) Technical Point of Contact (TPOC) | TAR ESTIMATE: | $ - 0 | ||
| NEW CLIN X00X BALANCE: | $ - 0 | TOTAL CLIENT FUNDING ON CLIN X00X: | $ - 0 | ||
| SUBJECT: | Travel Authorization Request # (insert number) | CURRENT CLIN X00X FUNDING AVAILABLE: | $ - 0 |
| DATE: | (Insert date) | TAR ESTIMATE: | $ - 0 |
| NEW CLIN X00X BALANCE: | $ - 0 | ||
| NEW CLIENT CLIN X00X BALANCE: | $ - 0 |
PURPOSE/JUSTIFICATION OF REQUEST:
Travelers: Names Company
| Travel Itinerary: | |||||
| Departure: | Date | Origin/Destination | Return: | Date | Origin/Destination |
| Traveler 1 (insert name), Leave | Leave | ||||
| Traveler 1 (insert name), Arrive | Arrive | ||||
| Traveler 2 (insert name), Leave | Leave | ||||
| Traveler 2 (insert name), Arrive | Arrive |
| Estimated Cost | |
| Travel (CLIN X00X) | $ - 0 |
| Airfare: @ | $ - 0 |
| Per Diem: @ | $ - 0 |
| Hotel: @ | $ - 0 |
| Other: i.e. car rental | $ - 0 |
| Other Direct Costs (CLIN X00X) | |
| (Insert as appropriate) | $ - 0 |
Subtotal Amount for Traveler #1 (Insert name) $ - 0
| Travel (CLIN X00X) | $ - 0 |
| Airfare: @ | $ - 0 |
| Per Diem: @ | $ - 0 |
| Hotel: @ | $ - 0 |
| Other: (insert as appropriate (i.e., car rental)) | $ - 0 |
| Other Direct Costs (CLIN X00X) | |
| (Insert as appropriate) | $ - 0 |
Subtotal Amount for Traveler #2 (Insert name) $ - 0
| Subtotal Amount for all Travelers | $ - 0 |
| Indirect Handling Cost | $ - 0 |
| General & Administrative (G&A) Cost | $ - 0 |
| Total Travel Cost (CLIN X00X) | $ - 0 |
| Total ODC Cost (CLIN X00X) | $ - 0 |
| Total Trip Cost NTE | $ - 0 |
Remarks: The estimated cost of travel must represent the contractor's best estimate. The amount of obligated for this line item may be increased unilaterally by the Government if such action is deemed advantageous. Travel costs shall be reimbursed in accordance with Federal Travel Regulations (FTR), Joint Travel Regulations (JTR), or the Department of State Standardized Regulations (DSSR) (choose appropriate one(s)). Please note that a separate TAR should be submitted for each individual traveler.
Please contact me at (area code) 000-0000 (insert requestor's phone number) if you have any concerns or questions.
Contractor Requestor: FEDSIM COR Approval: Client (insert client organization) TPOC Acceptance:
Signature Date Signature Date Signature Date
Version 02-02-22 image1.png image2.png
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