Attachment I FAR 52.212-1 Addendum Instructions to Offerors.pdf

ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEVIATION 2026 -

O0038 FEB 2026)

Provisions that are incorporated by reference (by Citation Number, Title, and Date) have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The following provisions and instructions are incorporated into FAR 52.212-1 as an Addendum to this solicitation.

1.0 GENERAL PROPOSAL SUBMISSION INSTRUCTIONS

1.1. Method of Submission and Delivery

Offers must be submitted electronically as a single-package email submission to the Contracting Officer, Tammie Campbell, at email: tammie.campbell@dla.mil on or before 4:00 PM, Central Time (CT), Wednesday, August 26, 2026.

• Late Submissions: Any proposal received after the exact date and time specified for receipt will be processed in accordance with FAR 52.212-1(c) (DEVIATION 2026-

O0038 (FEB 2026).

• Package Constraints: The entire proposal package submission, inclusive of all attachments, must not exceed twenty megabytes (20 MB). It is highly recommended that Offerors request a "Read Receipt" with their submission. The Contracting Officer will notify the offeror when their proposal is received. If an offeror does not receive a "read receipt" email or an email from the Contracting Officer confirming receipt, then within 24 hours of submitting its proposal the offeror shall email the Contracting Officer to receive such confirmation.

• Acceptable Formats: Proposal volumes must be submitted in a format fully readable by Microsoft Office (Word, Excel, or PowerPoint). For scanned documents (e.g., signed Standard Form 1449 or signed amendments), Adobe Acrobat Portable Document Format (.pdf) is required. USB flash drives, CDs, zip files, or video files are strictly prohibited.

1.2. Solicitation Dates and Timelines

• Solicitation Issuance Date: Monday, July 27, 2026, at 1:00 PM CT.

• Pre-Award Survey (PAS) Attachment Submission Deadline: To ensure timely and proper PAS and on-site capability assessment offerors are highly encouraged to submit Solicitation Attachment E – QAP E33.10 Manufacturing and Fill-Points no later than 4:00PM CT, Friday, July 31, 2026.

mailto:tammie.campbell@dla.mil

• Question and Answer Period: Any questions or requests for clarification regarding this solicitation and its attachments must be submitted in writing via email to the Contracting Officer by 4:00 PM CT on Friday, August 7, 2026.

• Publication of Q&As: All timely received questions and requests for clarification will be answered and compiled by the Government, then published in a formal solicitation amendment utilizing Standard Form 30 (SF-30). Individualized direct answers will not be sent; vendors must monitor the solicitation for formal amendments.

• Proposal Submission Deadline: Wednesday, August 26, 2026, at 4:00 PM CT.

2.0 INDUSTRIAL CLASSIFICATION AND PROPRIETARY MARKINGS

2.1. NAICS Code and Small Business Size Standard

The North American Industry Classification System (NAICS) code for this acquisition is 325180 (Other Basic Inorganic Chemical Manufacturing). To qualify as a small business for this procurement, the chemical/industrial gas manufacturer (including its domestic and foreign affiliates, owned or leased facilities, and facilities under processing, exchange, or throughput agreements) must have no more than 1,000 employees, and be primarily engaged in industrial chemical manufacturing in accordance with 13 CFR § 121.107.

2.2. Proprietary and Controlled Unclassified Information (CUI) Markings

Any information within the proposal that the Offeror deems proprietary must be labeled "Source Selection Information—See FAR 2.101 and 3.104."

Furthermore, to ensure the protection of sensitive but unclassified technical details:

1. CUI Banner Marking: Each page containing sensitive technical data must display a clear "CUI" banner marking at the top and bottom of the page.

2. Portion Markings: Specific paragraphs containing CUI must be marked with the acronym "(CUI)" at the beginning of the paragraph.

3.0 EXCEPTIONS AND PERIOD OF ACCEPTANCE

3.1. Solicitation Exceptions

Offerors are cautioned that taking exception (technical or price) to the terms, conditions, or formal attachments of this solicitation may result in the proposal being determined unacceptable and excluded from consideration.

If exceptions are taken, they must be consolidated in the respective volume, detailing the exact solicitation paragraph, a supporting rationale, and the specific impact on performance and price.

This overview section will not be included in the volume page count. If no exceptions are taken, the Offeror must include a statement to this effect in each volume.

3.2. Period for Acceptance of Offers

The Offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of proposals.

4.0 PROPOSAL VOLUMES AND CONTENT REQUIREMENTS

Proposals must consist of five (5) separate volumes as outlined below:

VOLUME I: TECHNICAL PROPOSAL (FACTOR 1 THROUGH FACTOR 4)

Maximum Page Limit: 30 Pages

This volume must demonstrate the Offeror's technical capability, process maturity, quality control, and supply chain resiliency to ensure a reliable supply of on-specification Nitrogen Tetroxide (N2O4) propellant. The narrative must address the following comparative technical factors and specific validation requirements:

Factor 1 – Production Capability and Technical Approach

• Existing Capability: Describe existing operational, pilot, or prototype production capability.

• Process Maturity & Controls: Detail manufacturing process maturity, technical controls, and operating parameters.

• N2O4 Requirements: Explain the physical and chemical processing methods used to meet aerospace-grade N2O4 in accordance with MIL-PRF 26539G with Amendment 1, dated April 19, 2017.

• Quality & Traceability: Detail quality assurance systems, in-process testing, and lot traceability protocols from raw materials to final acceptance.

• Testing & Reliability: Outline laboratory testing methodologies, instrumentation calibration, and production reliability metrics.

• Scalability & Surge: Describe the ability to scale up production and accommodate emergency surge requirements.

Factor 2 – Domestic Industrial Base and Supply Chain Resiliency

• U.S. Manufacturing Footprint: Provide detailed information regarding the U.S.-based manufacturing facilities, blending sites, and distribution nodes.

• Sourcing Strategy: Outline the domestic sourcing strategy, raw material availability, and supply chain redundancy.

• Mitigation of Foreign Dependency: Demonstrate how the manufacturing lifecycle minimizes or eliminates foreign-source dependencies.

• Sustainability: Address long-term operational and chemical production sustainability over the 10-year contract term.

Factor 3 – Safety and Environmental Compliance

• Safety Systems: Demonstrate OSHA compliance, hazard tracking, and process safety management (PSM) systems.

• Permitting Status: Document current EPA, federal, state, and local environmental permitting status for hazardous chemical production and storage.

• Hazardous Handling: Outline standard operating procedures for handling, transferring, and loading highly hazardous substances.

• Containment & Transportation: Describe transport vehicle inspection protocols (including compliance with DD Form 626), containment vessel safety, and transit monitoring.

• Emergency Response: Detail on-site and transit emergency response plans, including coordination with local and federal safety officials.

Factor 4 – Domestic Capability Enhancement

• Infrastructure Capital Investment: Detail facility expansion plans, equipment modernization, or production line development directly supporting domestic aerospace capacities.

• Transition Plan: Describe the methodology to transition from prototype or pilot-scale production to sustained, high-volume production.

• Workforce Development: Outline plans for recruitment, technical training, and retention of highly specialized technical personnel.

Pre-Award Survey (PAS) & Manufacturing Fill-Point Capability (Attachment E)

A Pre-Award Survey (PAS) visit is required to evaluate the Offeror's production capabilities and readiness.

• On-Site Review & Attachment Submission: Offerors are required to facilitate an on-site PAS review. To support this effort, Offerors shall complete and submit Solicitation Attachment E – QAP E33.10 Manufacturing and Filling Points to the Contracting Officer (Tammie Campbell at tammie.campbell@dla.mil) no later than 4:00 PM CST on Friday, July 31, 2026.

• Compliance Impact: Failure to submit a completed Attachment E by this deadline, or failure to facilitate and receive an “Acceptable” rating the on-site PAS review, will result in an "Unacceptable" technical evaluation, rendering the entire proposal non-compliant and ineligible for award.

10. Non-Recurring Engineering (NRE) & Market Entry Capability Stand-Up

This section is required for all new market entrants or contractors establishing a domestic production line for N2O4. The technical proposal must address the following criteria in detail:

• a. Objective: The objective of this Non-Recurring Engineering (NRE) effort is to establish a secure, reliable, and domestic production capability for N2O4. As a new market entrant, the contractor is responsible for the design, construction, installation, and qualification of a new production line capable of meeting DLA Aerospace Energy’s long-term volume and delivery requirements.

• b. Capability Goals: The contractor shall design and construct a production facility and line that achieves the following high-level capabilities:

o i. Production Line Setup: Establish a fully functional, safe, and environmentally compliant N2O4 production line capable of consistent, high-purity yield.

o ii. System Integration: Integrate the production line with contractor-furnished bulk storage and DLA-provided customer-owned equipment (including cylinders, micro-bulk, and trailers) to support seamless, safe transfers.

o iii. Regulatory Compliance: Ensure the newly established line, processes, and facility meet all federal, state, and local safety, environmental (EPA), and occupational health (OSHA) regulations for handling hazardous hypergolic propellants.

• c. Operational Readiness and Qualification: Prior to commencing full-rate production, the contractor must demonstrate that the newly constructed line is fully capable of meeting the performance objectives of this contract.

o i. The contractor shall establish an objective framework to demonstrate facility operational readiness, process control, and system integrity.

mailto:tammie.campbell@dla.mil o ii. The contractor shall successfully produce and analyze pre-production samples and first article batches to prove the newly established line meets the strict chemical purity standards required by DLA Aerospace Energy.

• d. Measurement & Milestones: The contractor shall define a progressive milestone schedule in their proposal that aligns NRE progress with successful completion of critical stand-up phases (e.g., Facility Design Acceptance, Construction Completion, System Integration, and First Article Approval).

VOLUME II: PAST PERFORMANCE PROPOSAL (FACTOR 5)

Maximum Page Limit: 10 Pages (Narrative portion must not exceed 5 pages, Times New Roman, 12pt)

Factor 5 – Past Performance (Acceptable/Unacceptable)

Offerors must complete and submit Solicitation Attachment H – Contractor Performance Data Sheet for no more than three (3) recent and relevant contracts.

• Recency: Defined as contracts with ordering periods or deliveries occurring, at least in part, within the last five (5) years.

• Relevance: Defined as efforts substantially similar to the current requirement in terms of scope, complexity, contract type, and hazardous chemical handling.

• Required Data: Each reference must include the contract number, agency, dollar value, a detailed description of the scope, and verified customer points of contact (Name, Title, Phone Number, and Email).

• Note on Neutral Rating: In accordance with FAR 15.202 (c )(1), an Offeror without a record of relevant past performance will receive a "Neutral" rating, which is evaluated as "Acceptable" for award eligibility.

VOLUME III: PRICE PROPOSAL (EVALUATION FACTOR)

Maximum Page Limit: 3 Pages

Price proposals must be submitted using Attachment G – Pricing Worksheet and annotated on the SF 1449. The spreadsheet must remain completely unlocked. Pricing must be formulated across the 34 solicitation line items according to the parameters below:

1. Price Components

• N2O4 Commodity Delivery: Propose fixed unit prices for the delivery of the commodity (F.O.B. Origin) across the designated line items. These prices are subject to subsequent economic price adjustments (EPA) as governed by the applicable contract clauses.

• Monthly Maintenance Facility Fee (MMFF): Propose a fixed monthly fee covering all fixed costs associated with the storage, distribution, and maintenance of Government-owned product at the facility, reflecting these costs under the designated facility maintenance line items.

• Ancillary Services: Propose fixed unit prices for services such as maintenance, testing, precision cleaning, First Article Batch testing, pre-production samples, passivation, non-routine laboratory analysis, reprocessing of reclaimed product, evacuate and purge, and repair of shipping containers on the relevant line items.

• Non-Recurring Engineering (NRE) & Market Entry Capability Stand-Up: Propose a progressive, milestone-aligned pricing structure for the NRE and market entry capability stand-up effort within the designated NRE line items. This price must cover all costs associated with establishing a secure, reliable, domestic production capability, design, construction, installation, system integration, qualification, operational readiness, and milestone delivery as described under Section 4.0, Item 10 of the Technical Proposal.

2. Evaluation Methodology (Total Evaluated Price)

• Total Evaluated Price (TEP): Calculated as the sum of all pricing across the 34 solicitation line items evaluated over a 10-year period of performance.

• Unbalanced Pricing: The Government will analyze proposed prices under FAR 15.404-1 to identify unbalanced pricing. Unbalanced pricing may be cause for rejection if it poses an unacceptable risk to the Government.

• Option Clauses (FAR 52.217-6 through 52.217-8): In accordance with these option clauses used to capture the 6-month option period, the TEP will include half of the Year 10 (2036) commodity estimated quantity, six months of MMFF, and one of each ancillary service.

VOLUME IV: DLA SMALL BUSINESS SUBCONTRACTING PLAN

Maximum Page Limit: 15 Pages

Small Business Subcontracting Plan (Acceptable/Unacceptable)

This factor is applicable to large businesses only. Small businesses are exempt but must explicitly state their exempt status.

• Submission Requirement: Offerors must complete and submit Solicitation Attachment L – DLA Energy Small Business Subcontracting Plan Form in accordance with FAR 52.219-9.

• Evaluation Criteria: Plans will be evaluated on an Acceptable/Unacceptable basis. The Government will evaluate the realism and achievability of the proposed goals, outreach mechanisms, and the firm’s documented commitment to maximizing subcontracting opportunities for small, Small Disadvantaged Business (SDB) Women-Owned Small Business (WOSB), Economically Disadvantaged Women-Owned Small Business (EDWOSB), Veteran-Owned Small Business (VOSB), and Service-Disabled Veteran- Owned Small Business (SDVOSB) concerns.

VOLUME V: SUMMARY AND MISCELLANEOUS DATA

Maximum Page Limit: 20 Pages

This volume consolidates all administrative and compliance documents. The following must be included:

1. Master Table of Contents: A comprehensive table of contents for the entire five-volume proposal.

2. Cover Page: Must contain the solicitation number, Offeror’s business name, physical address, point of contact details (name, email, phone), Small Business status/categories, CAGE Code, and Unique Entity Identifier (UEI).

3. Compliance Affirmation: A signed statement affirming that the company understands and agrees to meet all requirements specified in the Statement of Objectives (SOO) and terms/conditions of the solicitation, and exceptions expressly approved by the Government.

4. Solicitation Document Acknowledgements: Completed and signed copies of the Standard Form 1449 (including Block 17a and signature block), signed SF-30 amendments (if applicable), and completed fill-ins for all other solicitation clauses and provisions.

5. SAM.gov Verification: Evidence of an active registration in the System for Award Management (SAM.gov), including the online Representations and Certifications.

6. Authorized Negotiators: Complete the following block:

NAME TITLE PHONE NUMBER E-MAIL ADDRESS

5.0 PROPOSAL STRUCTURE AND PAGE LIMIT SUMMARY

Volume Title Comparative or Acceptable/Unacceptable

Page Limit

Electronic Copies

I Technical Proposal (Factors 1, 2, 3, and 4; Section 10 NRE)

Comparative Pages

1 Copy via Email

II

Past Performance Proposal (Factor 5)

Acceptable/Unacceptable Pages

1 Copy via Email

III

Price Proposal (Evaluation CLINs & TEP)

Price Analysis 3 Pages 1 Copy via Email

IV

DLA Small Business Subcontracting Plan Form

Acceptable/Unacceptable Pages

1 Copy via Email

V Summary and Miscellaneous Data

Administrative Pages

1 Copy via Email

6.0 SOURCE SELECTION & SEQUENTIAL EVALUATION PROCESS

6.1. Highest Technically Rated Proposal with a Fair and Reasonable Price (HTRO-FRP)

The Government intends to make a single award of a Firm-Fixed-Price with Economic Price Adjustment (FP-EPA) Requirements contract to the responsible Offeror submitting the Highest Technically Rated Proposal with a Fair and Reasonable Price (HTRO-FRP). Award will be made to the Offeror whose proposal is determined to provide the highest overall technical merit in accordance with the evaluation factors, with a price that is determined to be fair, reasonable, and balanced, and the Offeror receives an "Acceptable" rating for all criteria.

6.2. Comparative Technical Ranking Process

The Government will conduct a comparative assessment of all received non-price (technical) proposals. The Government will evaluate the strengths, weaknesses, and risks of each proposal against the comparative Technical Factors (Factors 1 through 4) to establish order of technical ranking from highest overall technical merit to lowest.

Relative Importance of Comparative Technical Factors:

• Factor 1 (Production Capability and Technical Approach): Most Important.

• Factor 2 (Domestic Industrial Base and Supply Chain Resiliency): Second Most Important.

• Factor 3 (Safety and Environmental Compliance) and Factor 4 (Domestic Capability Enhancement): Equal to each other and less important than Factor 2.

(End of Addendum)