Attachment_E_-_Jail_Management_System_Functional_Specifications_Final.xlsx
XLSX spreadsheet 143 KB Posted
- Solicitation number
- 24/25-025
- Issued by
- Clay County, Harold CDP, Florida
About this file
The document is a Jail Management System (JMS) Functional Specifications file for Carson City, detailing comprehensive system requirements for a public safety software solution. The specifications outline an extensive range of functional capabilities for a jail management system, covering areas such as booking, inmate tracking, classification, movement, court tracking, release procedures, incident reporting, personnel records, and compliance with standards like the Prison Rape Elimination Act (PREA). The document provides a detailed matrix of system requirements, with each specification marked for importance and potential vendor response, allowing potential vendors to precisely understand the functional needs of the jurisdiction.
The specifications are designed to be vendor-neutral, encouraging commercial off-the-shelf (COTS) product responses that can be customized to meet the specific operational requirements of Carson City's detention facilities. The document emphasizes flexibility, with instructions for vendors to indicate their system's capabilities across nearly 500 specific functional requirements, ranging from basic inmate tracking to complex administrative functions like expungement, gang tracking, and multi-level security access. Critical functional areas include juvenile booking, digital image capture, visitor control, work release management, and robust reporting capabilities, with a strong emphasis on compliance with national standards and ability to integrate with other public safety systems.
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Other files
| File | Type | Posted |
|---|---|---|
| Computer-Aided_Dispatch,_Law_Enforcement_Records_Management_and_Jail_Management_System_(Addendum_#1_Revision).pdf | ||
| Attachment_B_-_Services_Proposed.docx | DOCX document | |
| Attachment_G_-_References_Workbook.xlsx | XLSX spreadsheet | |
| Attachment_C_-_CAD_MDS_Functional_Specifications.xlsx | XLSX spreadsheet | |
| Attachment_F_-_Pricing_Forms.xlsx | XLSX spreadsheet | |
| Attachment_D_-_Law_Enforcement_RMS_Functional_Specifications.xlsx | XLSX spreadsheet | |
| Attachment_H_-_Exceptions_Workbook.xlsx | XLSX spreadsheet | |
| Attachment_A_-_Solution_Proposed.docx | DOCX document | |
| Certificate_of_partial_payment.pdf | ||
| Chapter_8_Section_I_(1).pdf | ||
| Certificate_of_final_payment.pdf | ||
| EFT_FORM.pdf | ||
| W-9_(2024).pdf |
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Text version
Agency Instructions
| 1: Acceptable as is -> no change |
| 2. Critical specifications -> Highly Advantageous |
| 3. Questions -> highlight Spec ID in yellow; questons in last column |
| 4. Edit language -> mark with red font |
| 5. Unnecessary -> highlight Spec ID in red |
| 6. New spec -> add to bottom |
Introduction
Functional specifications are presented to potential vendors to identify whether their solution can provide the functionality specifiied. Public safety vendors have developed commericial-off-the-shelf (COTS) products that incorporated functionality requested from a wide variety of public safety clients throughout the lifecycle of the product. In providing specifications and indicating those that are adantageous to Carson City's operation, vendor responses will provide an accurate accounting of what functionality their solution will provide and what it will not. Consequently, the selected vendor will be contractually held to any specification they mark as functional available and that capability will be tested during the testing cycle.
INSTRUCTIONS
1. Review specifications and those that are acceptable "as is" with an "Advantageous" importance in the second column, leave "as is," nothing further needs to be done with that spec.
2. Those specifications deemed acceptable as written, but critical for Carson City should be selected as “Highly Advantageous” by selecting "Highly Advanatgeous" in the drop down in the second column - "Importance."
3. Specifications that are not understood or where Carson City may have questions should be highlighted in yellow in the first column - "Spec ID." If there is a specific question regarding that specification, the question should be inserted in column four - "Carson City Comments."
4. If there is new language that Carson City would like inserted in a specification, insert the language directly into the specification in red font and highlight the first column in yellow as previously described.
5. Those specifications deemed unnecessary for the City's solution should be highlighted in red in the first column.
6. Any suggested new specifications should be entered at the very bottom of the worksheet with a letter prefix after the Spec ID it is closely related to, if applicable. Refer additional spec CAD-9A on the Examples tab.
NOTE: The markup examples provided are for CAD specifications, but provide personnel an idea with how markups should be applied.
Markup Examples
| Spec | |||
| ID | Importance | Description of Capability |
CAD
| Operations | Carson City Comments | ||||
| CAD Operations | |||||
| CAD-1 | Advantageous | The system performs Law Enforcement discipline resource dispatching. | Advantageous | ||
| CAD-2 | Advantageous | The system performs Fire discipline resource dispatching. | Highly Advantageous | ||
| CAD-3 | Highly Advantageous | The system performs EMS discipline resource dispatching. | |||
| CAD-4 | Highly Advantageous | The system performs combined Fire and EMS discipline resource dispatching. | |||
| CAD-5 | Advantageous | The system performs resource dispatching for up to 10 disciplines concurrently. | |||
| CAD-6 | Advantageous | The system performs resource dispatching for up to 10 disciplines concurrently from a single workstation. | Why are 10 disciplines defined? | ||
| CAD-7 | Advantageous | The system performs Law Enforcement, EMS and Fire resource dispatching concurrently. | |||
| CAD-8 | Advantageous | The system performs Law Enforcement, EMS and Fire resource dispatching concurrently from any single workstation. | |||
| CAD-9 | Advantageous | Any authorized user can perform Law Enforcement, EMS and Fire resource dispatching concurrently from any single workstation. | Spec Added Below | ||
| CAD-10 | Advantageous | Any workstation can be configured to perform a specific function, e.g., call taking or dispatching. | |||
| CAD-11 | Advantageous | Any workstation can be configured to perform multiple functions, e.g., call taking and dispatching. | |||
| CAD-12 | Advantageous | The system will enable span of control limitation by workstation, e.g., by discipline, geographical area. | |||
| CAD-13 | Advantageous | The associated status screen reflects span of control limitations e.g., display of zone 1 law units, display of EMS units only. | |||
| CAD-14 | Advantageous | The system allows the span of control of a workstation to be limited by discipline. | |||
| CAD-15 | Advantageous | The system allows the dispatcher to control units within specific geographic areas (e.g., Dispatcher for the Northwest Police Zone vs. Southwest Police Zone.) | |||
| CAD-16 | Advantageous | The system allows the span of control of a workstation to be limited by discipline and geographic area, e.g., Police dispatcher for the Northwest Zone. | |||
| CAD-17 | Advantageous | The system allows users to view other disciplines pending events that are beyond their span of control (i.e. police dispatcher viewing fire events) even though they are not their primary dispatcher. | |||
| CAD-18 | Advantageous | An authorized user or administrator can remove span of control limitations that does not require a system restart. | |||
| CAD-19 | Advantageous | An authorized user can change field labels (i.e. new call screen) and specific dropdown menus to conform with local terminology. | |||
| CAD-20 | Advantageous | For training purposes, the system provides a mechanism to populate a database of simulated E9-1-1 ALI records for use in creating events. | |||
| CAD-21 | Advantageous | An authorized user has the ability to lock CAD screen configurations to allow for a common CAD screen environment for all telecommunicators. | |||
| New Requirements Added to Bottom | |||||
| CAD-9A | Advantageous | The CAD should allow for screen activity at a single workstation to be monitored in real time from a supervisory or training workstation. |
JMS Specifications
| Attachment C - Clay County JMS Specifications | |||||
| Spec ID | Requirement Definition | Response | Vendor Comments | ||
| ` | General Requirements | ||||
| 1 | In accordance with state law, the System should include the capability of keeping juvenile data separate from the adult data. | Advantageous | Select One | ||
| 2 | The juvenile booking function can utilize the master name database for the juvenile’s demographic information and be linked to the booking record. | Advantageous | Select One | ||
| 3 | The System should include the capability of providing drop down lists for frequently used fields including offense or statute codes, race, sex, property types, and physical characteristics that comply with UCR/NIBRS coding standards. | Advantageous | Select One | ||
| 4 | The System should include the capability to include a thumbnail photograph with selected inmate queries. | Advantageous | Select One | ||
| 5 | The System should include the capability to include a thumbnail photograph with selected inmate reports. | Highly Advantageous | Select One | ||
| H | In the event that a new ID number is issued for an arrestee and it is determined later through fingerprint identification or some other means that the arrestee already had an ID number the System should: | ||||
| 6 | Allow the new information to be added to the original record as a new arrest; | Advantageous | Select One | ||
| 7 | Delete the ID number that was issued in error, but maintaining an audit of it; and | Highly Advantageous | Select One | ||
| 8 | Accommodate inmate name changes for repeat arrestee. | Advantageous | Select One | ||
| H | The System should include the capability of listing all inmates currently incarcerated alphabetically. At a minimum, the data displayed should include the inmate’s: | ||||
| 9 | Name | Advantageous | Select One | ||
| 10 | ID number | Advantageous | Select One | ||
| 11 | Cell assignment | Highly Advantageous | Select One | ||
| 12 | Housing Assignment | Highly Advantageous | Select One | ||
| 13 | Head Count | Highly Advantageous | Select One | ||
| 14 | The System should include the capability of selecting a name from the incarceration listing and performing additional actions (e.g., insert charges, edit inmate account, etc.) against that record. | Advantageous | Select One | ||
| 15 | The System should include the capability of providing multiple ways to search for inmate records. At a minimum, the System should allow Authorized Users to search by full or partial name, alias, SSN, inmate ID number or other identifying numbers, and address. | Advantageous | Select One | ||
| 16 | Inmate medical record keeping to comply with state and federal standards attached to individual inmate ID/booking numbers | Advantageous | Select One | ||
| H | The System should include the capability of displaying an inmate summary screen with (at a minimum) the following data: | ||||
| 17 | Inmate name | Advantageous | Select One | ||
| 18 | SSN | Advantageous | Select One | ||
| 19 | DOB, race, sex | Advantageous | Select One | ||
| 20 | Cell location | Advantageous | Select One | ||
| 21 | Account balance | Advantageous | Select One | ||
| 22 | Booking date and time | Advantageous | Select One | ||
| 23 | Number of times arrested | Advantageous | Select One | ||
| 24 | Warnings/Cautions | Advantageous | Select One | ||
| 25 | Holds | Advantageous | Select One | ||
| 26 | Inmate charge status (felony/misdemeanor) | Advantageous | Select One | ||
| 27 | Sentence start date, number of days, number of days credited, expected release date and time | Advantageous | Select One | ||
| 28 | Property Bag Number | Advantageous | Select One | ||
| 29 | Bond Amounts | Advantageous | Select One | ||
| 30 | The System should include the capability for unit officers to limit the display/interaction of the inmate population to the inmates in his/her unit only. The System should include the ability for any unit officer to change the view criteria to search for any inmate in the facility. | Advantageous | Select One | ||
| 31 | The System should include the capability for Authorized Users to add/modify/delete local ordinances from multiple Agencies into the statute data table. | Advantageous | Select One | ||
| 32 | The System should include the capability of determining the last known location of an inmate. | Advantageous | Select One | ||
| 33 | The System should include the capability of searching for all other inmates that were housed within the same cell for a given inmate name/number. | Advantageous | Select One | ||
| 34 | The system complies with applicable HIPAA Privacy and Security Rules. | Advantageous | Select One | ||
| H | Booking | ||||
| 35 | The System should include the capability to provide a list of any inmate records that match either the name/alias or SSN provided by the arrestee. If a match occurs, the System should alert the booking officer of any known associates already incarcerated in the facility. | Advantageous | Select One | ||
| 36 | The System must include the capability to support a connection between the RMS and the JMS to share inmate number, booking number, Jacket ID index and to denote final identity of an individual already processed in the system. | Advantageous | Select One | ||
| 37 | The System should include the capability to retrieve all pertinent data for an individual upon selection of a previously issued ID number and enter it into the applicable data fields, which will be used during the recording of a new booking. | Highly Advantageous | Select One | ||
| 38 | The System should include the capability to edit any field that has been pre-filled by the retrieval of a previously issued ID number. | Advantageous | Select One | ||
| 39 | The System should include the capability to display historical mug-shots at time of booking. | Advantageous | Select One | ||
| 40 | The System should include the capability to assign the next sequential number in the ID number queue if the arrestee has not been previously assigned an ID number and proceed to the next booking process. | Advantageous | Select One | ||
| 41 | The System should include the capability to redact certain booking information for release to the public. | Advantageous | Select One | ||
| H | The JMS should include the capability to capture the following information from persons arrested or placed into protective custody: All fields must integrate into requirements set by state and federal criminal history/fingerprinting standards. | ||||
| 42 | Date and day of week | Advantageous | Select One | ||
| 43 | Time | Advantageous | Select One | ||
| 44 | Name (first, middle, last, and suffix) | Advantageous | Select One | ||
| 45 | Fields for multiple alias names, DOB, moniker, AKA, maiden name, SSN, DOB, DL number, city and state of birth, occupation and employer, attorney, marital status, addresses (including house or building number, apartment number, street name, city state, and zip or postal code) | Advantageous | Select One | ||
| 46 | Multiple telephone numbers and phone number designation fields (e.g., home, business, etc.) | Advantageous | Select One | ||
| 47 | Physical description fields including: sex, race, height, weight, eye and hair color, complexion, build, facial hair, age (calculated based on DOB) | Advantageous | Select One | ||
| 48 | Multiple fields for identifying marks (e.g., scars, marks, tattoos), including ability to pick a body part on a silhouette to standardize placement on the record. | Advantageous | Select One | ||
| 49 | Emergency contact | Advantageous | Select One | ||
| 50 | FBI, State, Agency number and booking number | Advantageous | Select One | ||
| 51 | Flags for juveniles and gang associations | Advantageous | Select One | ||
| 52 | Father's name | Advantageous | Select One | ||
| 53 | Next of kin | Advantageous | Select One | ||
| 54 | Charge(s) | Advantageous | Select One | ||
| 55 | Bond amount (each charge and total) | Advantageous | Select One | ||
| 56 | Arresting officer(s) | Advantageous | Select One | ||
| 57 | Breath test by | Advantageous | Select One | ||
| 58 | Breath Test Results | Highly Advantageous | Select One | ||
| 59 | Court | Advantageous | Select One | ||
| 60 | Booking officer | Advantageous | Select One | ||
| 61 | Medical history | Advantageous | Select One | ||
| 62 | Housing assignment | Advantageous | Select One | ||
| 63 | Possessions/Property | Advantageous | Select One | ||
| 64 | Sentence (on each case and accumulative) | Advantageous | Select One | ||
| 65 | An Alien ID number to identify ICE inmates | Advantageous | Select One | ||
| 66 | The System should include the capability of searching the master name index for previous entries of persons being booked into the facility. This search should be as timely as possible (within two seconds) to prevent duplicate name entries. If a match or possible match is found, the System must allow for verification of personal information and allow changes as required. | Advantageous | Select One | ||
| 67 | Ablity to recall housing history including current and previous times at the facility | Highly Advantageous | Select One | ||
| H | The System must include the capability to support the following booking functions: | ||||
| 68 | Initial | Advantageous | Select One | ||
| 69 | Supplemental | Advantageous | Select One | ||
| 70 | B&R (Book and Release) including photo | Advantageous | Select One | ||
| 71 | Weekender | Advantageous | Select One | ||
| 72 | Home Detention | Advantageous | Select One | ||
| H | The System should have the following capability during the booking process: | ||||
| 73 | Entry of court dispositions | Advantageous | Select One | ||
| 74 | Entry of sentencing information including time to serve, fine amounts, commitment dates and credit for time served and calculated worktime | Advantageous | Select One | ||
| 75 | Entry of release information, such as bail amount | Advantageous | Select One | ||
| 76 | Ability to suspend a booking at any point in the process and resume at a later time to the point it was suspended, without losing any data entered prior to the suspension | Highly Advantageous | Select One | ||
| 77 | Entry of medical screening information with automatic notifications to medical staff that the inmate has medical problems | Advantageous | Select One | ||
| 78 | Entry of personal property including assigned locker or bag storage | Advantageous | Select One | ||
| 79 | Entry of arrest information, including charges, date and time of arrest, place of address and arresting Agency | Advantageous | Select One | ||
| 80 | Display of historical booking charges | Advantageous | Select One | ||
| 81 | Ability to track individuals sentenced to community service in lieu of incarceration | Advantageous | Select One | ||
| 82 | Generation of printed inventory and receipt for inmate personal property | Advantageous | Select One | ||
| 83 | Open an individual trust account | Advantageous | Select One | ||
| 84 | The System should include the capability to run a suicide evaluation checklist as part of the booking process. Checklist must be customizable. | Advantageous | Select One | ||
| 85 | The System should include the capability for the completion of medical screening forms/questions that are customizable. | Advantageous | Select One | ||
| 86 | The System should include the capability to notify the booking officer of any outstanding cases against the defendant so that any question of bail can be resolved. | Advantageous | Select One | ||
| 87 | The System should include the capability to enter additional charges that are added subsequent to the initial booking. | Advantageous | Select One | ||
| 88 | The system should have the ability to associate a bond with a court case number and not per charge or from each charge. | Advantageous | Select One | ||
| H | The System should have the capability to include data from the judge/magistrate’s Commitment Order, which includes the following fields: | ||||
| 89 | SSN | Advantageous | Select One | ||
| 90 | Arrest type | Advantageous | Select One | ||
| 91 | Charge | Advantageous | Select One | ||
| 92 | Statute and counts | Advantageous | Select One | ||
| 93 | Bond type and amount | Advantageous | Select One | ||
| 94 | Agency | Advantageous | Select One | ||
| 95 | Date | Advantageous | Select One | ||
| 96 | Court | Advantageous | Select One | ||
| 97 | Hearing date | Advantageous | Select One | ||
| 98 | Court case number | Advantageous | Select One | ||
| 99 | Hearing time | Advantageous | Select One | ||
| 100 | Charges and verdicts (unlimited) | Advantageous | Select One | ||
| 101 | Felony/Gross Misdemeanor or Misdemeanor at booking, and as adjudicated | Advantageous | Select One | ||
| 102 | The System should include the capability to print all booking information on state mandated forms. | Advantageous | Select One | ||
| 103 | The System should include the capability to prepare identification cards or wrist bands with bar codes and/or RFID, SSN, name, inmate ID number, DOB, and color photograph. Provide any information (e.g., manufacturer, model) on identification card and card printers that have been successfully used in conjunction with the System. | Advantageous | Select One | ||
| H | Inmate Identification and Record Keeping | ||||
| 104 | The System should include the capability to store an unlimited number of scars, marks, and tattoos for a person, both by description and photograph. | Advantageous | Select One | ||
| 105 | The System should include the capability to store the relatives for a person, including relationship, name, address and phone number and drivers license number. | Advantageous | Select One | ||
| 106 | The System should include the capability to store current and previous spouses for a person, including name, address and phone number. | Advantageous | Select One | ||
| 107 | The System should include the capability to store a true name for a person without regard to the name entered at time of booking. | Advantageous | Select One | ||
| H | Inmate Property (personal and non-personal) | ||||
| 108 | The System should include the capability to enter a record of the inmate’s clothes and personal property at the time of entry into the facility and maintain a history of such clothing/personal property. | Advantageous | Select One | ||
| 109 | The System should include the capability to print receipts for inmate clothing items. | Advantageous | Select One | ||
| 110 | The System should include the capability for the accountability and inventory of all personal property under City control at any time as specified by current directives (e.g., twice a shift, etc.). | Advantageous | Select One | ||
| 111 | The System should include the capability for the accountability and inventory of all clothing and personal property at time of inmate release. | Advantageous | Select One | ||
| 112 | The System should include the capability to record locker number, safe utilized, box, and hanger. | Advantageous | Select One | ||
| 113 | The System should include the capability of utilizing a pick from list of available lockers, box, or hanger. | Advantageous | Select One | ||
| 114 | The System should have the ability to use and capture signatures on a property receipt. If signature capture is not an option, then the System should be able to print out this receipt. | Advantageous | Select One | ||
| 115 | The System should include the capability to add or move property to a locker in a piece-by-piece or group function. | Advantageous | Select One | ||
| 116 | The System should include the capability to print/record an outside party property release (some or all). | Advantageous | Select One | ||
| 117 | The System should include the capability to query inmate property records. | Advantageous | Select One | ||
| H | Classification | ||||
| 118 | The System should include the capability for automatically determining the classification of an inmate based on severity of charge(s), court disposition(s), Agency questionnaires and medical information. | Advantageous | Select One | ||
| 119 | The System should allow classification personnel the ability to manually override the computer-generated classification. | Advantageous | Select One | ||
| 120 | The System should be recognized by the National Institute of Corrections (NIC) as a standardized classification technique/process utilizing the objective classification model. | Advantageous | Select One | ||
| 121 | The System should include the capability to generate a list of inmates due for classification or review. | Advantageous | Select One | ||
| 122 | The System should include the capability to designate any gang affiliation and status of the gang. | Advantageous | Select One | ||
| 123 | The System should include the capability of utilizing a list of keep-separates for each inmate and use this list during inmate classification. | Highly Advantageous | Select One | ||
| 124 | The System should include the capability of displaying a history of classification changes and reviews. | Advantageous | Select One | ||
| H | The System should include the capability to track the following kinds of classification data: | ||||
| 125 | Sentence/charges | Advantageous | Select One | ||
| 126 | Hold status | Advantageous | Select One | ||
| 127 | Escape status | Advantageous | Select One | ||
| 128 | Observations | Advantageous | Select One | ||
| 129 | Attitude toward staff | Advantageous | Select One | ||
| 130 | Attitude toward other inmates | Advantageous | Select One | ||
| 131 | Other attitude observations (calm, nervous, etc.) | Advantageous | Select One | ||
| 132 | Keep-separates | Advantageous | Select One | ||
| 133 | Keep in separate cell | Advantageous | Select One | ||
| 134 | Track for transportation | Advantageous | Select One | ||
| 135 | Drug/alcohol usage (frequency, type, programs) | Advantageous | Select One | ||
| 136 | Mental health | Advantageous | Select One | ||
| 137 | Psychological problems | Advantageous | Select One | ||
| 138 | Treatments | Advantageous | Select One | ||
| 139 | Medications | Advantageous | Select One | ||
| 140 | Suicide attempts | Advantageous | Select One | ||
| 141 | Educational history | Advantageous | Select One | ||
| 142 | Military history | Advantageous | Select One | ||
| 143 | Special management concerns | Advantageous | Select One | ||
| 144 | Remarks | Advantageous | Select One | ||
| 145 | The System should include the capability during the cell assignments process of displaying a list of available cells and cell types of the facility. | Advantageous | Select One | ||
| H | Alerts (Special Flags) | ||||
| 146 | The System should include the capability to identify special conditions (e.g., diabetic, violent tendencies, keep-separate, etc.) to the Authorized User that, if not identified, could result in potential problems if not addressed. These alerts should be of such that it is immediately apparent that the alert exists. | Advantageous | Select One | ||
| 147 | The System should allow alerts to be Administrator-defined to add special ones as needed. | Advantageous | Select One | ||
| H | Visitor Control | ||||
| 148 | The System should include the capability to record/maintain a list of authorized visitors for each inmate. | Advantageous | Select One | ||
| H | The System should include the capability of scheduling visitors to the facility on a housing unit by housing unit basis by the housing unit officers, including the following data captured: | ||||
| 149 | Inmate to be visited | Advantageous | Select One | ||
| 150 | Booth assigned | Advantageous | Select One | ||
| 151 | Date and time of visit | Advantageous | Select One | ||
| 152 | Visitor’s name | Advantageous | Select One | ||
| 153 | Notes: An “Open Field” for notes such as purpose of visit, relationship, etc. | Advantageous | Select One | ||
| 154 | The System should include the capability for Authorized Users to delete scheduled visits. | Advantageous | Select One | ||
| 155 | The System should include the capability of automatically checking a “banning list” for those people/previous inmates not permitted to visit. | Advantageous | Select One | ||
| 156 | The System should include the capability of automatically including inmates that are being released into the “banning list” for an Authorized User definable period (e.g., 90 days, 120 days, etc.). | Advantageous | Select One | ||
| 157 | The System should include the capability of utilizing swipe card readers for DLs and/or government-issued ID cards for quick input of visitor information into the facility. | Advantageous | Select One | ||
| 158 | The System should include the capability to check local/regional databases for wants/warrants/holds on any visitor (after proper verification of identity), and display results to personnel. | Advantageous | Select One | ||
| 159 | The System should include the capability of maintaining a master visitor log for all visitors, which is separate from the master name database. | Advantageous | Select One | ||
| 160 | The System should include the capability to display/print all current visitors in the facility. | Advantageous | Select One | ||
| 161 | The System should include the capability to allow housing officers to restrict certain individuals from visiting an inmate (e.g., banned for a period of time for improper conduct during a recent visit). | Advantageous | Select One | ||
| H | Inmate Movement and Transfer | ||||
| 162 | The System should include the capability of automatically updating the inmate custody location and jail head count based upon the movement/transfer of an inmate. | Highly Advantageous | Select One | ||
| 163 | The System should include the capability of displaying all inmates out on detainer, out on escape or medical furlough. | Advantageous | Select One | ||
| 164 | The System should include the capability to print a list of all in-custody inmates, including housing assignment and current location. | Advantageous | Select One | ||
| 165 | The System should include the capability to display/print inmate count reports by area, including number of inmates assigned and number currently out of area. | Highly Advantageous | Select One | ||
| 166 | The System should include the capability to display/print a listing of all movements that have occurred for an inmate. | Advantageous | Select One | ||
| 167 | The System should include the capability to display/print any 'alerts' which could indicate certain precautions are required during movement/transfer. | Advantageous | Select One | ||
| 168 | The System should include the capability to record/report all cell mates (within an inmate’s range). | Advantageous | Select One | ||
| H | The System should include the capability to provide daily summary of key inmate information including: | ||||
| 169 | Cell assignment | Advantageous | Select One | ||
| 170 | Program participation | Advantageous | Select One | ||
| 171 | Daily movements | Advantageous | Select One | ||
| 172 | The System should include the capability to support the supervision of inmates under special supervision, such as those on a suicide watch. | Advantageous | Select One | ||
| H | The System should include the capability to monitor and review segregated inmates, including the evaluation of continued segregation. At a minimum the data collected should be: | ||||
| 173 | Inmate’s name and ID | Advantageous | Select One | ||
| 174 | Date of review | Advantageous | Select One | ||
| 175 | A field for reviewer’s decision to continue segregation or return the inmate to the general population | Advantageous | Select One | ||
| 176 | Comments field | Advantageous | Select One | ||
| 177 | Name and ID of the reviewing employee | Advantageous | Select One | ||
| H | The System should include the capability to track at least the following associations between inmates: | ||||
| 178 | Keep-separate (should have the ability to list as many inmates as necessary) | Advantageous | Select One | ||
| 179 | Gangs | Advantageous | Select One | ||
| 180 | Co-defendant | Advantageous | Select One | ||
| 181 | Mother | Advantageous | Select One | ||
| 182 | Father | Advantageous | Select One | ||
| 183 | Brother | Advantageous | Select One | ||
| 184 | Sister | Advantageous | Select One | ||
| 185 | The System should include the capability to track all inmate movement for a given day, including the name and department with custody. | Advantageous | Select One | ||
| 186 | The System should include the capability to track the assignment of inmates to cells and to any other locations including, but not limited to, out of facility (in custody) movements including, but not limited to, trips to and from court, medical facilities, other detention facilities, etc. | Advantageous | Select One | ||
| 187 | The System should include the capability to support the use of bar code scanning, RFID tags/readers and/or other technologies for inmate location and movement tracking in real time, and with complete record/audit trails, inclusive of validation of inmates through biometrics (e.g., digital/electronic fingerprint scanning/acquisition with installed portable, USB/RF equipped print scanners). | Advantageous | Select One | ||
| 188 | The System should include the capability to support display of inmate information and color photograph on the corrections officer’s workstation and handheld/portable barcode or RFID scanning terminal. | Advantageous | Select One | ||
| 189 | The System should include the capability to schedule important events concerning inmates, such as inmate’s next scheduled court date, medical appointments or transfer. | Advantageous | Select One | ||
| H | The System should include the capability to display/print all planned activities/times for the day, by floor or by unit, such as: | ||||
| 190 | Programs (GED, religious group gatherings, etc.) | Advantageous | Select One | ||
| 191 | Court appearances | Advantageous | Select One | ||
| 192 | Religious services | Advantageous | Select One | ||
| 193 | Attorney visits | Advantageous | Select One | ||
| 194 | Medical/Dental | Advantageous | Select One | ||
| 195 | Suicide watch | Advantageous | Select One | ||
| 196 | Special alerts | Advantageous | Select One | ||
| 197 | The System should include the capability to enter/modify an on-line duty post log (officer’s log). | Advantageous | Select One | ||
| 198 | The System should include the capability of recording rounds and security checks. | Advantageous | Select One | ||
| 199 | The System should include the capability of recording all unusual activities and/or disturbances in an Incident Report. | Advantageous | Select One | ||
| 200 | The System should include the capability of recording the segregation of an inmate to include reason. | Advantageous | Select One | ||
| 201 | The System should include the capability to post shift briefing for the next shift. | Advantageous | Select One | ||
| 202 | The System should include the capability to allow an Authorized User to enter the inmate’s location without releasing the inmate from jail or releasing the inmate’s assigned cell for reassignment when the inmate is away from the facility overnight. | Advantageous | Select One | ||
| 203 | The Systems should include the capability to track the transport of inmates outside the facility. At a minimum the transportation form system should include the inmate’s name or ID number, the originating location, the destination, the supervising employees, beginning and ending times, beginning and ending mileage, and a comment field. | Advantageous | Select One | ||
| 204 | The System should include the capability to track hazards/alerts, specified medical needs, and keep-separates. | Advantageous | Select One | ||
| 205 | The System should include the capability to report on various inmate-related events. | Advantageous | Select One | ||
| H | Facility Management | ||||
| 206 | The System should include the capability to maintain a record of each housing location in the System. These locations are defined at the facility, floor, cell/room and bed levels. | Advantageous | Select One | ||
| 207 | The System should include the capability to produce lists of the population (head counts) for each facility, floor, unit and cell. | Advantageous | Select One | ||
| 208 | The System should include the accountability of items issued to inmates (e.g., sheets, blankets, pillows, mattresses, etc.) | Advantageous | Select One | ||
| 209 | The System should include the capability for Authorized Users to configure the identification (naming) of units, cells and/or beds. | Advantageous | Select One | ||
| 210 | The System should include the capability to record cell/bed out-of-service information if required. When a cell or bed has been taken out-of-service, it should be removed from the available listing. | Advantageous | Select One | ||
| H | Court Tracking | ||||
| 211 | The System should include the capability of entering court date information into the booking record to provide court listings for the day, and movement/event tracking sheets. | Advantageous | Select One | ||
| 212 | The System should include the capability of displaying/ printing all court events on an inmate by inmate basis. | Advantageous | Select One | ||
| 213 | The System should include the capability to track court dates for inmates. This information should be easily retrievable by Authorized Users. | Advantageous | Select One | ||
| 214 | The System should include the capability to display/print a list of all inmates due to court for a given day. | Advantageous | Select One | ||
| H | Release | ||||
| 215 | The System should include the capability to display/print a listing of inmates due for release for a given day. To release an inmate, all charges must have a disposition. | Highly Advantageous | Select One | ||
| 216 | When a release transaction is entered, the System should automatically check all charges for dispositions and check for any other in-custody records for the inmate. | Advantageous | Select One | ||
| 217 | If all charges are satisfied and no other in-custody records are found, the inmate will be released and the jail count adjusted. | Advantageous | Select One | ||
| 218 | The System should also check to verify that any 'HOLD' records for other Agencies have been disposed of satisfactorily. | Advantageous | Select One | ||
| 219 | The System should include the capability to notify Authorized Users of non-completion of fingerprints and/or mug-shots. The System should allow for the Authorized User to override the non-compliance of either event or release the inmate as needed and when approved by a supervisor. | Advantageous | Select One | ||
| 220 | The System should include the capability of checking with the inmate phone system interface to determine if a balance is due back to inmate and make appropriate modifications to the inmate trust account. | Advantageous | Select One | ||
| 221 | The System should include the capability to support single-print fingerprint ID prior to release. | Advantageous | Select One | ||
| 222 | The System should include the capability to document the reason for release in a separate field for tracking the name and court of jurisdiction issuing the release order. | Advantageous | Select One | ||
| 223 | The System should include the capability for printing a receipt listing all property and medication returned to the inmate at release with a signature block for the inmate and the processing officer. | Advantageous | Select One | ||
| 224 | If the System has incorporated signature pad technology, this process should capture the signatures electronically and then print a receipt with signatures included. | Advantageous | Select One | ||
| 225 | The System should include the capability of printing incarceration papers. | Advantageous | Select One | ||
| 226 | The System should include the capability of tracking the officer and department of the Agency taking custody of the inmate (if applicable). | Advantageous | Select One | ||
| 227 | The System should include the capability to send appropriate information to the Florida Victim Information and Notification Everyday (VINE), after all pre-release checks have been completed and release is imminent, prior to the actual release of the inmate to satisfy the state law requirement for victim notification. This notification should also be accomplished a second time when the release actually occurs and the inmate is no longer in custody. | Advantageous | Select One | ||
| H | Sentence Tracking | ||||
| 228 | The System should include the capability of calculating outdates based upon separate sentences for each charge and court. The System should be able to incorporate good time and work credit into the calculation. | Advantageous | Select One | ||
| 229 | The System should include the capability of updating inmate records to reflect the court disposition of charges, modified bond amounts, amended charges, and sentences. | Advantageous | Select One | ||
| 230 | The System should include the capability of calculating inmate release dates according to state law. | Advantageous | Select One | ||
| H | Incident Reporting | ||||
| 231 | The System should include the capability for recording inmate disciplinary problems and in-custody Incident Reports against inmates. These reports will be linked to the current booking record of all involved inmates. | Advantageous | Select One | ||
| 232 | The System should include the capability to retrieve and print all prior reports involving an inmate. | Advantageous | Select One | ||
| 233 | The System should include the capability of filling out a First Line Injury report when an Incident Report is identified as having officer injuries. | Advantageous | Select One | ||
| H | The System should include the capability to capture, at a minimum, the following data for inmate incident reporting: | ||||
| 234 | Type of report (i.e. information, violation, PREA) based on agency definable pick list | Advantageous | Select One | ||
| 235 | Auto-generated incident/tracking number | Advantageous | Select One | ||
| 236 | Incident date/time. | Advantageous | Select One | ||
| 237 | Location of incident | Advantageous | Select One | ||
| 238 | Inmate Information (if involved). | Advantageous | Select One | ||
| 239 | Witness Information (i.e. Staff, inmates, public) | Advantageous | Select One | ||
| 240 | Officer(s) involved | Advantageous | Select One | ||
| 241 | Narrative/Description | Advantageous | Select One | ||
| 242 | Incident disposition | Advantageous | Select One | ||
| 243 | Note administrative segregation, medical lockdown or lockdown | Advantageous | Select One | ||
| 244 | The system is capable of allowing for supplemental reports that can be filled out by staff other than the original writer. | Advantageous | Select One | ||
| 245 | The ability to attached files (photos or video, documents, etc) to the incident | Advantageous | Select One | ||
| 246 | The ability to print a report if needed with all signatures. | Advantageous | Select One | ||
| 247 | The module will have the ability to create a custom incident report to suit the needs of the facility. | Advantageous | Select One | ||
| 248 | The report will have the ability to link to an agency-defined Use of Force Report | Advantageous | Select One | ||
| 249 | The ability to lock the report from editing | Advantageous | Select One | ||
| 250 | The ability to hide the report for internal investigations | Advantageous | Select One | ||
| 251 | The ability to run statistical reports based on the type of report. | Advantageous | Select One | ||
| 252 | Use of Force - if use of force is indicated, automatic and mandatory entry of a Use of Force form (Authorized User definable) should occur | Advantageous | Select One | ||
| H | Incidents report approval process should include the following functionality. | ||||
| 253 | Ability for supervisor to comments, approve, or return for more information | Advantageous | Select One | ||
| 254 | Capture a digital signature through a signature pad. | Advantageous | Select One | ||
| 255 | The report approval process can route through multiple (more than two) levels (e.g., Supervisor, Complaince, Assistant Director) | Advantageous | Select One | ||
| H | The system should include these additional functionalities, at a minimum, for Incidents indicating a violation or PREA | ||||
| 256 | The ability to use multiple in-house charges against an inmate for a disciplinary hearing. These charges are a pick list. | Advantageous | Select One | ||
| 257 | The ability to forward through the chain of command and/or forward through the disciplinary process. | Advantageous | Select One | ||
| 258 | Entry of disciplinary action(s) taken, including loss of good and work time for each inmate | Advantageous | Select One | ||
| 259 | Automatic recalculation of release data if required | Advantageous | Select One | ||
| 260 | Entry of inmate appeal process | Advantageous | Select One | ||
| 261 | The System should include the capability to prompt Authorized Users in the visitation Software Component of any restrictions imposed by an incident. | Advantageous | Select One | ||
| 262 | The System should include the capability to prompt the commissary Software Component/interface of any restrictions imposed by an incident. | Advantageous | Select One | ||
| 263 | Display/print of disciplinary action records | Advantageous | Select One | ||
| 264 | The system should be capable of updating records for PREA compliance | Advantageous | Select One | ||
| H | Inmate Disciplinary | ||||
| H | The module should include the following fields: | ||||
| 265 | The inmate Name pulled from the incident Report | Advantageous | Select One | ||
| 266 | The Incident Tracking number as assignd by the Incident Report | Advantageous | Select One | ||
| 267 | The reporting officer as pulled from the Incident Report | Advantageous | Select One | ||
| 268 | Date/Time of the Incident as pulled from the Incident Report | Advantageous | Select One | ||
| 269 | Date/time of the hearing notice when notice and report was given to the inmate | Advantageous | Select One | ||
| 270 | The list of violations as stated in the Incident Report | Advantageous | Select One | ||
| 271 | List of witnesses requested by staff or the inmate | Advantageous | Select One | ||
| 272 | Narrative of the facts presented | Advantageous | Select One | ||
| 273 | List of who was on the hearing board | Advantageous | Select One | ||
| 274 | Plea of the inmate (Guilty/Not Guilty) | Advantageous | Select One | ||
| 275 | The conclusion/findings of the hearing board on each violation (i.e. guilty/not guilty) | Advantageous | Select One | ||
| 276 | Sanctions imposed on the inmate to include the following: | Advantageous | Select One | ||
| 277 | Loss of priviledges with a date range (programs, visitation, recreation, etc) | Advantageous | Select One | ||
| 278 | Lock-in time with a date range | Advantageous | Select One | ||
| 279 | Reimbursement | Advantageous | Select One | ||
| 280 | Removal from work detail | Advantageous | Select One | ||
| 281 | Loss of good/work time | Advantageous | Select One | ||
| 282 | Permenant removal from a program | Advantageous | Select One | ||
| 283 | The ability to give a suspend sentence (Sanctions) with the ability to track for a later disciplinary hearing | Advantageous | Select One | ||
| 284 | Written Reprimand | Advantageous | Select One | ||
| 285 | The ability to use a signature pad to capture and save all signatures. | Advantageous | Select One | ||
| 286 | The ability to conduct an appeal of the findings by a designated person or assigned group | Advantageous | Select One | ||
| 287 | The report and final hearing summary must have the ability to be routed for approval through multiple (more than two) levels (e.g., Supervisor, Complaince, Assistant Director) | Advantageous | Select One | ||
| H | Weekender Program Management | ||||
| 288 | The System should provide a simple, user friendly check in and checkout process for persons serving weekend sentences. | Advantageous | Select One | ||
| 289 | The system should provide the ability to create a document/report for the court to detail actual times the inmate is in jail serving their sentence | Highly Advantageous | Select One | ||
| 290 | The System should include the capability to produce lists of persons expected to check in and out while serving a sentence on a weekend basis. | Advantageous | Select One | ||
| 291 | If the weekender is not incarcerated, they must not be counted in the head count or average daily population. | Advantageous | Select One | ||
| H | Reports | ||||
| H | The System should include a wide variety of reports and outputs. Some of these are: | ||||
| 292 | Jail release list | Advantageous | Select One | ||
| 293 | Jail court list | Advantageous | Select One | ||
| 294 | Arrest/Booking report | Advantageous | Select One | ||
| 295 | Jail roster and "Head Count" | Advantageous | Select One | ||
| 296 | Inmate billing list | Advantageous | Select One | ||
| 297 | Inmate history record | Advantageous | Select One | ||
| 298 | Monthly/daily/weekly/yearly population reports | Advantageous | Select One | ||
| 299 | Daily report on available bed space by locations | Advantageous | Select One | ||
| 300 | Printing of on-line booking statistics by facility, sex, booking type, Agency, charge and arresting officer | Advantageous | Select One | ||
| 301 | Display/printing of on-line average length of stay and total bed days by category | Advantageous | Select One | ||
| 302 | Daily, weekly, monthly average daily population reports broken down by building and by unit and allow for total | Advantageous | Select One | ||
| 303 | The System should include the capability of reporting the average daily population by varying date range(s) or for a given date. | Advantageous | Select One | ||
| H | The System should include the capability of displaying a user defined summary of the previous day’s activities including: | ||||
| 304 | Canteen | Advantageous | Select One | ||
| 305 | Medical sick-call | Advantageous | Select One | ||
| 306 | Incident Reports | Advantageous | Select One | ||
| 307 | Bookings and releases | Advantageous | Select One | ||
| 308 | The System should include the capability of categorizing inmates by such traits as alcoholics, drug abusers, and mentally ill/developmentally disabled persons. | Advantageous | Select One | ||
| 309 | The System should include the capability of identifying/reporting local incarcerations for felons or other state inmates. | Advantageous | Select One | ||
| 310 | The System should include the capability of requiring security permissions for special/secure reports generated from the System. | Advantageous | Select One | ||
| 311 | The System should include the capability of retrieving key information from any JMS workstation (e.g., release date, fund account balance, etc.). | Advantageous | Select One | ||
| 312 | The System should include the capability of providing a booking report on any/all persons booked for a date or date range. | Advantageous | Select One | ||
| H | The System should include the capability to view/print reports which provide a complete list of inmate movements scheduled for an Authorized User-defined time period. The time period may be a future date and time, as well as historical date and time. At a minimum, the report should include: | ||||
| 313 | Inmate identification | Advantageous | Select One | ||
| 314 | Assigned cell | Advantageous | Select One | ||
| 315 | Destination | Advantageous | Select One | ||
| 316 | Time of appointment | Advantageous | Select One | ||
| 317 | Total inmates to be moved to each destination | Advantageous | Select One | ||
| 318 | The System should include the capability of a detailed duty post log that captures activities on each shift, for each duty post. | Advantageous | Select One | ||
| 319 | The System should include the capability to display/print a visitation log for an individual inmate and a jail-wide report of all visitors in the facility. | Advantageous | Select One | ||
| 320 | The System should include the capability of printing an inventory of all inmate property at any time. | Advantageous | Select One | ||
| 321 | The System should include the capability of reporting, for an Authorized User-defined date range, a listing of all inmates whose release date fell within the Authorized User-defined date range. | Advantageous | Select One | ||
| 322 | The System should include the capability of reporting the average time served by inmates during an Authorized User-defined time period. | Advantageous | Select One | ||
| 323 | The System should include a “Report Wizard” tool with the capability of creating, printing and storing reports referencing any database field. | Advantageous | Select One | ||
| 324 | An Authorized User should have the capability of retrieving a stored report, edit the parameters of the report and execute/print the report with the new parameters. | Advantageous | Select One | ||
| H | Work Release and Trustees | ||||
| 325 | The System should include the capability to track inmates participating in Work Release programs. | Advantageous | Select One | ||
| 326 | The System should include the capability of determining inmate charges for their stay. | Advantageous | Select One | ||
| 327 | The System should include the capability of maintaining logs for all inmate check-ins/outs. | Advantageous | Select One | ||
| 328 | The System should include the capability of recording/maintaining trustee work schedules and locations. | Advantageous | Select One | ||
| 329 | The System should include the capability of tracking related categories (moves, etc.) and activity logging for trustee and work release assignments. | Advantageous | Select One | ||
| 330 | The System should track employer’s information (name, address, phone, Supervisors name, etc.) along with the schedule of work for each inmate and alert officers if the inmate does not return at an Authorized User-defined specified time. | Advantageous | Select One | ||
| 331 | The System should include the capability of performing mass moves/check-in/out of groups of inmates going to the same location. | Advantageous | Select One | ||
| 332 | The system should be able to track information on the inmate driving information (Valid License, vehicle information, insurance information) within the Work Release program | Advantageous | Select One | ||
| H | Digital Image Capture, Storage and Retrieval | ||||
| 333 | The System should include the capability to capture inmate photographs during the booking process that comply with National Institute of Standards and Techhnology standards with respect to size, position, brightness and contrast. Photos can be taken from either a mounted camera station or a hand-held model. | Advantageous | Select One | ||
| 334 | The System should have the ability to capture images from any part of the body for inclusion into the database for later retrieval. Images should be stored in standard formats (e.g., JPG, GIF, TIFF, etc.). | Advantageous | Select One | ||
| 335 | The System should include the capability of attaching mug shots to a specific arrestee or inmate record. | Advantageous | Select One | ||
| 336 | The System should include the capability to allow for multiple mug shots to be tied to a single record. | Advantageous | Select One | ||
| 337 | The System should include the capability to work as a stand-alone imaging station when network connectivity is lost between the server and the workstation. | Advantageous | Select One | ||
| 338 | The System should have a mechanism to send the locally captured images to the server. | Advantageous | Select One | ||
| 339 | The System should include the capability to prevent unauthorized users from adding/changing/deleting images from the System. | Advantageous | Select One | ||
| 340 | The System should include the capability to print selected inmate images to Agency specified documents, such as wanted posters or news agency photo sheets. Agency should have the capability of modifying such documents as needed to meet changing requirements. | Advantageous | Select One | ||
| 341 | The System should include the capability to view any/all of the previously captured images for an inmate, to include frontal, side, SMT, property, and any other images taken. | Advantageous | Select One |
This is the start of the file's text. The full file is on GovTribe.
File details come from the government source that posted it. Updated .