Attachment_C_-_CAD_MDS_Functional_Specifications.xlsx

XLSX spreadsheet 828 KB Posted Jan 27, 2025

Attached to: Computer-Aided Dispatch, Law Enforcement Records Management and Jail Management System
Solicitation number: 24/25-025
Issued by: Clay County, Harold CDP, Florida

About this file

Written by GovTribe AI · Jun 27, 2025

The document is a comprehensive Computer-Aided Dispatch (CAD) and Mobile Data System (MDS) functional specifications spreadsheet for Clay County, Florida, involving multiple public safety agencies including the Clay County Sheriff's Office, Clay County Fire and Rescue, City of Green Cove Springs, and Town of Orange Park. The specifications outline detailed technical requirements for an integrated CAD system, covering areas such as global system features, mapping capabilities, security administration, user interfaces, dispatching protocols, messaging, reporting, logon/logoff procedures, and mobile computing functionalities. The document provides an exhaustive, itemized list of desired system capabilities across various operational domains, with each specification categorized by importance levels of "Highly Advantageous" or "Advantageous" and requiring vendor response.

The functional specifications are designed to ensure a comprehensive, interoperable public safety technology solution that supports multiple agencies' diverse operational needs. The specifications emphasize robust features including real-time mapping, automatic vehicle location tracking, emergency key functionality, incident command systems, query capabilities across multiple databases, and advanced security protocols. While no specific pricing or budget information is included in this technical document, the detailed requirements suggest a complex, enterprise-level solution intended to modernize and standardize public safety communication and dispatching capabilities across Clay County's emergency response organizations. The specifications appear structured to facilitate a competitive procurement process by providing vendors with clear, specific technical expectations across a wide range of system functionalities.

View the file

Other files

File	Type	Posted
Computer-Aided_Dispatch,_Law_Enforcement_Records_Management_and_Jail_Management_System_(Addendum_#1_Revision).pdf	PDF	Mar 19, 2025
Attachment_B_-_Services_Proposed.docx	DOCX document	Jan 27, 2025
Attachment_E_-_Jail_Management_System_Functional_Specifications_Final.xlsx	XLSX spreadsheet	Jan 27, 2025
Attachment_G_-_References_Workbook.xlsx	XLSX spreadsheet	Jan 27, 2025
Attachment_F_-_Pricing_Forms.xlsx	XLSX spreadsheet	Jan 27, 2025
Attachment_D_-_Law_Enforcement_RMS_Functional_Specifications.xlsx	XLSX spreadsheet	Jan 27, 2025
Attachment_H_-_Exceptions_Workbook.xlsx	XLSX spreadsheet	Jan 27, 2025
Attachment_A_-_Solution_Proposed.docx	DOCX document	Oct 29, 2024
W-9_(2024).pdf	PDF	Oct 29, 2024
Certificate_of_partial_payment.pdf	PDF	Oct 29, 2024
Chapter_8_Section_I_(1).pdf	PDF	Oct 29, 2024
Certificate_of_final_payment.pdf	PDF	Oct 29, 2024
EFT_FORM.pdf	PDF	Oct 29, 2024

Show all 13

On GovTribe

Work with this file

Download the original file
Contacts named in this file
Similar government files
Ask GovTribe AI about this file

Try for free Login

Text version

The file's text, extracted by GovTribe without its formatting.

General System

Request for Proposals

General System - Functional Specifications

Item #			Importance	Specification	Vendor Response	Vendor Comments
		H1		Global System Features
G-1	1		Highly Advantageous	Ability for authorized user to perform any system tasks from any authorized workstation.	Select from Drop Down List
G-2	2		Highly Advantageous	Ability to display all times as local time.	Select from Drop Down List
G-3	3		Advantageous	Ability to configure format in which dates are stored.	Select from Drop Down List
G-4	4		Highly Advantageous	Ability to operate in a Windows environment to support concurrent processing.	Select from Drop Down List
G-5	5		Highly Advantageous	Ability to support standard Windows functionality (e.g., shortcuts) throughout all applications in the proposal.	Select from Drop Down List
		S		Ability for system to automatically adjust number sequencing for, but not limited to, the below options:
G-6	6		Advantageous	Yearly	Select from Drop Down List
G-7	7		Advantageous	Monthly	Select from Drop Down List
G-8	8		Advantageous	Weekly	Select from Drop Down List
G-9	9		Advantageous	Daily	Select from Drop Down List
G-10	10		Highly Advantageous	By Agency	Select from Drop Down List
G-11	11		Highly Advantageous	By Jurisdiction	Select from Drop Down List
G-12	12		Advantageous	Client-defined value	Select from Drop Down List
G-13	13		Highly Advantageous	Ability for system to automatically account for daylight savings time and any required parameter (timestamps, time displays) change to daylight savings.	Select from Drop Down List
G-14	14		Advantageous	Ability to log and display all times in military (24 hour) clock format.	Select from Drop Down List
G-15	15		Highly Advantageous	Ability for all date and timestamps to be system generated.	Select from Drop Down List
G-16	16		Advantageous	Ability to configure all date and timestamps.	Select from Drop Down List
G-17	17		Highly Advantageous	Ability to format all date and timestamps differently by agency.	Select from Drop Down List
		S		Ability to provide the user with feedback as to the success or failure of an action, including, but not limited to:
G-18	18		Advantageous	Audible alert	Select from Drop Down List
G-19	19		Highly Advantageous	Visual alert	Select from Drop Down List
G-20	20		Advantageous	Other	Select from Drop Down List
G-21	21		Highly Advantageous	Ability to save data to an off-site backup environment.	Select from Drop Down List
		S		Ability to provide seamless integration among system components:
G-22	22		Highly Advantageous	Within applications (e.g., amongst modules)	Select from Drop Down List
G-23	23		Highly Advantageous	Between applications (e.g., between CAD and agency RMS)	Select from Drop Down List
		H1		Geofile and Mapping Requirements
		H2		Geofile Maintenance
G-24	24		Highly Advantageous	Ability for CAD and other applications to share the same geofile.	Select from Drop Down List
G-25	25		Highly Advantageous	Ability to import GIS data from an ESRI-based source.	Select from Drop Down List
G-26	26		Advantageous	Ability to export GIS data into an ESRI-based source.	Select from Drop Down List
G-27	27		Advantageous	Ability to read GIS data natively within the application.	Select from Drop Down List
G-28	28		Advantageous	Ability to utilize a regional data hub for source data management.	Select from Drop Down List
G-29	29		Advantageous	Ability to integrate with ESRI ArcGIS REST API for map layers	Select from Drop Down List
G-30	30		Advantageous	Ability to accommodate an unlimited number of map layers.	Select from Drop Down List
G-31	31		Advantageous	Ability to create as many map layers as needed.	Select from Drop Down List
G-32	32		Advantageous	Ability to select multiple map layers for display, limited only by the number of available map layers.	Select from Drop Down List
G-33	33		Highly Advantageous	Ability to turn map layers off and on.	Select from Drop Down List
G-34	34		Advantageous	Ability to alert user that additional information (e.g., layers) is available.	Select from Drop Down List
		S		Ability to associate geofile data with the following:
G-35	35		Highly Advantageous	Address	Select from Drop Down List
G-36	36		Highly Advantageous	Allowed direction of travel	Select from Drop Down List
G-37	37		Highly Advantageous	Beats	Select from Drop Down List
G-38	38		Advantageous	Census tract	Select from Drop Down List
G-39	39		Highly Advantageous	Cross street	Select from Drop Down List
G-40	40		Highly Advantageous	Entire common place or business name and aliases	Select from Drop Down List
G-41	41		Highly Advantageous	Fire zone box	Select from Drop Down List
G-42	42		Highly Advantageous	Hydrant Locations by type / pressure rating	Select from Drop Down List
G-43	43		Highly Advantageous	Division	Select from Drop Down List
G-44	44		Highly Advantageous	High and low cross streets	Select from Drop Down List
G-45	45		Advantageous	Location type	Select from Drop Down List
G-46	46		Highly Advantageous	Jurisdiction	Select from Drop Down List
G-47	47		Advantageous	Neighborhood	Select from Drop Down List
G-48	48		Highly Advantageous	Reporting district	Select from Drop Down List
G-49	49		Highly Advantageous	Response area	Select from Drop Down List
G-50	50		Advantageous	Sectors	Select from Drop Down List
G-51	51		Highly Advantageous	X/Y coordinates	Select from Drop Down List
G-52	52		Highly Advantageous	US Nationl Grid Coordinates	Select from Drop Down List
G-53	53		Highly Advantageous	Ability to import GIS data from a spatial database into CAD geofile.	Select from Drop Down List
G-54	54		Advantageous	Ability to add geofile layers as needed.	Select from Drop Down List
G-55	55		Highly Advantageous	Ability to force adherence to user-defined addressing standards (e.g., abbreviations, directions, etc.).	Select from Drop Down List
		S		Ability to cross-reference addresses and locations with:
G-56	56		Highly Advantageous	Entire common place or business name and aliases	Select from Drop Down List
G-57	57		Highly Advantageous	Fire-defined reporting areas	Select from Drop Down List
G-58	58		Highly Advantageous	Law enforcement-defined reporting areas	Select from Drop Down List
G-59	59		Advantageous	Location type	Select from Drop Down List
G-60	60		Advantageous	Other identifiers	Select from Drop Down List
G-61	61		Highly Advantageous	Street aliases	Select from Drop Down List
G-62	62		Advantageous	X/Y coordinates	Select from Drop Down List
G-63	63		Advantageous	X/Y/Z coordinates	Select from Drop Down List
G-64	64		Highly Advantageous	US Nationl Grid Coordinates	Select from Drop Down List
G-65	65		Advantageous	Zip codes	Select from Drop Down List
G-66	66		Highly Advantageous	Ability to validate all location entries against a master geofile either from a geofile mask or from the command line.	Select from Drop Down List
G-67	67		Highly Advantageous	Ability to change reporting boundaries (e.g., areas, beats, districts, etc.).	Select from Drop Down List
		S		Ability to support agency-defined location entries including, but not limited to:
G-68	68		Advantageous	Airport, including ramps, runways, terminal names and numbers	Select from Drop Down List
G-69	69		Highly Advantageous	Apartment building name	Select from Drop Down List
G-70	70		Highly Advantageous	Apartment number (e.g., ½, #5, 2D, D2)	Select from Drop Down List
G-71	71		Highly Advantageous	Bike paths	Select from Drop Down List
G-72	72		Highly Advantageous	Block range	Select from Drop Down List
G-73	73		Highly Advantageous	Business name	Select from Drop Down List
G-74	74		Advantageous	Census tract	Select from Drop Down List
G-75	75		Highly Advantageous	Campus with multiple buildings (e.g.) military, college,	Select from Drop Down List
G-76	76		Highly Advantageous	Civic associations (e.g., COPS areas, neighborhoods, community names)	Select from Drop Down List
G-77	77		Advantageous	Common place name	Select from Drop Down List
G-78	78		Highly Advantageous	Common place name to include X/Y coordinates	Select from Drop Down List
G-79	79		Highly Advantageous	County	Select from Drop Down List
G-80	80		Highly Advantageous	District	Select from Drop Down List
G-81	81		Highly Advantageous	Exact address (including fractional addresses, alphanumeric)	Select from Drop Down List
G-82	82		Highly Advantageous	Intersections	Select from Drop Down List
G-83	83		Highly Advantageous	Law enforcement district/sector or fire station	Select from Drop Down List
G-84	84		Advantageous	Limited access roadways and highways	Select from Drop Down List
G-85	85		Highly Advantageous	Mile markers	Select from Drop Down List
G-86	86		Highly Advantageous	Public Transporttion System	Select from Drop Down List
G-87	87		Advantageous	Rail System	Select from Drop Down List
G-88	88		Highly Advantageous	On ramps, off ramps, exit numbers (including directionals)	Select from Drop Down List
G-89	89		Advantageous	Partial/misspelled street names	Select from Drop Down List
G-90	90		Advantageous	Prefix	Select from Drop Down List
G-91	91		Advantageous	Reporting area	Select from Drop Down List
G-92	92		Advantageous	Street abbreviation	Select from Drop Down List
G-93	93		Advantageous	Street alias	Select from Drop Down List
G-94	94		Advantageous	Street name	Select from Drop Down List
G-95	95		Advantageous	Street type	Select from Drop Down List
G-96	96		Advantageous	Suffix	Select from Drop Down List
G-97	97		Highly Advantageous	Trail markers	Select from Drop Down List
G-98	98		Advantageous	Water markings (piers, buoys, nautical navigation, landmarks)	Select from Drop Down List
G-99	99		Highly Advantageous	X/Y coordinates	Select from Drop Down List
G-100	100		Advantageous	X/Y/Z coordinates	Select from Drop Down List
G-101	101		Highly Advantageous	US Nationl Grid Coordinates	Select from Drop Down List
G-102	102		Advantageous	Zip code	Select from Drop Down List
G-103	103		Advantageous	Zones	Select from Drop Down List
G-104	104		Advantageous	Ability for a single layer to contain overlapping polygons.	Select from Drop Down List
G-105	105		Advantageous	Ability to summarize geofile entries for printing.	Select from Drop Down List
G-106	106		Highly Advantageous	Ability to test new geofile updates "offline" for accuracy and errors, prior to updating the "live" geofile.	Select from Drop Down List
G-107	107		Highly Advantageous	Ability to flag errors in mapping layers so as to provide data to system administrator for future corrections (e.g., user inserts a flag to indicate a missing block)	Select from Drop Down List
G-108	108		Highly Advantageous	Ability to flag errors in mapping layers so as to provide real time data to system administrator via text and/or email for future corrections (e.g., user inserts a flag to indicate a missing block)	Select from Drop Down List
G-109	109		Highly Advantageous	Ability to update the system with a new geofile without system downtime or degradation.	Select from Drop Down List
G-110	110		Highly Advantageous	Ability for geofile updates to be recognized without requiring logging off and logging back on to the system.	Select from Drop Down List
G-111	111		Highly Advantageous	Ability to include overlays and overhead photography in mapping application.	Select from Drop Down List
G-112	112		Highly Advantageous	Ability to attach files to addresses (e.g., apartment maps, photos, aerial images).	Select from Drop Down List
G-113	113		Highly Advantageous	Ability to attach premise information (e.g., hazards) to addresses.	Select from Drop Down List
G-114	114		Highly Advantageous	Ability to connect natively to external data map/web services (e.g., Street View, Google Maps/Earth, ArcGIS map services).	Select from Drop Down List
G-115	115		Highly Advantageous	Ability to click on a location on a map and pull up any supplemental information (e.g. fire pre-plan, hazards, incident history) associated with that location.	Select from Drop Down List
G-116	116		Advantageous	Ability to display flags on locations containing additional information (e.g. fire pre-plans, hazards, incident history).	Select from Drop Down List
G-117	117		Advantageous	Ability to limit the ability to attach files to addresses based on user ID.	Select from Drop Down List
G-118	118		Advantageous	Ability to support a map layer for aerial spatial images.	Select from Drop Down List
		H2		Address Validation
G-119	119		Highly Advantageous	Ability to geoverify location of all entered addresses.	Select from Drop Down List
G-120	120		Highly Advantageous	Ability to override geoverified location.	Select from Drop Down List
G-121	121		Highly Advantageous	Ability to create a report of all overridden geoverified locations.	Select from Drop Down List
G-122	122		Highly Advantageous	Ability to enter addresses outside of clients jurisdiction.	Select from Drop Down List
G-123	123		Advantageous	Ability to support geofile entry of a specific address within a block range.	Select from Drop Down List
		H1		System Administration
		H2		Major Functions and Features
G-124	124		Highly Advantageous	Ability to manage all configuration files, passwords, security tables and interfaces.	Select from Drop Down List
G-125	125		Advantageous	Ability for system administrator to define function keys.	Select from Drop Down List
G-126	126		Highly Advantageous	Ability to assign users to multiple security groups.	Select from Drop Down List
G-127	127		Highly Advantageous	Ability to configure users' windows depending on the user's job function and security level.	Select from Drop Down List
G-128	128		Advantageous	Ability to configure the location of automatically displayed message and dialog boxes, including error messages.	Select from Drop Down List
G-129	129		Advantageous	Automatically displayed message and dialog boxes, including error messages, are consistent throughout the application.	Select from Drop Down List
G-130	130		Highly Advantageous	Ability to monitor network and system performance, notifying agency-defined devices or user account when specific triggers are met.	Select from Drop Down List
G-131	131		Highly Advantageous	Ability to seal and archive records and store sealed records in an archival database.	Select from Drop Down List
G-132	132		Advantageous	Ability to configure the display attributes of automatically displayed message and dialog boxes, including error messages.	Select from Drop Down List
		S		Common editing actions allowed with all fields and data:
G-133	133		Advantageous	Cut	Select from Drop Down List
G-134	134		Highly Advantageous	Copy	Select from Drop Down List
G-135	135		Highly Advantageous	Paste	Select from Drop Down List
G-136	136		Highly Advantageous	Cut, Copy, Paste between forms	Select from Drop Down List
G-137	137		Advantageous	Insert	Select from Drop Down List
G-138	138		Advantageous	Delete	Select from Drop Down List
G-139	139		Advantageous	Sort	Select from Drop Down List
G-140	140		Highly Advantageous	Print screen	Select from Drop Down List
G-141	141		Highly Advantageous	Tab through form fields (user defined tab order)	Select from Drop Down List
G-142	142		Advantageous	Back-tab through form fields	Select from Drop Down List
G-143	143		Highly Advantageous	Move windows	Select from Drop Down List
G-144	144		Advantageous	Resize windows	Select from Drop Down List
G-145	145		Advantageous	Find	Select from Drop Down List
G-146	146		Advantageous	Replace	Select from Drop Down List
G-147	147		Highly Advantageous	Ability to use the numeric keypad for number entry	Select from Drop Down List
G-148	148		Advantageous	Ability to use an external numeric keypad for number entry	Select from Drop Down List
G-149	149		Advantageous	Point and click	Select from Drop Down List
G-150	150		Advantageous	Drag and drop	Select from Drop Down List
G-151	151		Advantageous	Drop-down lists	Select from Drop Down List
G-152	152		Advantageous	Vertical scroll bar, when the vertical data displayed is larger than the defined area.	Select from Drop Down List
G-153	153		Highly Advantageous	Ability to configure word wrap, when the horizontal data displayed is larger than the defined area.	Select from Drop Down List
G-154	154		Advantageous	Ability to configure word wrap to break between words, not within words.	Select from Drop Down List
G-155	155		Advantageous	Ability to configure a horizontal scroll bar, when the horizontal data displayed is larger than the defined area.	Select from Drop Down List
G-156	156		Advantageous	Ability to configure a standard spell check on definable narrative fields.	Select from Drop Down List
G-157	157		Highly Advantageous	Ability to remotely log out a workstation (mobile or desktop).	Select from Drop Down List
G-158	158		Highly Advantageous	Ability to remotely lock a workstation (mobile or desktop), requiring a password to unlock.	Select from Drop Down List
G-159	159		Highly Advantageous	Ability to unlock a workstation (mobile or desktop), via RFID.	Select from Drop Down List
		H2		Code Tables
G-160	160		Highly Advantageous	Ability to define codes for drop down menus (e.g., BRO for brown, BLU for blue, etc.).	Select from Drop Down List
G-161	161		Advantageous	Obsolete code table values are not displayed on drop down lists for data entry.	Select from Drop Down List
G-162	162		Highly Advantageous	Ability to maintain the system, including code tables, securely via remote workstations.	Select from Drop Down List
G-163	163		Advantageous	Ability to maintain the system, including code tables, securely via web-based remote workstations.	Select from Drop Down List
		S		Ability to import and export data tables to and from a standard format, but not limited to:
G-164	164		Highly Advantageous	Spreadsheet	Select from Drop Down List
G-165	165		Advantageous	comma-separated value text file	Select from Drop Down List
G-166	166		Advantageous	SQL script	Select from Drop Down List
G-167	167		Advantageous	Ability to define codes without character length limitations.	Select from Drop Down List
G-168	168		Advantageous	Ability to define codes using alphanumeric characters.	Select from Drop Down List
G-169	169		Highly Advantageous	Ability to make changes and additions to the code tables without modification to or recompilation of the application software.	Select from Drop Down List
G-170	170		Highly Advantageous	Ability to make changes and additions to the code tables without requiring a workstation restart.	Select from Drop Down List
G-171	171		Highly Advantageous	Ability to make changes and additions to the code tables without requiring users to log off and back on.	Select from Drop Down List
G-172	172		Highly Advantageous	Ability to modify code tables without advanced database knowledge.	Select from Drop Down List
G-173	173		Highly Advantageous	Ability to designate code table values as obsolete and unavailable for current use, preventing further entry of that value, yet retain the value in the table for inquiries on historical data.	Select from Drop Down List
G-174	174		Highly Advantageous	Ability to create a new code and merge/link historical records to a new code.	Select from Drop Down List
G-175	175		Highly Advantageous	Ability to store the date a code table value becomes obsolete.	Select from Drop Down List
G-176	176		Highly Advantageous	Ability to store the date a code table value becomes effective.	Select from Drop Down List
G-177	177		Highly Advantageous	Obsolete code table values are not displayed on drop down lists for data entry.	Select from Drop Down List
G-178	178		Highly Advantageous	Ability to retain deleted table information with the capability to perform an archive and final purge.	Select from Drop Down List
G-179	179		Highly Advantageous	Ability to share code tables among application components.	Select from Drop Down List
G-180	180		Advantageous	Ability to notify users of code table updates upon logging onto the system after the update is made.	Select from Drop Down List
G-181	181		Advantageous	Ability to notify users of geofile updates upon logging onto the system after the update is made.	Select from Drop Down List
		H2		Security Administration
G-182	182		Highly Advantageous	Ability to create multiple security groups defining who has various levels of audit trail access permissions.	Select from Drop Down List
G-183	183		Highly Advantageous	Ability to restrict access to administrative functions and access by security level (e.g., buttons, windows, etc.).	Select from Drop Down List
G-184	184		Highly Advantageous	Ability to define what information will display on screen by security level (e.g., buttons, windows, etc.)	Select from Drop Down List
G-185	185		Highly Advantageous	Ability to provide role-based security per facilities for authorization functions.	Select from Drop Down List
G-186	186		Highly Advantageous	Ability to list who has access to what modules, functions, and databases.	Select from Drop Down List
		S		Ability to restrict user access or group access to files and data fields for specified transactions:
G-187	187		Highly Advantageous	Add/create	Select from Drop Down List
G-188	188		Highly Advantageous	Attach to email or send via other electronic method	Select from Drop Down List
G-189	189		Highly Advantageous	Delete	Select from Drop Down List
G-190	190		Highly Advantageous	Inquiry	Select from Drop Down List
G-191	191		Highly Advantageous	Modify	Select from Drop Down List
G-192	192		Highly Advantageous	Print	Select from Drop Down List
G-193	193		Highly Advantageous	View	Select from Drop Down List
G-194	194		Highly Advantageous	Ability to separately secure add, modify, delete, and inquiry functions.	Select from Drop Down List
G-195	195		Advantageous	Ability of system administrator to change user IDs.	Select from Drop Down List
		S		Ability to view, add, maintain, modify and delete user profiles based on:
G-196	196		Highly Advantageous	Agency	Select from Drop Down List
G-197	197		Advantageous	Security group	Select from Drop Down List
G-198	198		Highly Advantageous	User ID	Select from Drop Down List
G-199	199		Highly Advantageous	User name	Select from Drop Down List
G-200	200		Highly Advantageous	Any combination of the above	Select from Drop Down List
G-201	201		Highly Advantageous	Ability to restrict access based on both user and workstation (desktop or mobile).	Select from Drop Down List
G-202	202		Highly Advantageous	Ability to access administrative functions from any workstation, with appropriate security access.	Select from Drop Down List
G-203	203		Highly Advantageous	Ability to prevent users from creating ad hoc reports on fields to which they do not have proper security permissions.	Select from Drop Down List
		H1		Documentation and Online Help Requirements
		H2		System Documentation
		S		Ability to provide a System Administrator's Guide containing:
G-204	204		Highly Advantageous	All documentation detailing system functions, screen layouts, file structures, linking map, data structure, data dictionary/schema and application program design	Select from Drop Down List
G-205	205		Highly Advantageous	All documentation required to perform all system management functions	Select from Drop Down List
G-206	206		Highly Advantageous	Performance monitoring and troubleshooting	Select from Drop Down List
		S		Ability to provide the System Administrator's Guide:
G-207	207		Advantageous	In an electronic format	Select from Drop Down List
G-208	208		Advantageous	In printed form	Select from Drop Down List
		S		Ability to provide updates to the System Administrator's Guide as they are developed:
G-209	209		Advantageous	In an electronic format	Select from Drop Down List
G-210	210		Advantageous	In printed form	Select from Drop Down List
		S		Ability to provide a System User's Guide containing all documentation required by systems users:
G-211	211		Advantageous	In an electronic format	Select from Drop Down List
G-212	212		Advantageous	In printed form	Select from Drop Down List
G-213	213		Highly Advantageous	"Quick reference" user guide	Select from Drop Down List
G-214	214		Highly Advantageous	Cheat sheets	Select from Drop Down List
G-215	215		Highly Advantageous	FAQ's	Select from Drop Down List
		S		Ability to provide updates to the System User's Guide as they are developed:
G-216	216		Advantageous	In an electronic format	Select from Drop Down List
G-217	217		Advantageous	In printed form	Select from Drop Down List
		H2		Online Help Functionality
G-218	218		Advantageous	Ability to access help menu via either the mouse or a keyboard command.	Select from Drop Down List
G-219	219		Advantageous	Ability to print directly from the online help window.	Select from Drop Down List
G-220	220		Advantageous	Ability to provide context-sensitive help in the form of prompts and instructions.	Select from Drop Down List
G-221	221		Advantageous	Ability to provide context-sensitive help only upon a user request.	Select from Drop Down List
G-222	222		Advantageous	Ability to provide help facility for any operation in progress via a function key from any screen or field within any application.	Select from Drop Down List
G-223	223		Advantageous	Ability to provide help facility via function key or icon from any screen or field within any application.	Select from Drop Down List
		S		Ability to maintain online agency-specific documentation and procedures, including:
G-224	224		Advantageous	Glossary of terms	Select from Drop Down List
G-225	225		Advantageous	Glossary of error codes	Select from Drop Down List
G-226	226		Advantageous	Software help file updates must not override changes made to help files specific to agency-customized documentation.	Select from Drop Down List
G-227	227		Advantageous	Ability to use context sensitive help when finding information about an item on the screen. User should be able to place the cursor on the item and execute no more than one key stroke to obtain help information.	Select from Drop Down List
G-228	228		Advantageous	Ability to include online help documentation that provides step-by-step instructions on how to use the system.	Select from Drop Down List
G-229	229		Advantageous	Ability to provide training modules through help menu.	Select from Drop Down List
G-230	230		Highly Advantageous	Ability to search help files by keywords.	Select from Drop Down List
G-231	231		Advantageous	Ability to edit text in help files to address agency-specific topics.	Select from Drop Down List
		H2		Help File Administration
G-232	232		Advantageous	Ability for help file to automatically update at the time of all version/release updates.	Select from Drop Down List
G-233	233		Advantageous	Ability for system administrator to create/edit error messages.	Select from Drop Down List
G-234	234		Advantageous	Ability to use different fonts, styles, colors and symbols in help files.	Select from Drop Down List
G-235	235		Highly Advantageous	Ability to track user ID and revision dates when online user documentation is revised/changed.	Select from Drop Down List
G-236	236		Advantageous	Ability to provide help files in a Windows help format.	Select from Drop Down List
G-237	237		Advantageous	Ability to bookmark topics.	Select from Drop Down List
		S		Ability for help file to:
G-238	238		Advantageous	Include or exclude complete phrase searches	Select from Drop Down List
G-239	239		Advantageous	Include or exclude untitled topic searches	Select from Drop Down List
G-240	240		Advantageous	Include or exclude similarity searches	Select from Drop Down List
G-241	241		Advantageous	Include a built in glossary	Select from Drop Down List
G-242	242		Advantageous	Utilize context sensitive help providing brief operational definitions for selected items on a screen	Select from Drop Down List
G-243	243		Advantageous	Ability to augment vendor-supplied online help tables with additional information (e.g., add notes to a topic that are viewable along with the vendor-supplied information).	Select from Drop Down List
G-244	244		Highly Advantageous	Ability for updates to help tables to not override additions made by agency.	Select from Drop Down List
		H1		Query and Reporting Features
		H2		Data Warehouse (DW) or Reporting (RPT) Server Capability
G-245	245		Highly Advantageous	The system maintains a separate external database outside the CAD network; secure, but accessible to CAD users and authorized non-CAD external users.	Select from Drop Down List
G-246	246		Highly Advantageous	The system supports writing CAD record data to the DW/RPT server automatically, real-time, as entered in the CAD system.	Select from Drop Down List
G-247	247		Highly Advantageous	The system provides a method to write the final version of the CAD record data to the DW/RPT server on event closure.	Select from Drop Down List
G-248	248		Highly Advantageous	The DW/RPT server stores all data associated with the event record (e.g., event, unit, remarks).	Select from Drop Down List
G-249	249		Highly Advantageous	The system supports DW/RPT server security that allows view-only rights to the data.	Select from Drop Down List
G-250	250		Highly Advantageous	All external CAD data inquiries can be directed to the DW/RPT server instead of the production server.	Select from Drop Down List
G-251	251		Highly Advantageous	The DW/RPT server platform and storage utilize commercial off-the-shelf (COTS) hardware and software.	Select from Drop Down List
G-252	252		Highly Advantageous	The DW/RPT server supports automatic requests for data from external, previously-approved applications.	Select from Drop Down List
G-253	253		Highly Advantageous	The DW/RPT server supports record- and field-based security to restrict viewing of records and fields based on the assigned role, discipline, and jurisdiction at login (e.g., the DW/RPT server security features allow data related to a Law Enforcement jurisdiction to be accessible only to users that login to the DW/RPT server with that role and department clearly defined).	Select from Drop Down List
		H2		Query and Report Generating Tool
		S		Ability to provide a consistent reporting and query tool that can:
G-254	254		Highly Advantageous	Create interactive query requests	Select from Drop Down List
G-255	255		Highly Advantageous	Access multiple files/tables in a single query (e.g., data for different years, data for all modules).	Select from Drop Down List
G-256	256		Advantageous	Allow the end user to design screen and report formats	Select from Drop Down List
G-257	257		Highly Advantageous	Create printed reports	Select from Drop Down List
G-258	258		Highly Advantageous	Create reports from any data in the system	Select from Drop Down List
G-259	259		Advantageous	Define temporary fields which may or may not be output	Select from Drop Down List
G-260	260		Advantageous	De-select records/rows in combination with selection of records.	Select from Drop Down List
G-261	261		Highly Advantageous	Generate a map	Select from Drop Down List
G-262	262		Advantageous	Sort selected records/rows by key/index and non-key/non-index fields	Select from Drop Down List
		S		Ability for query/report generating tool to:
G-263	263		Advantageous	Allow development of user help facilities at the system level	Select from Drop Down List
G-264	264		Advantageous	Run in background mode	Select from Drop Down List
G-265	265		Advantageous	Support all record accesses allowed by the DBMS	Select from Drop Down List
G-266	266		Advantageous	Support the use of third party query tools	Select from Drop Down List
G-267	267		Advantageous	Ability to provide online help for reporting and query tool.	Select from Drop Down List
		S		Ability to present statistics in graphical formats, including, but not limited to the following:
G-268	268		Advantageous	Pin maps	Select from Drop Down List
G-269	269		Advantageous	Bar graphs	Select from Drop Down List
G-270	270		Advantageous	Pie charts	Select from Drop Down List
G-271	271		Advantageous	Density maps	Select from Drop Down List
G-272	272		Advantageous	Line graphs	Select from Drop Down List
G-273	273		Advantageous	Thematic maps	Select from Drop Down List
G-274	274		Advantageous	Tables with data banners (i.e., pivot tables, cross-tabs)	Select from Drop Down List
G-275	275		Advantageous	Venn diagrams	Select from Drop Down List
G-276	276		Advantageous	ESRI map based	Select from Drop Down List
		S		Ability for query/report generating tool to handle:
G-277	277		Advantageous	A full suite of statistical operations	Select from Drop Down List
G-278	278		Advantageous	Arithmetic operations, including fractiles and percentiles	Select from Drop Down List
G-279	279		Advantageous	Logic operations	Select from Drop Down List
G-280	280		Advantageous	Prompted queries	Select from Drop Down List
G-281	281		Advantageous	Ability to dynamically reference map layers to provide geospatial analysis.	Select from Drop Down List
		S		Ability to provide a report-formatting facility that accesses:
G-282	282		Highly Advantageous	Data definitions	Select from Drop Down List
G-283	283		Highly Advantageous	Data formats	Select from Drop Down List
G-284	284		Highly Advantageous	Editing rules for a field	Select from Drop Down List
G-285	285		Highly Advantageous	Field headings	Select from Drop Down List
G-286	286		Highly Advantageous	Field sizes	Select from Drop Down List
G-287	287		Highly Advantageous	Formatting rules	Select from Drop Down List
G-288	288		Highly Advantageous	Ability to include subtotals and totals on ad hoc reports.	Select from Drop Down List
G-289	289		Advantageous	Ability to include incorporated statistical functions (e.g., minimum, maximum, range, average, etc.) into ad hoc reports.	Select from Drop Down List
		H2		Query Masks
G-290	290		Advantageous	Ability to use standard screen formats for all inquiries.	Select from Drop Down List
G-291	291		Advantageous	Ability to use predefined data entry forms/screens (masks).	Select from Drop Down List
		H2		Query Return Features
G-292	292		Highly Advantageous	Ability to narrow down searches (search within a search).	Select from Drop Down List
G-293	293		Advantageous	Ability to select any result from a query and drill down for detailed information (e.g., hyperlink).	Select from Drop Down List
G-294	294		Highly Advantageous	Ability to drill down on query results.	Select from Drop Down List
G-295	295		Advantageous	Ability to set default databases for queries.	Select from Drop Down List
G-296	296		Highly Advantageous	Ability to save queries for later use.	Select from Drop Down List
G-297	297		Advantageous	Ability to save queries to a central "query library."	Select from Drop Down List
G-298	298		Advantageous	Ability for all authorized users to access the general library of user-created ad-hoc reports.	Select from Drop Down List
G-299	299		Advantageous	Ability for system to support automatic data suppression for repetitive data.	Select from Drop Down List
		S		Ability to restrict queries that result in large volumes of data by:
G-300	300		Advantageous	Providing a warning of the numbers of records found	Select from Drop Down List
G-301	301		Advantageous	Providing a warning of the size of records found	Select from Drop Down List
G-302	302		Advantageous	Requesting users to prompt the system to continue the query	Select from Drop Down List
G-303	303		Advantageous	Requesting users to prompt the system to cancel the query	Select from Drop Down List
G-304	304		Advantageous	Ability to find a specific report by querying any populated field associated with that report.	Select from Drop Down List
G-305	305		Advantageous	Ability to clearly indicate when additional information (e.g., more query returns) is available.	Select from Drop Down List
G-306	306		Advantageous	Ability for query returns to indicate the information source.	Select from Drop Down List
G-307	307		Highly Advantageous	Ability to export query results into a standard tools (e.g., Access, Excel, ArcGIS).	Select from Drop Down List
G-308	308		Advantageous	Ability to identify which query results (e.g., columns) to export.	Select from Drop Down List
G-309	309		Advantageous	Ability to print query returns at any time.	Select from Drop Down List
G-310	310		Advantageous	Ability to design a custom form for query output.	Select from Drop Down List
G-311	311		Advantageous	Ability to direct query results to any printer.	Select from Drop Down List
G-312	312		Advantageous	Ability to direct query results to any terminal.	Select from Drop Down List
G-313	313		Advantageous	Ability to view a specified number of records found as defined by the system administrator (i.e., first 10 records, etc.).	Select from Drop Down List
G-314	314		Advantageous	Ability to view a specified number of records found as defined by the end user (i.e., first 10 records, etc.).	Select from Drop Down List
G-315	315		Highly Advantageous	Ability to sort query results by any criteria (e.g., most recent to oldest, by priority, etc.).	Select from Drop Down List
		S		Ability to restrict user actions by:
G-316	316		Advantageous	Displaying a single page of data at a time	Select from Drop Down List
G-317	317		Advantageous	Using prompts to continue/refine/alter the query	Select from Drop Down List
G-318	318		Advantageous	Warning of the number of records found	Select from Drop Down List
G-319	319		Advantageous	Ability to export query returns into other features (e.g., messaging, email).	Select from Drop Down List
		S		Ability to restrict agency-defined query returns from dissemination by the following:
G-320	320		Advantageous	Email	Select from Drop Down List
G-321	321		Advantageous	Messaging	Select from Drop Down List
		H2		Global Report Features
G-322	322		Highly Advantageous	Ability to create standard reports that can be made available to all system users.	Select from Drop Down List
G-323	323		Highly Advantageous	Ability for users to put their own queries/reports in a "dashboard" for later use.	Select from Drop Down List
G-324	324		Advantageous	Ability to generate reports from ad hoc query results.	Select from Drop Down List
G-325	325		Advantageous	Ability to route reports to pre-selected individuals or groups.	Select from Drop Down List
G-326	326		Highly Advantageous	Ability to schedule reports to be automatically created.	Select from Drop Down List
G-327	327		Highly Advantageous	Ability to schedule reports to be automatically electronically distributed.	Select from Drop Down List
		S		Ability to automatically generate user-defined date range reports based on a pre-determined schedule:
G-328	328		Advantageous	Daily	Select from Drop Down List
G-329	329		Advantageous	Weekly	Select from Drop Down List
G-330	330		Advantageous	Monthly	Select from Drop Down List
G-331	331		Advantageous	Annually (calendar)	Select from Drop Down List
G-332	332		Advantageous	Annually (fiscal)	Select from Drop Down List
G-333	333		Advantageous	Based on request	Select from Drop Down List
		S		Ability to produce standard reports containing, at a minimum, the following:
G-334	334		Advantageous	Agency logo	Select from Drop Down List
G-335	335		Highly Advantageous	Date and time range for the contents of the report	Select from Drop Down List
G-336	336		Advantageous	Date report was printed	Select from Drop Down List
G-337	337		Advantageous	Page number	Select from Drop Down List
G-338	338		Advantageous	Report author	Select from Drop Down List
G-339	339		Advantageous	Report header with department name	Select from Drop Down List
G-340	340		Advantageous	Specified search parameters (e.g., sector, fire zone boxes, unit ID, etc.)	Select from Drop Down List
G-341	341		Advantageous	Ability to save reports for subsequent viewing and/or printing.	Select from Drop Down List
G-342	342		Highly Advantageous	Ability to scratch/delete reports after viewing and/or printing.	Select from Drop Down List
G-343	343		Advantageous	Ability to optionally generate a report in HTML (i.e., for viewing on the intranet or internet).	Select from Drop Down List
G-344	344		Advantageous	Ability to make standard reports available for publishing on the intranet or internet.	Select from Drop Down List
		S		Ability to export data into each of the following formats (please note any limitations):
G-345	345		Advantageous	ASCII, comma-delimited	Select from Drop Down List
G-346	346		Highly Advantageous	Compatible with MS Office Suite	Select from Drop Down List
G-347	347		Advantageous	DBF	Select from Drop Down List
G-348	348		Advantageous	ESRI-compatible layer	Select from Drop Down List
G-349	349		Advantageous	HTML	Select from Drop Down List
G-350	350		Highly Advantageous	PDF	Select from Drop Down List
G-351	351		Highly Advantageous	Report Generator	Select from Drop Down List
G-352	352		Advantageous	Rich Text Format	Select from Drop Down List
G-353	353		Advantageous	XML	Select from Drop Down List
G-354	354		Advantageous	XTML	Select from Drop Down List
		H2		Global Print Features
G-355	355		Advantageous	Ability to print all code tables and screens by ranges.	Select from Drop Down List
G-356	356		Highly Advantageous	Ability to prevent the printing of selected information.	Select from Drop Down List
G-357	357		Highly Advantageous	Ability to define printing privileges by security group and/or user ID.	Select from Drop Down List
		S		Ability to selectively print system information:
G-358	358		Highly Advantageous	Print single record	Select from Drop Down List
G-359	359		Highly Advantageous	Print group/all records	Select from Drop Down List
G-360	360		Advantageous	Print all except specific records	Select from Drop Down List
		S		Ability for print report options to include:
G-361	361		Highly Advantageous	Cancel report print jobs	Select from Drop Down List
G-362	362		Advantageous	Color/black and white	Select from Drop Down List
G-363	363		Highly Advantageous	Determine length of report prior to printing (e.g., number of pages)	Select from Drop Down List
G-364	364		Advantageous	Queue reports for later printing	Select from Drop Down List
G-365	365		Advantageous	Select printer	Select from Drop Down List
G-366	366		Advantageous	Select workstation	Select from Drop Down List
G-367	367		Advantageous	Specify number of copies	Select from Drop Down List
G-368	368		Advantageous	Specify page ranges and multiple pages	Select from Drop Down List
G-369	369		Advantageous	Specify portrait or landscape mode, where appropriate	Select from Drop Down List
G-370	370		Highly Advantageous	Ability to identify redacted fields within a printed report.	Select from Drop Down List
G-371	371		Advantageous	Ability to view all reports in a print preview mode on screen.	Select from Drop Down List
G-372	372		Highly Advantageous	Ability to cancel a print.	Select from Drop Down List
		S		Ability to require the following prior to allowing a user to print a report:
G-373	373		Advantageous	Date and time (system generated)	Select from Drop Down List
G-374	374		Highly Advantageous	Name of user printing report	Select from Drop Down List
G-375	375		Highly Advantageous	Reason for printing (drop down list)	Select from Drop Down List
G-376	376		Advantageous	User ID (system generated)	Select from Drop Down List
		H1		Global System
		H2		Security
G-377	377		Highly Advantageous	Ability to comply with applicable Criminal Justice Information Services Division (CJIS) requirements, described in the most recent version of the Criminal Justice Information Services Security Policy provided by the U.S. Department of Justice.	Select from Drop Down List
G-378	378		Highly Advantageous	Ability to comply with the Health Insurance Portability and Accountability Act (HIPAA), restricting information from view or access when appropriate.	Select from Drop Down List
G-379	379		Highly Advantageous	Ability to encrypt data transmissions.	Select from Drop Down List
G-380	380		Highly Advantageous	The system does NOT include hidden or "backdoor" accounts.	Select from Drop Down List
G-381	381		Highly Advantageous	The system does NOT contain default accounts.	Select from Drop Down List
		S		Ability to provide security at the following levels:
G-382	382		Highly Advantageous	Application	Select from Drop Down List
G-383	383		Highly Advantageous	Database	Select from Drop Down List
G-384	384		Highly Advantageous	Field	Select from Drop Down List
G-385	385		Highly Advantageous	Record	Select from Drop Down List
G-386	386		Highly Advantageous	Screen/Transaction	Select from Drop Down List
G-387	387		Highly Advantageous	System	Select from Drop Down List
		S		Ability to provide security controls by:
G-388	388		Advantageous	Agency	Select from Drop Down List
G-389	389		Highly Advantageous	Function	Select from Drop Down List
G-390	390		Highly Advantageous	User ID	Select from Drop Down List
G-391	391		Highly Advantageous	Terminal ID	Select from Drop Down List
		S		Ability to view, add, maintain, modify and delete user profiles based on:
G-392	392		Highly Advantageous	User ID	Select from Drop Down List
G-393	393		Highly Advantageous	User name	Select from Drop Down List
G-394	394		Advantageous	Title/Role (e.g., Chief)	Select from Drop Down List
G-395	395		Advantageous	Rank	Select from Drop Down List
G-396	396		Highly Advantageous	Location	Select from Drop Down List
G-397	397		Highly Advantageous	Security group	Select from Drop Down List
G-398	398		Highly Advantageous	Agency	Select from Drop Down List
G-399	399		Advantageous	Ability to create temporary security profiles.	Select from Drop Down List
G-400	400		Highly Advantageous	Ability to combine, alter and model security roles for specific groups.	Select from Drop Down List
G-401	401		Highly Advantageous	Ability to tie security to personnel module for automated security provisioning driven by work assignment.	Select from Drop Down List
G-402	402		Highly Advantageous	Ability to lock out a user who is deemed a security risk while that user is on-line (e.g., logged into the system).	Select from Drop Down List
G-403	403		Advantageous	Ability to define what information will display on screen for a given security level.	Select from Drop Down List
G-404	404		Highly Advantageous	Ability to prevent users from creating ad hoc reports on fields to which they do not have proper security permissions.	Select from Drop Down List
G-405	405		Highly Advantageous	Ability to integrate with Microsoft Active Directory network management functionality (i.e. LDAP)	Select from Drop Down List
G-406	406		Highly Advantageous	Ability to link security profiles to Active Directory user groups.	Select from Drop Down List
G-407	407		Highly Advantageous	Ability for applications to work independently in the event Active Directory becomes unavailable.	Select from Drop Down List
G-408	408		Highly Advantageous	Ability to allow tiered access to information based on login ID and other authentication practices.	Select from Drop Down List
G-409	409		Highly Advantageous	Ability to support alternate authentication technologies (i.e., ID card, security token, biometrics, etc.).	Select from Drop Down List
G-410	410		Highly Advantageous	Ability to assign security access by physical device (e.g., PCs, terminals, etc.).	Select from Drop Down List
G-411	411		Highly Advantageous	Ability to mask or encrypt a data element as confidential information for security purposes.	Select from Drop Down List
G-412	412		Highly Advantageous	Ability to flag a data element as confidential information for security purposes.	Select from Drop Down List
		H2		System Design Attributes
G-413	413		Highly Advantageous	The proposed system supports and is compatible with standard anti-virus software without conflict or performance degradation.	Select from Drop Down List
G-414	414		Advantageous	The proposed system supports virtualization of all servers.	Select from Drop Down List
G-415	415		Advantageous	The proposed system supports virtualization of the storage environment.	Select from Drop Down List
G-416	416		Advantageous	The proposed system supports virtualization of the workstation environment.	Select from Drop Down List
G-417	417		Advantageous	The proposed database operating environment uses standard, industry-accepted database management software.	Select from Drop Down List
G-418	418		Highly Advantageous	As a multi-node CAD system, the system will interface with multiple email gateways for notifications.	Select from Drop Down List
G-419	419		Highly Advantageous	The system availability is 99.999% uptime.	Select from Drop Down List
G-420	420		Highly Advantageous	The system has the capability to allow users to continue to create, view, and modify event data if the workstation connection to the CAD server is lost (offline) for any reason.	Select from Drop Down List
G-421	421		Highly Advantageous	Static table data can be migrated from the current CAD to the Proposer's CAD system (historic data migration)	Select from Drop Down List
G-422	422		Highly Advantageous	After installation, the vendor notifies the agency as CAD application and module updates (new versions) are developed and certified to work with installed/current operating system updates/versions.	Select from Drop Down List
G-423	423		Highly Advantageous	The system network protocol is Transmission Control Protocol (TCP)/Internet Protocol (IP) compliant.	Select from Drop Down List
		H2		System Backups
G-424	424		Highly Advantageous	The system provides a means to perform regular (e.g., daily, weekly) backups, have a robust redundancy plan for the backups and support on-demand access, deployment and management of the backup data.	Select from Drop Down List
G-425	425		Highly Advantageous	Performing the backup procedure does not degrade system performance.	Select from Drop Down List
G-426	426		Highly Advantageous	The system has the capability to roll-back to the date of the last backup.	Select from Drop Down List
G-427	427		Highly Advantageous	The system has the capability of point-in-time recovery.	Select from Drop Down List
G-428	428		Highly Advantageous	When a failure occurs, the system creates an error log that provides sufficient documentation for the agency to establish the cause of the failure.	Select from Drop Down List
G-429	429		Advantageous	Once a failed server has been restored to operational capability, it automatically reconnects with the CAD network without user intervention.	Select from Drop Down List

This is the start of the file's text. The full file is on GovTribe.

File details come from the government source that posted it. Updated Jun 27, 2025.